Grants Administrator Resume Sample
Modesto Schiller
80491 Hilda Rapid,
Philadelphia,
PA
+1 (555) 817 6930
Work Experience
Grants Administrator
09/2015
-
PRESENT
Los Angeles, CA
- Ensures that both pre- and post-award activities comply with Federal, State, University, and Sponsor requirements
- Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support
- Analyzes fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards
- Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University
- Works with Principal Investigator to review RFP’s to develop project budgets and compile complete sponsored research proposals
- Seek out and communicate research funding opportunities to RSECS investigators
- Work with PIs to develop budgets, assuring that all potential costs have been identified and justified, including salaries, fringe benefits, indirect costs, cost-share, etc
- Serve as the primary liaison between the PIs and the Office of Research and Sponsored Programs
Senior Grants Administrator
12/2011
-
07/2015
Chicago, IL
- Negotiate terms and conditions of grants, contracts and subcontracts with sponsors and subcontractors to assure compliance with federal regulations and university policies and procedures
- Prepare agreements, obtaining departmental approvals for institutional signatures
- Establish and maintain contact with program officers and foundation officials
- Maintain a history of funding data and submitted grant applications from RSECS research
- Assist RSECS students to assemble training grants
- Keep abreast of the grant opportunities and distribute information to department chairs. Perform weekly searches for new opportunities. Understand the funding priorities of key sources of financial support including local, state, and federal agencies; and foundations and philanthropies
- Review eligibility guidelines and match opportunities to faculty and programs. Encourage the growth of submissions for the college. Distribute intelligence regarding funding priorities to appropriate faculty and staff to shape planning efforts
- Establish effective proposal development teams and schedules, work with PI to select a winning strategy, articulate a scope of work, and develop an appropriate and defensible budget. Provide editorial support to final product. Review and ensure that each proposal meets the college, University and funders guidelines
Grants Administrator Senior
12/2006
-
08/2011
Detroit, MI
- Provide mentorship to junior faculty regarding sponsored research. Increase the effectiveness of MCEs efforts by applying lessons learned, analyzing and reporting on successful and unsuccessful proposal submissions, and distributing findings
- Provides guidance and expertise to CII, faculty, administrators and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies
- Develops internal policies and procedures regarding research grant and contract proposals and applications
- Reconciles award activity and provides reports to the Assistant Dean for Research, Departments and Centers
- Facilitates communication and problem resolution relative to pre- or post-award activities
- Resolves issues, works with faculty sponsored program administrators, university administration and internal and external constituents (e.g., Federal/State agency program officers, departmental chairs, etc.) for grant and non-grant (restricted) accounts
- Develops communication and educational opportunities to promote sponsored program activities (e.g., workshops, newsletters, department web page, faculty orientation, special programs/presentations, etc.)
Education
Muskingum University
2002 - 2006
Bachelor's Degree in Business
Professional Skills
- Thorough knowledge of grant proposal development (including related budget development and maintenance issues) and the conduct of research and administration of research activity
- Strong analytical and writing skills are required. Excellent communication, organizational, customer service and interpersonal skills
- Excellent interpersonal skills and proven experience working both independently and as an effective team member
- Prior office/administration experience and strong organizational skills are required
- Outstanding human relations and leadership skills, demonstrated strong service orientation and the ability to function in a team environment
- Strong attention to detail, organization skills, and ability to balance competing priorities
- 4} Excellent organizational skills, ability to prioritize a variety of tasks, and careful attention to details
How to write Grants Administrator Resume
Grants Administrator role is responsible for interpersonal, computer, organizational, microsoft, organization, analytical, research, database, excel, communications.
To write great resume for grants administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Grants Administrator Resume
The section contact information is important in your grants administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Grants Administrator Resume
The section work experience is an essential part of your grants administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous grants administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular grants administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Grants Administrator resume experience can include:
- Pre-award and post-award budgeting experience, including strong grant accounting experience
- Work independently; possess strong problem-solving skills, attention to detail and the ability to handle multiple tasks under pressure
- Strong analytical skills and the natural curiosity and creativity needed to conduct online research are required
- Strong oral and written communications skills; ability to work with staff and faculty at all levels
- Excellent organizational skills and ability to work independently with minimal supervision
- Highly numerate with demonstrated excellence in analytic skills
Education on a Grants Administrator Resume
Make sure to make education a priority on your grants administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your grants administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Grants Administrator Resume
When listing skills on your grants administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical grants administrator skills:
- Experience working effectively under pressure of deadlines, frequent interruptions, and changing and competing priorities
- Excellent interpersonal skills and a good sense of humor, with the ability to work with a broad range of individuals, groups, and personality types
- Excellent computer skills including proficiency using Excel and other Microsoft Programs
- Strong computer skills required including Microsoft Word, Excel and Outlook
- Strong interpersonal skills and the ability to communicate with a wide variety of audiences, including donors are required
- Excellent computer skills, including database management and creation
List of Typical Experience For a Grants Administrator Resume
1
Experience For Senior Grants Administrator Resume
- Demonstrates a fundamental knowledge of basic budgeting and accounting principles and experience reading budgets and analyzing financial information
- Has experience demonstrating a strong attention to detail and accuracy
- Demonstrated experience interpreting State or Federal laws/regulations
- Has a positive outlook and enthusiasm for effectively carrying out the essential functions of the position
- Has experience in training and adult learning
- Proficiency in computer programs including MS Office applications is required; experience with Raiser’s Edge or other donor databases is highly desirable
- Work with the office clerical staff to schedule and ensure that all webinars and trainings are set-up appropriately prior to each session
2
Experience For Grants Administrator Assoc Resume
- Administer the Summer Undergraduate Research Program (SURP), including funding, budget management, expenditure tracking, and donor and foundation reporting
- Manages Renal Division’s administrative core including annual budgeting and reporting as well as distributing charges to awards
- Assist the Director and Associate Director in creating and revising office policies and procedures
- Oversees the preparation, compilation, processing, and submission of all grant and contract applications originating in assigned academic departments
- Enjoys interacting and working as part of a team; and
- Budget management, expenditure tracking, and donor and foundation reporting
3
Experience For Grants Administrator Senior Resume
- Assist in ensuring that all proposal and grant awards are properly added to the electronic proposal/grant management system
- Work with the OSP Director to assist faculty and department heads on finding grant opportunities and proposal submission
- Proactively identifies appropriate sources of funding for GSPP’s programs
- Analyzes data related to GSPP’s programs to help faculty make a compelling case for support
- Manages the writing, budget development, and submission of proposals in collaboration with faculty and staff
- Reviews individual grant proposals with faculty and staff to ensure final application completeness, accuracy, and compliance with funding agency policies
- Acts as the authorized institutional representative (AOR) for grant applications and assumes AOR responsibilities during the lifetime of awards
- Participates in continuing education activities for ORSP staff
4
Experience For Philanthropy Grants Administrator Resume
- Manage yearly budget and long-range planning for significant endowment accounts, departmental and grant purchases, and accounts overseen by the Associate Dean
- Oversees training of new staff consistent with the Division’s SOP
- Attends the Division’s Monthly Managers meeting
- Maintains expertise in University and federal, state, corporate and other agencies to ensure compliance with University policies and procedures
- Interacts with state, federal and private agencies for negotiation of clarification of procedure aspects of terms related to grants and contracts
- Coordinates activities and disseminates information among the faculty, staff and administrators of the university (e.g., grant notices, grant policy changes, etc.)
5
Experience For Grants Administrator / Hours / Day / Bwh Cdnm Resume
- Monitor and keep current with government regulations regarding contract and grant accounting; specifically OMB 2-CFR and A-133 supplement
- Provide interpretation and application of all governmental regulations and grant award terms and conditions
- Work with the Associate Director and other staff on the installation and upgrade of proposal and grant award management databases
- Review grant proposals and identify, and resolve compliance issues related to university and sponsor requirements
- Implement and monitor systems of checks and balances consistent with university and agency regulations
- Assist with calculating the indirect cost rate applied to various sponsored awards, ensuring consistency and adherence with internal policies and externally negotiated rates
- Assist with reviewing and approving all financial expenditures and budget changes to ensure adequate documentation and compliance with all federal, state and agency regulations, policies and procedures
- Excellent verbal and written communication skills and the ability to interact with a variety of people on varied levels
6
Experience For Grants Administrator Resume
- Assist with developing and preparing operational and statistical reports for management and regulatory agencies
- Work with the OSP staff on addressing A-133 audits and agency site visit inquiries
- Assist with pre-award proposal development and submissions
- Recommend, implement and maintain best practices in ensuring compliance with internal controls, governmental regulations, accounting principles and federal/state/local laws as they relate to grants and contracts
- Provide proactive as well as problem-solving services to the customer base in an independent manner with minimal supervision
- Maintain accurate and current accounting records
7
Experience For Senior Grants Administrator Resume
- Work under pressure due to deadlines and large volume of work while still maintaining precise attention to detail
- Disseminate information on both a technical and general operational level
- Knowledge of OMB 2 CFR 200, federal compliance requirements and Federal Acquisition Regulations
- Knowledge of state and federal agency policies (e.g. NSF, NIH, NASA, USDA)
- Demonstrate a proven track record of successfully working collaboratively with administrators and representatives of external organizations including federal and non-federal agencies
- Experience in statistical and financial analysis of data for making long and short range plans and projections
8
Experience For Grants Administrator Assoc Resume
- Advises faculty on guidelines and requirements for submission to common funding sources, and researches or clarifies guidelines as needed. Provides internal documents requested by agencies
- Advises faculty on University processes related to grant submission, personnel, and financial transactions. Facilitates completion of necessary forms and approvals
- Liaises closely with appropriate personnel in the Office of Research and Sponsored Programs, University Advancement, and other departments as needed
- Works closely with GSPP and University staff to ensure cost-share, time buyout, space requirements or other impacts are understood and can be accommodated
- Develops or identifies resources to assist faculty with development of successful proposals that adhere to University best practices
- Directly assists faculty with complex, multi-project and multi-institutional grant and contract proposals, including interfacing with internal and external collaborators, and application completion
- Interprets applicable federal and state laws and regulations regarding grant implementation and compliance
- Reviews and negotiates research-related agreements, including sub-contracts
- Assists with reviews and reports on grant preparation, success rates and awards received
9
Experience For Grants Administrator Senior Resume
- Establishes and maintains effective communication and cooperative working relationships with university administrators, faculty, staff, government and private agencies
- Has experience related to grants administration
- Demonstrated ability to successfully work with a culturally diverse clientele
- Participates in workshops to assist faculty in the preparation of grants and contracts
- Provides grant development guidance and assistance to faculty, administrators, and staff
- Efficiently performs tasks with accuracy and attention to detail
- Has proficiency in Microsoft Office applications, particularly Word and Excel
10
Experience For Philanthropy Grants Administrator Resume
- Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies
- Prepares, compiles, and submits applications, including, but not limited to budgets and justifications and grant form pages according to Rutgers and other agency deadlines
- Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures
- Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards
- Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines
List of Typical Skills For a Grants Administrator Resume
1
Skills For Senior Grants Administrator Resume
- Good analytical, verbal and written communications skills. Attention to detail
- 2} Excellent interpersonal skills are required for working with both Professional Staff and Support Staff
- 3} Strong oral and written communication skills
- Strong database management and computer skills
- Outstanding human relations and communication skills, and the ability to function in a team environment
- Proven experience with grant submission management, writing, and development
- Demonstrated experience making independent decisions, researching, analyzing, and solving problems
2
Skills For Grants Administrator Assoc Resume
- Demonstrated extensive experience working with the policies and procedures required for managing and operating both federal and state grant programs
- Prior experience within Higher Education
- Effectively work under pressure in a fast-paced and sometime hectic environment
- Demonstrated experience with directing a large grants portfolio including the dissemination of sub-grants and administration of multiple funding sources
- 2-4 of experience in Financial Management; extensive knowledge of the Federal Grant Awarding System and experience in grants management or program development
- Accounting experience and understanding
3
Skills For Grants Administrator Senior Resume
- Existing relationships in key agencies or demonstrated ability to build such relationships
- Experience in delivering program outcomes including managing high volumes of information whilst meeting predetermined deadlines and defined standards
- Knowledge and experience working with the NIH and/or other major granting agencies involving or related to post-award grant activities is highly desirable
- Three years of experience writing, administering and managing grants
- Experience establishing and maintaining working relationships with a variety of agencies, personnel
4
Skills For Philanthropy Grants Administrator Resume
- Experience establishing and maintaining working relationships with a variety of agencies and personnel
- Five years experience with sponsored research financial accounting/administration, preferably in a higher education setting
- Experience working with pre- and post-award grant or sponsored project development, writing, or administration
- Experience in grants managment, including pre- and post-award management, financial analysis, budgeting and eperience with NIH and industry sponsors
- Creates and implements tools for measuring program impact and reports findings to the Effective Teaching Fellows Leadership team
5
Skills For Grants Administrator / Hours / Day / Bwh Cdnm Resume
- Experience working with state and federal computerized financial management systems, including data entry and correction procedures
- Experience in building and maintaining client relationships
- Experience in medical, research, or educational setting
- Experience coordinating high volumes of information quickly and accurately to meet tight deadlines
- Experience in the development, administration, management and operation of grant schemes or related programs involving budget and performance management
- Experience in managing programs that require a high level of governance, accuracy and accountability
- Grants experience within a higher education or hospital setting
6
Skills For Grants Administrator Resume
- Proactive, dynamic, and creative individual, with attention to detail and experience in a demanding and fast-paced environment
- Budget management experience, 2 years of project management, 2 years of reporting correspondence
- Experience participating in projects that required multi-agency coordination and participation
- Multi-task large projects and initiatives under short deadlines with changing priorities
- Experience in utilizing MS Word, MS Excel, MS Outlook (or equivalent), various databases and the internet
- Experience participating in projects that require multi-agency coordination and participation
- Experience with budget creation, projection, and management
- Demonstrated ability to meet deadlines and manage multiple complex projects simultaneously
7
Skills For Senior Grants Administrator Resume
- Experience creating and developing a grant budget, and familiarity with the SF-424 budget form
- Business development experience, including proposal preparation
- Experience working with or in higher education or related field
- A strong, intelligent, proactive leader with a commitment to quality, an eye to detail and a commitment to best practices
- Experience managing accounting and administrative staff
- Experience working within an academic environment
- Experience managing the grant process from solicitation through close out for federal/state grant programs
- Experience working with individual grantees to resolve grant-related issues
- Experience making presentations to a wide range of groups and organizations
8
Skills For Grants Administrator Assoc Resume
- Experience working with automated Grants Administration system applications
- Proven budgetary development and responsibility
- Three or more years of experience related to the position
- Experience with Microsoft Office (Word, Excel, Outlook) and the ability to learn new systems and applications
- Experience in proposal development and submission
- Collaborate on investment recommendations based on data analysis and program effectiveness to ensure schools' needs are met
- Experience managing large grants programs required
9
Skills For Grants Administrator Senior Resume
- Communicates with subcontract institution to obtain appropriate signoff, budgets and other necessary paperwork prior to deadline
- Organize and prioritize work to meet contractual deadlines
- Coordinating expenditures, resolving issues and making adjustments
- Reviewing funding announcements and providing guidance on eligibility and sponsor requirements
- Assisting and completing other sponsor-required forms, and reviewing for compliance
- Understanding of proposal development, finding funding, Institutional Review Board regulations and other grant related activities
- Managing and monitoring all fiscal aspects of assigned projects
- Reviewing terms and conditions of funding and communicates findings to Pl and faculty to comply with OMB requirements
10
Skills For Philanthropy Grants Administrator Resume
- Preparing sponsor budgets and budget forms, or creating acceptable budget formats
- Completing administrative information according to sponsor guidelines
- Verifying cost-sharing as required by sponsor
- Uploading files for sponsors requiring electronic submission
- Reviewing proposals against guidelines and resolving compliance matters with the Principal Investigator
- Updating Raiser’s Edge database records with deadlines, reporting requirements, pledges, call reports, and other grants-related data
- Assisting with the recruitment and mentoring of interns; and
List of Typical Responsibilities For a Grants Administrator Resume
1
Responsibilities For Senior Grants Administrator Resume
- Track and monitor all lab expenditures to ensure overages in accounts do not occur. Work closely with lab personnel to achieve accuracy in spending. Handle accounts in a proactive manner, such that, potential and real problems are identified and corrective action identified prior to reporting to PI’s
- Analytical skills, strong orientation to detail, ability to manage/prioritize multiple projects
- Excellent judgment, attention to detail, decision making, negotiation, and problem solving skills
- Strong skills in research techniques of federal and state regulations
- Strong interpersonal communication skills and work ethic
- Strong experience using financial and accounting systems required
- Effectively work with demanding clientele, and be able to identify potential risks to the institution and escalate issues appropriately in a timely manner
2
Responsibilities For Grants Administrator Assoc Resume
- Work effectively as a team member and maintain cooperative relations with those contacted in the course of the work
- Experience and proven ability with pre- and post-award research administration and grants management activities
- Communicate effectively with diverse partners, internally and externally
- Demonstrated research administration experience with pre- and post- award emphasis
- Demonstrated experience in the administration of grant schemes or related programs involving budget and performance management
3
Responsibilities For Grants Administrator Senior Resume
- Submitting prior approval requests (i.e., effort reduction, re-budget, no-cost extensions, etc.)
- Strong knowledge of financial systems, budget planning and monitoring
- Knowledge of personal computers and the ability to operate word-processing, spreadsheet and database software, including all of the Partners and NIH software
- Demonstrated ability to manage several projects simultaneously while serving as a resource to TSRI personnel while providing a high level of customer service
- Two (2) years of experience with pre- and post-award grants administration, including the following
- Experience, preferably at a grant-making foundation
- Experience working with individual grantees to interpret or provide guidance on pre-award or post-award inquiries and/or issues
- Experience managing personnel or project teams
- Experience working with automated Grants Administration electronic system applications
4
Responsibilities For Philanthropy Grants Administrator Resume
- Experience managing administrative or financial personnel
- One to two year related experience in a Research Administration/grants management environment
- Experience with project management
- Demonstrated ability to manage budgets and perform complex financial analysis
- Interest in, or previous experience with IRB functions
- Experience with implementing and monitoring systems of checks and balances consistent with standard accounting practices
- Prioritize tasks and manage a complex grant portfolio
- Extensive training experience.
5
Responsibilities For Grants Administrator / Hours / Day / Bwh Cdnm Resume
- Initiating non-competing proposal process, completing and submitting on-line application and following up until submission is complete
- Managing CSO and RO projects on SmartyGrants, including updating information relating to funds allocated and funds paid to grantees and downstream partners
- Acting as the point of contact for funding agency requests and modifications to existing awards
- Working knowledge of Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook (or equivalent), Adobe Acrobat, various databases, and the Internet
- Ensuring that institutional policies, laws and regulations regarding sponsored research support are proactively addressed
- Leading the CSO and RO due diligence process and assisting the QA team with due diligence requirements
- Assisting the PM with additional tasks such as document management, report writing and administrative support if required
6
Responsibilities For Grants Administrator Resume
- Preparing pre-award paperwork for new and continuing grants along with modifications and sponsored requests for funded awards within the Department
- Monitoring funds in Insight/Document Direct at least monthly
- Meeting with PIs monthly/as needed to review funds
- Tracking expenses to budget
- Submitting effort distribution changes (EDCs) and salary changes
- Acting as a liaison between PI and Research Management
- Contacting sponsors for guidance
7
Responsibilities For Senior Grants Administrator Resume
- Completing closeout documents and final reports financial reports (FFRs)
- Assisting with bi-annual effort certification process
- Understanding of business practices such as accounts payable/receivable, contract management and budget administration
- Serving as the liaison for the Department faculty and PI’s with faculty and administrators in other University departments and at other institutions
- Submitting requests to vendors, subcontractors, and subaccounts
- Determining the allocation of costs for shared equipment
8
Responsibilities For Grants Administrator Assoc Resume
- Coordinating preparation and submission of required reports
- Understanding of the environmental, resource efficiency and heritage issues addressed through grant programs
- Contacting sponsors for clarification of application guidelines
- Submitting applications to sponsor
- Performing award review and setup; and
- Liaising with Finance Division to provide donors with budgets and financial reports
- Drafting acknowledgment letters and other correspondence
9
Responsibilities For Grants Administrator Senior Resume
- Assisting with prospect research
- Preparing proposal and report packages with relevant attachments
- Compiling grant applications for submission
- Updating the grants database
- Preparing the quarterly financial report for the client
10
Responsibilities For Philanthropy Grants Administrator Resume
- Working with the Project Manager and the IDA Finance Manager on all aspects of financial administration of the Fund
- Reviewing any budgetary changes made to the CSO/RO project design documents
- Designing forms and templates on SmartyGrants
- Running reports to extract information from applications on SmartyGrants
- Maintaining an asset register both for the Fund and for the Fund CSOs and ROs
- Preparing contracts for sub-consultants
- Preparing grant agreements for CSOs and ROs
- Working knowledge of Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
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