Events Planner Resume Sample
Gino Mertz
556 Garry Trafficway,
Philadelphia,
PA
+1 (555) 251 9377
Work Experience
Senior Meetings & Events Planner
06/2017
-
PRESENT
Boston, MA
- Works closely with meeting hosts and vendors to ensure the highest standards of confidentiality and ethics in an effort to protect the customer’s business interests and brand
- The University of Texas at Dallas is an equal opportunity/affirmative action employer (M/F/D/V)
- Facilitates strong internal customer relationships by providing internal event guidance informed by expertise and functional protocols
- Coordinates and provides oversight and meeting planning expertise for internal events
- Coordinates operational logistics for internal events
- Coordinates reservations and/or other operational logistics for internal activities
- Provides on-site hosting, including day-of-event problem-solving to ensure outstanding program guest experience
Events Planner
04/2010
-
01/2017
Houston, TX
- Select the panel of suppliers to work at the project development
- Work with internal staff and external partners and vendor to develop both event logistics and contents
- Lead pre-event tests or site inspections
- Direcly (or indirectly through a partner) coordinate decisions about venue sourcing, transportation, caterers, entertainment, staff, creatives, set design, a/v equipment, graphics, video production, web site and app development, ecc
- Produce a proposal for the event (contents and budget) including presentation, references, demos, etc
- Coordinate and monitor event timelines and budget management, ensuring deadlines are met
- Ensure compliance with insurance, legal, health and safety obligations as well as internal procedures
Student Events Planner
02/2006
-
03/2010
Dallas, TX
- Serves as a back-up to support functional staff programming and events managed by conference center coordinators
- Own the divisional Events plan from planning to full implementation and measurement, ensuring alignment with key stakeholders (division marketing, local sales team and other marketing operations partners)
- Establish close collaboration with key stakeholders (divisional marketing, sales, other marketing teams) to align event strategies and tactics with annual marketing plans
- Liaise with external suppliers (creative agencies, booth production suppliers, mail houses, etc.) to design, produce and deliver events assets, requiring an excellent knowledge of effective event operation processes, production and deliverables
- Continuously seek innovative ways to communicate and engage with customers through events
- Analyse and report on divisional and regional events results and pro-actively provide recommendations for future event planning
- Control and manage events regional budget
- Liaise with clients and sales account to explore customer needs and to ensure satisfaction
- Examine briefs and RFP to understand the event objectives and requirements, for a proper and effective project development
Education
Fairleigh Dickinson University - Metropolitan Campus
2001 - 2005
Bachelor's Degree in Marketing
Professional Skills
- Set priorities, plan long-term, and demonstrate outstanding interpersonal skills, judgement and discretion
- A creative and innovative thinker with strong problem-solving, consulting and influencing skills
- Demonstrate flexibility and problem-solving skills to resolve issues
- Self-motivated with strong interpersonal, analytical and problem-solving skills
- Exceptional organization, prioritization and planning skills
- Demonstrated exceptional customer service skills and attention to detail
- Excellent skills using Microsoft Office Applications and other computer software programs
How to write Events Planner Resume
Events Planner role is responsible for planning, customer, computer, microsoft, database, design, administration, software, interpersonal, basic.
To write great resume for events planner job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Events Planner Resume
The section contact information is important in your events planner resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Events Planner Resume
The section work experience is an essential part of your events planner resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous events planner responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular events planner position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Events Planner resume experience can include:
- Excellent organizational skills and the ability to logically verbalize thoughts and ideas
- Extremely strong interpersonal skills-team player
- Excellent time management skills with ability to manage to timelines and multi-task in a fast-paced environment
- Strong business acumen, relationship management skills and commitment to providing superior customer service
- Excellent verbal and written communication skills and ability to work independently as well as collaboratively in a team
- Strong computer skills in all aspects of Microsoft Office and Database Management
Education on an Events Planner Resume
Make sure to make education a priority on your events planner resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your events planner experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Events Planner Resume
When listing skills on your events planner resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical events planner skills:
- A good level of general education is required in addition to basic administrative skills and a competency with Microsoft Office packages
- Demonstrated ability to work effectively with a variety of stakeholders
- Detail-oriented with excellent time management, organizational, problem solving, and customer service skills
- Sales and event experience or an equivalent combination of education and experience. Experience with building management and supervision
- Computer skills with experience in Google Suite, including Google Sites
- Excellent organisational skills and a keen eye for detail
List of Typical Experience For an Events Planner Resume
1
Experience For Senior Meetings & Events Planner Resume
- Effective written, communication & presentation skills
- Demonstrated experience managing multiple events at once
- Building strong professional networks and the ability to influence without authority are required
- Experience in Conference/Meeting planning
- Strong sales, marketing, and project management mindset and customer focus are essential
- Experience working in an event registration software (Cvent or other)
- Demonstrated dedication to providing extraordinary customer service
2
Experience For Meetings & Events Planner Resume
- Knowledge and experience working with meetings registration tools
- Works directly with Account Executives to determine event needs are and site checks events with AE’s prior to event date
- Experience in program management – PMP certification highly desirable
- Utilizing internal policies and procedures for processing travel reimbursements for event participants
- Maintaining standard operating procedures for events to ensure desired outcomes are met
3
Experience For Senior Meetings & Special Events Planner Resume
- Working with vendors to obtain requested products and services for events
- Recording full and accurate details of guest’s requirements and booking as per the company and hotel procedures
- Proactively handle any arising issues and troubleshoot any emerging problems during the planning phase
- Manage all types of meeting programs, including hybrid, with varying degrees of importance and varying size (0-500pax++)
- Accountability for billing of conference / Events and wedding ensuring pre payment where required
- Manage operations to handle client queries and troubleshooting during the event to ensure that all runs smoothly
- Ensure pre and post-event evaluation (including data analysis and producing reports for event stakeholders)
- Provides SME or specialized consultation in specific areas of event marketing including webinar services, sponsorship/tradeshow activation
- Co-ordinate and collate the briefing notes into the briefing pack
4
Experience For Senior Events Planner Resume
- Research venues and suppliers maintaining and updating the database of vendors/venues per country that fall within the PB standard
- Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting on clients behalf and ensuring quality services at efficient rates
- Independently monitor that events are being executed according to the pre-approved budget
- Coordinates signage, displays, special needs requests, printing, parking, valet, and event security as needed
- Provides support for event set up and break down including transporting materials to and from site location
- Opportunity to manage meeting project manager I or contract employees
5
Experience For Special Events Planner Resume
- Arrange and co-ordinate the briefing calls with all relevant parties
- Pushes out iHeartMedia Las Vegas news and What’s Happening sheets to Brand Ambassador team so everyone is in the loop at all times
- Persuasive communication across a diverse group of stakeholders and presentation acumen, as well as analysis and reporting of results are required
- End-to-End Meeting Services includes, but is not limited to
- Independently evaluate and select budget appropriate vendors for each event, and negotiate terms of agreements including signatures from all involved parties
6
Experience For Student Events Planner Resume
- Develop invitation lists for each event, consulting team when appropriate
- Send invitations, organize RSVP’s, schedule and coordinate all aspects of meetings involving Career
- Responsible for staffing assignments to set up space for client use
- Facilitate internal and external project meetings focused on status reporting, problem resolution and feedback
- Recommend resolutions to issues and conflicts arising out of the project
- Coordinate onsite staff hiring with Sr. Manager of Operations
- Schedule flexibility –ability to work across multiple time zones and willing to travel on short notice
- Carry out weekly /monthly telesales to last year’s actual booking by date
- Standard operating procedures are to be followed at all times
7
Experience For Meetings & Events Planner Pharma / Medical Resume
- Propose ideas to improve processes, provided services and event quality
- Working with internal and external staff to prepare communication materials for various events, including invitations, registrations, agendas, reimbursements, event rosters, Power Point presentations, and room signage
- Coordinating all logistics for event participants including transportation and lodging arrangements
- Organise facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
- Coordinating venue management, caterers, stand designers, contractors and equipment hire; planning room layouts and the entertainment programme, scheduling workshops and demonstrations. Coordinating staffing requirements and staff briefings
8
Experience For Private Bank-events Planner Resume
- Creating and maintaining detailed event management documents including budgets, status reports, and event on-site logistics checklists
- Organising facilities for car parking, traffic control, security, first aid, hospitality and the media
- Plan and execute event logistics, as assigned, such as organizing components of special events including but not limited to event promotions, reservation management and setup of diagrams, assuring arrangements meet client approval and comply with University policies
- Manage coordination of event logistics with Director of Special Events, Facilities, Dining, Information Technology, Marketing and Communications, Public safety, and outside vendors, etc
- Provide high level customer service to students, families, and on-campus constituents and during events for on and off-campus constituents
9
Experience For Senior Associate Events Planner Resume
- Attend industry events and meetings on behalf of KP and the Event Marketing Department
- Assist with the production, distribution, and follow-up of event invitations
- Process invoices, contracts, alcohol approval forms, parking requests, shuttle requests, facilities work orders, catering requests, budget transfers, reserve rooms, order supplies, etc. in an accurate and timely manner
- Attend and assist events on and off campus, as assigned
- Provide necessary communication to other key offices on campus, as required, on a regular basis
- Partner with department leadership on business development opportunities, department policies and procedures
10
Experience For Temporary Events Planner Resume
- Initiate client intake and service agreements
- Independently creates/charters, leads or participates in inter-departmental COP's
- Works directly with entire production team to develop a design that meets client’s goals within budget restrictions
- Ensure that collateral requirements are captured in advance and to update the team with any changes
- Maintains the wider team schedule that is collated with other international parts of the business
- Effectiveness in this role requires excellent listening skills, the ability to clearly communicate verbally and in writing, and a general knowledge of operating plans as well as industry practices for promoting and selling similar products
List of Typical Skills For an Events Planner Resume
1
Skills For Senior Meetings & Events Planner Resume
- Proven experience owning the planning and sourcing process from start to finish
- Meeting/event management and sourcing experience or customer service experience in the hospitality industry
- Past meeting planning skills are required
- Analytical, project management and planning skills
- Experience interfacing with senior level customers/executives
- Thorough understanding of Dell EMC business priorities, strategy and direction
- Experience in promotions and/or marketing and/or customer service
- Experience in B2B event marketing, preferably for a technology company
- Experience working in a multi-client and/or project-based event environment
2
Skills For Meetings & Events Planner Resume
- Meet group coordinator/host(ess) prior to functions, make introductions and ensure that all arrangements are agreeable
- Strong command of the written word, and capacity to edit and proofread
- Developing, managing and maintaining the standards and Service Level agreement of this service
- Organizing and maintaining event documentation, schedules, records and files
- Planning logistics of a meeting,
- Managing rooming and arrival/departure lists,
- Arranging hotel bookings and understanding hotel cancellation policies,
3
Skills For Senior Meetings & Special Events Planner Resume
- Understanding of industry trends, Bank policies and practices that inform events, external engagement, discretionary activities and expenditures
- Managing food and beverage functions,
- Contracting and negotiating with vendors,
- Manage, in conjunction, with the reception team, the booking and issuing of meeting rooms, accommodation, transport and function space
- Proficiency with basic computer programming, including the Microsoft Office Suite
- Work with Security Staff whenever necessary to ensure the smooth running of services
4
Skills For Senior Events Planner Resume
- As part of the building team, react to emergency alarms in accordance with Procedures
- Liaise and communicate with visiting guests
- Work and communicate with a diverse community including faculty, staff, students, parents, the public and officials
- Work flexible hours including some evenings and weekends, as assigned
- Relevant exprience in event marketing or project management
- Responsible for sufficiently ‘washing’ room block and food and beverage covers in order to ensure a more accurate forecast
- Advanced project and event management
- Industry event management technologies
- Manage complex and time critical programs
5
Skills For Special Events Planner Resume
- Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc
- Good spoken and written English and sound Math
- Respond to and try to fulfill any special banquet event arrangements
- Follow up on special banquet event arrangements to ensure compliance
- An ability to speak French is not essential but would be an advantage
- Class “C” operator’s driver’s license
- Facilities & Services: Determines appropriate geographical location and venue. Identifies services required, and coordinates security procedures. Plans, orders, and oversees technology requirements. Conducts a pre-meeting briefing and post-con with suppliers and facility providers. Plans/creates agendas for site inspections
- Identifies up-selling opportunities and action or informs manager
6
Skills For Student Events Planner Resume
- Escalates program issues to manager as needed
- Transitions the majority of planned events to a Trip Director for onsite execution or travels on site as needed
- Negotiate best possible rates and program concessions for the component of SMM Procurement, leveraging client supplier relationships, utilizing processes and procedures outlined in the client agreements
- Be knowledgeable of the client contract process, their legal addendums, ensuring client is appropriately informed of and represented in all terms and conditions contained within
- Provides unparalleled consultative customer service and the customer experience to meeting owners and attendees
- Understanding of attendee management websites and processes reports through Cvent
- Coordinates customer relationships internally and externally by providing guidance informed by event best practices in support of the business and mission of the Bank
- Consults, coordinates and provides oversight for all operations and logistics planning for major conferences and events by ensuring shared conference understanding of and appropriate alignment with event goals and objectives
7
Skills For Meetings & Events Planner Pharma / Medical Resume
- Establishes tracking and measurement tools, to determine optimize project management and effectiveness of intended event outcomes including the identification of solutions for future projects, programs and events
- Forecasts program budgets and collaborates on contracts and scope of work for external vendors and remote event venue
- Manage resources to meet daily schedules within this service. Ensure data capture is thorough and detailed
- Act as Cannington Courts welcome point and events host
- Liaise with EDF-Energy and Security as required
- To be aware of and carry out the policies and Procedures of EDF, including Fire, Health and Safety, Accidents, Security, Infection Control, Complaints and Confidentiality
- Manage a number of filing systems for Due diligence records
8
Skills For Private Bank-events Planner Resume
- Manage the security of guest luggage being held in storage
- To be flexible and help out in other parts of the building such as Conference and Events
- To carry out Health and Safety responsibilities as per FOH, OM and HSM requirements
- Project Management: Works independently, sets priorities, timelines and schedules. Obtains necessary resources to meet deadlines, demonstrates ability to maintain focus, prioritizing tasks and clearly communicating priorities of work to team. Ability to oversee multiple projects independently
- Financial Planning: Develop and review budgets and manage event costs. Manage event site logistics including facility selection, negotiating portions of contracts for event facility, vendors, suppliers
- Communication: Communicates clearly and effectively, both in oral and written forms. Excellent verbal and written skills. Effectively interacting with personnel at all levels of the organization internally and externally
- Customer Service: Demonstrates success by maintaining strong customer focus, results and achieving high levels of customer satisfaction. Excellent collaborative skills
- Listening Skills: Listens actively to customer’s ideas and recommendations, maintaining awareness of cultural implications and nuances
9
Skills For Senior Associate Events Planner Resume
- Judgment/Problem-Solving: Makes decisions about the project, knowing which resources to use and when to call on outside services. Consistently discern priorities when making commitments
- Knowledge / Experience in Group Air, Transient Ticketing considered an advantage
- Proficient in Events Software, i.e. EventsPro, Starcite, Cvent or similar
- Work with the corporate clients to develop programs, including destination selection, site inspections, negotiations, costing and onsite management through final billing
- Proven track record in Sales / Account Management roles in addition to Operations is considered an advantage
- Work with the Head of Campus Operations, Campus Business Manager, Hotel Services Manager, Front of House Manager, Reception team, Concierge and the appropriate Service providers regarding forthcoming high profile/major event scheduling at Cannington Court to ensure the smooth running of the day to day activities
- Work closely with the Event Facilitators (both Internal and External) to ensure that each event runs effectively and maintains the reputation of Cannington Court as a centre of excellence
10
Skills For Temporary Events Planner Resume
- Ensure Green Travel obligations are included within joining packs for all delegates to ensure appropriate information regarding local travel arrangements to Cannington Court are available as required
- Experience on complex events operations with creativity and communication skills
- Co –payment for HCP’s procedures experience is required
- One year of experience in event organization, or similar activity
- Previous experience in higher education or non-profit organizations
- Strong organizer who works well under pressure
- Develop a close relationship with FM Service Providers to maintain an open dialogue to enhance and improve services and leverage ROI
- Remain calm in stressful situations.
List of Typical Responsibilities For an Events Planner Resume
1
Responsibilities For Senior Meetings & Events Planner Resume
- Meet deadlines, and prioritize effectively
- An ability to communicate effectively in English both orally and in writing
- Advanced Excel and PPT proficiency skills
- First-rate presentation skills
- Understanding of MINDBODY software and related applications and demonstrated ability to learn new software products quickly
- Experience conceptualizing, planning, implementing, and managing budgets for events
2
Responsibilities For Meetings & Events Planner Resume
- Troubleshoot issues that arise during planning & execution using creativity, good judgment and grace
- Experience in Event or Meeting Planning
- Relevant professional experience in the areas of meeting/event/tradeshow planning both international and domestic
- Experience in event planning or service related industry
- Maintain and update meeting requests through Sharepoint to ensure that meetings are scheduled based on priority accounts
- Manage and operate all projects pertaining to assigned events
- Develop and produce quality BEOs; prioritising the needs of the customer
3
Responsibilities For Senior Meetings & Special Events Planner Resume
- Exceptionally well organized and a proven history of being detail oriented
- Proactively seek new and creative ways to forward the KSAS development and campaign message through the effective use of events
- Events Experience
- Collaborate with the Sr. Manager and Event Coordinators on daily priorities and focus with customers
- Ensure the customer experience is exceptional
- Demonstrate a positive approach and a professional, ethical, and enthusiastic attitude
4
Responsibilities For Senior Events Planner Resume
- Perform in a fast-paced environment, manage and prioritize multiple projects and meet deadlines
- Valid Sheriff’s Card
- Related work experience for Planner
- Related work experience for Coordinator
- Staffing (including briefing, hotel booking, travel, uniforms, requesting travel cards etc)
- Planning and management of company meeting spaces for internal and external events
- Sticking to agreed event budget and negotiating with suppliers
5
Responsibilities For Special Events Planner Resume
- Working with other team members to ensure the event is used appropriately across other channels (sales, social media, consumer etc)
- Sourcing, site selection and research
- Coordinating with the Service Delivery team to produce a seamless operation between Air and Land
- Oversees and manages the entire event planning process for the MVC, including creating event planning processes and budget and project management
- Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers
6
Responsibilities For Student Events Planner Resume
- Internal contact between departments for annual event scheduling, marketing plan, and budgeting
- Directs the scheduling process for campus events, working with academic scheduling and other campus partners, as well was external clients
- Oversee printing & distribution of event materials, including branding, flyers and promotional giveaways
- Develop and coordinate speaking submissions for industry events, tradeshows and other opportunities in conjunction with product and technical marketing teams
- Assist in planning for Commencement at the University of Miami held semiannually at the close of the Fall and Spring semesters
- Track all suggested/discussed events throughout each fiscal year, exercising independent judgment to advance event planning as appropriate throughout the year
- Manage all non-Bank accommodations for event attendees and planners including hotels, transportation, and dining
- Develops and enhances invitation database lists, reports and all other printed materials relating to the events, preparing them for approval
- Work with Marketing and Compliance to ensure all necessary local approvals are received for all marketing collateral
7
Responsibilities For Meetings & Events Planner Pharma / Medical Resume
- Coordinate travel and logistics; including, ground transportation, hotel and restaurant recommendations, and liaising with attendees/external coordinators
- Work flexible shifts including early mornings and late evenings as needed based on upcoming event’s time zone
- Event scheduling (including classes where relevant)
- Certification in Project management or Meeting / Event Planning
- Collaborate with senior event managers and global marketing teams to assist on idea generation, overall event management and data analysis
- Maintain event calendar and attendee tracking information as needed
- Solely responsible for end to end event management of varied events across the region including, roadshows, internal meetings and sponsored conferences
8
Responsibilities For Private Bank-events Planner Resume
- Coordinate and prepare materials and meeting spaces for all commencement related committees throughout the year
- Communicate regularly with the Toppel Career Center staff and regalia distributor in preparation for cap and gown ordering and distribution
- Works closely with the office of University Communications throughout the year to ensure all publications are completed according to set timelines
- Assist in proofreading large amounts of data for accuracy, flow, and grammatical error
- Design digital marketing pieces to promote departmental activities
- Identify new ways to publicize commencement to graduating students, guests, and faculty
- Establish a network and method for advising customers on guest/audience selection
- Thorough understanding of basic Microsoft Office tools
- Works closely with the entire Marketing team for the coordination and execution of major station events
9
Responsibilities For Senior Associate Events Planner Resume
- Works with the head of Marketing to determine office hour needs with Brand Ambassador Team
- Maintains archive of photos of all remotes/events, works with Marketing and Digital team to determine photos to be used for content/social media
- Develop and gain consensus with stakeholders on an overall event marketing
- Coordinates several events and projects simultaneously while maintaining the highest level of client satisfaction
- Management and scheduling of student staff workers
- Manage online and box office reservation systems, securing rights to films
- Prepare, manage, and document budgets for meetings and events, including costs of production, technical and promotional needs
- Prepare and coordinate delivery of materials for team and client meetings; including presentations and client briefings
- Compile each monthly log into a running Master log
10
Responsibilities For Temporary Events Planner Resume
- Be the point of contact when sales has questions regarding whether or not a client has received a gift YTD
- Create clear & concise reports which show the list of events, cost of each event, YTD spend and remaining budget
- Maintain a database of all local venues – hotels, restaurants, meeting spaces etc
- Budgetary tracking responsibilities
- Act as liaison to Americrown Catering staff on menu, set up and execution of event
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