Document Specialist Resume Sample
Sigmund MacGyver
4347 Lakin Manor,
Philadelphia,
PA
+1 (555) 164 5159
Work Experience
Document Specialist
07/2016
-
PRESENT
New York, NY
- Maintain accurate and secure filing systems for documentation to include current active/effective documents, inactive document and obsolete documents inclusive of the historical information
- Format RCHSPP/CMRP SOP Management System documents; processing each document through the appropriate review and approval cycles
- Provide end user technical support for the Electronic Document Records Management System (EDRMS) and general Document Control issues, as needed
- Work with management to create Direction Sheets and Policies/Procedures applicable to the group
- Prepare process and status reports
- Assign and monitors document numbers and reviews documents for accuracy and completeness
- Facilitate review of clinical protocols within the EDRMS and TrackWise
- Perform internal audits, as required
Senior Document Specialist
06/2012
-
04/2016
Phoenix, AZ
- Maintain master documentation and archives
- Participate in the validation of the EDRMS assuring document system operates efficiently, effectively, and securely
- Participate in the facilitation of offsite document storage
- Supports sales team efforts by providing world class service in both the consumer and commercial loan process. -
- Stand for elongated periods of time. -Ability to lift 60 - 70 pounds
- Strong organizational and multi-tasking skills and the ability to work with minimal supervision
- Great attention to detail and accuracy while maintaining a fast pace
Document Specialist Lead
03/2008
-
01/2012
New York, NY
- Coordinate and provide guidance on validation activities throughout the company including computer systems, manufacturing equipment, analytical equipment, utility systems, and cleaning and process validation
- Supervise the Validation Specialist activities which include coordination and maintenance of the process change control system
- Ensure that all necessary validation documentation is produced and reviewed for correctness, completeness, and clarity
- Utilize tools for conducting and executing validations and provide direction to ensure components possess the necessary level of testing and required documentation to comply with applicable regulations and client requirements/expectations
- Advise on/be involved in the performance of application, functionality, usability, and acceptance testing
- Prepare validation and test strategies for validation initiatives; work with project teams to identify test requirements; and advise on the design of the testing phases
- Identify areas of improvement and propose new solutions designed to increase value and improve performance within the area of validation
- Coordinate and maintain compliance through the requalification program
Education
University of Phoenix - Tucson
2004 - 2008
Bachelor's Degree in Science
Professional Skills
- Strong computer skills in Microsoft Office systems, scanning, archiving, and transmitting of electronic information
- Good planning, prioritisation, problem solving and organisational skills
- Strong problem solving and organizational skills and attention to detail
- Strong oral and written communication skills and presentation abilities, including the ability to communicate complex ideas to large groups and management
- Excellent PC skills including Outlook, Word, Excel and Yardi
- Possess strong time management, communication, attention to detail and critical thinking skills
- Excellent problem solving skills, sound business judgment, strategic and analytical capabilities
How to write Document Specialist Resume
Document Specialist role is responsible for microsoft, advanced, interpersonal, organizational, software, customer, word, organization, adobe, technical.
To write great resume for document specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Document Specialist Resume
The section contact information is important in your document specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Document Specialist Resume
The section work experience is an essential part of your document specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Document Specialist resume experience can include:
- Demonstrated experience working effectively within a team. Cite examples of team participation
- Project Management Skills (organization skills / followup / communication / status updates)
- Excellent communication skills, including composing and communicating technical ideas
- Solid communication skills; verbal, written, interpersonal, listening
- Strong organizational and problem solving skills with ability to work in a numbers oriented environment
- Effective problem solving skills with the ability to develop technical and business solutions
Education on a Document Specialist Resume
Make sure to make education a priority on your document specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Document Specialist Resume
When listing skills on your document specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical document specialist skills:
- Excellent Documentation Skills, Strong Communication Skills, Good Project Management Skills, Strong Work Ethic
- Strong interpersonal skills with a demonstrated ability to collaborate effectively on a cross-functional basis
- Prior experience in developing equipment validation, process validation, packaging qualification and cleaning validation
- Demonstrated experience effectively handling customers and providing excellent customer service
- Excellent oral and technical writing skills, with the ability to interface effectively and professionally
- Proven attention to detail, analytical thinking skills, and time management skills
List of Typical Experience For a Document Specialist Resume
1
Experience For Senior Document Specialist Resume
- Strong computer skills with the ability to quickly learn new software applications
- Strong PC skills to include: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Outstanding written, verbal, and interpersonal communication skills required
- Complete projects timely, accurately and cost effectively
- Proficiency with Intranet and Internet and strong knowledge of Word, Excel, PowerPoint and experience with Quality Management Systems
- Writing and execution/coordination of validation protocol testing
- Working with sales representatives and internal business partners to resolve NIGO (not in good order) issues
- Oversee proper training, goal setting and effective organizing and assigning of work
2
Experience For Plan Document Specialist Resume
- Provides excellent customer service; by managing timelines, budget, project scope, providing cost estimates, and coordinating with outside vendors
- Resolve complex validation challenges by using creative and flexible thinking
- Expertise in identifying and solving complex validation challenges
- Ensure all aspects of validation adhere to required policies and procedures, including safety and training
- Explain how the buying experience works and let the guest guide the next steps
- Sets up and organizes outbound shipping of finished goods and residual materials
3
Experience For Document Specialist Lead Resume
- Progressive experience in food and/or packaging industry required
- Support the bulk scanning of validation documents as needed
- To process migration of Validation documents from v.1 to v.2 using a migration workflow
- Clear judgment and effective decision making
- Flexible and able to adapt to changing priorities is required
4
Experience For Trial Document Specialist Resume
- Experience with the analysis and creation of tasks, including resources, financials, and dependencies in schedules
- Experience with Microsoft Office tools, including Project, Word, Excel, PowerPoint, and Access
- Experience with labeling database software
- Experience editing technical documents
- Maintain excellent working relationships between departments in order to stay current with department practices and procedures
- Author applicable Validation SOPs
- Initiates and leads risk assessment, gap analysis, and deviation management associated with validation of lab instruments
- Manages the cycle count program and prioritizes what is counted
5
Experience For CMC Document Specialist Resume
- Cleans up bulk and finished good tags in the system that are not physically found
- Time management; schedules, ability to prioritize and multi-task
- Experience with manual records and conversion to automated systems
- Experience with records management or library expertise
- Experience with data and configuration management
6
Experience For Global Document Specialist Resume
- Related experience in document control
- The equivalent combination of 2 years of post-secondary education or 2-5 years of related experience in the field
- Able to demonstrate and promote the companies Values and behaviors
- Bookmarking and hyperlinking of pdf documents; maintaining promotional document and submission metrics; archiving of OPDP pieces and submissions
- Assisting and facilitating the addition, removal and modification of reviewers/approvers, as well as determining which reviewers/approvers are required
7
Experience For Summer Student Document Specialist Resume
- Documenting processes and batch records; completing document change requests for these activities when required under the guidance of Engineering staff
- Ensuring compliance to FDA regulations and company policies and procedures for labeling and batch record issuance, reconciliation, review, and control
- Ordering and maintaining paper and label stock
- Matching documents to their specific orders to help keep the processing of orders organized and streamlined
- Processing orders as needed to assist the team in reaching daily quota goals
- Performing reconciliation tasks for Clinical and Postmarketing (Medical Information, Product Complaints, and third party vendor) cases
- Working with Accounting Dept. to fund transactions within specified time periods
- Signing of Lease documents by the designated signing authority
8
Experience For Medicaid RFP Document Specialist Resume
- Formatting documents, and following contract requirements
- Ensuring proper and consistent layout, styles, and editing throughout proposal cycle
- Maintaining and tracking all text and graphics documents
- Signing of lease documents by designated signing authority
- Resolving issues with the change creator or reviewers/approvers when a change is placed on hold or rejected
- Monitoring of all owned change orders to ensure timely and accurate completion
- Matching processed orders with checks to send to the respective SOS’s
- Reviewing orders to ensure quality
9
Experience For Document Specialist / QC Specialist Resume
- Sorting documents to send to the appropriate SOS
- Using standard MS applications and specialized legal applications, creates and/or revises work product
- Creating submissions of promotional materials to Office of Prescription and Drug Promotion (OPDP)
- Working extensively in MS Office to create and revise text
- Reviewing RFP’s and contracts
- Converting files to meet guidelines
- Assisting authors, graphics, and editors as needed
- Acting as manager backup and lead in their absence, as needed
- Routing all documents through the internal approval process
10
Experience For Quality Document Specialist Resume
- Crosstraining: Sufficiently trained to provide consistent support for Document Integrity Group and Plan Establishment-Final Audits
- Working knowledge of machine codes to report in the event of equipment failure
- Responsible for identifying various incoming paper servicing documents and processing or routing them accordingly
- Work with IT in the management of uploading bulk image deliveries, providing document type mapping and loan number mapping
- Ensure the writing, editing, reviewing and approving of documents in a timely manner to meet established deadlines
- Perform technical review of labeling specifications to ensure compliance to formatting, manufacturing and printing requirements
- Responsible for preparing, scanning, quality checking document images and proper transfer of batches
List of Typical Skills For a Document Specialist Resume
1
Skills For Senior Document Specialist Resume
- Demonstrated time management skills with the ability to prioritize and meet deadlines in a fast pace working environment
- Advanced formatting skills in MS Office and specifically formatting and working with graphics in PPT. Experience working with custom templates
- Excellent oral and written communication skills and an understanding of programming concepts, operating systems and/or networking
- Analytical skills, competitive, detail-oriented, goal-oriented individuals who can produce at high volumes while maintaining excellent quality
- Strong graphics creation and clean up skills
2
Skills For Plan Document Specialist Resume
- Strong problem-solving and decision making-skills
- Strong communication skills, used to communicate with a range of colleagues and stakeholders, succeeding through influence
- Demonstrated organizational skills Advanced
- Effective organizational skills are essential
- Validation experience within biologics industry preference. Have a solid understanding of biochemical and microbiological methods supporting site product lines
- Excellent documentation skills and familiarity with technical writing
3
Skills For Document Specialist Lead Resume
- Excellent written and verbal communication skills in
- Excellent interpersonal, verbal and written communication skills are required
- Progressive related work experience in regulatory compliance, form design, underwriting risk assessment, or lending experience in a financial setting
- Proven experience as a lead worker, providing coaching, mentoring, and feedback to other staff members
- Author, execute and perform sampling for Process Validation, IOQ, Packaging Qualification and Cleaning Validation studies and protocols
- Experience in formatting and writing experience for corporate documents in English
- Hands on experience operating/validating various laboratory instrument systems (e.g. AA, FT-IR, IC, ICP-MS, TOC, UV_Vis)
- Effectively handle document processing issues and provide timely follow-up and resolution
- Professional Experience with proof of a promotion/leadership on resume, data entry, office experience
4
Skills For Trial Document Specialist Resume
- Experience in a legal document production environment and/or legal secretarial experience
- Advanced English skills to understand and execute on complex instructions, and ensure quality of client-ready content. Both U.S. and U.K. English
- Strong desire to drive customer satisfaction by providing an exceptional experience
- Detail oriented professional with superb analytical and problem solving skills
- Experience in demonstrated proficiency in document control, data systems, and quality methodologies Required
5
Skills For CMC Document Specialist Resume
- Strong knowledge of qualification/validation principles and their practical applications
- Exceptional organizational skills
- Computer skills key, administrative type role, Powerpoint, Visio, Excel, Project, Word
- Proficient organizational, typing and writing skills with an attention to detail
- Expert word processing skills including Adobe Acrobat Professional
- Systems Engineering experience and working knowledge of medical plastics. Experience with DOORS requirements management software
6
Skills For Global Document Specialist Resume
- Lead and manage the overall validation testing activities and the validation testers on the project
- Performed validation of Quality Control laboratories instruments (with and without computer systems) according to the site's applicable validation SOPs
- Demonstrated experience with Word ® and Excel ®
- Drafting/reviewing/executing validation protocols
- Scanning document for the Validation group as needed
- Engineering based job but does not need to have engineering experience
7
Skills For Summer Student Document Specialist Resume
- Experience with inventorying paper and electronic records, implementing file plans, and adjusting focus for competing tasks
- Experience creating, using and administering electronic document management tools
- Strong working knowledge of Microsoft Project and putting together large scale project plans
- Experience working in food manufacturing environment
- Experience using and administering electronic document management tools
- Experienced with desktop publishing tools and features (e.g., setting styles, use of macros)
8
Skills For Medicaid RFP Document Specialist Resume
- Experience with conducting schedule generation for engineering projects in Microsoft Project
- Break each transaction down for lenders and complete the final checklist prior to sending the transaction to the Accounting office
- Applies a strong understanding of documentation to facilitate the mapping of forms to business requirements
- Skilled in spelling, grammar, punctuation, sentence structure and proofreading
- Experience in writing & reviewing SOPs and protocols for accuracy, traceability and compliance
9
Skills For Document Specialist / QC Specialist Resume
- Effective in a team setting; also able to work independently
- Direct supervision of work, depending on experience
- Multi-task and handle changing priorities as needed in a fast paced environment
- Detail oriented with solid problem solving acumen
- Experience working with electronic document management systems, as well as Change Control or Change Management systems/workflows
- Experience completing documentation in the Insurance Industry
- Excellent knowledge of tools including: Microsoft Word, Excel, PowerPoint, Visio, Adobe Acrobat
- Experience assessing Change Control records and documentation
- Strong results orientation and possibility thinking attitude
10
Skills For Quality Document Specialist Resume
- Experience in document management and/or electronic publishing
- Demonstrates problem-solving ability, flexibility and teamwork
- Operates bindery equipment, including (but not limited) to: folders, cutters
- Demonstrated knowledge of federal and state lending regulations
- Demonstrated ability to convey ideas and recommendations to individuals and groups verbally and in writing
- This role requires a familiarity with logic constructs and training in and experience with the design tool or tools used
- Proven ability to successfully manage multiple small projects in a changing technical environment
- Experience using Word for Windows
- Experience in technical writing for cGMP documents
List of Typical Responsibilities For a Document Specialist Resume
1
Responsibilities For Senior Document Specialist Resume
- Utilize the BSC Connect database to confirm that all time and materials are billed correctly, and that project instructions and client interactions are fully documented
- High level of skill and experience working with Microsoft Office Suite (advanced skills in Microsoft Word and intermediate to advanced skills in Excel)
- Customer service skills and ability to interact effectively and professionally with all levels of management
- Exceptional customer service and strong project management skills
- Strong attention to detail and ability to communicate effectively with multiple levels of staff
- Able to set priorities effectively
2
Responsibilities For Plan Document Specialist Resume
- Possessing fluently bilingual language skills (French and English) both spoken and written would be an asset
- Advanced skills in other document editing software, such as design and application of styles/templates, graphics, and integration with other applications
- Compile and report on relevant validation data and generate summary reports to document the results of the validation studies
- Work effectively with remote team members and managers
- Demonstrated understanding of global regulations on data integrity, FDA 21 CFR Part 11 and validation/qualification requirements
- Direct computer system validation experience
- Product/document configuration. Intermediate level and document management (e.g. Word) software skills
- Advanced skills in MS Office (Word, Excel, PowerPoint)
- Analyze validation test data to determine whether systems or processes have met validation criteria
3
Responsibilities For Document Specialist Lead Resume
- Execute the roadmap for customer education and adoption, in alignment with overall customer experience strategy and self-service priorities
- Technical writing, written and verbal communication skills
- Generate Human Factors and Design Validation objectives and deliverables plan, and documents goals and strategies within a Design Validation and HF plan
- Effectively produces projects with a high level of attention to detail with speed and accuracy to meet deadlines
- Reviewing or editing documents prior to them being sent to clients or archived
- Formatting, editing drafts of quality documents (SOP's, guidelines, validation master plans, etc.) to ensure compliance with regulatory requirements
- Used to work in a multidisciplinary setting, strong cooperative team player, being flexible and adapting to a changing environment
- Experience working with high-volume copy and scanning equipment
4
Responsibilities For Trial Document Specialist Resume
- Experience with using Microsoft Office including Microsoft Excel
- Experience with packaging qualification and packaging vision systems required
- Previous experience using multiple of the following: CAPS, MATS, SAM, CCIS, TRAINS and Hyperion
- Maintains equipment, cleaning, and process validations program that is in compliance with regulatory and customer expectations
- Experience in creating custom tabs
- Previous experience working in a fast paced environment that is production driven
- Experience drafting plan documents is required
- Experience with litigation scanning solutions, such as IPRO, Law, or other similar products
- Data validation and QA of imaging products
5
Responsibilities For CMC Document Specialist Resume
- Review open deviations and investigations pertaining to qualification / validation issues
- Review execution FAT, SAT, and Commissioning of Equipment as required to support validation activities
- Strong knowledge of the following systems: Process Automation Systems, HVAC/ BMS, Biotech Process Equipment, Critical utilities
- Able to multitask, shift priorities, and work under pressure with competing deadlines
- Schedules and executes validations/qualifications per Standard Operating Procedures (SOPs) and regulatory guidelines
- Knowledge of ICH and other regulatory guidelines; demonstrated ability to interpret and apply these guidelines to document writing
6
Responsibilities For Global Document Specialist Resume
- Demonstrates decision making in time constrained and complex situations
- Solid understanding of Salesforce
- Experience using document management/records management software solutions
- Previous mortgage, banking or finance experience required
- Experience creating customer-focused copy
- Experience working collaboratively and proactively in a diverse team environment
- Experience project managing largescale projects with multiple stakeholders
- Experience with Microsoft Word & Adobe Acrobat
- Nice to haves: experience with BPLM or TCU
7
Responsibilities For Summer Student Document Specialist Resume
- Knowledge of Design Verification and validation
- Prepare analytical procedures, method validation protocols, stability protocols and expiry memos - Prepare certificate of analysis/certificate of conformance
- Lead the planning and execution of a risk-based, science-based approach to qualification and validation activities in line with regulatory requirements
- Experience in use of Documentum for document management or similar system
- Support all aspects of Computer System Validation projects
8
Responsibilities For Medicaid RFP Document Specialist Resume
- Represent Validation in cross functional team meetings or projects as required
- Experience in a cGMP environment
- Position with lab experience needed
- Authors validation deliverables as required
- Provide validation expertise and support to the Quality Control laboratories
- Experience in a GMP environment is desired
9
Responsibilities For Document Specialist / QC Specialist Resume
- Entry level 0-1 year experience
- Excellent command of the English language (oral and written)
- Experience with MS Word, MS Excel, MS Powerpoint, MS Outlook and Adobe Acrobat required
- B.A. or B.S. and 3-5 years related experience (in-house or acquired outside)
- Participates in department, organizational task forces, or committees to improve department workflow quality, effectiveness, and efficiency
- Able to think creatively, work quickly, and have strong attention to detail
- Experience with GMP and ISO 9001 Document and Data Control requirement
10
Responsibilities For Quality Document Specialist Resume
- Demonstrated general familiarity with page layout principles
- Be a subject matter expert on the document process. Monitor and coach Experience Guides on proper transaction preparation
- Prepare and have Experience Guide execute E-sign and/or paper documents accurately and timely with Guest; Confirm accuracy of all documents
- SAP and energy business experience
- Pharmaceutical experience in a GMP environment
- Experience with records management or library expertise
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