Office Admin Resume Sample
Holden Douglas
19082 Kiera Forges,
Philadelphia,
PA
+1 (555) 483 2080
Work Experience
Global Office Admin Manager
05/2018
-
PRESENT
Boston, MA
- Support strategic events and strategic customer and internal and external meeting logistics, meeting room reservations. Maintains Calendar for and general operation of small Corporate Executive’s conference room in security suite
- Sort/Review/Prepare/Scan/Upload/Send Subcontractor’s certified payroll, fringe benefit statements and other labor compliance documents to the Owner on a regular basis
- Greet/Direct all visitors through Front Lobby as necessary to appropriate Granite personnel. All Administrators are required to help fill in for the Front Desk duty schedule, including breaks, lunches and any absences (planned or unplanned) by the Front Desk Administrator
- Abide by Granite’s Code of Conduct on a daily basis
- Inputs and maintains the accuracy of customer related data in SAP. Runs operational performance reports from SAP as required for management review
- Processes Electronic Field Service Reports (EFSR’s), submitted by Field personnel, in a timely manner insuring accuracy and timely submission
- Supports the activities of assigned Field personnel per direction of Field Service Management
Office Admin
05/2015
-
12/2017
Detroit, MI
- Assists with new staff onboarding and orientation
- Develops and maintains a supportive relationship with other departments in order to promote teamwork, emphasize quality and extraordinary service and promote learning
- Is at least eighteen years of age
- Able to type 50 words per minute
- Business machine knowledge
- Monitors on-line system performance and reports all anomalies and unusual incidents to Management, and Corporate and Operations Support Teams
- Provides first tier support for all incidents while managing and coordinating all necessary support until issue has been resolved
- Communicates all incidents and reporting to Lottery as needed and required
Office Admin Assistant
04/2011
-
04/2015
Boston, MA
- Receives, processes, and expedites telephoned inquiries from customers
- Answers incoming calls and exercises judgment in their further handling
- Directs customer inquiries on routine matters to appropriate personnel in the field office
- Types and proofreads letters, quotations, reports, etc
- Establishes and maintains accurate records, filing, and follow-up systems in accordance with needs of the office
- Train new hires on procedures and paperwork
- Schedules appointments, meetings, etc., makes travel arrangements
Education
Strayer University
2007 - 2011
Bachelor's Degree in Relevant Fields
Professional Skills
- Strong customer service skills and demonstrated initiative and problem solving abilities
- Excellent project management, forecasting and planning skills
- Strong attention to detail, organizational habits, and multi-tasking skills
- Excellent verbal and written communication skills required, both at the peer and executive level
- Excellent time management, organizational, and problem-solving skills
- Planning and organizing. Prioritizing. Payroll experience
- Multitasking and good time-management skills
How to write Office Admin Resume
Office Admin role is responsible for organization, customer, software, procurement, microsoft, multitasking, planning, purchasing, bookkeeping, payroll.
To write great resume for office admin job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Office Admin Resume
The section contact information is important in your office admin resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Office Admin Resume
The section work experience is an essential part of your office admin resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office admin responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office admin position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Office Admin resume experience can include:
- Flexible with the ability to prioritize and multi task effectively
- Good learning and problem solving skill
- Prior experience providing high-level administrative support to multiple senior-level managers or C-suite executives is ideal
- Presentation, communication (Arabic and English), customer service and relationship-building skills
- Computer skills including Microsoft Excel and Outlook
- Uses basic problem solving skills to resolve day-to-day administrative issues; guided by standardized policies and procedures
Education on an Office Admin Resume
Make sure to make education a priority on your office admin resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office admin experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Office Admin Resume
When listing skills on your office admin resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical office admin skills:
- Excellent teamwork and collaboration skills with demonstrated ability to work and influence successfully in remote team situations
- Good negotiation skills and procurement knowledge - an advantage
- Strong computer skills and proficiency with Excel, Word, and PowerPoint
- Strong organization skills, attention to details with results orientation
- Excellent communication and relationship management skills, and the ability to interact professionally with all levels of the company, customers and vendors
- Strong interpersonal and communications (written and oral) skills
List of Typical Experience For an Office Admin Resume
1
Experience For Business Office Admin Resume
- Solid Office Manager experience
- One or more years customer service experience
- One or more years administrative experience
- Establish and maintain effective relationships at all levels of the organization
- Track and manage office inventories and keep all facilities running in good conditions
- Support in screening incoming calls, mails, letters and maintaining diaries and handle confidential matters
- Perform basic support assignments such as template style correspondence, expense reports, meeting planning and preparing, and material distribution
- Coordinates and leads quarterly meetings, teambuilding activities and ongoing Customer Service recognition activities
2
Experience For Office Admin Assistant Resume
- Provide instruction and superior customer service by interacting and talking to all lift passengers
- Implement emergency procedures, including contacting Ski Patrol
- The ability to work across multiple projects with potentially competing deadlines - managing expectations along the way
- Office maintenance (supervising office cleaning, maintenance of printer and other office facilities, etc.)
- Maintains office by planning and implementing office systems, layouts, and furniture procurement
3
Experience For Global Office Admin Manager Resume
- Coordinates complex scheduling and travel arrangements; expense reporting
- Collaborative working with Office Manager, HR Team Assistant, TMO and teams to help promote agile working
- Organize and store paperwork, documents and computer-based information (filing and uploading of bills, reports, news, etc.)
- Book meeting rooms, conference and gathering facilities
- Handle incoming/outgoing post
- Manage local travel arrangement (booking flights/hotels, arranging airport pick up, etc.)
4
Experience For Office Admin Specialist Resume
- Proper filing and assisting Country manager and sales team
- Carry out the New Starter Induction process for all new employees starting in Bangalore, ensuring a smooth transition
- Identify and evaluate suppliers for office equipment (working closely with the Purchasing department) as due diligence to ensure that stocks are maintained
- Periodically bending and stretching is required
- Support HR by screening resumes and entering applicant info into database
5
Experience For Executive Assistant / Office Admin Resume
- Receive, sort and forward incoming mail to appropriate departments and employees and ensure all outgoing mail is properly packaged and postmarked
- Tracks and processes invoices, POs, SRFs, PERs, budget and forecasting, etc
- Basic knowledge of Microsoft Office applications including Excel, Power Point, Outlook, Word, phones, computers, faxes, copiers, etc
- Continuous learning: ability to learn new procedures and adapt to change
- Use common sense understanding to carry out written or oral instructions
- Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational process
- Manage inventory as well as stocking cabinets, break room, IT closet, etc…
- Speaks directly with staff regarding any payroll issues/adjustments needed
- Assures credentialing and licensure information for the staff is up to date and filed appropriately
6
Experience For Dental Office Admin Assistant Resume
- ) Maintains current listing of employee’s phone numbers and departments
- Provide rostering support for the newsrooms
- Provide onboarding support for new administration staff
- A high level of initiative with a flexible and adaptable approach to working
- Travel arrangements and invitation letter generation for overseas visitors (hotel booking, airport pick-up/send-off, etc.)
- Manages meeting/event coordination and preparation
- Track and log incoming checks
- Sit in for receptionist during receptionist's lunch
7
Experience For Sales Office Admin Resume
- Indefinite, contract opportunity with the possibility of becoming permanent
- Stationery / equipment stock levels & ordering
- Tailor GPS first day induction and onboarding process; maintain welcome pack, ensure new starters receive and ensure info is relevant and up date
- Work with a group to complete the process of waiving orders for production
- Performs research and investigations to complete clean-up for outstanding tasks
- Maintain diaries and arranging appointments
- Insure proper filing of invoices and administrative paperwork on a daily basis
- Maintain inventory of office and postal supplies including manifests, labels, stickers, etc…
- Provide assistance to visitors by directing them to the appropriate personnel, exercise discretion and interpretive judgment with outside visitors
8
Experience For Office Admin, Spt Resume
- Coordinate and assist in planning off-site company meetings
- Plan and manage office assignments, layout and equipment procurement – maintaining warranties and leases
- 3) Manage daily accounting functions
- Scan Incoming Vendors Bills
- Code Vendor Bills for processing
- 4) Develops and coordinates Human Resource projects relating to the talent Acquisition function and other related HR Compliance projects
- Make travel, hotel and transportation arrangements for new hire training
9
Experience For Engineering Coordinator / Office Admin Resume
- Assist HR Director with events and training sessions in Norcross
- Order catering for office events
- Help in organizing company events
- Supervise office cleaning lady and office couriers
- Distribute the incoming fax and mails
- Responsible for providing office supplies and stationery
- Prepare table with monthly expenses to be sent to Egypt Finance team by the beginning of the month with check amount and number and name of supplier
- Manage smooth day to day running of the NICE Bangalore office and facilities
10
Experience For Office Admin / Receptionist Resume
- Coordinate bookings of large office meetings, trainings, catering, and office events
- Ensure compliance with building security procedures
- Organise and update Fire Wardens and First Aiders as necessary and organize mandatory training
- Act as a focal point for management team meeting arrangement and related administration
- 3) RE&F Values and Operating Principles
List of Typical Skills For an Office Admin Resume
1
Skills For Business Office Admin Resume
- Experience of working in a multi tenanted building would be a strong advantage
- Prioritise and excellent time keeping
- Effectively communicate in writing, verbally and in person
- Excellent organisation and communication skill
- Good interpersonal skill, able to face with people comfortably both internally and externally
- Effectively communicate in-person with internal staff, and external customers
2
Skills For Office Admin Assistant Resume
- Effectively manage multiple tasks simultaneously to meet frequent deadlines
- ) Supports a strong commitment to world class guest service and operational excellence and ensures a pleasant and enjoyable experience for event patrons
- Providing excellent customer service and communication to customers and team members
- PC operating knowledge & has experience in operating / pulling information from company system
- Manage changing and competing priorities
- Working experience as an Office Admin, managing office with above 200 employees
3
Skills For Global Office Admin Manager Resume
- Good sense/ability for ensuring company confidentiality
- Experience with word processing and spread sheet programs
- Previous experience of working in an Office Administrator/Executive role is essential
- Health and Safety qualification or experience in managing Health and Safety is essential
- Build and develop effective professional working relationships
- Experience working with 1099/contract employees
4
Skills For Office Admin Specialist Resume
- Good at judgment and decision making
- 5 years of experience supporting senior executives
- Relevant office admin experience at medium sized company
- Organize and prioritize work to ensure tasks are completed on time
- Manage projects and prioritize your time as needed
- Demonstrated ability to work independently,
- Previous receptionist experience in a fast paced, customer oriented environment
- Demonstrated time management and organizational abilities
5
Skills For Executive Assistant / Office Admin Resume
- Good communicator and negotiator
- Independent, detail-minded with good efficiency and very organized person
- Technical management experience
- Previous experience in an administrative position - Mandatory
- Related experience
- Experience in administration in a IT/ITES company – advantage
- Prioritize workload and track tasks through to completion
- Experience in a fast-paced, non-stop environment
- Experience at the same position
6
Skills For Dental Office Admin Assistant Resume
- Technical knowledge coupled with hands-on experience of supporting Microsoft Exchange, Lync
- ) Operates daily as a team player, assisting servers, houseman, food runners and bartenders to ensure our guest’s satisfaction if needed
- Demonstrate Topgolf’s Core Values: Fun, One Team, Excellence, Edgy Spirit and Caring
- Extensive experience with travel-arrangements and event planning, both domestic and international
- Compose effective and efficient reports and correspondence
- Managing up to HR Manager concerning upkeep of building. Being pro-active in the approach to building maintenance is required
7
Skills For Sales Office Admin Resume
- Acting as office reception (greeting visitor, courier arrangement, telephone operator, etc.)
- Organizing employee activities (annual party, birthday party, teambuilding, etc.)
- Booking of meeting room
- Making sure all IT materials are available and functional and coordinating with IT if need be
- Making sure telephone bill is paid by following up with Ernest & Young
- Hardworking, with energy and enthusiasm
- Willing to learn, responsible, patient and able to work under pressure
- Making Copies (on regular copier and blue print machine)
- Providing invitation letters for visas
8
Skills For Office Admin, Spt Resume
- Making sure the GTES for all employees are sent to Egypt on the 11th and 25th of every month
- Entering in information into the Mfg.’s databases to obtain quotes and orders
- Handling for temporary import and re-export shipments of Cisco Vietnam
- Contracting vendors as needed for continuous or one-time projects in regards to any office services or office facilities
- Fielding telephone calls
- Administering the details of invoices and deliveries
- Helping create the office a fun and festive environment
- Onboarding both field & office which includes IBEW coordination for dispatch, RIF’s and portability
- Tracking TABC/Food Certifications
9
Skills For Engineering Coordinator / Office Admin Resume
- Purchasing office supplies (stationery, office snacks, etc.)
- Assisting on staff residence card application & Hukou application
- Assisting on employee expense reimbursement process, office payment issue
- Acting as interface to vendors, such as Fesco, Regus, travel agency, car rental agency
- Using formalized team approach, provides assistance to colleagues and managers
- Dealing with Legal matters relate to Business Operations of Cisco Vietnam with the supports from Cisco Vietnam appointed Counselor
- Provide general administrative and clerical support including, filing, scanning, faxing & maintaining inventory of office supplies
- Administration support- to include but not limited too, planning travel, assembling sales proposals, catering, ad hoc reporting, etc
10
Skills For Office Admin / Receptionist Resume
- Distribute and manage incoming and outgoing mail for business and employee’s private capacity, including arranging courier requests
- Provide administrative support to other departments, including Manufacturing, HR and Accounting
- Responsible for answering incoming telephone calls and connecting them to the correct person or department
- Responsible for greeting customers and other visitors, determining their needs, and referring them to the appropriate staff member
- Set up new accounts, verifying client data and proper billing information, including resale tax information
List of Typical Responsibilities For an Office Admin Resume
1
Responsibilities For Business Office Admin Resume
- Solid, Microsoft Office; Word, PowerPoint and Excel - latest version of Windows
- Arrange shipping or transportation of items working with customer and transporter to assure the requirements are met
- Assist in compiling month end reporting requirements
- Prepares and maintains systematic, accurate, and timely processing of all invoices and monthly billing reports
- Assist with preparation of EVP’s meeting, conferences, etc
- Back up shipping representative
- Perform administrative tasks and special projects including but not limited to…
- Manage the Customer Service process for inbound requests from the web, email and phones leveraging the Company’s Salesforce function
- Assist data for analysis & statistical processing (primarily excel data)
2
Responsibilities For Office Admin Assistant Resume
- Support the new employee’s on-boarding process
- Assists with the day to day entering of all payments
- The Office Clerk is responsible for efficiently and courteously providing administrative, organizational and reception support
- Team player, self driven, taking initiative, enthusiastic
- Negotiate with building management and suppliers
- A proactive and flexible approach to problem solving
- 7) Problem solving
- Maintain EVP’s calendar and coordinate all travel arrangements
- Greet and announce visitors to employees
3
Responsibilities For Global Office Admin Manager Resume
- Perform administrative tasks as directed by HR Manager
- Monthly reconciliation of HR Manager’s corporate credit card
- Assist callers with requested information or direct phone calls to appropriate people
- Act as a resource to employees
- Able to work on occasional weekends as needed
- Maintain a highly adaptable attitude with the ability to change direction quickly
- The Admin has "ear-to-the-ground" among staff and is the eyes and ears for this remote manager
- Be a team player and leader in a dynamic and changeable environment
- Research/Analyze information, compose correspondence and ensure the accuracy/fidelity of whole information delivered in all issuing-out legal documents/letters of Cisco Vietnam
4
Responsibilities For Office Admin Specialist Resume
- Strategically manage accounts, partners to allocate right deal, right credit to right AMs
- Thorough understanding on the Corporate’s policy and process, tools to make recommendations for action or changes as appropriate to sales teams, cross-functional teams, partners and make sure all things follow to corporate’s policy/process
- Act as liaison and as a proactive business coordinator between Cisco account teams, cross-functional teams and partners on sales and post-sales supporting
- Work directly with Legal on special requests/letters
- Work directly with Brand Protection team on special/extraordinary shipments
5
Responsibilities For Executive Assistant / Office Admin Resume
- Other administrative tasks for channel team
- Office space management and support
- Support property damage and liability insurance renewal with broker
- Arranges meetings and conferences; schedules appointments and makes travel reservations. Researches and recommends locations for special events,
- Assess and implement vendor programs
- Track expenditures per vendor per location and create comprehensive reports to assess need for improvement
- Support the inside sales team as needed in regards to customer support
- Projects as they occur
6
Responsibilities For Dental Office Admin Assistant Resume
- Successfully oversee corporate front office activities, including the reception area, mail, large purchasing requests and facilities. Direct and coordinate efficient and effective office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment
- Serve as a positive and informative Corporate Liaison between the Maryland Corporate office and the New Hampshire office, in order to facilitate improved communication and information exchange
- Provide outstanding service, including timely and accurate communication, proactive & organized project management, while handling all project requirements in a professional, positive, and dignified manner
- Provide single point of contact regarding all reception and office matters and action all queries
- Answer incoming telephone calls in a timely manner
7
Responsibilities For Sales Office Admin Resume
- Allocate building access fob/key/pass and ensure its return
- Regarded as a team player by colleagues and models values and culture
- Cheerfully answer our Guest’s phone calls and take messages
- Take Refund requests, Receipt requests, & Application Inquiries
- Meet and greet visitors; sign-in procedure
- Assist with New Starter first day requirements
- Maintain Welcome Visitor’s Guide
- Answer inbound calls in a courteous, prompt and efficient manner
8
Responsibilities For Office Admin, Spt Resume
- Directly assist customers and vendors both in person and by phone with primary focus being to personally address the requirements to prevent unnecessary escalation. This by documenting customer, vendor or other’s needs that cannot be answered during the initial contact subsequently taking appropriate action to fulfill requirements
- Work with customers over the phone and in person to enter orders, check status of orders, create copies of invoices, communicate in writing and by phone and handle special requests
- Communicate sales promotions and new products when directly assisting customers
- Pick pack and ship parts when required
- Ensure environmental records and compliance are maintained
- Identify source and purchase non-inventory items as needed to complete service jobs
- Support the travel logistics for both internal and external travellers of The MathWorks Australia’s office
- Assist in the Maintenance and Assignment of Office Locations for Employees
- Manage contract and price negotiations with office vendors, service providers and office lease
9
Responsibilities For Engineering Coordinator / Office Admin Resume
- All statutory health, safety and environmental regulations
- Kongsberg Automotive Corporate health, safety and environmental policy
- Provide level 3 and 4 support including the Microsoft O365 migration, Exchange 2013 hybrid, Exchange Unified Messaging, Microsoft Lync 2013, Rightfax, and Cisco Ironport
- Possess knowledge of communications protocols and scripting
- Answer incoming calls and check-in visitors to the office
- Assists office staff in maintaining files and databases
10
Responsibilities For Office Admin / Receptionist Resume
- Cisco Ironport Email Gateway
- Prepares reports, presentations, memorandums, proposals and correspondence
- Schedules appointments and meetings for executives and upper level staff
- Serves as the go-to for office inquiries and conflicts
- Assists in the preparation of department budgets and expenses
- Ensures adequate and timely response to all requests for information and service by customers that present in person, by telephone, or email
- Serves as a liaison and problem solver for departmental customers as relates to operational/service needs
- Answers telephones, screens calls, routes callers, takes messages, and provides routine information to callers promptly and courteously
- Responds to requests related to educational offering with the department, registration, confirmation of speakers and participants, preparation of program materials
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