HR Administrative Assistant Resume Sample
Hoyt Monahan
7020 Margaretta Stravenue,
Houston,
TX
+1 (555) 148 3012
Work Experience
Senior HR Administrative Assistant
05/2016
-
PRESENT
Detroit, MI
- Assist employees and managers with general HR functions while maintaining ARAMARK’s guest service principals: “WEST"
- Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
- Maintain employee records (soft and hard copies)
- Update statutory and non-statutory third parties’ databases (e.g. Social Security, benefit vendors/administrators, …)
- Process employees’ requests and provide relevant information
- Coordinate HR projects, meetings and training seminars
- Open minded, willingness to learn, flexibility, multitasking ability, cross functionality and adaptability
HR Administrative Assistant
11/2010
-
04/2016
New York, NY
- Develop and maintain systems for tracking projects, tasks and deliverables including but not limited to Employee Relations cases, Performance Improvement Plans (PIPs), investigations and complaints, company-wide training, meal-break payment reports and other department initiatives
- Manage Employment Security claims and information, complete forms for final review and signature by appropriate HR Partner, ensuring accurate and timely submission to state agency. Maintain copies in employment file, complete audits and appeals when necessary
- Set up, track and maintain well-organized employee relations files including standard employee relations issues/cases, investigation cases, complaints and responses, and layoff events. Ensure all information is complete and filed according to HR standards
- Responsible for supporting records information management efforts and for working with assigned vendor(s) (currently poster vendor) to ensure Bank is in compliance with required Federal, State and local requirements
- Strong clerical and technological skills including accurate keyboarding, attention to detail, spelling, grammatical and proofreading abilities, organizational skills
- Proficiency in (or ability to quickly learn) SharePoint, Lync, Microsoft Office (Outlook, Word, Excel, Visio), Workday, and PowerPoint required
- Establish and maintain effective communication and working relationships with both internal and external customers
HR Administrative Assistant
02/2004
-
10/2010
Detroit, MI
- Excellent administrative writing and verbal communication skills
- PC literacy and experience with MS Office applications
- Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine,file folders, filing cabinet, facsimile machine
- Interior of hotel, in normal office conditions
- Maintain working knowledge of bank HR policies and procedures to be able to effectively communicate applicable information as appropriate
- Serve as one of the Human Resource contacts for employees who call, email, or visit the department with questions. Respond courteously, promptly and accurately to all questions and concerns. Provide routine HR policy consultation, guidance and interpretation, forwarding more complex issues to senior HR team members
- Independently research information using all appropriate sources and complete research and/or special projects
- Responsible for the successful completion and monitoring of assigned projects. Track progress and update all participants on timelines and deadlines
Education
Ottawa University - Wisconsin Campus
2000 - 2004
Bachelor's Degree in Human Resources
Professional Skills
- Excellent verbal and written communication skills, including strong telephone skills
- Strong organizational skills with great attention to detail and follow-up, coupled with strong judgment in setting priorities and providing information
- Excellent interpersonal skills demonstrated ability to function effectively in a fast paced, team environment
- Strong interpersonal and excellent customer service skills with the ability to communicate effectively with all levels of the organization
- Previous experience in an administrative role, demonstrating strong administrative skills
- Excellent customer service/client handling skills required to interface effectively with internal staff and external auditors or investigators
- Strong verbal and written communication skills, as well as ability to deal effectively with all levels of internal and external customers
How to write HR Administrative Assistant Resume
HR Administrative Assistant role is responsible for organizational, microsoft, customer, excel, interpersonal, computer, powerpoint, organization, advanced, basic.
To write great resume for hr administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For HR Administrative Assistant Resume
The section contact information is important in your hr administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your HR Administrative Assistant Resume
The section work experience is an essential part of your hr administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous hr administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular hr administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative HR Administrative Assistant resume experience can include:
- Excellent written and oral communication and presentation skills with a proven ability to answer questions tactfully and diffuse difficult situations
- Strong computer skills using MS Office products, particularly Excel, Word, SharePoint, Outlook and PowerPoint
- Read, write and speak English well. Excellent grammar and spelling skills required
- Excellent communication, interpersonal, and writing skills are required
- Strong skills in Microsoft Office including Word, Excel, and PowerPoint required
- Excellent verbal, written and interpersonal communication skills; tactful and discreet
Education on a HR Administrative Assistant Resume
Make sure to make education a priority on your hr administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your hr administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in HR Administrative Assistant Resume
When listing skills on your hr administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical hr administrative assistant skills:
- Strong Analytical Skills (Experience in MS Office, Outlook and Excel)
- Strong oral, written and listening communication skills
- Excellent communication, writing, and organizational skills required
- Work in a fast paced environment, team player and strong multi-taking skills are required
- Self-motivated: Demonstrated organizational and time management skills in supporting self and others
- Strong computer skills, including Microsoft Word, Excel, Outlook, Power Point, and Internet search engines
List of Typical Experience For a HR Administrative Assistant Resume
1
Experience For HR / Administrative Assistant Resume
- Terrific organizational skills, as well as a high level of professionalism
- Good interpersonal skill and passionate with teamwork spirit
- Related administrative work experience preferably in the HR field
- Strong proficiency with MS Office, especially Word, Excel, and Powerpoint
- Recent experience in an administrative role supporting multiple professionals
- Experience in HR Areas
- Previous administrative support experience
- HR Systems experience; preferably SAP and Workday
2
Experience For HR Administrative Assistant / Analyst Resume
- Plan and prioritize responsibilities to ensure deadlines are met
- Establishing and maintaining record keeping and filing systems
- Assisting in the scheduling and conducting of interviews
- Participating in preparing and distributing department communication and reports
- Assisting with employee recruiting and onboarding activities
3
Experience For Business / HR Administrative Assistant Resume
- Assisting in coordinating and implementing special projects
- Maintaining confidential employee database and files
- Providing a wide variety of administrative and staff support services to the human resources department
- Maintaining files as well as preparing data
- Reviewing a variety of documents for accuracy
4
Experience For Dc HR Administrative Assistant Resume
- Reviewing employment applications/resumes
- Prepare outgoing or training material upon request by copying, collating, binding, and mailing
- Manage complex scheduling for multiple leaders including sending calendar invites, managing travel, coordinating catering, etc
- Assist with the onboarding program, including coordinating orientation for interns and setting up system access
- Responsible for all aspects of building access badging system, including setup, changes, and audit
- Act as office receptionist taking all incoming calls; processes mail, faxes, copying, FedEx shipments, etc
- Support projects and large meetings by providing meeting minutes, and action item tracking
- Provide superior customer service to internal and external clients by timely responding to employee questions and requests , and escalating as appropriate
5
Experience For Senior HR Administrative Assistant Resume
- Greet and screen visitors and calls, establishing a professional working relationship with applicants, visitors, and business professionals
- Distributes applications and informs applicants about our hiring/screening process
- Maintains Personnel Files (i.e. filing and auditing)
- Provide phone support to the directors’ by answering calls in their absence and working to ensure responses are provided in a timely manner
- Provide clerical support such as filing, data-entry and answering the general HR department phone line
- Be responsible for general HR administration including recruitment, training and employee relations
- Assist with the switchboard in giving breaks, lunches and filling in when needed
6
Experience For Finance / HR Administrative Assistant Resume
- Manage and sort incoming and outgoing mail
- Thrive in a fast-paced, changing and challenging work environment
- Coordinate new employee onboarding and terminating employee exit interviews
- Create purchase orders from purchase requisitions in SAP, researched issues involving invoice payment processing and purchase order creation and reconciliation
- Build working relationship with vendors and provide billing directions
7
Experience For HR Administrative Assistant Entry Level Resume
- Meet competing deadlines and to work well under pressure
- Provide support regarding employee relations
- Administer paid time off programs and time keeping system
- Provide support to Human Resources including reference checks and pre-employment checks,
- Prepare documents and reports providing research, conclusions, and recommendations for solutions to problems
- Works with the Human Resources in the coordination of scheduling job interviews, pre-employment physicals, & other pre-hire items
8
Experience For Temporary HR Administrative Assistant Resume
- Works with Human Resources in the administration of processing employee lifestyle changes, i.e. marriage, new baby, divorce
- Maintains current knowledge of university policies and procedures governing financial transactions and communicate them to all members of the department
- Coordinates orientation and on-boarding activities for new hires
- Handles employee’s complaints and inquiry concerning travel related issues, policies and procedures
- Input and update information in our in-house staffing database/system
- Maintain, provide input, and update new hire onboarding materials
- Assist HR team with employee letters, data changes, filing, reports and other projects as needed
- Complete filing for the Human Resource department
- Assist with putting new hire packets together
9
Experience For HR Administrative Assistant / Payroll Resume
- Participate and assist in the company fundraising campaigns
- Expense / Budget tracking & report management for the HR function
- Manage exit interview tracking process
- Aid in expanding content on HR-owned SharePoint sites
- Assist in coordinating HR events
10
Experience For Nightly HR Administrative Assistant Resume
- Manage pre-employment onboarding tasks and coordination
- Place orders for catering for professional development events and other HR events as needed
- Collect, organize, and file documents into the filing systems
- Personnel Files – Create and maintain new employee files by making sure all the required documents are fully executed and saved
- Administers the paperwork and keeps up to date on employees using the Family Medical Leave Act
- Schedules clinic appointments for new hires and for DOT employees regarding their Medical Examiners Cards
- To follow safety rules of MAGNA and work in a manner that is conducive to maintaining a safe and healthful workplace
- Create new badges for new hires and contractors, and keep badging systems records up to date
List of Typical Skills For a HR Administrative Assistant Resume
1
Skills For HR / Administrative Assistant Resume
- Demonstrated planning and organizational skills are required
- Excellent organizational skills and the ability to deliver consistent and reliable results
- Excellent organizational skills, ability to manage multiple projects and deadlines and attention to detail
- Strong Microsoft Office skills: PowerPoint, Word, Excel
- Highly collaborative work style, strong service orientation, and ability to effectively respond to and interact with all levels of organizational staff
- Effectively operate and work with latest standard office technology
2
Skills For HR Administrative Assistant / Analyst Resume
- Strong computer skills are required (Microsoft Word, Excel, Lotus Notes, and PowerPoint software applications)
- Strong data entry skills with high accuracy
- Demonstrate a willingness to learn new skills (e.g. Welsh language)
- Excellent computer skills in Microsoft Word, Excel and PowerPoint
- Excellent collaboration, interpersonal skills with the ability to build relationships with employees at all levels of the organization
- High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact, and diplomacy
- Demonstrate exceptional organization skills
- Excellent customer service, written, oral and interpersonal skills
- Able to effectively read and interpret information, present numerical data and skillfully gather and analyze information
3
Skills For Business / HR Administrative Assistant Resume
- Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents
- Specific competencies include problem solving, action oriented, integrity, functional/technical skills, customer focus, learning on the fly
- Proficient computer skills, including Microsoft Word, SharePoint, Excel, Outlook, Internet and other applications
- Develop and demonstrate a solid working knowledge of the business’s structure, tools, policies and key stakeholders
- Demonstrated ability to handle multiple tasks under demanding time constraints and set appropriate priorities
4
Skills For Dc HR Administrative Assistant Resume
- Demonstrated experience in managing multiple projects and tasks simultaneously
- High level of personal maturity and high ethical standards with proven experience handling highly sensitive information
- Possess multi-tasking, organization and time management skills
- Exceptional customer service and problem solving skills are required
- Intermediate to proficient skills on Microsoft Office
- Organize information and prioritize with a strong detail orientation
- Exceptional customer service orientation and skills
5
Skills For Senior HR Administrative Assistant Resume
- Self-motivated with efficient time management and organizational skills
- Intermediate skillset in Microsoft Office (Word, Excel, Outlook and Visio)
- Communicate effectively with a variety of stakeholders
- Exceptional interpersonal and communication skills, including public speaking
- In a customer service/administrative related position or prior Human Resources administrative experience
- Communicate effectively with individuals from diverse backgrounds and cultures
- Proven work experience as an HR administrative assistant
6
Skills For Finance / HR Administrative Assistant Resume
- Proven experience as an office administrator, HR assistant or relevant role
- Intermediate to advanced level skills with Word, Excel, PowerPoint, Publisher, Outlook, HRIS, and ERP systems
- Onboarding new employees. Ensuring all new hire paperwork, fingerprinting and physicals are completed prior to hire
- Identifying and implementing internal department procedures to enhance department effectiveness
- Multitasking in a fast paced environment where changing business needs dictate a continuous change in priorities
- Understanding of and experience with document management
- Experience with coordinating business meeting logistics and catering
- Manage changing priorities while meeting deadlines
- Previous experience of working in an HR environment and understanding of HR processes
7
Skills For HR Administrative Assistant Entry Level Resume
- Experience with processing invoices for payment and assisting with department budget oversight
- Experience administering employee benefits, including health, welfare and 401(k)
- Related work experience in a Human Resources setting
- We are looking for someone with 2 year's experiences in Human Resources
- Demonstrated ability to meet changing deadlines on multiple assignments or projects
- Intermediate skill using Microsoft Office programs (i.e., Word, Excel, Outlook) required
- Prioritize and carry out special projects and complex assignments as needed, exercising frequent independent judgment, initiative and tact
8
Skills For Temporary HR Administrative Assistant Resume
- Support company initiatives while maintaining good relationships with all Team Members
- Administrative/coordination experience in Human Resources, Training or Sales support in a corporate environment
- Troubleshoots, researches, and attempts to resolve HR related issues prior to escalating in a professional, service-oriented manner
- Experience updating website content
- Experience with document imaging and management systems
- Experience with processing paperless business forms and e-signature systems
9
Skills For HR Administrative Assistant / Payroll Resume
- Experience in supporting senior HR leaders and teams
- Demonstrated proficiency in word processing, spreadsheet and database applications (e.g. MS Office)
- Previous experience working with an enterprise database (e.g., SAP, ADP, PeopleSoft)
- Office/secretarial experience preferably in a Human Resources setting
- Review & Validate weekly Staffing Adecco Invoices and reports
10
Skills For Nightly HR Administrative Assistant Resume
- Experience with Microsoft office
- Excellent customer service orientation is essential (ability to listen, empathize, clarify questions and provide accurate information)
- Excellent attendance with minimal unscheduled absences required
- Experience in an Administrative / Clerical role
- Over three years of recent administrative assistant experience
- Strong teamwork orientation with the ability to share responsibilities and interact harmoniously with co-workers and others from across the Company
- Experience working with diverse backgrounds and personalities
- One year of related administrative experience
- Two years’ experience in HR administrative support
List of Typical Responsibilities For a HR Administrative Assistant Resume
1
Responsibilities For HR / Administrative Assistant Resume
- Good verbal, written and personal communication skills are required
- Proficient computer skills (Word, Excel, Outlook, Data Entry, etc.)
- Prior experience, preferably in an HR environment, would be beneficial
- Computer literacy and strong working knowledge of Microsoft Office to include proficiencies in Outlook, Word, Excel and PowerPoint
- Experience in Human Resources and/or Staffing
- Experience working with a HRIS database and Microsoft Office products (Word, Excel)
- Experience working in ADP HR/Payroll System
- One year verifiable work experience in a Human Resources Department
2
Responsibilities For HR Administrative Assistant / Analyst Resume
- Excellent knowledge of MS Office, Office 365, Slack, Google Suite and Mac environment
- Able to prioritize and plan work activities as to use time efficiently
- Experience with garnishments/I-9 verifications desired
- Experience in Human Resources, as a coordinator or assistant
- Demonstrated ability to take initiative to address issues / improve processes
- At least one year of professional work experience in an office
3
Responsibilities For Business / HR Administrative Assistant Resume
- Strong interest in HR and recruitment is required
- Previous administrative assistant experience
- Organize and prioritize work to be accurate, efficient, and productive under conditions that involve frequent interruptions and distractions
- Attention to detail in composing, typing, filing, and proofing materials, establishing priorities and meeting deadlines
- Experience working with PeopleSoft, Kenexa Brassring, Microsoft Office (Word, Excel, PowerPoint, Outlook), MyReports, and Dashboards
- Experience in processing time administration and personnel transactions in an HRIS
- Three years office type work experience
4
Responsibilities For Dc HR Administrative Assistant Resume
- Updating our ATS (Scheduling phone screens and maintaining recruiter-s calendars
- Coding of Packing List/Invoices to job cost codes
- Tracking of Labor, Materials and Equipment in spreadsheets, databases, and sometimes customer tracking systems
- Sending & retrieving boxes/documents from Iron Mountain
- Filing; both paper and electronic of employee personnel files (new hires, terms, data changes) and drug testing (results, DOT files, invoices)
- Welcoming and engaging manner
- Assisting recruiters with job postings and social media networks
- Meeting support for internal engagement sessions
- Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
5
Responsibilities For Senior HR Administrative Assistant Resume
- Ensuring background and reference checks are completed
- Conducting benefit enrollment process
- Coordinating office activities and operations
- Onboarding of new employees- Process and complete all employee paperwork, answer questions in regards pay, benefits, etc
- Assisting recruiters with sourcing activities
- Assisting recruiters with conducting preliminary phone screens
- Sending communications to candidates on behalf of Recruiters
6
Responsibilities For Finance / HR Administrative Assistant Resume
- Support recruiting with registering for career fairs, shipping career fair materials, ordering and collecting inventory of recruiting trinkets
- Assists and supports staffing including tracking of personnel requisitions for open hourly positions (including temporary positions)
- Assists in planning, communicating, and scheduling college training and information sessions
- Be able to maintain the front desk by answering the phones and responding to emails during designated times
- Administrative support as needed including procurement of supplies, creating purchase requests, and invoice and expense processing
- Assist the Benefits Department with Annual Mailings: Open Enrollment, Benefit Statement, ESOP statement, etc. – Printing, stuffing envelopes, mailing
- Welcomes visitors by greeting them and directing them appropriately. Notifies company personnel of visitor arrival
7
Responsibilities For HR Administrative Assistant Entry Level Resume
- Supports employee relation and retention efforts including distribution and tracking of employee surveys
- Submits HR master data, including processing transfers, pay adjustments, new hires, terminations, etc
- Complete all Docuware scanning and filing
- Collects employee JVT, TB, CPR and license information from managers. Responsible for data entering and/or sending information to HRIS for data entry as needed
- Support HR projects and processes, i.e. performance management, compensation planning, recruiting, relocation and HR data / system support
- Completes required government reporting, including the EEO-1 and Vets-100
- Follows up on any issues with travel, including dialoging with hotels, air carriers and car rental agencies to provide feedback as needed
- Books Training Rooms and Meals and co-ordinate training materials
- Assist with employee questions, issue resolution, and preparing and responding to data inquiries from external vendors
8
Responsibilities For Temporary HR Administrative Assistant Resume
- Support the HR Director with administrative needs including maintenance of calendar and scheduling
- New Hire Orientation-Preparation of materials, ordering food, conference room scheduling
- Exhibit a ‘can-do’ attitude and flexible work style approach, including patience and flexibility to meet demands of a changing schedule
- Set up departmental meetings, reserving rooms, ordering lunches, etc
- Assist with accounts payable such as coding invoices, credit card journal entries, and creating check requisitions
- Support the performance management process by tracking and filing performance reviews
9
Responsibilities For HR Administrative Assistant / Payroll Resume
- Assist with maintaining and enhancing employee relations; assist with various company meetings and social events
- Handle Human Resources correspondence – typing, filing, etc
- Proficiency in file management, including document scanning and management systems
- High level of energy and enthusiasm for working in an extremely demanding, and diverse environment
- Maintains employee headcount tracking and other hr related reports
- Assists with employee onboarding and coordinates HR exit interviews
10
Responsibilities For Nightly HR Administrative Assistant Resume
- Maintains confidentiality when working with personnel status notifications, performance evaluations, corrective actions, and other HR-related information
- Manage Kronos timekeeping system
- Participate in meetings and training seminars
- Maintains various human resources, employment and benefits related files. Keeps filing accurate and up to date
- Processes all incoming New Hire paperwork and ensures accuracy and compliance with I-9 and other legal requirements
- Assists with/ leads HR New hire onboarding/orientation as needed
- Run reports as needed and requested by BHR or others, including headcount reports, termination reports, mass template submissions, etc
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