Fleet Administrator Resume Sample
Giovanni Pollich
535 Murray Rue,
Los Angeles,
CA
+1 (555) 679 8407
Work Experience
Fleet Administrator
03/2017
-
PRESENT
Phoenix, AZ
- Develop and maintain accurate records using spreadsheets of all company fleet assets and associated programs as directed by the fleet manager
- Administer the On-Board Computer (OBC) program for all branch managers and drivers
- Coordinate electronic driver log corrections with compliance office and branch managers
- Respond to and correctly answer questions from managers concerning On-Board Computer issues; train managers on Peoplenet Fleet Manager program
- Sort and present OBC data to managers and highlight problem areas needing improvement
- Enter new information and all updates into databases and spreadsheets; track and process all asset transfers, acquisitions, sales, and disposals
- Distribute truck registration paperwork to field locations; maintain records for region files
- Complete basic CARS (capital acquisition requests) for asset acquisition
- Approve non-compliant vendor requests from fleet management company
Senior Fleet Administrator
01/2010
-
10/2016
Detroit, MI
- Perform filing, copying and data entry as required
- Ensure all “O” Licences and Tachograph cards are renewed and dispatched to operational sites in a timely and efficient manor
- Contribute to the effective operation of the Fleet department through active participation in activities
- Support in the coordination and liaison of 3rd party suppliers, ensuring effectively management so that their operational performance delivers agreed levels of service and is in line with required standards
- Administer the payment (and associated driver recharges) of vehicle related fines and/or incidents of negligent damage
- Liaise with branch and business managers, as required regarding authorisation for vehicle repairs
- Input of data of fleet information and stats onto fleet system
- Assist with formulation of monthly management reports and information
Vehicle Fleet Administrator
03/2004
-
10/2009
San Francisco, CA
- Filing paperwork and forwarding invoices to relevant department i.e. finance, legal, HR, health and safety in a timely manner
- Support and provide guidance in responding to emails and phone queries
- Monitor supplier performance, costs and quotations on a continual basis
- Take responsibility for audit and compliance requirements ensuring key (auditable) controls are adhered to and policies and procedures are updated. Ensuring best practice Fleet (Driver), Human Resources, Health & Safety Policies, Compliance, (SHE), Risk and legislative requirements are adhered to at all times by the fleet administration team
- Communicate with key internal stakeholders to share challenges and ideas, to create robust solutions for Rexel UK fleet department
- Demonstrate experience in a fleet administration role and excellent customer services
- GCSE Mathematics and English required as evidence of numeracy and literacy
- Knowledge and level of proficiency in the use of IT software packages required
- Experience of working in a busy environment and working towards deadlines
Education
Kaplan University - Cedar Falls Campus
1998 - 2003
Bachelor's Degree in Business
Professional Skills
- Strong PC skills including databases
- Excellent IT Skills, particularly in areas including Microsoft Excel and Word
- Excellent communication verbal and written skills and able to liaise with people at all levels, including senior management and external suppliers,
- Demonstrate good oral and written communication skills and an ability to work in a fast-paced changing environment
- Strong accurate keyboard skills
- Skills, Knowledge, Qualifications, & Experience
- Experienced communicator; written and oral, with interpersonal skills (tact, diplomacy, etc.)
How to write Fleet Administrator Resume
Fleet Administrator role is responsible for procurement, basic, finance, training, database, auditing, purchasing, security, trading, payroll.
To write great resume for fleet administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Fleet Administrator Resume
The section contact information is important in your fleet administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Fleet Administrator Resume
The section work experience is an essential part of your fleet administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous fleet administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular fleet administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Fleet Administrator resume experience can include:
- Excellent communication skills with the ability to build relationships
- Experience coordinating safety programs and working with DOT Fleet compliance (DQ files, HUT, MVR, etc.)
- Experience managing MHE is essential
- Process spouse license audits and requests for permission to drive ensuring all relevant checks have been completed and license details are current and valid
- Good understanding of “Procure to Pay” process and ERP functionality
- Arrange demonstration cars for our customers prior to them purchasing a vehicle
Education on a Fleet Administrator Resume
Make sure to make education a priority on your fleet administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your fleet administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Fleet Administrator Resume
When listing skills on your fleet administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical fleet administrator skills:
- Strong analytical, MS Excel, problem-solving and writing skills
- Friendly , calm and helpful attitude; good interpersonal skills and ability to work with minimal supervision
- Good proficiency and navigation skills around a computer
- Validating vehicles are operated according to Safety and Fleet department policy expectations
- Basic negotiating skills and understanding of procurement process
- Communicate professionally and effectively orally and in writing
List of Typical Experience For a Fleet Administrator Resume
1
Experience For Staff Fleet Administrator Resume
- Effective computer skills including MS office software, and other company-specific software applications
- Effectively interact and build a favorable business relationship with internal and external customers
- Experience and aptitude toward exceptional customer service
- Ensure all documents are returned prior to delivery
- Commercial vehicle experience Orders-Delivery processes inc payments
- Leadership Performance – focusing on efficient and effective delivery and achievement of goals and targets to meet defined business aims
- Supervision of ComEd Fleets Material Handler personnel to ensure cost effective management of parts and material inventory at local maintenance facilities. 20
- Administrative or clerical experience
2
Experience For Senior Fleet Administrator Resume
- Strong passion for customer service and fleet excellence
- Producing daily, weekly and monthly reporting relating to the Fleet programme within the Plumbing & Heating division
- Working with PDI and Dealer accessory partners placing orders and co-ordinating vehicles on/off site
- Answering the telephone and handling customer queries in a professional manner
- Inputting information into the system correctly focus on accuracy of pricing
- Maintaining Leasing company systems with strict date tolerance
- Coordinating the Driver CPC training programme
- Providing ongoing support to Branch colleagues
3
Experience For Vehicle Fleet Administrator Resume
- Bring our company values to life through your actions and behaviours when dealing with all internal and external customers and clients
- Ensuring accuracy of fleet and vehicle technology administration, including telematics
- Producing quotes for Contract Hire Customers and the Sales Team
- Ordering new vehicle(s) through our nominated suppliers
- Creating reports for the Sales Team
- Handling all enquiries from all sources
- Booking deliveries/pdi process of single and multiple deliveries
- Dealing with any other adhoc tasks as and when required
4
Experience For Rr-fleet Administrator Resume
- Interfacing professionally and courteously with drivers and operations managers to ensure needs are met
- Contributing positively to the overall team environment of the Fleet department
- Coordinating solutions to logistical problems related to vehicle equipment and parts
- Scanning various documentation
- Be responsible for own development, requesting coaching and training as appropriate
- Maintenance of equipment information for all company vehicles, including vehicle preventive maintenance/repairs, vehicle assignment, and equipment accounting
- Process leaver notifications and add returning vehicles on to the reallocations list
- Assist with the processing of supplier invoices and recharges to customers
5
Experience For Fleet Administrator for UK Resume
- Process implementation and monitoring in line with legal and company compliance requirements
- Support Indirect Sourcing projects/ initiatives as provided
- Renew and track all vehicle registrations for various states, keeping documentation for all vehicles on file and current
- Assist in securing overweight permits and fire marshal permits
- Assist with the management and acquisition of equipment fleet including trailers, drill rigs, boats, etc
- Basic understanding of various vehicle classes
- Keep fuel card records up to date utilising the Key 2 database and Allstar website
- Produce a monthly reports for HR and Payroll for New Vehicles allocations reporting Trade Up’s and Down’s
- Produce a monthly and annual P11D report by driver for reporting to SSC Payroll Department
6
Experience For Fleet Administrator for France & UK Resume
- Troubleshoots system and reporting issues
- Work with Team to manage the ordering of contract hire vehicles from order to deliver
- Responsible for processing finance applications
- Ensure expediting reports are prepared each week and sent to the Fleet Technology Staff
- Confirm that responses from suppliers and business unit personnel are tracked and recorded in the tracking tool and specification document
- Oversee the processing of order acknowledgements
- Obtain Proof of Deliveries from vehicle manufacturers and up fitters and forward to the responsible receiving location
- Provide assistance within the customer service element and resolving escalations
7
Experience For Fleet Administrator for Germany Resume
- Maintain the Jaama operating system
- Monitor and log completed Risk assessments and arrange any subsequent driver training
- Assist with Car Allowance checks and logging data within Key2
- Annually review the trade cycle to assure that trading is scheduled at the proper mileage and months in service commensurate with the job to be performed
- Work directly with leasing company to recover any warranty assistance on major repairs to vehicles
- Compile and complete annual vehicle tax reporting and annual Motor Vehicle Report
- Undertake administrative tasks involving Fleet management
- Monitor the Skanska Fleet Services inbox ensuring that all emails are actioned and responded to in a timely and efficient manner
8
Experience For Fleet Administrator Resume
- Answer telephone calls received by Skanska Fleet Services and dealing with enquiries in a timely and efficient manner
- Ensure that accurate vehicle records are maintained using a combination of fleet systems
- Take internal calls relating to admin queries
- Administer regular bulletins/newsletter/announcements as deemed appropriate to educate and promote vehicle maintenance and safe driving practices
- High level of attention to detail is paramount
- Flexible ‘can do’ Attitude and team player
- Check and log supplier quotations for new vehicle orders and liaise with other team members to ensure orders are processed within agreed timescales
- Update records within GT Plant systems and Key2 Fleet Management software
- Preferably have knowledge of Key2 Fleet Management systems and Epyx 1Link - Hire Network System
9
Experience For Staff Fleet Administrator Resume
- Administer several fleet related programs, many with detailed procedures
- Maintain the fleet database with accurate and detailed information in WIN and on the maintenance software program
- Issue new fleet id ‘s for all new equipment and ensure correct branch codes are assigned and maintained on a consistent basis
- Process all vehicle change orders
- Track and pay Federal heavy use tax as required by law
- Issue insurance ID cards on request
10
Experience For Senior Fleet Administrator Resume
- Able to perform multiple tasks
- Place factory and stock vehicle orders
- Track and maintain vehicle movements (rentals, transfers, leases); communication with vendors required
- Request insurance cards as needed
- Assist with maintenance of company fuel card program
List of Typical Skills For a Fleet Administrator Resume
1
Skills For Staff Fleet Administrator Resume
- Previous experience of effectively managing a full range of administrative processes related to a large fleet provision
- Good leadership skills and the ability to adapt well to a team environment
- Experience as a Fleet Administrator or related experience
- Superior customer service skills to work with individuals of diverse backgrounds and within all levels of the organization
- Effectively communicate in a professional and constructive manner internally and with suppliers
- High organizational skills and ability to multi-task
- Confident communication skills both oral and written
- Positive customer care / contact skills and initiative to resolutions
2
Skills For Senior Fleet Administrator Resume
- Previous experience reviewing and drafting processes and procedures
- Solid understanding of business English, spelling, and arithmetic; office practices and procedures
- Excellent telephone manner with a clear speaking voice
- Experience with working in office environment
- Experience using Microsoft Office with emphasis in Outlook and Excel
- Strong business acumen, ability to learn and understand the operating environment and adapt as necessary to ensure success
- Establish and maintain effective and positive working relationships with co-workers, employees, and officials in other departments
- General experience with equipment
- Experience with fuel card programs
3
Skills For Vehicle Fleet Administrator Resume
- Experience with computerized fleet management programs
- Previous experience with fleet administration in a similar environment
- One (1) year, or more, of related experience
- Experience of working in a very busy, customer-focused environment, to tight deadlines
- Able to manage own workload and focus on a number of priority projects at the same time
- Experience within commercial, sales, warehouse or supply chain desirable
4
Skills For Rr-fleet Administrator Resume
- Previous experience in transport management
- Previous experience in legislation
- Procurement - Timely upload of goods receipts related to the area to ensure on time payment of invoices
- Plant operations experience
- Manage AllStar and other 3rd party suppliers to achieve an efficient, cost effective service to GT employees
5
Skills For Fleet Administrator for UK Resume
- Validate monthly that all vehicle and driver records in third party and internal systems balance
- Manage driver mandate expiry and renewal to ensure valid license check mandates are held for all employees
- Liaising with the brand regarding vehicle specification and ordering stock
- Monitoring supplier performance, identify and recommends ‘way forward’ for any out of line situations, managing day to day activity
- Conducting data analysis and generating weekly / monthly reports
- Working knowledge of DOT requirements and regulations or willing to learn
- Assisting with providing quotes for brokers
6
Skills For Fleet Administrator for France & UK Resume
- Liaising with brokers on a regular basis, requesting updates etc
- Invoicing / Filing
- Willing to occasionally travel within the UK
- Driving Licence an advantage
- Collaborating with vendors to ensure that vehicles are serviced efficiently and within cost parameters
- Analyzing data from multiple systems to identify and escalate problems with vehicles, drivers or processes
- Compiling information for third party audits or vendor requests
7
Skills For Fleet Administrator for Germany Resume
- Proposing ideas for process and policy improvements
- Coordinating acquisition and disposal processes at the direction of Fleet management
- Providing customer service support to stores & LDC’s via telephone
- Leading meetings and conference calls when required
- Dealing with high volumes of telephone calls and email enquiries
- Supporting fleet department
8
Skills For Fleet Administrator Resume
- Ensure licensing compliance of all GT Drivers by monitoring and checking licensing details using electronic license checking software
- Assist with Sourcing and Financial administrative requirements, including Purchase Orders and Invoice processing
- Manage vehicle numbering as defined by company numbering system
- Assist in coordinating vehicle transfers, purchases and disposals with local company management team and corporate accounting staff
- Assist in Web Fleet Assistant (WFA) Training and troubleshooting as needed
- Assist locations with Fuel Man cards and training on Fleetnetpro.com working with locations for fuel reconciliation and reports
- Arrange ordering and delivery of new (or re-allocated) vehicles for new starters or existing employees upon confirmation from the HR team
9
Skills For Staff Fleet Administrator Resume
- Assist in managing & maintaining relationships with key suppliers that support the business
- Assist in developing and delivering department reports and scorecards
- Ensure vehicle compliance by assisting the Fleet Compliance Coordinator with the monitoring of MOT and RFL expiry together with fines administration
- Duty of Care/Risk Management - Monitoring and follow up of fleet incidents, attending regular follow up review meetings with Accident Management company
- Review and approve monthly leasing company billing
- Assist with processing purchase orders (PO’s) and invoices and coordinate with the corporate accounting department on daily information requests
- Assist with company vehicle remarketing thru leasing vendors, wholesalers and use of the employee sale program
10
Skills For Senior Fleet Administrator Resume
- Process speeding and parking offences (shared function)
- Assist in scheduling and coordinating the delivery of materials to remote storage sites
- Perform general fleet administration functions including, vendor applications, support of capital purchases, licencing, maintenance of registers
- Liaise with GT Business Units regarding licensing queries and ensure prompt resolution of reported problems
- Manage the ordering or order directly on-line with the leasing company all vehicles put into service for Emerson Automation Solutions
- Assist and oversee fleet information for all vehicles in Web Fleet Assistant (WFA) ensuring it is complete and all appropriate information is entered
- Assist in implementation and training for maintenance policies and procedures
- Identify the vehicle financing and obtain titles for each finance stream and jurisdiction
List of Typical Responsibilities For a Fleet Administrator Resume
1
Responsibilities For Staff Fleet Administrator Resume
- Previous experience of re-designing the fleet administration process, to meet the changing needs of the business and improve efficiencies
- Relative experience working with Fleet Management Providers
- Relative experience working with maintenance and repair of passenger and small van fleets
- Extensive experience administering a fleet within a multi-site, service organisation
- Prioritise own work streams during critically busy periods
2
Responsibilities For Senior Fleet Administrator Resume
- Excellent task & email quality
- Experience with MS Excel an advantage
- Experience of fleet management
- Experience of maintenance within a workshop environment
- Personal Effectiveness & Integrity
- Able to successfully clear our pre-employment screening
3
Responsibilities For Vehicle Fleet Administrator Resume
- Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
- Maintain accurate vehicle records using a combination of fleet systems
- Ensure real time preparation and communication of highly accurate and timely reports in a variety of formats, utilising multiple sources of information
- Invoice payment and processing in accordance to company and department financial practices
- Develop reporting tools to track expense trends and identify opportunities for savings
- Proactive tracking and customer alerts for known anticipated payment or warranty concerns
4
Responsibilities For Rr-fleet Administrator Resume
- Financial and payables reporting to key stakeholders
- Develop team and department standard operating procedures and identify improvement opportunities
- Identify and obtain International Fuel Tax Agreement permits and stickers. Insure quarterly reporting and payment of fuel tax liability
- Assist in managing the databases of the current inventory of vehicles and equipment for the NAM ministry and field sites
- Update Disaster Relief shared folders with forms and spreadsheets needed during a disaster response
- Provide logistical support services during times of disaster response
- Assist the Fleet Reps with delivery of new vehicles
- Work with upfitters on specialty vehicles
5
Responsibilities For Fleet Administrator for UK Resume
- Assist Fleet Reps with DOT compliance and regulations
- Assist in the management of performance on key cost factors including safety performance, asset usage, fuel compliance, preventative maintenance, projects and vendor usage
- Assist the Director of Procurement with any reports or analysis requested
- Active role in administration of the vehicle/equipment telematics program
- Order fuel cards as required in line with agreed company policies and procedures
- Ensure fuel cards are cancelled for all GT Group leavers
6
Responsibilities For Fleet Administrator for France & UK Resume
- Maintain an accurate record of cash allowance takers with GT Group on the Key 2 database
- Assist in the checking of Driver Licenses with the DVLA and log drivers on the Key2 internet system. Sending out and logging driver mandates and permit to drive cards
- Processes various interfaces for equipment usage, equipment billing, etc
- Provide superior administrative support to the North America car fleet team
- Interface as appropriate with car fleet suppliers. Collaborate and exchange information in support of the client's needs
- Support other car fleet initiatives, transitions and integrations as assigned
- Manage and track driver enrollments in the company car and FAVR program
- Process payments received from used car sales or driver reimbursement of P&G paid fleet expenses
- Prepare monthly personal use fee cross charges or other cross charges as required to meet client needs
7
Responsibilities For Fleet Administrator for Germany Resume
- Process all IT requests for the car fleet team
- Maintain communications with all LDC managers and internal departmental heads
- Maintain a relationship with FSGB and the car order process
- To ensure that at all times a professional image is presented both in appearance and manner
- Maintain and deal with all damage estimates
- Generate detailed reports on key business metrics and make recommendations based on an analysis of the data, to assist the management team in making informed decisions
- Undertake periodic reviews of our asset management processes to support continuous improvement and assist with the development and implementation of revised processes and procedures to align with company policies
- Review and analyze weekly fuel reports to look for inconsistencies, missing odometer readings and questionable transactions
- Oversight for data integrity and consistency with regard to all vehicle & driver data points
8
Responsibilities For Fleet Administrator Resume
- Create and maintain monthly scorecard for Key Performance Indicators
- Monitor and report monthly on DOT Safety Measurement System Basics and identify areas of concern and/or improvement based on results
- Secondary contact point for third party service providers
- Generate variety of reports to track utilization, identify trends and document fleet condition by age, miles or hours
- Ensure all Drivers complete an online Driver Risk Assessment
- Assist Drivers with general queries as part of the GT Driver helpline
- Evaluate automobiles on the market to ensure vehicles in the plan are commensurate with the job to be performed
- Authorize all maintenance, repairs and purchase of tires and accessories
- Responsible to review and pay all rental and maintenance invoices incurred by Emerson Automation Solutions vehicles
9
Responsibilities For Staff Fleet Administrator Resume
- Monitor delivery process with status reports and driver packs
- Weekly/Monthly/Quarterly reports for customers
- Knowledge of Conversions/IVA processes
- Co-ordinate an Account for a customer with ref to multiple vehicles
- Produce and issue reports to specific deadlines to enable compliance with branches
10
Responsibilities For Senior Fleet Administrator Resume
- Carre out a variety of fleet management administration activities
- Produce a combination of reports to support the fleet operation
- Manage fleet enquiries to a successful conclusion
- Make calls to customers and internally in response to queries
- Request V5 documents from various sources
- Purchase road fund licences for all vehicles
- Upload new contracts onto our internal systems
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