HR Admin Assistant Resume Sample
Cristobal Howell
7283 Frami Views,
Chicago,
IL
+1 (555) 205 0576
Work Experience
HR Admin Assistant
03/2016
-
PRESENT
Dallas, TX
- Good IT skills using MS Office Suite and working knowledge with HRIS (Workday)
- Manage multiple projects across multiple countries within EMEA; balancing conflicting priorities and challenging deadlines
- Have the ability to develop effective working relationships with employees at all levels
- Pay good attention to detail and have good problem solving skills
- Proven hands-on attitude, be flexible and adaptable and perform work with minimal direction
- Be personable, robust and fun to work with
- Able to work independently and coordinate several activities simultaneously
- Able to communicate fluently in written and verbal English since it is the language of communication
HR Admin Assistant
10/2013
-
11/2015
Houston, TX
- Assembles and distributes benefit plan information or promotional materials and notices
- Verifies the accuracy of employee transactions regarding benefits enrollments,changes and additions prior to transmittal to benefit vendors
- Assists in maintaining employee personnel files and confidential health and medical records
- Assist with onboarding activities within the HRIS
- Assist with benefit and payroll related projects as needed
- Manage centralized job postings including approving job postings and assisting other functions within the recruiting module of the HRIS
- Enter Non-US LTD enrollment in BenefitSolver benefits system
HR Admin Assistant
01/2009
-
08/2013
San Francisco, CA
- Residing in Singapore as the office location is in Singapore
- With guidance, interprets City-wide policies and procedures relating to a variety of Human Resources activities; provides technical assistance to City departments as necessary
- Assists in the collection, analysis and evaluation of data, including data entry and data verification, filing, faxing, operating office equipment, processing forms, and proof reading
- Organizes, coordinates, and implements a variety of programs, projects and special events
- Maintains and safeguards the confidentiality of all employee and departmental information
- Researches employee issues with benefit deductions and resolves
- Administers retiree and COBRA enrollments and notifies third party administrations. Communicates with administrator regarding issues and assists with problem resolution
Education
Western Carolina University - Asheville
2003 - 2008
Bachelor's Degree in Human Resources
Professional Skills
- Possesses strong interpersonal and teambuilding skills, including good listening skills
- Exhibits strong organizational, analytical, prioritization, time management and calendar management skills
- Strong computer skills with good working knowledge of software programs like time keeping and expense statement software
- Excellent verbal, writing, and interpersonal skills
- Strong clerical, organizational, communication and interpersonal skills
- Excellent computer skills (MS Word, Excel, PowerPoint, Email)
- Social skills for developing good relationships with internal clients
How to write HR Admin Assistant Resume
HR Admin Assistant role is responsible for training, finance, credit, database, compensation, payroll, software, events, insurance, research.
To write great resume for hr admin assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For HR Admin Assistant Resume
The section contact information is important in your hr admin assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your HR Admin Assistant Resume
The section work experience is an essential part of your hr admin assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous hr admin assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular hr admin assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative HR Admin Assistant resume experience can include:
- Facilitation and Negotiation skills, as well as attention to detail
- Effectively interact with a variety of position levels and personalities
- Experience as a HR Generalist
- Previous experience as an Administrative Assistant required
- Exercises good judgment and discretion and works independently with little or no supervision
- Professional demeanor and demonstrated high level of customer service and confidentiality
Education on a HR Admin Assistant Resume
Make sure to make education a priority on your hr admin assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your hr admin assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in HR Admin Assistant Resume
When listing skills on your hr admin assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical hr admin assistant skills:
- Good computer skills and ability to learn and become proficient with Microsoft Word, Excel, and Powerpoint
- Hiring preference is given to those with solid clerical exprience and at least one to two years of Human Reources field experience
- Multi-task effectively and work independently with minimal supervision
- Skill in operating various office equipment, including telephone, photo copier, computer, facsimile machine and calculator (required)
- Flexible and adjusts to changing priorities
- Employee relations experience supporting professional staff
List of Typical Experience For a HR Admin Assistant Resume
1
Experience For HR Admin Assistant Resume
- One year of secretarial/administrative experience required
- Administrative or HR experience required
- Set up and maintenance of the electronic HR filing system using Oracle (scanning, coding, filing)
- On boarding and off boarding of employees
- Preparation of confidential HR documentation including employment contracts
- Conduct all pre-screening of line position applicants
- Proactively initiates problem solving, makes decisions, anticipates next steps, implements solutions and monitors progress for multiple projects
2
Experience For HR Admin Assistant Resume
- Manage appointment calendar for SVP with both internal and external demands
- Prepare and edit presentations
- Provide general support to Williams Sonoma leadership
- Create and manage employee events and develop ways to maintain a positive, fun work environment
- Input new hire data into all HR data bases and maintain current employee’s information
- Deliver against agreed HR objectives and targets; Provide overall HR advisory and HR support to business unit leaders and employees
- Lead overall HR services to employees; Lead and coordinate all recruitment and selection activities
- Coordinate and administer the annual performance management and salary review processes
- Prepare and report of HR management reports as required, such as headcount, attrition and demographics
3
Experience For HR Admin Assistant Resume
- Escalate HR issues and problems as appropriate to Business Head, HR Leadership teams for review and resolution
- Ensure all HR related activities comply with the local labour legislation in the Philippines
- Manage key HR provider relationships with external parties
- Manage ad hoc HR related activities and projects
- Experience in HR Generalist role / capacity, including Talent Management, Recruitment, Budget, Rewards and Systems, Employee Relations, Payroll and Organizational Development
- Exposure to the Shared Services industry is also desired
- Graduate of Psychology, Behavioral Science or Social Science courses from a reputable university
4
Experience For HR Admin Assistant Resume
- Enter and update employee information, support benefit enrolments and process paperwork
- Create forms, templates and other HR related documents
- Provide regular reports and analysis and participate in international HR projects
- Develops or maintains spreadsheets and databases to track documents, legal cases and employee matters or other information as needed
- Retains non-compete agreements, incentive compensation plans, business ethics agreements, stock option agreements and other important documents
- Coordinates the retrieval of documents needed for subpoenas, discovery for lawsuits, or other legal matters
- Boxes and labels documents for storage; coordinates the transfer of documents to storage; maintains a log of stored documents
- Schedules and plans meetings for the V.P., Human Resources, and the HR department as needed
5
Experience For HR Admin Assistant Resume
- Performs employment verifications in situations where the outside vendor cannot retrieve the needed employee data
- Prepares correspondence, policies or other documents
- Creates presentations for meetings, management orientation or educational sessions as directed
- Performs data entry and runs reports from Human Resources Management System (HRMS)
- Plans and coordinates special events and activities
6
Experience For HR Admin Assistant Resume
- Retrieves and distributes department mail on a daily basis
- Coordinates the company-wide service awards program
- Maintains HR department credit card receipts and reconciles credit card statements for payment on a monthly basis
- Prepares legal and other invoices for review by the V.P., Human Resources
- Orders office supplies for the HR department
7
Experience For HR Admin Assistant Resume
- Greets Home Office staff and visitors to the Human Resources Department
- Strict adherence to confidentiality required
- Computer proficiency with Microsoft Office Software
- Administration of various HR tasks on an ad hoc basis
- Assist HR with a variety of responsibilities, special projects and other general clerical tasks
- Presents information to both small and large groups of employees
8
Experience For HR Admin Assistant Resume
- Assists with employee relations and communications
- Promotes and implements HR policies, programs and services
- Provides daily support to employees
- Exhibits a high level of confidentiality
- HR contact for employees inquiring about issues such as, but not limited to: attendance points, leave of absence, compensation/benefits, policy administration, staffing, training and various employee relations concerns
- Support and coordinate various activities to assess and improve employee engagement, employee relation activities, recognition programs and events
- Assist with the development, collection and distribution of employee communication materials
9
Experience For HR Admin Assistant Resume
- Maintain, distribute and track various mechanisms such as security clearance badges, parking permits, employee lockers, uniforms, shoes. Work with and maintain relationships with outside vendors such as temporary labor agencies, uniform and shoe agencies
- Provides support to Safety Supervisor with safety record keeping and tracking
- Cross-train other HR administrative staff responsibilities and assist with HR process improvement initiatives
- Admin support to the National HR team
- Key point person to set up Requisition Forms Documents and Recruitment interviews for International Candidates in liaison with Talent Acquisition Team
- The focal point for all logistics details for Candidates Interviews (Transportation, Expenses …)
10
Experience For HR Admin Assistant Resume
- Collect Feedback and References to move forward with shortlisted Candidates
- Follow up of Contract/Invoices payment with Agencies
- Provides general administrative/clerical support for the human resources function
- Processes forms such as HR change forms, performance appraisals, benefit forms, unemployment claims, and other confidential forms and records
- Gathers, compiles and maintains HR-related information and prepares various lists, reports and documents
- Organizes and coordinates new employee orientation, ensuring that all presenters are notified of the schedule and that all materials are distributed to employees as appropriate
List of Typical Skills For a HR Admin Assistant Resume
1
Skills For HR Admin Assistant Resume
- Quality control – demonstrates accuracy and thoroughness and monitors own work to ensure quality
- Consistent timely follow-up and excellent attention to detail
- Experience as an executive assistant
- Strong knowledge of Outlook, Word, Excel, and PowerPoint
- Experience in HR International administration
- Administration/clerical experience
2
Skills For HR Admin Assistant Resume
- Executing of HR activities as it relates to workers’ compensation, safety, training, employee relations, payroll, and benefits
- Working in fast paced, multi-tasking environment
- Updating SAP shift planning
- Uploading and updating certifications and qualifications to SAP
- Reviewing reference checks, psychometric testing, and background checks
- Dealing with high pressure, tight deadlines
- Writing ads, screening applications, booking interviews
- Assisting with recruitment using our talent management platform Taleo
3
Skills For HR Admin Assistant Resume
- Coordinate course administration such as enrolling participants on courses, sending joining instructions and coordinating practical arrangements
- Interpersonal Awareness – noticing, interpreting, and anticipating others' concerns and feelings, and to communicate this awareness empathetically to others
- Maintains personnel files for assigned location, ensuring timely and accurate processing and filing of forms
- Assists the V.P., Human Resources with organizing documents needed for review during due diligence for acquisitions
- Assists in administering City employee benefits plans and COBRA; processes and verifies employee enrollments and enrollment changes
- Counsels employees regarding employee benefit plan coverage, eligibility, and claims procedures; updates and maintains employee benefit plan records; administers the City's COBRA plan to ensure compliance with federal notice and administrative requirements
4
Skills For HR Admin Assistant Resume
- Responsible for coordinating and general HR administration
- Adapt to a fast-changing environment
- Coordinate & maintain the smooth workflow within the Human Resources’ office through fulfilling basic secretarial job tasks
- Coordinate the On-Boarding programme for new employees
- Administer the company welfare, benefit and insurance schemes including periodic reviews and updates
- Participate in HR related surveys and market research and keeping abreast with market trends and policies
5
Skills For HR Admin Assistant Resume
- Facilitate and administer training programmes
- Ensure data accuracy and maintain HR data and reporting for the payroll systems, and HR e-services applications
- Ensure the accurate maintenance of all employee data, records and documentation, as well as 201 File updating
- Ensure timely and accurate payroll report processing
- Provide a high level of administrative support to the HR Functions in the region ensuring they are provided with key information on HR processes and procedures
6
Skills For HR Admin Assistant Resume
- Assist with all stages of Employee Life Cycle including maintenance of employee files and HRIS
- Support on boarding of new hires, explain company policies and procedures
- Provides backup for the receptionist and switchboard on a rotating schedule
- Timesheet/invoice checking for offshore agency personnel
- Analyzes data and prepares complex reports and presentations using various software packages and databases
- Develops deliverables to support facility management requiring minimal explanation, discussion and interpretation
- Gathers IDs and mail from multiple locations within the facility, which requires climbing stairs
- Assist in new hire orientation, conducts presentations and handles new hire on boarding tasks
- Assists employees as necessary with resolution of claims, enrollment, FMLA and COBRA inquiries and concerns
7
Skills For HR Admin Assistant Resume
- Assists with the City's annual benefits open enrollment process, activities, functions and promotions.
- Maintain confidentiality (required)
- Customer Service – provides superior service to both internal and external clients
- Initiative – identifies what needs to be done and gets it done
- Confidentiality – maintains the highest level of confidentiality
8
Skills For HR Admin Assistant Resume
- Communication – expresses oneself clearly by using concrete, specific language and uses an appropriate business writing style with correct punctuation and grammar
- Adaptability – adapts to changes in the work environment, software and systems, manages competing demands and is able to deal with frequent change, delays or unexpected events
- Acts as liaison between Home Office payroll department and HR Business Partner, as well as payroll and management staff to assure accurate and timely delivery of payroll services in compliance with all regulatory requirements
- Works closely with payroll staff in identifying need for system revisions, formulating system requests and recommendations, and analyzing post-implementation results of system changes
- Process payroll and maintain payroll information as required to include completing the scorecards for CA meal breaks, payroll correction forms and other payroll tracking items
- State and Federal taxes, including quarter and year-end reconciliations
- Gross to net calculation, audit and balancing
- Provide time and attendance support to field managers and processes payroll with the online time keeping system
9
Skills For HR Admin Assistant Resume
- Research and resolve problems, perform scheduled activities, and liaison with service providers
- Prepare and maintain standard and ad hoc reports, queries, and conduct appropriate audits to ensure data integrity
- Partner with Home Office team to assist in the coordination and implementation of companywide human resources related policies, programs and initiatives
- Assists administration of all established human resources policies, procedures and programs. Responsible for understanding, interpreting, administering and mediating any and all forms of inquiry that arise relating to all human resources issues
- Assists with workers’ compensation program for region including; managing claim from point of injury, working with adjuster and corporate office to ensure best practices, facilitate and manage compliant return to work program
- Assists with employee relations issues; ensuring pro-active, compliant management while supporting the company culture and servant leadership model
- Assists with leaves of absence including FMLA, disability leaves, other leaves as needed in coordination with Home Office HR and payroll
- Maintains a customer focused attitude
- Person who is sensitive to employees’ feelings and able to keep matters confidential
10
Skills For HR Admin Assistant Resume
- Knowledge of current Federal, State and Local laws
- Handle large work load with high level of speed and accuracy; confidentiality, work independently and multi-task
- An enthusiastic individual with a passion for HR
- Absolute discretion and strict adherence to confidentiality of employee data
- The ability to liaise with all levels of staff and management
- Be a quick learner and enjoy a fast-paced environment
List of Typical Responsibilities For a HR Admin Assistant Resume
1
Responsibilities For HR Admin Assistant Resume
- Ensures that new employees receive appropriate information about benefits, policies, etc. and ensures that appropriate "new hire" paperwork is completed accurately and forwarded to Payroll and Benefits as appropriate
- Facilitates the use of Short Term Disability and FMLA benefits by acting as the first point of contact for employees
- Processes and maintains files for all VISA cases for current employees
- Completes reference checks on those applicants whom the hotel has identified as potential employees
- Technical Industry and/or Profession Expertise
- California regulatory payroll compliance
- To provide a proactive and supportive Human Resources service
2
Responsibilities For HR Admin Assistant Resume
- To ensure that the HR Department is approachable, helpful and meets the needs of our ‘customers’ at all times
- To develop or source innovative and cost effective training initiatives which meet hotel and individual needs and support employees to achieve both their work and personal goals
- Performs a wide variety of customer service and human resources functional support to include responding to inquiries and assisting in resolving routine problems or complaints and providing general information and assistance to City employees, City departments, managers and the public regarding Human Resources programs, policies and procedures
- Knowledge and use of general office administration/management practices and equipment desired
- Able to successfully perform multiple tasks simultaneously
- Learn Netscape, Lawson, and other applications as needed
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