Medical Records Specialist Resume Sample
Jaylan Robel
9835 Myrtie Run,
Los Angeles,
CA
+1 (555) 513 7495
Work Experience
Medical Records Specialist
08/2016
-
PRESENT
New York, NY
- Medical, dental, vision, life and short-term disability coverage
- Paid vacation, sick days and holidaysAPPLY NOW
- Processes discharge records
- Responsible for operating office machines and equipment related to job functions
- Responsible for running reports and compiling statistics as directed
- Cross-trained in all other medical records functions to assure that backlogs do not occur in any area of the department including record retrieval/storage, requests for information, questions from staff, filing or other routine medical records tasks
- Copy medical records as requested by outside sources
Medical Records Specialist
11/2009
-
02/2016
Chicago, IL
- Update subpoena and attorney/insurance/social security logs accordingly
- Manage transcription process by ensuring dictated and transcribed notes are accurately posted to patient medical records in a timely fashion
- Responsible for retrieving paper PHI from clinical areas throughout the day
- Responsible for purging inactive paper medical records annually in accordance with the Florida Records Retention Schedule guidelines
- Deliver student medical withdrawal and removal of medical hold paperwork to both UCF Undergraduate and Graduate Studies departments as necessary
- Responsible for coordinating one informative/educational in-service training for department staff per year
- Assist in UCF orientation sessions by providing coverage for HIM front desk, updating students’ immunization history in PeopleSoft and completing contracts
- Assist with UCF Athletics sickle cell screening, and UCF College of Medicine TB screening at the SHS main and College of Medicine, when requested
Education
University of Mount Union
2004 - 2008
Mba's Degree in Health
Professional Skills
- Strong verbal communication skills; demonstrated success responding to customer inquiries
- Medical billing and collections experience, as well as Accounts Receivable experience
- Demonstrate the ability to process, assemble, scan, validate, and analyze patient records within multiple electronic systems
- Have two years of experience reviewing, abstracting, and coding medical records; OR
- Previous experience requesting and uploading medical record
- Prepares billing statement and ensures receipt of payment in full prior to fulfilling requests
- Review the schedule regularly to ensure all necessary medical records are received prior to upcoming appointments
How to write Medical Records Specialist Resume
Medical Records Specialist role is responsible for software, reporting, interpersonal, health, database, training, auditing, printing, oncology, research.
To write great resume for medical records specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Medical Records Specialist Resume
The section contact information is important in your medical records specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Medical Records Specialist Resume
The section work experience is an essential part of your medical records specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous medical records specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular medical records specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Medical Records Specialist resume experience can include:
- Strong critical thinking, organizational, and problem solving skills
- Highly developed diplomatic and interpersonal communication skills
- Maintain effective communication with operations, clinical and billing staff
- Maintain effective communication with operations staff and coding education team
- Review and verify submitted Attorney requests ensuring that all documentation is HIPPA compliant and that the patient's information is valid
- Exercise tact, initiative and good judgment in dealing with all
Education on a Medical Records Specialist Resume
Make sure to make education a priority on your medical records specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your medical records specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Medical Records Specialist Resume
When listing skills on your medical records specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical medical records specialist skills:
- Strong attention to detail, excellent organizational skills, and the ability to multi-task
- Experience in using Microsoft Excel, Word, Adobe Pro and demonstrated ability to learn/adapt to computer based tracking and data collection tools
- Proficient computer skills in Microsoft Excel, Outlook, and Word
- General clerical experience. One year of which included word processing or other experience generating reports and documents
- Strong organizational skill with ability to work in a fast paced, productivity oriented environment required
- Experience working with EMR systems (Epic, Allscripts, etc.)
List of Typical Experience For a Medical Records Specialist Resume
1
Experience For Medical Records Specialist Resume
- Verifies the patient identity and confirms that the authorization is valid
- Documenting all requests and inquiries according to department standards
- Communicating/collaborating with internal and external customers to ensure an integrated approach to service
- Filing of patient charts on a daily basis
- Retrieving, reviewing, and auditing medical record intake for accuracy and completeness
- Requesting outside records, processing records in time for future appointments, and ensuring medical records are scanned properly and promptly upon receipt
2
Experience For Medical Records Specialist Resume
- Outpatient Emergency Room coder responsibilities include coding and charging ER cases. Clearing legacy accounts and then assisting in EPIC
- Complete special projects as assigned by management which require defining problems, determining work sequences, summarizing findings
- Responsible for tracking, preparing and distributing all certifications and recertifications
- Maintains continuity of work operations by documenting and communicating actions, irregularities and continuing needs
- Assist with the educating/training of Health Information Management department student interns
- Responsible for processing all verbal orders and tracking them
- Ensures confidentiality regulations and rules (e.g., PHI, HIPAA) are complied with when filing or storing documents
- Outpatient coder responsible for coding and charging Emergency Room visits
- Bill and collect from Insurance companies, attorneys’ office for copies of records following applicable state guidelines
3
Experience For Medical Records Specialist Resume
- Respond to requests in a timely manner for medical records, processing letters and reports
- Interest and knowledge of the coding field
- Organize patient files when necessary. Using out guides to keep track of charts
- Generate out guides and pull charts on a daily basis for upcoming clinics
- Distributes faxes received in the office throughout the workday and in the morning
4
Experience For Medical Records Specialist Resume
- Participate in established rotation of loading copy and fax machine with paper
- Maintain and update commercial and governmental payor audit, additional data request (ADR) and medical record request tracking documents
- Work under pressure when meeting multiple deadlines
- Ensures the requesting party has a legal right to request a patient’s medical information
- Access computerized patient record and/or other computer systems for patient information needed for fulfilling requests for medical information
- Coordinates distribution and tracking of all patient medical records
- Responsible for assuring other items required for medical record are present
- Responsible for coordinating lab process as assigned
- Responsible for electronic/paper filing as required
5
Experience For Medical Records Specialist Resume
- Reviews incoming requests for medical records (e.g. physical mail, email, e-fax) and ensures proper authorization is on file
- Communicates with requesting entities as needed for additional information, clarification of requests, etc
- Log all requests for Medical Records ensuring patient signatures match
- Process subpoenas according to SCA policy and procedures
- Possess working knowledge of medical terminology
- All work is done utilizing the EPIC EMR and 3M360 encoder/CDI platform
- IP Coders are responsible for thorough ICD10 coding and generation of all MD queries needed for code specificity
- Reads, sorts, distributes and/or files incoming documents, reports, correspondence and other documents in accordance with departmental procedures
6
Experience For Medical Records Specialist Resume
- Follow up and report status of pending, in process and completed requests
- Scan medical documents and edit files within computerized medical record
- Files, locates, logs, retrieves and delivers medical records and dictation as assigned
- Release records to physicians’ offices, attorneys, patients and insurance companies in
- Complete requests based on Records Department protocol
- Abide by all state and federal statues as it applies to the release of confidential medical record information (HIPPA)
- Responsible for system access
- Keep manager informed of problems or issues
7
Experience For Medical Records Specialist Resume
- Process requests for private health information (PHI), narrative reports, depositions, telephone or in-person conferences from patients, attorneys, insurance companies, etc. Creates, tracks and collects pre-payment billings for such reports/records
- Once prepayment is received, mails PHI to appropriate party and gives payment to business office
- Copies, mails or faxes completed reports that providers have completed
- Appropriately documents every time PHI is released in the PHI log in NextGen along with who it was released to and when
- Answer medical records telephone
- Understand all policies and procedures in the medical record department
- Extremely knowledgeable about all State, Federal and HIPAA regulations and laws
- Attend all required meetings and contribute positive feedback
- Complete miscellaneous job related tasks as directed by the Operations Manager
8
Experience For Medical Records Specialist Resume
- Responsible for system access for onsite auditors
- Manage and maintain Medical records repository. Ensure accuracy, timeliness of record uploads, compliance with processes to protect PHI, and effective tracking of records and record requests. Assume a key role in the development of new processes and tracking systems to support best practice record keeping and document management procedures
- Complete additional tasks as required
- Interacts with requestors to identify medical records needed for patient care, review, or release of information
- Prioritize release of information requests, retrieves medical records from active and inactive and interdepartmental locations, electronically tracks and delivers records in accordance with established procedures
- Performs self-quality checks on all work to assure accuracy of the release, confidentiality and proper invoicing
9
Experience For Medical Records Specialist Resume
- Handles all requests and inquiries for patient health information whether received via mail, fax, phone or in-person
- Provide excellent customer service by being attentive and respectful; insures understanding of customer request and follows-through as promised; and being proactive in identifying client concerns, or problems
- Performs at established quantitative and qualitative work standards to meet departmental goals and objectives
- Responsible to audit medical records as requested to assure compliance with
- Processes requests for medical records release within required turnaround time and maintains accurate logs
- Scans/uploads documents and time stamps requests in electronic medical record (eCW)
- Forwards requests to legal department for approval when necessary
- Documents each transaction thoroughly and accurately in standardized form in EMR
- Ensures all pertinent correspondence is scanned and/or filed in a timely manner
10
Experience For Medical Records Specialist Resume
- Ensures records and files are stored and managed in accordance with files/records management procedures and regulations
- Providing information, services, and support to referring physicians, consumers, UMHS staff and faculty, and other healthcare professionals via multimedia communication channels
- Accurately and efficiently imaging all medical records and other documents received
- Responding to requests for medical records from internal faculty and external referring physicians, processing patient letters, and answering inquiry phone calls
- Retrieving patient schedules from the system; distributing reports/tests to physicians and nurses
- Utilizing superior telephone technique, customer service etiquette, service recovery, and e-mail/web communication skills to meet the individual needs of our customers
- Overseeing all Medical Records at the Center
List of Typical Skills For a Medical Records Specialist Resume
1
Skills For Medical Records Specialist Resume
- Effective writing skills are also required in order to accurately record miscellaneous data, receipts, logs and reports
- Demonstrated success working in an environment that requires attention to detail
- Demonstrated friendly, warm, and articulate telephone manner with a clear, well-modulated speaking voice
- Previous experience working with clinical staff (nurses, mid-level providers, and physicians)
- Experience working in a professional and confidential environment
- Excellent working knowledge of the regulatory issues associated with Protected Health Information
- Strong knowledge of regulatory guidelines and medical terminology
2
Skills For Medical Records Specialist Resume
- Demonstrates the ability to assist physicians with the EPIC deficiencies process
- Establish and maintain effective working relationships with staff, physicians, patients and clients
- Maintain a culture of excellent customer service, open and friendly staff relations with all levels of staff
- Cross-check valid clinical documentation to support charges on claims
- Three years healthcare business office or medical records experience (in areas such as registration, customer service or data entry)
- Responsible for receiving electronic faxes, scanning documents, and uploading files into the electronic medical records system, Homecare Homebase
- Responsible for coordinating a detailed calendar for onsite auditors including scheduling room or other location availability
- Basic office equipment usage- Fax, printing, scanning ect
3
Skills For Medical Records Specialist Resume
- Prong and file all loose papers in the appropriate chart order in the chart. Miscellaneous filing of loose dictation or incoming papers
- Process return to work note, disability paperwork, letters of medical necessity, supply ordering, etc. as directed by ambulatory urology team
- Working within Medical records department
- Be a resource to employees engaged in Medical Record activities by clarifying rules and standards: HIPAA, OAR, ORS, NCCHC, and federal and state laws
- Coordinates documentation of deficient and delinquent medical record reports on a daily, weekly, and monthly basis following department policy
- Familiarity with obtaining medical records
4
Skills For Medical Records Specialist Resume
- Work in a fast-paced, time-sensitive environment, while maintaining a high level of accuracy
- Multitask and complete tasks within multiple electronic billing and medical record programs
- Excel with change and respond appropriately even in challenging situations
- Reviews medical documentation, ensuring compliance with established standards and regulatory requirements
- Coordinates records completion activities related to deficiency tracking and suspension processes
- Proficient with computer applications (Athena,MS office, Excel, etc)
- Create new appointment requests via MiChart referral shell process
5
Skills For Medical Records Specialist Resume
- Draft and send emails, letters, MiChart notes, memos, faxes, reports and other documents required by ambulatory urology team
- Upload outside CD images into Life Image system and place orders as needed
- Process test results (Litho Link, labs, radiology, etc.) and send to appropriate staff to follow up with patients
- Be flexible and responds to needs as they arise
- Possession of a current driver's license
- Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systemsBasic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately
6
Skills For Medical Records Specialist Resume
- Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systems. Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately
- Answers incoming phone calls utilizing good telephone communication skills and knowledge of Health Center policies and procedures. Registers patients confirming eligibility and including collecting correct billing information and insurance. Schedules appointments to include follow-ups
- Coding each provider and medical provider visit
- Coordinates all referrals for Sports Medicine Clinic including acquiring pre-authorizations with insurance and making those appointments with outside entities
- Release of medical record information as needed following all legal guidelines including FERPA and HIPAA. Logs all transactions in computer and in the appropriate medical record
- Respond to phone calls from medical and support personnel requesting medical records or patient identification to be read from the record
7
Skills For Medical Records Specialist Resume
- Log medical record requests into MRO database
- Determine records to be released by reviewing requestor information in accordance with HIPAA guidelines and obtaining pertinent patient data from various sources, including electronic, off-site, or physical records that match patient request. Scan medical records into MRO database
- If necessary, respond and process requests from physician offices on a priority basis and fax information to the physician office
- At specified sites, responsible for handling and recording cash payments for requests
- When required, respond to walk-in customers requesting ROI information and log information provided by customer into MRO database
8
Skills For Medical Records Specialist Resume
- Comply with site facility policies and regulations
- Escalate issues to manager that delay timely release of records
- Previous Release of Information in the Medical Record field required
- Demonstrated proficiency using computer applications. One or more years experience entering data into computer systems. Experience using the internet is required
- Proven track record of dependability
- Demonstrated competency with call center’s call processing, scheduling, and information retrieval systems and applications, including MiChart scheduling and working with in baskets and pools
- Experience in medical records
- Demonstrated ability to work well under pressure and meet deadlines
- Knowledge of basic medical terminology is necessary
9
Skills For Medical Records Specialist Resume
- Familiar with patient confidentiality protocols
- Proficiency with email, internet, and Microsoft Office products
- Basic medical terminology competency
- Proficiency with MiChart, LifeImage, Prosolve, Syngo Dynamics and Microsoft Excel / Outlook
- Identifies, defines and resolves problems
- Accurately and efficiently work in a fast paced environment
- Collaborates with clinical staff and assists with various documentation requirements, within established deadlines
10
Skills For Medical Records Specialist Resume
- Comprehension of multi-line phones
- Understand and follow HIPPA guidelines and regulations
- Maintain confidentiality of patient PHI
- Can MULTI- TASK and be flexible
- Knowledge of The Joint Commission Standards
- Time Management, organization, attention to detail, quality focus, professionalism, productivity, thoroughness, coordination, deadline-oriented, internal communications, reporting skills
- Judge the level of confidentiality required for the use of Protected Health Information, exhibit integrity in use of dissemination of such information
List of Typical Responsibilities For a Medical Records Specialist Resume
1
Responsibilities For Medical Records Specialist Resume
- Demonstrated knowledge of MS Office software applications such as Microsoft Excel and Microsoft Word and billing system is required
- Assist with Reconciliation, Prepping, Scanning and Indexing in accordance with procedure. (15%)
- Research and maintain pending log of all missing items in charts
- Customer service - talking to patients, other doctors offices, and attorneys
- Manage the flow of charts in the Center ensuring all charts are received in Medical Records Dept
2
Responsibilities For Medical Records Specialist Resume
- Communicate with surgeons, labs, etc. to obtain missing records and signatures
- Maintain tacking log of correspondence
- Maintain an efficient and orderly filing system for complete and incomplete records
- Ensures compliance with state and federal laws and regulations, including HIPAA
- Act as an expert resource for physicians for questions regarding medical record documentation and assists in completion of records. (15%)
- Provide reception and processing of request for all information for all chart requests. (5%)
- Assist staff and physicians with obtaining medical records from other offices and with in the patients medical chart
- Answer multi line phones regarding all medical records questions and needs
- Is receiving a non service-connected pension from the USDVA
3
Responsibilities For Medical Records Specialist Resume
- Collects, packages, and transmits healthcare documentation
- Assists with the importation and duplication of media
- Provides documentation support for associated departments
- Implements revision of transcribed dictation
- Submits monthly financial reports
- Maintains inventory of letterhead, media, and related supplies
- Ensure all documents in chart are complete and signed
- Send surgery schedules to transcriptionist daily
4
Responsibilities For Medical Records Specialist Resume
- File completed charts daily
- Periodically purge outdated records and prepare for storage
- Maintain “out cards” when charts are pulled for review
- Retrieve records from storage and send records to storage
- Maintain log of charts received and returned to storage
5
Responsibilities For Medical Records Specialist Resume
- Knowledgable of HIPPA guidelines, Red Flag Rules, and Medicare Conditions of Coverage requirements
- Be flexible with work schedule and maintain regular attendance
- Interact in a positive manner and to communicate well with patients, families, co-workers, supervisor and other facility employees
- Positions are per diem days 7a-3p
- Handles the intake, processing and statusing of all release of information requests and uploading to external copy center. Documents all status updates in the billing system
- Provides information on the telephone or by email to patients, vendors, copy center, customer service, internal and external clients and staff, in accordance with established departmental policies and procedures
- Gathers patient information by collecting demographic information from a variety of sources; interacting with registration areas and physicians' offices; retrieving information from printer
- Keeps customers informed by communicating availability or unavailability of the record
6
Responsibilities For Medical Records Specialist Resume
- Intakes, codes, indexes, classifies and files materials in accordance with departmental record keeping standards. Organizes and maintains files, records, logs and other controlling systems. Prepares outgoing departmental mail in accordance with departmental procedures
- Responsible for requesting medical records and completes follow up in accordance established protocols, policy and procedures established within the Medical Records Department. Has working knowledge of business email writing and etiquette, as well as a professional communication style
- Retrieves/ receives the medical records via mail, fax application or various facility electronic medical records applications (EMR) and completes initial review of incoming documents
- Distributes the medical records to the appropriate recipient
- Analyze medical records to identify documentation deficiencies to the responsible health care provider and enters the deficiencies into the deficiency management system. Performs the suspension notification process. (30%)
- Performs re-analysis of medical records after health care providers complete the records, reviews and updates the deficiency management system. (15%)
7
Responsibilities For Medical Records Specialist Resume
- Performs final analysis of medical records after all health care providrs complete the records. (15%)
- Serves as resource for faculty and students in the Health Programs
- Collects, reviews, organizes and maintains a variety of highly confidential faculty and student records such as medical records, clinicals, physical examinations and FBI reports
- Ensures proper storage, organization and retrieval of information from faculty and student records
- Serves as liaison between multiple community clinical sites, program faculty and students
- Facilitates student criminal background checks; reviews results and refers cases to clinical sites as necessary
- Stays abreast of current and new program health accreditation requirements
8
Responsibilities For Medical Records Specialist Resume
- Develops and implements processes to ensure that all active student records are up-to-date and non-active student and faculty records are securely stored or purged as appropriate
- Develops and maintains student immunization data spreadsheets for clinical sites; communicates new health requirements; tracks student compliance and meets with students
- Develops requested reports tracking student and faculty compliance, clinical site requirements and others
- Analyzes medical record documents for completion and accuracy to meet requirements of clinical contracts
- Provide exceptional customer service while responding to and documenting electronic Attorney inquiries in a timely manner established by standard operating procedures
- Experience working in a multi-facility healthcare environment or other data-driven environment where large volumes of dollars, data, and documents are a key part of the process
- Scan records accurately and efficiently into patients medical charts
9
Responsibilities For Medical Records Specialist Resume
- Create CD's of patients' medical charts
- Fax medical records to various medical and legal offices
- Organize work efficiently and carry through to meet all deadlines
- Type 45 words per minute error free
- Answer telephone requests and refer to proper member of the staff
10
Responsibilities For Medical Records Specialist Resume
- Growth opportunities to higher seniority positions
- Direct communication and partnership with Nurse Practitioners and Physicians
- Exposure to many Speciality Care Departments
- Generous Paid Time Off (PTO) and Paid Holidays
- Obtain medical records from clinics
- Review and assemble Legal Health Record for correctness and completeness
- Requests released timely in accordance w/HIPAA or Federal Regulations
Related to Medical Records Specialist Resume Samples
Medical Records Resume Sample
Work Experience
• Implementation / Execution: Ability to manage multiple competing priorities to meet the specific business needs of the area
• Problem Solving: Proactively identifies, evaluates, and solves problems with rigorous logic and a systematic approach, while engaging impacted stakeholders and meeting custo...
Professional Skills
• SKILLS: Demonstrated organizational and fi...
• Demonstrated experience organizing, planni...
• Excellent communication skills and telepho...
Medical Records Assistant Resume Sample
Work Experience
• Work with minimal supervision, take initiative and make independent decisions
• Deal with new tasks without the benefit of written procedures
• Approachable, flexible and adaptable to change
• Function independently, and have flexibility, personal integ...
Professional Skills
• Strong organizational skills and excellent...
• Demonstrated knowledge of computer operati...
• Experience in general office skills such a...
Records Management Specialist Resume Sample
Work Experience
• Document processing of HR actions (ACT Documents) for campus and hospital
• Learn new changes and policies coming down the pipeline
• Experience with Records Management efforts
• Experience with enterprise content management configuration tools, such as...
Professional Skills
• Excellent written, oral, and interpersonal...
• Strong keyboarding skills including typing...
• Strong analytical thinking, multi-tasking,...
Enterprise Data Office Resume Sample
Work Experience
• Experience in a large Data Warehouse environment
• Lead existing and emerging technology and development efforts, ensuring that technologies and processes are aligned with the goals of the BB&T business strategy
• Demonstrate comprehensive experience and skill in data war...
Professional Skills
• Build Strong Partnerships - Demonstrate in...
• Deliver Outcomes - Demonstrate a bias for ...
• Operate as a Team Player - Work together t...
Director, Office Resume Sample
Work Experience
• Develops and manage the overall facilities plan for the Company to ensure efficient and cost effective usage of office space and facilities to cope with the short term & long term business requirements and strategies
• Leads the Office Administration team to ensure renovation projects are well ...
Professional Skills
• Provides advice and direction to Treasury ...
• Provides full-spectrum CI expertise and le...
• Provides senior-level guidance and recomme...
Room Supervisor Resume Sample
Work Experience
• Understanding some banking. Being able to count money fast and stay in balance
• Manage and schedule daily floor operations
• Provide tool repair completion dates to internal customers
• Order all disposable tooling required in the daily operation of th...
Professional Skills
• Computer operations experience and demonst...
• Extensive plant level experience with sign...
• Demonstrated good internal customer servic...