Events Assistant Resume Sample
Andre Ebert
5959 Jaylon Trace,
Chicago,
IL
+1 (555) 699 3270
Work Experience
Executive & Events Assistant
09/2016
-
PRESENT
New York, NY
- Assist with the coordination of firm-hosted internal and external events (seminars, receptions, dinner, teleconferences and webinars)
- Assist with invitation lists, mailings, RSVP tracking, room set-up/breakdown, catering, A/V, name tags and on-site attendee registration
- Conduct research on options for hotels, caterers, florists, restaurants and other special event venues and vendors
- Research potential conferences and sponsorship opportunities for specific practice groups
- Coordinate with the Communications team on event summaries to post to the external web site and internal intranet
- Coordinate conference room reservations, schedule meetings and register external event attendees
- Update and maintain appropriate event team calendars and other internal event resources
- Gain understanding of practice group strategies and key priorities and use knowledge to help contribute to success of firm-hosted internal and external events
- Skilled multitasker who can set priorities and meet multiple deadlines in a fast-paced environment; the ability to follow-up and follow-through
Events Assistant Events Operations Manager Intercontinental Park Lane
08/2013
-
03/2016
Philadelphia, PA
- Maintain all event supplies
- Promptly answers telephone calls, including other administrative phone lines when they are not available. Acts as a liaison with clients and guests in team members’ absence. Exercise decision-making skills to direct callers based on requests
- Promotes and maintains an atmosphere of excellent internal and external customer service within the department and the campus community
- Assist with conference reservations including information, room reservations and data entry using EMS. Also, assist with developing, maintaining, and updating documentation and data as it pertains to Conference and Events that is then analyzed and used to develop goals and plans for the department
- Support the Manager Event Operations with the planning, coordination, and delivery of all commercial events
- Provide advice and respond to basic events enquiries in a timely manner and escalate complex enquiries to the Manager Event Operations
- Liaise with event organisers in order to predict demand for infrastructure and services to support events
Events Assistant
08/2009
-
02/2013
Chicago, IL
- Impeccable attention to detail, use of good judgment and problem solving skills
- Highly capable of working effectively and efficiently in an independent manner, as well as collaboratively as part of a cross-functional team across multiple offices
- Be a proactive starter with an exceptionally strong work ethic while also understanding the details of a project within the larger context of the identified goals and objectives
- Proficient with webinar technology, Microsoft office suite, Internet research and other computer applications/skills
- Exhibit high energy, enthusiasm, positive attitude and poise; be articulate and confident
- Assist with the coordination of firm-hosted internal and external events (seminars, receptions, teleconferences and webinars)
- Researches options for hotels, caterers, florists, restaurants and other special event venues
- Update and maintain event team calendars in Outlook and the internal website
Education
University of Massachusetts Amherst
2004 - 2009
School's Degree in Event Planning
Professional Skills
- Prior work experience with proven outstanding customer service
- Multi-task and excellent organisational skills, particularly in managing time and tasks
- Strong Project Management skills are required, as well as ability to multi-task, to develop and execute detailed plans, programs and schedules
- Strong organisational skills with a good attention to detail is essential
- Strong communication skills and MS office knowledge
- Excellent organizational and time management skill, including strong attention to detail
- Outstanding communication skills with all levels of management and staff
How to write Events Assistant Resume
Events Assistant role is responsible for organizational, events, basic, interpersonal, design, database, computer, credit, retail, finance.
To write great resume for events assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Events Assistant Resume
The section contact information is important in your events assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Events Assistant Resume
The section work experience is an essential part of your events assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous events assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular events assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Events Assistant resume experience can include:
- Excellent communication skills and writing abilities
- Events experience ideally gained in the luxury goods sector (1-2 year’s experience)
- Good organization and coordination skills, able to follow through
- Years of functional/professional experience: 0-3 years’ experience in a marketing environment
- Liaise with relevant external stakeholders to effectively organise and deliver events in line with stakeholder requirements
- Decisiveness – Strongly communicating expectations, quickly responding to situations, justifying decisions when challenged and following through on decisions
Education on an Events Assistant Resume
Make sure to make education a priority on your events assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your events assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Events Assistant Resume
When listing skills on your events assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical events assistant skills:
- Experience of building and maintaining strong working relationships with key stakeholders at all levels of the organisation
- Mastery of Microsoft Office, including Word and PowerPoint, with outstanding Excel skills
- When directed assist with event logistics ensuring all events are set-up and disassembled efficiently and effectively according to the event logistics form
- Prior events and hotel experience
- Strong attention to detail and related hospitality experience required
- Ensuring all events equipment is in good working order, relevant and with up-to-date branding
List of Typical Experience For an Events Assistant Resume
1
Experience For Development & Events Assistant Resume
- Excellent interpersonal skills along with the ability to communicate effectively and efficiently with co-workers and constituents
- Strong organizational skills, the ability to collaborate and work effectively across groups, and be extremely detailed-oriented
- Gathering effective feedback on events to ensure continual development and improvement
- Demonstrated computer proficiency in MS Word and Excel
- Build and maintain excellent cross project team relationships where required to progress a project forward
- Experience recruiting and managing volunteers
- Experience in working as part of a team to plan and manage events
- Experience working with vendors to provide support to events
- Experience in public relations and handling complaints
2
Experience For Wine Club & Events Assistant Resume
- Producing status reports from the online registration systems
- Arranging transportation and accommodations for Speaker Series guests
- Creating event registration webpages
- Chasing up all event payments and invoices to ensure they are paid on time
- Managing the UK events ticket database
3
Experience For Development / Special Events Assistant Resume
- Attending all events as required per calendar
- Managing the accounts and invoicing process for the events team including expenses and credit card reporting
- Supporting the researching of appropriate venues, suppliers and content opportunities
- Organising and maintaining the events equipment inventory
- Supporting the delegate management process for all events
- Administer the booking, installation, service contact, dismantle, shipping and storage needs as requested to ensure a successful showing at trade events
4
Experience For Education & Events Assistant IT Cosmetics Resume
- Assist in various aspects of event planning such as facility arrangement, catering, lodging and transportation needs
- Provides general support in planning, coordinating and implementing event logistics
- Help with data collection and organizing, printing, and executing several major mailings
- Provide general events support to the Events team helping to deliver a busy calendar of approximately 100 events and retail marketing initiatives per year
- Assist with updating Vision and creating BEO’s when needed
- Assist in preparing event budgets and tracking spends
- Tidies up living room, dining room and/or kitchen
- Assist with organising and inventory of course Branding and race day activation equipment
- Assist with editing department website and creating webpages as necessary
5
Experience For Executive & Events Assistant Resume
- Liaise with marketing managers on marketing collateral for each venue / event
- Coordinate event logistics including venues, catering, photographers, transportation, etc
- Assist with processing and tracking contracts, paperwork, and requests for payment in a timely manner
- Attend project planning meetings and take accurate notes and actions, circulating to the project team within the agreed time
- Assist with advising and admission during peak times
- Be educated to Educated to GCSE standard and be looking to gain a higher qualification(s) in Marketing or Events and hospitality management
- Be flexible in handling differing types of work when required
6
Experience For Conference & Events Assistant Resume
- Intermittent and prolonged standing and walking to move about the park site, and interact with employees
- Responsible for on-site staff briefings and collating event staffing schedules
- Develops website content for inclusion on the Venue website and utilities online promotional tools, including social media
- Keep shared documents up to date including calendars, event files, budgets, invitee lists, etc
- Provide support in creating promotion materials
- Collation and shipping of event materials to the appropriate venues across EMEA
- Advise senior management on matters requiring their attention and implement
7
Experience For Events Assistant Events Operations Manager Intercontinental Park Lane Resume
- Prepare presentations and events packs to ensure all third parties working along with the SMC guidelines
- Promote and assist with the co-ordination of fundraising events for the nominated charities of the year and the annual national charities
- Assist in coordinating the processes in place to ensure all brand and risk compliance policies are adhered to in all relevant outputs
- Input into and support on budget monitoring, invoices, etc
- Creates and composes correspondence, with clear formatting and grammar
- Maintains filing system and keeps all events team folders tidy and updated
8
Experience For Scheduling & Events Assistant Resume
- Gather input from internal clients on tradeshow objectives, needs and resources; lead tradeshow planning meetings
- Logistical support on corporate activities & events e.g. Group press day, brand events, mini press days and press breakfasts and fund raising events
- Keen interest and knowledge of what is going on in the London scene
- Manage the team administration including the creation of information packs, event schedules where required
- Strategic and forward thinking
- Assist in managing logistics for recruitment events
- Replenish food, drink or supplies during events
- Takes trash and recycling bags outside
9
Experience For Corporate Events Assistant Resume
- Assist the Events Manager in the development of all support material including agendas, flyers and registration lists
- Develop a working knowledge of SEMS hotel system and manage hotel reservations for attendees
- Assist with venue/hotel sourcing
- Assist overall department on upcoming projects
- Track Event Labor and assist with monitoring labor budgets
10
Experience For Administrative & Events Assistant Resume
- Open and secure the building before and after hours as necessary for events
- Ensure that maximum customer satisfaction is being achieved
- Maintain a safe and positive working environment for staff
- Sets up and prepares conference rooms for client usage per client request to include setting up tables, chairs, podiums, and technology
- General set up and troubleshooting for Audio Video equipment
- Direct interaction with vendors and ensuring their needs are met
- Administration of hotel and reservation booking
- Maintain expense summary spreadsheet and assist with billing and payments for community events and fine arts center events as needed
- Maintain the master events and screening room calendar and actively communicate with the appropriate teams to constantly provide real-time updates
List of Typical Skills For an Events Assistant Resume
1
Skills For Development & Events Assistant Resume
- Highly detailed oriented with strong organizational skills
- Prior experience in food service, catering and events
- Experience serving in a proactive role in creating and implementing ideas and strategies is necessary
- 6 months experience (including voluntary roles) leading or supporting in an event operations role to include
- Knowledge and experience in the use of computerized scheduling and contact management or database software including Excel, Outlook and Constant Contact
- One year experience in event planning or marketing
2
Skills For Wine Club & Events Assistant Resume
- Have experience of working with a team in various locations and managing third party suppliers
- Up to 2 years of experience in assisting with events and/or working in an office environment
- Experience of using Salesforce
- Events and Marketing experience
- Experience of marketing and student recruitment
- Experience of planning, logistics and coordination for multiple off site and on site events
3
Skills For Development / Special Events Assistant Resume
- Demonstrated tact and proficiency when handling sensitive customer service issues
- Direct selling experience is desirable but not essential
- Experience in external relations, specifically working with donors
- Merchandising experience in the liquor industry or within an FMCG environment
- Good working knowledge of Microsoft Excel, Word, Powerpoint, Access, Keynote, Fashion GPS preferable
- Reliable transportation, valid CA driver’s license, clean driving record and current liability insurance
- Experience in copy editing
- Four years’ administrative with event planning / event coordination experience
- Credible; ability to demonstrate a level of commitment
4
Skills For Education & Events Assistant IT Cosmetics Resume
- Strong sense of urgency, initiative and drive
- Microsoft Office experience/competence
- To initiate good customer service
- Strong personal initiative and ability to work independently with minimal supervision
- Previous event management experience would be beneficial
5
Skills For Executive & Events Assistant Resume
- Experience of Microsoft Office, Microsoft Publisher, Web design and Online event management tools
- Team player; good communicator
- Strong knowledge of London, venue, social scene and contacts within this area
- One or more years’ special event related experience
- Provide excellent customer service and timely correspondence
6
Skills For Conference & Events Assistant Resume
- Event organization experience
- Experience in event production (particularly in a creative/entertainment industry)
- Prioritize and manage tasks against tight deadlines
- Experience in a hospitality or customer service environment
- Energetic, proactive, and an effective team player
- Computer literate with a good knowledge of Microsoft programmes, particularly MS Word, Excel and PowerPoint
7
Skills For Events Assistant Events Operations Manager Intercontinental Park Lane Resume
- Maintaining all event budgets, including processing invoices and working closely with the Finance on event-related expenses and revenue projections
- Handling all events administration tasks for the yearly events calendar, including issuing contracts, invoices and collecting exhibitor information
- Maintaining budgetary logging system for all Event team spend / income and resolving issues and charges
- Maintaining a full compliance log – ensuring GEOA, Anti Bribery & Anti Corruption processes are followed and challenging omissions or incomplete forms
- Compiling and archiving all information from events and updating the portfolio
- Expanding, building and maintaining partnerships
- Assisting the events team with organisational tasks before each event, as well as helping to ensure the smooth running on the day
- Supporting the Senior/Event executives in their readiness for events (name badges, joining instructions etc)
- Organising of IT required to meet the events team’s requirements, including equipment
8
Skills For Scheduling & Events Assistant Resume
- Understanding of financial processes and working within a defined budget
- Managing detailed and complex scheduling with Avanade’s global population and our external providers,
- Reaching out to various hotel properties, compiling estimated cost models, select sites, and execute required logistics
- Working with the SVP, Director of Special Events to manage Random House’s growing special events program
- Understanding of social media as a marketing tool
- Coordinating catering, supplies and materials for IOP events
9
Skills For Corporate Events Assistant Resume
- Managing and tracking event attendee data
- Managing event guest lists, and corresponding with attendees as needed
- Tracking and reconciling event-related expenses
- Providing on-site staffing support at events
- Liaising with exhibitors regarding catalogue information and wine logistics
- Liaising with event managers on hostess requirements and utilizing internal staff where available
- Ensuring all budgetary and financial deadlines are efficiently planned for and executed throughout the financial year
10
Skills For Administrative & Events Assistant Resume
- Contributing to assessment and impact development
- Undertaking policy and advocacy research
- Maintaining records and trackers for respective events for future reference
- Building Relationships – Ability to develop and maintain productive relationships with internal and external stakeholders
- Taking photos of each event that can used in later recaps
- Working with contractors and suppliers on implementation of activation per event
- Working closely with Key Accounts on retail operations
- Organizing advocacy events
List of Typical Responsibilities For an Events Assistant Resume
1
Responsibilities For Development & Events Assistant Resume
- Researching venues, vendors, and partners to help create a cost-effective event execution plan
- Working with the social media team to develop creative social media content
- Assist with all on-site facility logistics including staffing, meeting room setups, and catering needs
- Be responsible for responding to customer enquiries, ticketing enquiries and ticketing reporting
- Transport over 40 lbs. Frequent carrying, pushing and pulling over 40 lbs
- Assist with drink/food setup and restocking, assisting clients throughout event, and handling other event details as needed
- Provides administrative support regarding travel, meeting coordination, planning and other similar tasks, as directed by supervisor
2
Responsibilities For Wine Club & Events Assistant Resume
- Assist events coordinator with preparing and distributing weekly event schedules, reports and other communications for internal staff
- To answer telephone calls and assist with booking enquiries, answering queries
- Assist with the planning and implementation of SFIS and HIDA events including regular, occasional, and one-time seminars, workshops, and conferences
- Handle email correspondence for Events, Concerts, and Accommodations; exercising the utmost professionalism in communication
- Financial systems and reporting
- Has working Special Event knowledge and general park knowledge to assist with any guest problems
- Manage incoming contract from vendors and internal constituents
3
Responsibilities For Development / Special Events Assistant Resume
- Event budget monitoring and reconciliation
- Prepare, track and summarize expenses, reimbursements and final invoicing of events
- Assist with other special events, including Ribbon Cuttings and Groundbreakings, events at private homes, large tours, etc
- Proficient in all applicable computer software including Word, Excel, PowerPoint and Outlook
- Knowledge of rotas and manning levels for events
- Committed to consistently providing a high standard of excellence
- Work a flexible schedule; early morning, evenings and weekends
- Use a wide range of planning tools and documents to support the event management processes
- Support with administration relating to student ambassadors
4
Responsibilities For Education & Events Assistant IT Cosmetics Resume
- Identify new and exciting ways to deliver events at PCL which engage customers/stakeholders
- Manage virtual and global team of on and offshore resources to deliver learning event needs
- Adapt to situational changes, and to adapt plans and schedules to accommodate changing needs of the operational season
- Knowledge working with basic technology/software such as Microsoft office (word, excel, powerpoint, etc.), internet, email, photocopier, and fax machine
- Implement online marketing campaign: send emails through Eloqua system and track results online
- Manage online social media marketing efforts for select events
- Support the editorial team in recruiting speakers and make follow-up calls to a targeted speaker list
5
Responsibilities For Executive & Events Assistant Resume
- Supports the Senior Events Manager team from the brief process, managing logistics, through to the physical delivery of events
- Supports Senior Events Manager and works with Sponsorship team to ensure sponsorship requirements are fulfilled both pre, during and post event
- Liaises with PR Dept to feed event information and information for press releases and advertising usage
- Assist events coordinator and facility operations director with event setup and tear down and other building logistics as needed
- Assist filing and distribution of event confirmations, contracts, invoices, post-event reports, surveys and evaluations
- Based in Brussels or willing to move
- Hold a current NSW Drivers License or ability to have existing license formally recognised
6
Responsibilities For Conference & Events Assistant Resume
- Obtain and maintain a paid Working with Children Check at own expense
- Receive and coordinate contracts within our internal legal system and assist with event payments
- Input and maintain client and event details into the team databases
- Prepare and print agendas, name badges and place cards for events
- Maintain inventory of stock for the department and order branded conference materials
7
Responsibilities For Events Assistant Events Operations Manager Intercontinental Park Lane Resume
- Think "outside the box" and to multi-task
- Assist the Event Manager with the delivery of events across the British Isles ensuring that all events are consistent with RBC’s values and corporate image
- Provide guidance and support to the Social Committees across the British Isles to ensure that events are professionally managed and within the RBC Events framework
- Research, plan logistics and outline costs for future events; produce and calculate final event costs
- Collate post event feedback to measure success
- Manage and maintain relationships with external suppliers and contractors
- Support the delivery and communication of the British Isles Reward & Recognition programme
- Assist with the management of the Sport League budget and team requests
8
Responsibilities For Scheduling & Events Assistant Resume
- Provide general administration support to the Event Manager and the broader Business Management team as required
- Support the major events team to deliver variety of events
- Work with internal stakeholders to coordinate the client invitation and nomination process
- Manage client RSVPs and information updates – i.e. updating InterAction (our CRM system) with responses and information; informing client handlers of key changes and new contacts; communicating attendee updates
- Logistical and general admin support with room bookings, catering, collateral production, preparation of delegate packs, mailings etc
- On the day hands-on support at variety of events
9
Responsibilities For Corporate Events Assistant Resume
- Able to monitor and track critical paths and meet deadlines
- Creates invoices and processes payments with Finance
- Is solutions focused and manages problems in a positive way
- Adheres to a tidy office and desk policy
- Plan, coordinate and execute all aspects of trade/consumer/corporate show set up
- Research and recommend resources for trade shows
- Independently execute show site orders
- Supervise outsourced labor at show sites
10
Responsibilities For Administrative & Events Assistant Resume
- Research and resolve show site or workplace issues as they arise in a timely manner
- Help maintain booth components and booth storage area
- Work independently at off site in storage facility and tradeshows
- Able to use personal transportation or Garmin provided transportation to move items back and forth from the off-site exhibit facility to Garmin HQ as needed
- Storage management for all props & furniture
- Venue and supplier research
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