Assistant Registrar Resume Sample
Esperanza Grant
10280 Ronny Circle,
Houston,
TX
+1 (555) 437 1627
Work Experience
Collections Administrator & Assistant Registrar
08/2016
-
PRESENT
Los Angeles, CA
- Develop and maintain comprehensive office operations calendar in consultation with office managers and staff; Responsible for developing and generating specialized reports, prior to and after, based on calendar structure and key operational time frames
- Manages the records area and record specialists to ensure daily operations meet service expectations and data integrity
- Manages the records area including daily production of enrollment and graduation certifications and transcripts and assists in troubleshooting problems/concerns, while maintaining the integrity and confidentiality of academic records for DCE and ensuring compliance with federal and state laws and institutional policy, as well as service expectations and data integrity
- Works with the Associate Registrar to evaluate, streamline, and automate administrative service and reporting functions
- Responsible for preparing, verifying and uploading Clearinghouse reporting; Responsible for 1098T reporting process, including coordination of data collection timeline, testing and verification of data and printing/mailing of documents
- Integrates electronic processing applications with LMS (Canvas) and coordinates logistics for successful use by instructional staff and students
- Develops solutions for archiving and preserving academic record data
- Responds to subpoena request in accordance with DCE/OGC guidelines
Assistant Registrar
04/2010
-
02/2016
Los Angeles, CA
- Meets with students regularly to assist with residency questions or concerns
- Drafts and implements policies and procedures to improve and streamline residency classification process
- Trains other staff and leadership team on residency classification policies and procedures
- Represents the office with external agencies regarding residency classification
- Represents the Associate Registrar in cross-system and campus committee at the discretion of the Associate Registrar and/or Director or Registrar Services
- Manage the creation of residency classification performance metrics and reports out regularly
- Regularly cross-trains with the rest of the Assistant Registrars in order to offer hands on support as needed
- Serve on the Office of the Registrar leadership team
Assistant Registrar
06/2006
-
10/2009
Dallas, TX
- Manages Exams Manager and Records Specialists
- Assists in all aspects of registration (accessioning, deaccessioning), records management, and collections-related research
- Provides intellectual and physical access to collections information. Responds to public inquiries and facilitates in-person research visits. Processes forms and fees for research requests
- Generates and tracks donation and transfer documents
- Prepares regular reports for Registrar, Executive Director, Curators/Curators Committee, Collections Managers, Development office, UW Advancement, etc
- Assists Registrar (and Collections Management staff) in preparing for upcoming New Burke move
- Supervises and mentors exempt and/or classified staff members
- Manages residency classification process at CU Denver
Education
University of Phoenix - Tucson
2001 - 2005
Bachelor's Degree in Business Administration
Professional Skills
- Proven organizational skills and strong supervisory experience
- Proven problem-solving and trouble-shooting skills
- Demonstrated skills in managing and developing staff
- Professional experience in higher education. Demonstrated experience interpreting and applying academic policy
- Basic database query skills (using SQL) and experience with Oracle database querying tools, such as TOAD Data Point, etc
- Experience data processing, data analysis, and managerial level reporting skills
- Excellent organizational, administrative, communication, leadership and decision-making skills
How to write Assistant Registrar Resume
Assistant Registrar role is responsible for interpersonal, microsoft, organizational, administrative, analytical, software, database, leadership, reporting, planning.
To write great resume for assistant registrar job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Assistant Registrar Resume
The section contact information is important in your assistant registrar resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Assistant Registrar Resume
The section work experience is an essential part of your assistant registrar resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant registrar responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant registrar position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Assistant Registrar resume experience can include:
- Demonstrated experience writing clear, effective office communications
- Excellent customer service and interpersonal skills, including a high level of maturity and ability to maintain confidentiality of sensitive information
- Skill in establishing priorities and handling multiple projects simultaneously while maintaining a high level of accuracy
- Experience using the Cognos reporting tool along with experience working with complex data structures
- Work closely with and communicate effectively with faculty and staff regarding academic policies, scheduling, and classroom functions
- Advance overall institutional goals and a successful track record of collaborating effectively across departments
Education on an Assistant Registrar Resume
Make sure to make education a priority on your assistant registrar resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant registrar experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Assistant Registrar Resume
When listing skills on your assistant registrar resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical assistant registrar skills:
- Possesses analytical skills and uses data and information effectively in decision-making
- Strong technology skills including proficiency with Microsoft Office
- Strong communication skills and ability to counsel students, alumni, and families regarding student registration and records issues
- Superb organization and planning skills with robust project management experience
- Excellent analytical writing, organizational, communication, and interpersonal skills
- Demonstrated ability to effectively interact with diverse populations, including students, faculty, staff, alumni, and administrators
List of Typical Experience For an Assistant Registrar Resume
1
Experience For Assistant Registrar for Operations Resume
- Prior experience working in a Registrar's Office required
- Train employees, to include organizing, prioritizing, and scheduling work assignments
- Experience with the digitization process, including scanning procedures
- Experience working in a higher education administration setting
- Experience supervising staff and training them to provide high quality customer service and support
2
Experience For Assistant Registrar, Registration & Records Resume
- Handle multiple time-sensitive projects and be flexible to changing priorities
- Developing and delivering training and informational materials for intra- and inter-office staff; creating and updating web content
- Creating, sorting, and maintaining student on-site student files
- Assisting the registrars as needed with entering incoming artworks in Artbase
- Supervising four lead workers; co-supervising (with Assistant Registrar for Operations: Registration and Academic History) seven student record specialists
- Assisting members of the Registrar department in the processing of student registrations and student status changes
- Assisting members of the Registrar department in processing student transcript requests and third-party enrollment verifications
3
Experience For Assistant Registrar for Certification & Records Resume
- Determining and updating anticipated graduation dates for students
- Assisting the Associate Registrar and the Academic Coordinator with the processing of deferment requests and change of program requests
- Assisting with the scheduling of programs in coordination with the Registrar
- Adding new works to Art Binder and keeping information current at all times
- Acting as a liaison to Associate University Registrar for all related technology efforts
- Assisting the Academic Coordinator with the entrance of undergraduate and graduate transfer credits and the maintenance of student records
- Performing tasks required by other areas of functionality in the college
- Responding to student inquiries in a timely manner
- Determining the order in which daily job responsibilities need to be accomplished
4
Experience For Assistant Registrar for Residency Classification Resume
- Assisting with graduation preparation
- Maintaining up to date collection management documentation and a record of activities for inward and outward loans
- Assisting with the management of Inward Collection Loans and undertake the management of individual outward loans
- Serving as part of the Registrar's Office management team; and
- Serving on office and university committees as assigned
5
Experience For Assistant Registrar, Belleville Resume
- Developing and delivering training and informational materials for intra- and inter-office staff; create and update web content
- Coordinating and managing satellite registration operations during student orientations
- Managing the reception function for the Registrar’s Office
- Assists the University Registrar on issues of policy, planning, and goal setting; recommends procedural adjustments based on continuous environmental scanning
- Manage the DMC database including data entry, editing data, and improving data consistency
- Maintain the physical care, housing, organization, storage, and preservation of images and recordings including reformatting and digitization
- Responsible for understanding and reporting about tuition and budget implications of the residency classification process
- Assist with providing necessary review and documentation required for internal, NCAA and Big 12 reporting and audits (5%)
6
Experience For Assistant Registrar, Transfer Services Resume
- Assists the University Registrar in documenting procedures; develops and updates training materials as needed
- Oversees the process for maintaining and managing student transcripts
- Supervise the posting of transfer credit, assuring consistency in evaluation, and compliance with University requirements
- Participate in Museum-wide planning, goal setting, and evaluation efforts
- Develop regular/recurring systems for the analysis and reporting of these data and information to appropriate units
- Assist with oversight of federal and state compliance by reviewing processes and staff needs
- Assist with completion and disposition of athletic files, records and reports according to NCAA, Big 12 and institutional policies (5%)
- Serve as Texas Common Course Numbering System (TCCNS) Liaison to the state of Texas TCCNS program
- Liaison to academic officials concerning University policy/procedures and compliance issues
7
Experience For Assistant Registrar of General Services Resume
- Serve as Acting Registrar as needed
- Assists in the planning of campus registration
- Oversight of all aspects of graduation and commencement activities including
- Assist University personnel in the use of PeopleSoft, providing technical guidance and direction as required
- Oversee the data collection and reporting for the commencement program in collaboration with the Chancellor’s office
8
Experience For Assistant Registrar West Lafayette Office of the Registrar Resume
- Test graduation and records processes and related reports for Banner upgrades. Develop documentation and provide training on the same processes
- Manage the student leave process and workflow regarding various absences, withdrawals, and readmissions
- Advise Registrar and Museum Director on strategies for broadening the scope of the DMC collections
- Compile reports and materials for the purposes of marketing, research, and grant proposals
- Initiative to research and learn new imaging technologies and to troubleshoot technical problems related to photography
- Work as a leadership team member along with the Associate Registrar and the Systems and Reporting Manager. Responsibilities include
9
Experience For Assistant Registrar for Scheduling Resume
- Maintenance of accurate student academic records and compile various reports as requested via learning management systems
- Facilitate bi-weekly meetings to keep staff updated with training, new policies, procedures and changes
- Assists in implementing departmental goals as stated in the annual work plan
- Oversee the setting of class lists and communication of list to finance department
- Ensure finance receives updated attendance for class and assessments to ensure invoicing is done on time
- Analyze and solve problems applying creative and innovative approach to business practices
10
Experience For Assistant Registrar Grade, Collections Resume
- Oversee the customer service intake needs as needed
- Responsible for full understanding of regulations, policies, and laws pertaining to the Office of the Registrar to include, but is not limited to FERPA, HLC, National Student Clearinghouse, etc
- Coordinates a variety of assignments including the distribution of materials for faculty, staff and students in addition to reviewing, processing and tracking Family Educational Rights and Privacy Act (FERPA) related documentation
- Provides assistance with enforcement and interpretation of University policies, attendance and contribution to various meetings (i.e., Student of Concern, End of Term, Student Orientation) and any other student centric meetings that require registrar related services
- Coordinate operations relating to course registration and scheduling
- Oversee daily operations relating to the certification of official, legal documents, including loan deferments and other verifications
- Assist with the accuracy and maintenance of the office’s online web functions
- Certify academic history, enrollment and graduation of TTUHSC students
- Lead tester for patches and upgrades in banner system
List of Typical Skills For an Assistant Registrar Resume
1
Skills For Assistant Registrar for Operations Resume
- Organize and prioritize work effectively, in order to complete tasks in a timely manner
- Professional demeanor with strong presentation and customer service skills
- Strong organizational skills with ability to multitask and meet deadlines
- Demonstrated analytical, oral and written communication, time management and accuracy skills
- Excellent verbal and written communication, organizational and presentation skills
- Act with a high level of initiative, self-starting attributes and customer service skills
- Work effectively with a diverse student, staff and faculty population
2
Skills For Assistant Registrar, Registration & Records Resume
- Supervise and lead personnel effectively fostering a cooperative work environment
- Expert problem solving and customer skills
- Proven commitment to excellent student (customer) service
- Outstanding human relations, leadership skills, and the ability to function in a team environment required
- Work effectively with diverse populations and cultures
- Manage multiple tasks with frequent interruptions, set priorities and work independently but also be and effective team leader
- Advanced skills in analysis and development of complex business processes and ability to translate to solutions
3
Skills For Assistant Registrar for Certification & Records Resume
- Expert communication skills, both oral and written
- Effectively train and direct the work of others
- Prior experience with Examsoft/Examplify is highly desired
- Exceptional verbal and written communication skills required due to high level interaction with faculty, students, alumni, and administrators
- Organizational skills and the ability to work under pressure to meet deadlines
4
Skills For Assistant Registrar for Residency Classification Resume
- Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), DegreeWorks, and ARGOS
- Deal effectively with students, faculty, staff, senior administrators, parents, government agencies and organizations outside the University system
- Well developed communication, organisational and computer skills
- Communicate effectively with management and present abstract concepts
- Possessing skill in working with a student information system
- Experience with relational databases, data analysis, and developing queries using SQL or a report-writing tool (such as Business Objects, MS Access, etc.)
- Skilled in providing exceptional service, and navigating complex organizational procedures
- Three years’ experience working with student information system in a University setting
5
Skills For Assistant Registrar, Belleville Resume
- Have knowledge of Federal educational laws and policies pertaining to education records as well as policy writing experience
- Experience identifying user requirements and implementing new systems or processes in a complex organization
- Computer literacy including familiarity and experience with image editing software (Adobe Photoshop and Bridge) and databases
- Two to three years of experience in an admissions and records office setting or within the Office of the Registrar
- Three years’ progressive experience managing complex projects
6
Skills For Assistant Registrar, Transfer Services Resume
- Two years’ of experience working at a 2- or 4-year college/university
- Experience in reporting and data analysis, and Microsoft Suite and other applications
- Experience or knowledge of student information systems as they pertain to student record retention and reporting is key
- Three years of experience working with an enterprise student information system
- Experience working with complex data structures
- Experience working with a broad range of constituencies in a diverse community
- Experience implementing student information systems
- Strong attention to detail, analytical and problem solving abilities
- Experience working in a Registrar’s Office or Student Services in Higher Education
7
Skills For Assistant Registrar of General Services Resume
- Demonstrated excellence in providing service to students
- Proven ability to manage multiple demands and competing deadlines in a fast-paced environment
- Experience in a student- or customer-facing role
- Experience in museum registration and/or collections management
- Demonstrated knowledge of student information systems and development of reports as they related to student records and registration
- Tertiary qualifications in fine arts with Registration Department experience
- Create a friendly, welcoming experience for those who contact or visit the office
- Adept in computer literacy with knowledge of and experience with computerized student information systems
- Experience in a self-directed position
8
Skills For Assistant Registrar West Lafayette Office of the Registrar Resume
- Advanced experience with office applications
- Assist staff with development of technical skill set
- Relevant office experience required
- Work experience in a college or university Registrar’s Office
- Demonstrated knowledge in the tasks and responsibilities of a Registrar’s Office
9
Skills For Assistant Registrar for Scheduling Resume
- Increasingly responsible work experience in a college or university Registrar’s Office or Transfer Center
- Demonstrated proficiency with Microsoft Word, Excel, Access, and Outlook, PeopleSoft, Examplify
- Relevant office experience required
- University experience
- Progressively responsible experience related to the position
- Demonstrated ability to develop and implement proactive strategies that reach goals and ensure compliance with regulatory requirements
- Work experience multi-tasking in a fast-paced, ever changing work environment
- At least two years of experience in higher education administration
10
Skills For Assistant Registrar Grade, Collections Resume
- Four years of professional experience in digital photography and digital image management
- Work experience and proficiency in Microsoft Outlook, Word, and Excel
- Demonstrated ability to be self-directed, work under pressure and be a team player
- At least two years of experience in data or records management, particularly in higher education
- Demonstrated ability to develop and execute detailed processes and procedures
- At least five years of experience in data or records management, particularly in higher education
List of Typical Responsibilities For an Assistant Registrar Resume
1
Responsibilities For Assistant Registrar for Operations Resume
- Strong written and verbal communication skills; exceptional organizational and analytical skills with good attention to detail
- Strong interpersonal skills and ability to work with multiple constituencies
- Proven ability to use good judgement, interpret policy, rules and procedures
- Experience in a higher education with supervision experience, or related fields
- Exceptional follow-up and follow-through skills as well as ability to plan, organize and control large and small projects through to completion
- Successful supervisory experience, including training and oversight of subordinates
- Work within a fast-paced environment with changing priorities, critical deadlines and the need for multitasking
- Experience working in a large university setting
- Maintain the Course Catalog and the Official Course List, including the list of Common Experience Courses
2
Responsibilities For Assistant Registrar, Registration & Records Resume
- Experience working with a large integrated database
- Successful experience applying project management principles
- Experience working collegially and collaboratively with faculty, staff, and students from a variety of diverse backgrounds
- Experience working in a large university
- Experience working in a registrar's office
- Two years of professional experience in digital photography and digital image management
- Demonstrates flexibility and ability to adapt to change
- Serves as Administrative leader for the Office of the Registrar at the Armstrong campus
3
Responsibilities For Assistant Registrar for Certification & Records Resume
- Three years of supervision experience
- Experience with Student Information Systems
- Resolution experience in customer service
- Demonstrated ability to work in a fast-paced office, ensuring timeframes and responsibilities are met
- People Soft (SIS) experience
- Five (5) years’ experience within a Registrar office to include Banner Student Information System 8.0 or greater and direct supervision of employees
- At least three years of experience in data or records management, particularly in higher education
4
Responsibilities For Assistant Registrar for Residency Classification Resume
- Three (3) years in-depth experience in the Registrar’s Office
- Five years of experience in a Registrar's Office or Admissions Office at a post -secondary institution to include
- Work autonomously, as a team member, and prioritize work assignments
- Registrar's Office experience
- Maintaining a calendar of consignments and loans including alerting registrars and directors to expiring agreements and updating them as requested
- Requesting certificates of authenticity from artists’ studios for dispersal to clients and updating ArtBase accordingly
5
Responsibilities For Assistant Registrar, Belleville Resume
- Updating and keeping edition charts current
- Maintaining and updating exhibition history in ArtBase for works by SKNY artists
- Overseeing the registration and preregistration process, registration set-up in Ellucian Banner system and time ticket set-up and notifications for all terms
- Using appropriate software, manage and maintain student academic records
- Confirming education verifications
- Serving as part of the Registrar’s Office management team; and
6
Responsibilities For Assistant Registrar, Transfer Services Resume
- Working knowledge of College Source’s TES database
- Lifting - up to 20 pounds
- Scheduling rooms for non-course related activities
- Working knowledge of FERPA
- Serves as lead contact for the College regarding Multiple Measures including determination of credit and staffing training
- File incoming/outgoing shipping receipts and maintain shipping log
- Gather bills of lading and airway bills for filing purposes, update shipping spreadsheet
- Oversee the data reporting pertaining to awarding of degrees (APPWORX/ Parameter Editor/Banner). Oversee the accuracy of the conferral dates
- Database report writing, performing advanced data mining and analysis
7
Responsibilities For Assistant Registrar of General Services Resume
- Use of creative problem solving to address issue and seek resolutions for recurring issues, employing technology where possible
- Share rotating responsibility for hotline, e-mailbox, weekly staff meeting
- Coordinate testing for upgrades, modifications, and fixes to SES/CAESAR with regard to enrollment, class scheduling, and personal student data
- Oversee planning, budgeting, and personnel management of the Registrar’s office staff
- Organize classroom scheduling for North Haven campus; Assists in campus wide scheduling
- Enrollment reporting to multiple federal and accrediting bodies
8
Responsibilities For Assistant Registrar West Lafayette Office of the Registrar Resume
- Alerts the Senior Associate Dean for students and other appropriate deans of students receiving failing grades
- Assists in locating archived files and/or transcripts through researching the microfiche, microfilm, and various reports
- Responsible for monitoring academic eligibility for the undergraduate evening and graduate student population
- Assist in resolving system issues pertaining to student records and registration
- Consult and advise students, faculty and others on issues involving academic policy, grading, enrollment and petitions
- Serves as primary contact on student data reporting, managing the university’s student data submissions to the National Student Clearinghouse, etc
- Assists with student registration, builds and audits quadmester/semester registration rules, end-of-term processing, academic standing, etc
- Supervise the incoming transcript and transfer credit processes, ensuring appropriate procedures, state regulations, and timelines are met
9
Responsibilities For Assistant Registrar for Scheduling Resume
- Provide operations staff with ongoing customer service and professional development training
- Update and maintain office “desk manual” including office protocols, emergency plan, peak activity schedule, training materials, etc
- Assists Financial Aid during annual audit providing essential documentation
- Knowledge SQL, data modeling techniques, and other distributed reporting tools
- Knowledge of Cognos, SQL, data modeling techniques and other distributed reporting tools
10
Responsibilities For Assistant Registrar Grade, Collections Resume
- Provide shipping estimates to clients; coordinate transit and installation if necessary
- Participates in the overall planning of activities within the Registrar’s Office, develops, recommends and implements major policy and procedural changes
- Handle all aspects of the grading procedure
- Assist Registrar with posting of graduate transfer credits
- Assist with overseeing registration and enrollment process
- Act as primary distributor of incoming calls and correspondence
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