Personal Assistant Resume Sample
Misty Labadie
55739 Yost Spurs,
Houston,
TX
+1 (555) 179 0651
Work Experience
Senior Personal Assistant
02/2016
-
PRESENT
New York, NY
- Copy-typing of correspondence, reports, memoranda, contracts
- Composes memos, presentations and correspondence for supervisors’ review and signature
- Oversees outside counsel and other invoices, including SAP coding for relevant territories
- Opens, reviews, records and distributes or organizes mail and various documents
- Answers the telephone, handling frequent calls, taking messages
- Copies and distributes documents to numerous parties
- Manages the VP’s diary, organises and prioritises daily workload, making appointments, and scheduling and assists with meetings as necessary
- Dealing with UK, EMEA and US-based contacts
- Manages administration for department, eg stationery orders, archives
Executive Assistant / Personal Assistant
10/2009
-
11/2015
Los Angeles, CA
- Handling all administration generated via the MD office, including letters, reports, presentations and general correspondence
- Extensive diary management and close liaison with MD and direct reports
- Organising travel both UK and International – meetings, accommodation, flights, transfers
- Co-ordination of internal and external meetings; conferences and client dinners, liaising at different levels across the business/industry
- Involvement in organising company events such as Premieres, parties and other forms of customer entertainment
- Screening/gate keeper of all incoming calls for MD
- Maintenance of an efficient filing system
Personal Assistant
03/2005
-
06/2009
San Francisco, CA
- Frequent liaison with contacts in other WB divisions and Time Warner corporate, in particular acting as main point of contact for department with support services eg Facilities, MIS etc
- Organises international travel itineraries and deals with expenses
- Makes photocopies of documents and other materials; sends and receives faxes and e-mails as appropriate
- Creates and maintains schedules, reports, records and logs
- Works closely with other PA’s to provide support to other areas of division during their absences e.g. takes calls, staggers holidays etc
- Responsibility for managing and running of special projects, e.g. organisation of events
- Organise the team’s travel, including the production of itineraries and the management of all administration relating to expenses
Education
University of Minnesota, Morris
1999 - 2004
Bachelor's Degree in Management
Professional Skills
- Excellent interpersonal skills, effective verbal, listening and written communication skills
- Excellent organizational skills, including experience creating and maintaining filing systems
- Experience and proven ability in building excellent relationships with senior managers, demonstrating a strong client service focus,
- Strong organizational skills, multi-tasking, work prioritization and meeting deadlines
- Organisational and multi-tasking skills – ability to prioritise and effectively manage a large volume of requests for different people
- Excellent organisation skills coupled with the ability to use initiative and balance and prioritise work coming in across the team
- Good communicator, writing skills, English skills
How to write Personal Assistant Resume
Personal Assistant role is responsible for interpersonal, excel, microsoft, powerpoint, advanced, computer, word, organizational, planning, outlook.
To write great resume for personal assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Personal Assistant Resume
The section contact information is important in your personal assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Personal Assistant Resume
The section work experience is an essential part of your personal assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous personal assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular personal assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Personal Assistant resume experience can include:
- Prioritise effectively along with ability to work under pressure to meet deadlines. Good organisational, planning & time management skills
- Excellent organisational skills, diplomatic, confident, good social skills to deal with senior and junior staff
- Excellent interpersonal skills, being highly motivated with strong initiative. Being a team player with strong work ethic
- Excellent interpersonal skills, being highly motivated with strong initiative, whilst being a team player with a strong work ethic
- Excellent interpersonal skills, being highly motivated with strong initiative and eing a team player with strong ethic
- Strong interpersonal skills and easy relationship building skills (both internally and with customer)
Education on a Personal Assistant Resume
Make sure to make education a priority on your personal assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your personal assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Personal Assistant Resume
When listing skills on your personal assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical personal assistant skills:
- Strong coordination skills and well-developed prioritization and planning skills
- Excellent organisational, analytical and administrative skills, together with good interpersonal skills, telephone manner and attention to detail
- Strong organisational skills, with the ability to prioritise effectively to balance a busy workload and meet tight deadlines
- Excellent administrative skills, good secretarial skills Word, Outlook, Excel, PPT etc
- Excellent organisational skills and ability to effectively prioritise time and work
- Excellent organisational skills, and ability prioritise effectively
List of Typical Experience For a Personal Assistant Resume
1
Experience For Senior Personal Assistant Resume
- Excellent MS Office skills including Outlook, Word, Excel and PowerPoint, along with strong diary management experience
- Strong organizational and multi-tasking/ prioritisation skills having worked as a PA ideally in a banking background
- Excellent organisational skills and the ability to prioritise work flow, demonstrating flexibility when handling multiple tasks
- Excellent verbal and written communication skills with the ability to quickly build strong relationships with people on all levels
- Strong organisational talent and skills to prioritise tasks
- Strong verbal and written communication skills with strong attention to detail
- Excellent organisation / prioritisation skills and the ability to anticipate needs and act independently
2
Experience For Executive Assistant / Personal Assistant Resume
- Well-developed inter-personal skills to effectively liaise with senior management, technical and business staff
- Good organisational skills and the ability to prioritise work flow, demonstrating an ability to multiple task
- Strong organisational, prioritisation and time management skills, with the ability to work in a structured way to a high standard against tight deadlines
- Good organisational skills and the ability to prioritise work flow, demonstrating adaptability when handling multiple tasks
- Good organisation skills and excellent ability to work under pressure in a fast paced environment
- Good organisational skills and the ability to prioritise work flow, with flexibility when handling multiple tasks
- Excellent organizational skills, with the ability to prioritise workload, and detail-orientat
3
Experience For Personal Assistant to General Manager Resume
- Excellent people skills, requiring demonstrated poise, tact and diplomacy
- Strong problem solving skills and reasoning to solve administrative issues
- Good interpersonal skills and in particular enjoy contact with others whilst displaying tact, patience and understanding
- Accurate audio typing skills, with good working knowledge of Microsoft Office Suite (Word/Excel/PowerPoint/Outlook) - 50wpm
- Excellent computer skills, including email applications and the entire Microsoft Office application suite
- Excellent IT skills including Lotus notes, Microsoft Office and Concur
- Excellent IT skills including Outlook and Microsoft Office
- Excellent organisational, planning and personnel skills
- Excellent oral and written communication skills and telephone manner
4
Experience For Personal Assistant to CEO Resume
- High level of written and excellent verbal communication skills
- Good IT skills, comfortable with Mac, sidekick, blackberry, iPhones, and Android
- Excellent IT skills, particularly Outlook, PowerPoint, Excel and Word
- Demonstrable strong verbal and written communication and interpersonal skills
- Demonstrated time management skills and high attention to detail
- Good project management / organisational skills
- Excellent communication and ‘front of house’ skills
5
Experience For Personal Assistant to VP Resume
- Strong confidentiality skills
- Ensure prioritised issues for the Research Director’s attention are effectively managed
- Excellent organisational skills and multi-tasking ability
- Outstanding oral and written communication skills, demonstrating a passion for quality and attention to detail
- Banking experience and experience dealing with Senior Management (beneficial)
- Ensuring effective diary management, managing commitments and priorities
- Organising team communications and off site events to support Heads of in ensuring strong team alignment and commitment to strategy and key priorities
- Outstanding organiser and problem-solving skills
6
Experience For Personal Assistant / Administrator Resume
- Being a focussed, professional individual and team player with a strong work ethic and have a proven ability to think and plan ahead of schedule
- Handling multiple international travel requirements, meeting schedules and confidently managing all requests for client and internal meetings effectively
- Dealing effectively and with resilience with a high-performing team in potentially stressful situations
- Outstanding literacy skills, both written and verbal to communicate with peers and senior members of the team
- Coordinating complex calendars and schedule’s, to ensure effective time management and prioritisation of engagements where necessary
- Skills: Planning and organizing, problem solving
- Experience of being able to prioritise conflicting demands
- Previous banking experience and experience dealing with senior management (beneficial)
7
Experience For Team / Personal Assistant Resume
- Problem solving skills whilst maintaining diplomacy
- Accurate audio typing skills - 50wpm and proficiency in MS Office including, Outlook, Excel and word. PowerPoint would also be useful but not essential
- Proven experience of communicating professionally and to a high standard both orally and in writing
- Proven experience of working as a Personal Assistant or Team Assistant within a fast paced and ever changing environment
- Skilled at prioritizing work whilst possessing a sense of urgency
8
Experience For Personal Assistant to the General Manager Resume
- Proven Personal Assistant/secretarial experience supporting Managing Director level
- Experience of managing multiple tasks and prioritising accordingly
- Exceptional engagement and interpersonal skills with an understanding of the level of professionalism required when dealing with clients
- Flexible with a proactive approach to work including the ability to prioritise and re-prioritise using their own initiative
- Fast and accurate typing, with full working knowledge of the Microsoft Office suite, and advanced Word skills
- Solid experience as a senior PA providing a high level of support within a fast-paced working environment
- Provide outstanding administrative and secretarial support applying pc skills (particularly MS PowerPoint)
- Draft office correspondence effectively, to exercise initiative in responding to day-to-day correspondence
- ECS and/or Workday skills an advantage, but training can be given
9
Experience For Personal Assistant to the Executive Office Resume
- Prior investment banking experience in a Compliance/Regulatory team
- Excellent team working capabilities and an ability to network to build strong business and IT team relationships
- Prior experience within an Investment Banking environment (beneficial)
- Co-coordinating complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
- Strong preference for experience supporting C-Level executives
- Proven experience as a Personal Assistant, working at a senior level
- Leadership skills in addition to working as a team player
- Intermediate/advanced skills required in Outlook especially around using the calendar functionality
10
Experience For Personal Assistant & Team Administrator Resume
- Have prior experience working in a Personal Assistant role, preferably from a Financial Services or Investment / Asset Management environment
- Proven experience of working as Assistant/Administrator in international company
- High level attention to detail and outstanding organisational skills
- Exceptional organisational skills and high proficiency in using Microsoft Office suite
- Problem solving skills, resourceful and able to use own initiative
- In-house experience a strong advantage
List of Typical Skills For a Personal Assistant Resume
1
Skills For Senior Personal Assistant Resume
- Excellent communication skills - interacts confidently and effectively with senior business leaders and staff at all levels, both verbally and in writing
- Excellent prioritisation skills, strong project management and the ability to juggle conflicting deadlines
- An individual with strong secretarial skills (i.e. audio experience, good spelling/ grammar, etc.)
- Excellent organisational skills and able to plan ahead effectively
- Evidence of excellent interpersonal skills, with a positive attitude and a willingness and proven ability to work and interact well within an established team
- Experience of working as a key member of a team demonstrating excellent interpersonal skills and a collaborative style of working,
- Good organisational skills and the ability to prioritise work flow, demonstrating flexibilty when handling multiple tasks
- Good planning and organisational skills - ability to prioritise conflicting demands
- Excellent and engaging interpersonal skills, able to establish, build and maintain strong relationships
2
Skills For Executive Assistant / Personal Assistant Resume
- An adept and confident communicator with strong inter-personal skills, effective in dealing with people at all levels
- Excellent IT skills (MS Office), email application and basic experience of working with databases
- Strong coordination skills, manage conflicting priorities and multiple stakeholders
- Good analytical skills with understanding of how to interpret data and strong attention to detail
- Excellent analytical skills with understanding of how to interpret data and strong attention to detail
- Excellent interpersonal skills are required to coax busy, senior managers to support effective work of the department by providing the necessary information
- Exceptional written and oral communication skills including the ability to articulate effectively and adapt your style to suit different audiences
- Experience working with/or senior management level Good Word, Excel & Powerpoint skills
- Excellent verbal and written communication skills. Experience dealing with senior staff and public essential
3
Skills For Personal Assistant to General Manager Resume
- An individual with strong secretarial skills (i.e. good spelling / grammar, etc.)
- Excellent social and customer service skills. Work well in a team environment and maintain effective working relationships
- Excellent prioritisation and time management skills with the ability to be flexible and multi-task
- Strong track record in previous PA roles, able to demonstrate the full range of PA skills
- Proven high levels of organisation skills, with the ability to triage and prioritise workload to meet deadlines
- Excellent organisational skills, ability to prioritise, pragmatic and efficient work style
4
Skills For Personal Assistant to CEO Resume
- Outstanding stakeholder management experience with the ability to liaise, interact, and communicate effectively with senior and executive management
- Outstanding stakeholder management experience with the ability to liaise, interact, and communicate effectively with senior executive management and customers
- Outstanding stakeholder management experience with the ability to liaise, interact and communicate effectively with senior and executive management
- Motivated self-starter and able to adapt to a changing environment. Also possess prioritizing and multi-tasking skills
- Full range of top-class PA skills, including organisation, prioritising, forward planning and administration
- Expert in multi-tasking, planning and organising with good time management skills
- Solid experience working at Personal Assistant level. Ideally experience working in an International environment
- Carefully and effectively screening phone calls and emails and prioritising accordingly
- Strong organizing/planning skills
5
Skills For Personal Assistant to VP Resume
- Strong organising/planning skills
- Carefully and effectively screening phone calls and emails and prioritising accordingly for GM's attention
- Good English drafting skills
- A professional attitude along with excellent interpersonal and client facing skills
- Remain calm under pressure using strong diplomatic skills
- Proven ability to work effectively under pressure while maintaining attention to detail
- Strong computer skills, including Power Point, Word and Excel
- Prior banking experience in a Compliance/Regulatory team, as well as project/office management experience
6
Skills For Personal Assistant / Administrator Resume
- Strong interpersonal skills with flexibility in working with a range of cultures and personalities
- Excellent MS computing skills: Word, Excel, PowerPoint, Outlook
- Good interpersonal skills and the ability to build trust in handling sensitive Senior Management information
- Excellent communication and administrative skills required, including proficiency in Microsoft Office Suite, especially Excel programs
- Strong IT skills including Microsoft Office Word, Excel and PowerPoint
- Work effectively with peers across the organisation and prioritising work and diary demands as necessary
- Strong technical skills, including knowledge of Microsoft Word, Excel and Outlook
- Good command on English in terms of verbal & writing skills
7
Skills For Team / Personal Assistant Resume
- Excellent PC skills – relevant packages include Word, PowerPoint, Excel (preferably including formulae etc.), Outlook etc
- Proven track record of sound organizational and planning skills, ability to multi-task
- Strong communication skills and confidence in dealing with Senior Executives
- Excellent communication, organization and problem solving skills required and ability to multi task
- Excellent communications skills in English, both orally and in writing
- Excellent analytical and problem solving skills are a requirement
- Clear communication and strong listening skills
- Strong Project and Event Management skills
8
Skills For Personal Assistant to the General Manager Resume
- Good written and verbal communication skills and a confident telephone manner
- Flexibility / strong interpersonal skills
- Effective and speedy key board skills
- Strong communication skills; highly articulate in both written and verbal communications
- High level of organisation skills and ability to demonstrate sound judgement
- Excellent communication skills (verbal and written)
9
Skills For Personal Assistant to the Executive Office Resume
- Strong influencing and negotiation skills with internal and external customers
- Strong organisational skills with a keen focus on details
- Strong interpersonal skills, able to deal with people at all levels within an organisation
- Strong organisational skills and ability to use initiative
- Good interpersonal skills / the ability to work well as part of a team
- Customer focused with excellent organisation and communication skills
- Excellent PC skills (Outlook, Word, Excel and Powerpoint)
- Be an expert at high level organisation, diary management and prioritisation skills
- Excellent written and verbal communication skills, with the ability to deal with people of all levels
10
Skills For Personal Assistant & Team Administrator Resume
- Have excellent communication and organizational skills
- Good communication skills, especially written English
- Strong interpersonal skills; exercise discretion and have an ability to handle confidential information with integrity
- Well presented and good communication skills
- Demonstrated ability to plan and prioritise, proven in working to achieve set deadlines
- First class organisational/prioritisation skills/accuracy
- Highly organized with excellent administration skills
List of Typical Responsibilities For a Personal Assistant Resume
1
Responsibilities For Senior Personal Assistant Resume
- Excellent time management, planning, organisational and facilitation skills leading to demonstrable ability to produce clear, concise and accurate information
- Proficiency in MS Office package, strong Excel and PowerPoint knowledge and skills
- Excellent communication skills, confidence in communicating at all levels globally and to a diverse external network
- Excellent IT skills including Microsoft Office and Concur
- Excellent information technology skills particularly Outlook, PowerPoint, Excel and Word
- A good team player, who can build networks effectively
- A good academic record and a good working knowledge of MS Office, including Outlook, Word, Excel and PowerPoint
- Proven experience in marketing as well as PA, preferably at director level
- Demonstrable experience of building strong rapport with internal and external stakeholders
2
Responsibilities For Executive Assistant / Personal Assistant Resume
- Substantial secretarial and administrative experience at a senior level with demonstrable experience of managing multiple busy and complex diaries
- Co-ordinating complex calendars and schedules, to ensure effective time management and prioritisation of engagements where necessary
- Keynote/Google slides and Excel skills
- Proven experience in an office environment and financial services (beneficial)
- Exceptional multitasking and organisational skills; ability to respond to work with urgency and understand deadlines
- Proficient Outlook, PowerPoint and Excel Skills
- Advanced skills in Excel and PowerPoint essential. Visio and Keynote advantageous
- The ability to work calmly and effectively in a very fast paced and often pressurised environment
- A ‘can-do’ attitude and the ability to work calmly and effectively in a fast paced and pressurised environment
3
Responsibilities For Personal Assistant to General Manager Resume
- First-rate organisational skills and an eye for detail
- Manage multi-tasks and issues quickly and effectively
- Work effectively as a team player
- Arranging conference calls and supplying call in details and testing setup to ensure everyone has been able to dial in prior to meeting
- Replying to emails with excellent comprehension
- Forging excellent relationships with co-workers across the globe
- Organising travel ensuring itineraries are time efficient and cost effective
- Maintaining effective working relationships with all internal and external stakeholders
4
Responsibilities For Personal Assistant to CEO Resume
- Maintaining records of direct report records such as objectives, dominant priorities, market security, Business Continuity Plans
- Managing phone calls and taking action personally or diverting to other teams, prioritising information to maximise the Directors’ time
- Monitoring e-mails, and prioritising urgent information
- Managing phone calls and taking action personally or diverting to other teams, prioritising information to maximise the MD’s time
- Helping administer and prioritise Managers email inbox
5
Responsibilities For Personal Assistant to VP Resume
- Maintaining effective and efficient electronic filing system
- Monitoring Manager’s emails, highlighting priorities where relevant
- Proactively managing and prioritizing incoming and outgoing communications, including external mail, telephone calls, reports, etc
- Collation of regular reporting including SAP, organisational charts, contact lists and other regular reporting in support of effective resource allocation
- Ideally having a general knowledge of banking and operational procedures and experience of working at a senior level
- Organisation of efficient and cost effective travel ensuring travel, accommodation, and meeting arrangements are managed well
- Maintenance of effective filing/recording system both paper and electronic
6
Responsibilities For Personal Assistant / Administrator Resume
- Strong information gathering and problem solving ability
- Experience of dealing with varying levels of seniority (beneficial)
- Experience working for a busy, senior leader and assisting senior management
- All-round office administration with strong attention to detail and enjoying working in a close knit team
- Min experience with Celebrity / Recording Artist
- Ideally 3+ years’ experience, working with multiple people
- Experience providing PA support in a financial services institution
- An experienced, confident, friendly, outgoing people orientated personality required, who is able to liaise with people on all levels to achieve work goals
- Experience of working within a commercially oriented blue-chip environment
7
Responsibilities For Team / Personal Assistant Resume
- Experience of managing a team of senior leader’s diaries
- Develop strong working relationships with other Warner Bros department PA’s, and departments in addition to BBK Executive and Senior Management Offices
- Experience in arranging travel and accommodation and diary management
- Previous experience working at a senior level
- Previous experience of working within The Walt Disney Company
- Self-starter who can operate proactively with limited guidance using own initiative
8
Responsibilities For Personal Assistant to the General Manager Resume
- Build good working relationships and networks
- Previous Personal Assistant experience gained within an Investment Bank, or financial services institution working to senior level
- Personal assistant experience
- Effective management of GM's diary across multiple timezones
- The ability to manage and prioritise workload, multi-task and anticipate the needs of others
- High Standards with strong attention to detail
- Demonstrated ability to work well under pressure in a fast paced environment
9
Responsibilities For Personal Assistant to the Executive Office Resume
- Effective diary management across multiple states
- Organizing and leading recurring team meetings; including tracking agenda, taking notes and follow up actions
- Assisting with the smooth running of the department – liaising with IT, stationery ordering, ordering of equipment
- Fielding sales calls/ spam and inquiries, general correspondence, faxing, photocopying, archiving, filing and stationary upkeep
- Undertaking ad hoc tasks including document scanning, photocopying and printing
10
Responsibilities For Personal Assistant & Team Administrator Resume
- Providing support during meetings by welcoming guests, booking meeting rooms
- Meeting support - include agenda preparation and communication, meeting notes as required, arranging catering, IT support set-up & testing
- Organising meetings and functions, including catering and booking of meeting rooms for both in-house and off-site events
- Handling incoming mail, and fielding calls, liaising with the manager and their peers both inter and intra-divisional
- Managing VIP ticket requests for the Studio Tour, dealing with all aspects for their booking and working with the relevant departments of the tour
- Conducting extensive diary management, co-ordinating the logistics of meeting/video conferences including invites, room bookings and set up
- Providing telephone coverage and call screening where necessary and directing callers or taking detailed messages
- Scheduling and co-ordinating internal and external meetings (including IT set up, refreshments, security passes, greeting guests), conference calls
- Maintaining contacts, and calendar, including heavy meeting and appointment scheduling with external partners
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