Executive Personal Assistant Resume Sample
Rudy Kuhic
27721 Desiree Spurs,
Los Angeles,
CA
+1 (555) 144 8610
Work Experience
Executive Personal Assistant
02/2018
-
PRESENT
Boston, MA
- Manage schedules – they manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the executive’s time efficiency, including the management of travel itineraries for domestic and international travel. They update project schedules and status as and when required
- Coordinate all travel, engagements and meetings, including accommodation’s, dining, cater meetings space, and all logistics
- Manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the executive’s time efficiency, including the management of travel itineraries for domestic and international travel
- Proactively maintain the Managing Principal and Managing Directors’ calendars and schedule meetings and events relating to staff, operations, initiatives and client matters including agendas, timelines, meeting content, presentations, and general logistics
- Experience in a similar role
- Attention to detail, ability to multi-task and focus
- Exceptional communication in English (verbal and written)
- Knowledge of Arabic language and culture is advantageous
- Superior sensitivity and knowledge in handling confidential matters and materials
Executive / Personal Assistant
01/2011
-
09/2017
San Francisco, CA
- Work in a fast-paced and deadline driven team environment with minimal supervision
- Strong organizational, time management and interpersonal skills are required
- Maintains a can-do attitude, flexible schedule and composed presence at all times
- Personal Assistants to all members of the UK Management Board, Advisory Board and Senior Directors within the UK Group and Thales Group
- The UK Secretariat team
- The UK Secretariat external Share schemes administration Company – Computershare
- 5/8 year experience as an Executive Assistant, preferably in a large FMCG company or comparable industry e.g. fashion, sports or retail, supporting executive level management
Executive / Personal Assistant Hamburg
03/2004
-
12/2010
Boston, MA
- Self-starter approach, highly self-motivated and eagerness to taking initiative and ownership
- Expert-level skills using Microsoft Office/365 and any other Digital Tools available (software/hardware)
- Proven analytical skills in working with data and excellent communication skills both written and spoken
- Ability and confidence to expertly answer outside media calls, handle media requests and ability to judge on when manager’s approval is required
- Proven ability to navigate smoothly within a complex global matrix organization
- Effectively and logically manage confidential and sensitive information properly
- Flexibility regarding working hours and high change agility
Education
Wayland Baptist University - Anchorage Campus
1998 - 2003
Bachelor's Degree in Management
Professional Skills
- Strong time management, planning/ organizing and presentation skills
- Strong organisational skills and capability to work with demanding internal and external stakeholders
- Excellent administration and typing skills are essential
- Excellent interpersonal and communication skills, for interacting with family members, office staff, family businesses, advisors, and vendors
- Excellent planning time management or organization skills with the ability to multi-task and a sense of urgency
- Excellent (verbal and written) communication and presentation skills
- Prior experience as a Personal and/or Administrative Assistant supporting a high-level Executive
How to write Executive Personal Assistant Resume
Executive Personal Assistant role is responsible for interpersonal, digital, administration, microsoft, english, security, retail, finance, training, database.
To write great resume for executive personal assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Executive Personal Assistant Resume
The section contact information is important in your executive personal assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Executive Personal Assistant Resume
The section work experience is an essential part of your executive personal assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive personal assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive personal assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Executive Personal Assistant resume experience can include:
- Work effectively with other Executive assistants, Personal Assistants and or Secretaries across EY
- Able to multi-task effectively and pay attention to detail
- Executive assistant experience in a corporate environment working for a C level individual
- Resourceful and able to handle multiple and changing priorities
- Effective management of the diaries
- Opening, sorting, and distributing correspondence, including email, faxes, and post
Education on an Executive Personal Assistant Resume
Make sure to make education a priority on your executive personal assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive personal assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Executive Personal Assistant Resume
When listing skills on your executive personal assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical executive personal assistant skills:
- The ability to exercise good judgment in a variety of situations through strong verbal/written communication, administration and organizational skills
- Strong time management skills; ability to prioritize multiple tasks effiencently
- Solutions focused with good problem solving skills
- Prior experience in a Family Office setting
- Excellent working knowledge of Word, Excel, Visio PowerPoint and Outlook and a strong awareness of IT technology available
- Significant experience in PA roles, including proven ability to provide support to Senior Managers
List of Typical Experience For an Executive Personal Assistant Resume
1
Experience For Executive / Personal Assistant Resume
- Reading and analysing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner
- Overseeing administrative policies within an organization and within the office; recommending changes as appropriate
- Liaising with legal advisors regarding approval of costs
- Coordinating of conference calls in different time zones that involve many parties in different countries
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
- Co-ordinate and maintain the calendar of the CEO including organizing of all appointments, meetings, travel arrangements, etc
- Be proactive be following up on details, anticpating issues, etc
- Extensive proactive schedule/diary management. Co-coordinating internal/external meetings including room bookings, refreshments and equipment
- Event management including conferences and training on an ad hoc basis
2
Experience For Executive Personal Assistant to CEO Resume
- Book & confirm all travel arrangements, ensuring that visas and all other travel requirements are met and assist the people team when needed
- Understand the people services environment and keep updated on the changes and challenges facing the profession
- Travel occasionally to support off site planned events
- Prepare reports, collect and analyse information; prepare presentations
- Set up and maintain internal and external contact database
3
Experience For Executive / Personal Assistant Hamburg Resume
- Organize of internal and external events
- Team annual leaves administration
- Provide comprehensive administrative support to Consumer Healthcare HRBL’s. Schedule, arrange and monitor diary appointments, ensuring effective time management
- Use understanding of concepts and methodology of work performed to proactively deal with issues for manager and in manager’s absence using initiative and knowledge to bring resolution. Identify process related issues, and propose creative and interpretive recommendations within remit
- Work closely with the SLT and SLT-1 PA’s for global R&D,Category and Europe and Americas
- Effective management of the electronic & other mail of the Africa Talent Leader, Africa General Counsel and Africa Risk Leader ensuring timely response to e-mails as appropriate
- Project manage and offer operational and strategic support to the Africa Talent Leader, Africa General Counsel and Africa Risk Leader on all Africa Sub-Area wide key priorities and initiatives on a project-by-project basis
- Support the Africa Talent Leader, Africa General Counsel and Africa Risk Leader in ensuring that management of the business is effective – compiling presentations and templates, communications, office management and project tracking/reporting
4
Experience For Executive Personal Assistant Temporary Position Resume
- Attending Legal meetings and taking minutes and following up on action items
- Typing of various contracts with ability to manage track changes / version control and formatting of documentation
- Maintaining of sharepoint site with relation to online filing of contracts
- Maintaining filing and record retention
- Effective management of the electronic & other mail of the ASA People Leader and senior people being supported, ensuring timely response to e-mails as appropriate
- Work closely with the head of People, Team Leaders, human resources, markets and operations teams to develop and implement the People strategy and balanced scorecard
5
Experience For Senior Executive / Personal Assistant Resume
- Prioritise and use own initiative
- Maintain confidence, be discrete and exercise good judgment
- Be able to demonstrate a professional approach at all times
- Prepare and/or type reports, presentations and other correspondence, as requested, ensuring that all correspondence is dealt with in a professional manner
- Book conference, training and other meetings rooms as required for both internal and external meetings
6
Experience For Executive / Personal Assistant to CIO Resume
- Arrange and confirm all catering & stationery requirements for meetings for the people team
- Answer and screen telephone calls in a professional manner and attend to queries timely
- Project manage and offer operational and strategic support to People Leader, Team Leaders, Operations and HR on all Africa Sub-Area wide People key priorities and initiatives on a project-by-project basis
- Support the ASA/EMEIA People Leader in ensuring that managementof the People business is effective – compiling presentations and templates, communications, office management and project tracking/reporting. Eg the HR Manco action list
- Serve a work load with conflicting demands and work under pressure
- Able to work for someone very demanding
7
Experience For Executive / Personal Assistant to CEO Resume
- Management of the approvals process, escalation of purchase requests, ensuring direct reports follow expense policy and submittals are in line
- Ensure reporting deadlines are met and documentation received
- Advanced knowledge of Word, PowerPoint, Excel and Lotus Notes
- Work overtime if necessary
- Reliable and ability to take ownership for work done
8
Experience For Executive Personal Assistant to Prominent Ceo Resume
- Proficiency in Microsoft office (Excel, Photoshop, Outlook, Word)
- Communicate effetively and work well in a team enviornment as well as be able to work independently with minimal guidance
- Abilty to exercise discretion
- Confident, polished, and thick skinned
- Arrange complex International and European travel including multi-sector flight itineraries, accommodation, ground transportation and visa applications, following approved travel processes
- Expense management for Sector President
- Collation and production of monthly reports, presentations, spreadsheets, correspondence and other documentation
9
Experience For Executive Personal Assistant Resume
- Monitor emails and screen calls
- Managing day to day initial point of contact activities and on behalf of the Head of Retail Staples Europe and the Real Estate Director Europe, including customer and supplier contact
- Manage the MDs busy schedules/ diaries, make decisions on conflicting priorities, prioritising commitments to make the most effective use of their time and organise all travel and itinerary arrangements
- Manage all incoming emails and correspondence for the Real Estate Director, Europe, carrying out research or follow up where required, and either responding directly, directing to appropriate parties or drafting a response for the Director
- Working closely with the Regional Maintenance & Facility Manager and part of the Company H&S Committee to carry out H&S regulatory requirements, ensuring Head Office is legally compliant with trained first aiders, Health and Safety Reps and Fire Marshalls. Maintain the H&S notice boards with up to date documentation
10
Experience For Executive / Personal Assistant Resume
- Writing and editing reports and presentations for the MDs including documents for key senior meetings where the accuracy, content and implication are crucial
- Undertaking ad hoc research and produce appropriate reports as requested gathering, summarising and analysing data
- Coordinating and managing events from large scale quarterly conferences to small scale fine dining or strategy events
- Administering PO’s and pay invoices using in-house JDE finance system
- Processing expenses on behalf of Directors
- Expediting the flow of legal documentation through the office for signature
List of Typical Skills For an Executive Personal Assistant Resume
1
Skills For Executive / Personal Assistant Resume
- Proficient computer skills and knowledge of Microsoft programs
- Professional-level verbal, written, and interpersonal communication skills
- Exceptional client liaison skills
- Estate Management skills
- Interpersonal and social skills, positive “can do” attitude, motivation, integrity, tenacity, initiative, flexibility, precision, reliability
- Experience supporting C-Level Executives in a fast-paced, ever-changing environment
- Experience or understanding of the Construction/ Engineering industry would be advantageous, however not essential
- Previous experience as a Personal or Executive Assistant, ideally supporting 2 or more Managing/ Senior Directors
2
Skills For Executive Personal Assistant to CEO Resume
- Previous experience working with high level executives
- Experience providing Administrative and/or Personal support to Executive-level staff
- Previous experience dealing with Payroll
- Extensive experience providing personal support to a high-level individual
- Experience working with C-level executive
- Previous experience of working in the financial services industry
- Experience supporting a fast paced department
3
Skills For Executive / Personal Assistant Hamburg Resume
- Prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
- Relevant administrative experience
- Experience with personal travel and private aviation
- Related experience in New York City
- Experience with a small hedge fund or private equity firm
- Relevant experience as an Executive and/or Personal Assistant
- Sufficient and appropriate experience in an Executive PA role at a similar level
- Actively broaden experience and expertise in line with the core competencies
4
Skills For Executive Personal Assistant Temporary Position Resume
- Good level of personal confidence and resilience
- Experience
- Experience in an Executive and/or Personal Assistant
- Compiling/inputting information onto websites
- Processing of expenses, purchase orders and invoicing as required
- Planning and co-ordination of interstate and international travel bookings including setting up full programmes and itineraries
- Leading and co-ordinate internal communications to promote connectedness and information sharing across the Sales & Marketing function
- Manage a fluctuating workload and maintain a calm dispositions at times when working under pressure
- Manage handling of personal properties and vehicles, including car registrations
5
Skills For Senior Executive / Personal Assistant Resume
- Significant expertise in interacting and engaging with senior management
- Keen to learn and continue developing
- 5 GCSEs including English and Maths (Grade C or above)
- Produce professional reports, minutes, briefing papers, documents and presentations
- Knowledge of Operating systems and software packages in a Mac environment
6
Skills For Executive / Personal Assistant to CIO Resume
- Background with Event Planning
- Familiar with working as part of a team In a corporate office environment
- Assist with personal finances including accounts, bill payment, income tax documentation, etc
- Able to act in a project management capacity
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
- A self-starter and self-motivated
- Bilingual (English and French / Italian)
- The ability to make decisions and use initiative
- Well organized with a methodical approach to day to day activities
7
Skills For Executive / Personal Assistant to CEO Resume
- Manage multiple diaries
- A positive and team oriented outlook
- Lead by example and share best practice with peers
- Push back to “protect” the Country Director
- College Diploma in office administration or equivalent education
- Take minutes
- High standard of spoken and written French and English
8
Skills For Executive Personal Assistant to Prominent Ceo Resume
- Maintain confidentiality and handle issues of sensitive nature with tact and discretion
- Manage the Procurement Director’s and other senior membership team member diaries, travel plans and ensure meetings and tasks are appropriately prioritised
- Extensive diary management. Effectively manage the diaries ensuring sufficient use of owner's time, with work time factored in as appropriate. Liaise with diary owners as appropriate to resolve conflicting meetings where the priority is not clear or easily resolvable
- Proactive management of Senior Executive very complex and constant changing calendar. Working with other PAs to resolve calendar conflicts. Constant communications with executives and PAs to notify changes / prioritization of meetings
- Managing the VP, Sales and Marketing’s diary and ensure meetings are appropriately prioritised and support for the Sales and Marketing Leadership Team
9
Skills For Executive Personal Assistant Resume
- Involvement in Sales and Marketing and other BP projects
- Coordination of Leadership Team meetings, team events and conferences
- Preparing the VP, Sales and Marketing for upcoming appointments, meetings, conferences, town-hall meetings and external visits by proactively providing all relevant materials
- Acting as the first point of contact for visitors and screen incoming correspondence to minimise disruption to the VP, Sales and Marketing
- Undertaking administrative activities including minuting meetings, preparation of reports and presentations, invoice and expense processing and creation and maintenance of registers and financial spreadsheets
- Experience in a similar role within a global organisation
10
Skills For Executive / Personal Assistant Resume
- Manage and co-ordinate the management team’s electronic diaries and schedule commitments to ensure maximisation of the managers’ time efficiency
- Manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel
- Managing email organization for the CEO, including sorting e-mails, formulating appropriate response e-mails on the behalf of the CEO, and following up/reminding the CEO of responding if the response is needed directly from him
- Managing calendar organization for the CEO - this includes keeping track of meetings and reminding the CEO far in advance of these (i.e. appointments, conference calls, and social engagements, both personal and professional)
- Meeting preparation - ensuring the appropriate materials are prepared and provided to the CEO in a timely fashion before meetings. When necessary, prepare and review agenda with CEO before scheduled meetings. Possibly aid in the facilitation of in-house meetings. Take notes and follow up when necessary
List of Typical Responsibilities For an Executive Personal Assistant Resume
1
Responsibilities For Executive / Personal Assistant Resume
- Proven work experience as an Executive Assistant, Personal Assistant, Executive Administrative Assistant, Legal Assistant or similar role
- Solid experience with office management systems and MS Office Suite
- Strong experience with macOS and collaboration software
- A calm, confident and well-presented Director/board level PA with experience of a busy office who is looking for a highly rewarding yet challenging role
- Experience exercising discretion and confidentiality with sensitive information
- Experience of supporting a Technology based function would be useful
- Highly experience in all PA/ administrations tasks (complex travel and itineraries, email/ diary/ meeting management, papers and presentations preparation etc)
2
Responsibilities For Executive Personal Assistant to CEO Resume
- Experience of providing PA support to high level meetings e.g. Senior Leadership / Director level board meetings
- Experience of dealing with escalated customer issues advantageous
- Experience of working in a European business and/or matrix business would be advantageous
- Work proactively and prioritise several competing requests
- Experience of co-ordinating successful meetings and off-sites
- Experience of supporting a Technology based function
- Review and prioritize President’s communication (phone, e-mail). Pro-actively escalate issues that need immediate attention
3
Responsibilities For Executive / Personal Assistant Hamburg Resume
- Relevant experience
- French language skill – Ability to communicate in French – Oral and Written, Highly Desirable
- Significant EA/PA experience at a Senior level
- Highly organised, able to prioritise busy/varied workload and work on own initiative and anticipate requirements
- Hands on experience with office machines
4
Responsibilities For Executive Personal Assistant Temporary Position Resume
- Previous Exec PA experience ideally from a large corporate environment
- Confident in Outlook, PowerPoint, Word and Excel. Oracle / MyBuy experience would be advantageous
- Receiving and screening telephone calls, post and visitors. Handling all routine calls and correspondence and follow up on pending matters
- Maintaining office systems, including data management and filing
- Arranging meetings and accompanying the manager to take notes or dictation at meetings or to provide general assistance during presentations and meetings
- Organizing and maintaining business and personal calendars and scheduling appointments
- Dealing with incoming email, faxes and other communication, occasionally corresponding on behalf of the manager
- Leading projects and coordinating resources where appropriate for the leadership and management teams
- Emailing out in advance of meetings to ask for agenda items and ensure the meeting agendas are built to allow adequate time and mix of content
5
Responsibilities For Senior Executive / Personal Assistant Resume
- Working with the MDs and senior team to support Business & Employee Communications and Corporate Social Responsibility initiatives
- Supporting fellow team members from time to time on projects, documents, reports and events. For example, an award ceremony at Wimbledon
- Meeting and Event Preparation, Facilitation and Management
- Oversee building maintenance and car park management. Being first point of contact to landlords on site estate manager/attending tenant meetings
- Facilities support/administration for all Staples properties in UK (arranging access, managing local contracts and general central support and admin for real estate and facilities; chasing invoices and liaising with facility providers; recording purchase orders out/payment v budget
- Key meetings management (meeting set up, agenda management, preparations, presentation compilation, location/ catering arrangements, action tracking and follow up), including liaising with other divisions
- All External and internal meeting coordination including customers, agencies, venues, and high level executives
- Preparation, proof reading and formatting of complex PowerPoint presentations, org charts, agendas and literature for meetings
- Proactively manage Executive's schedule, coordinating business and personal appointments, anticipating the level of flexibility required
6
Responsibilities For Executive / Personal Assistant to CIO Resume
- Provide an efficient and effective general administration support (including expenses administration, dealing with letters/post, invoice management/tracking/processing, travel tracking, minutes/notetaking, etc) to the Managing Director and other Directors as required
- Managing and coordinating complex and frequently changing diaries
- Responsibility for booking national and international travel
- Use sound judgement when responding to situations
- Extensive proactive schedule/diary management. Co-coordinating internal/external
- Meetings including room bookings, refreshments and equipment
- Management of the approvals process, escalation of purchase requests and invoices, ensuring direct reports follow expense policy and submittals are in line
- Event management including conferences on an ad hoc basis
- Manage and process all expenses, ensuring European T&E guidelines are adhered to, with a business justification for all
7
Responsibilities For Executive / Personal Assistant to CEO Resume
- IT and typing proficient
- Familiarity with email scheduling tools
- Place stationery orders and conduct daily / weekly refreshment and stock replenishment orders
- Oversee receptionist and occasional cover
- Scheduling meetings, interviews, CDR’s, 1:1’s etc with both internal and external parties. Working proactively to prevent diary clashes and ensuring all commitments can be professionally and efficiently achieved
- Excellent all round PA and office management skills including MS Office package, time management, supplier management and previous project co-ordination activities
- Excellent written and verbal communication skills with a good attention to detail
- Ablity to work on own initiative and influence senior internal and external contacts
8
Responsibilities For Executive Personal Assistant to Prominent Ceo Resume
- A sense of humour and a team player
- Fluent written and spoken English.People who applied for this job also applied for
- Act as a point of contact for the VP of Security
- Comprehend the dynamic business environment and the demands on the security organization
- Maintain Security and Confidentiality at all times
- Facilitate Communications (process emails and respond or delegate as appropriate, ensure VP awareness)
- Provide suggestions for office operation improvements
- Perform purchases as necessary
- Make travel arrangements and plan business activities
9
Responsibilities For Executive Personal Assistant Resume
- Maintain personal availability to provide off-hour updates when appropriate
- Anticipate problems and react quickly to resolve
- Expense management for Sector President’ to SVP Finance and other Sector Team members as required
- Expense management for VP’s as requested
- Manage and maintain President’s calendar. Make business travel arrangements. Plan and coordinate events and meetings on and offsite, including preparation of meeting materials
10
Responsibilities For Executive / Personal Assistant Resume
- Provide proactive executive level support to minimise President’s time spent on administrative issues
- Assist in preparing / updating documents and presentations for the SITA Board meetings which take place on a quarterly basis, or Business Approval Board meetings
- Review and prioritize CEO’s communication (phone, e-mail). Pro-actively escalate issues that need immediate attention
- Manage and maintain CEO’s calendar. Make business travel arrangements. Plan and coordinate events and meetings on and offsite, including preparation of meeting materials
- Read, interpret and write documents and professional correspondence; ability to speak clearly and effectively in a professional environment
- Provide proactive executive level support to minimise CEO’s time spent on administrative issues
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