Office Manager Assistant Resume Sample
Karlie Franecki
4936 Daren Well,
Boston,
MA
+1 (555) 296 4783
Work Experience
Office Manager & Executive Assistant
02/2016
-
PRESENT
Los Angeles, CA
- Provide leadership and direct the efforts of all OUTFRONT Media Sales administrative personnel within the market in a way that creates a winning team environment
- Mentor, coach, and develop local administrative staff
- Assist with office operations, including budget tracking, invoicing, accounts receivable and accounts payable
- Assist with preparation of client proposals and bids
- Process client contracts and input to Contract Management System
- Responsible for general office administration – order supplies, shipping, maintain files, paying invoices etc
- Plan and schedule ongoing sales administrative training sessions to keep staff engaged and accountable
Office Manager / Executive Assistant
08/2012
-
01/2016
Phoenix, AZ
- Maintain personnel and client contract files
- Prepare and complete weekly, monthly and quarterly reports as required
- Be a collaborative team member and exemplify OUTFRONT cultural values
- Self motivated with at least 3-5 years of professional work experience (preferably in the sales advertising field)
- Support Business strategy in the area of providing pricing support
- Provides pricing updates and revenue management strategies pertaining to the market/hotel/region
- Coordinates group merchandising and ensures that we convert sales opportunities as per the stated goals
Assistant Manager Front Office
09/2006
-
03/2012
Dallas, TX
- Facilities and Operations Management
- Support general office facility maintenance and liaise with office building management
- Maintain record of vendors and liaise with vendors for procurement, supplies or other needs
- Provide meeting support including conference room facilities and video or audio conference set up
- Oversee procurement process and invoice processing
- Assist in the preparation and coordination of local events run in MENA
- Provide general administrative support to the Abu Dhabi office team (e.g. printer set-up, office supplies)
Education
National American University - Albuquerque Campus
2001 - 2006
Bachelor's Degree in Management
Professional Skills
- Excellent communication skills, both oral and written, along with excellent organizational skills and attention to detail are prerequisites of this role
- Strong communication skills & Great inter-personal skills
- Excellent administration skills including filing and maintaining records
- Very high level of organizational and time management skills, flexibility in competently juggling competing priorities and changing expectations
- Strong computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems
- Excellent time management, planning and organizational skills in a fast-paced environment
- Strong interpersonal skills: upbeat, professional and friendly while maintaining confidentiality
How to write Office Manager Assistant Resume
Office Manager Assistant role is responsible for powerpoint, interpersonal, software, database, outlook, word, excel, security, purchasing, printing.
To write great resume for office manager assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Office Manager Assistant Resume
The section contact information is important in your office manager assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Office Manager Assistant Resume
The section work experience is an essential part of your office manager assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office manager assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office manager assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Office Manager Assistant resume experience can include:
- Excellent relationship building and influencing skills at all levels
- Strong PC skills, including Word, PowerPoint and Excel
- Strong PC skills, including expertise with MS Office software
- Strong MS Word skills, including Outlook / Word / Excel and PowerPoint
- Excellent communication skills and be able to communicate well with people of all levels
- Collaborative team player, excellent communication skills
Education on an Office Manager Assistant Resume
Make sure to make education a priority on your office manager assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office manager assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Office Manager Assistant Resume
When listing skills on your office manager assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical office manager assistant skills:
- Strong organisational skills, including time management and prioritisation
- Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
- Excellent communications and proofreading skills; attention to detail
- Have excellent written, phone, and face-to-face communication skills
- High level excellent written and verbal communication skills
- Strong interpersonal skills and ability to connect with people -- both in person & virtually
List of Typical Experience For an Office Manager Assistant Resume
1
Experience For Office Manager & Executive Assistant Resume
- Proactively identify problems and effectively work to resolve them sharing best practice with other TRF teams
- Proven track record of working in an office/ receptionist/ administrative role
- Excellent MS tools knowledge (Excel, Word, Outlook, SAP)
- Demonstrate high quality, professional internal and external customer service in all interactions
- Assigning primary and alternate administrative support allocations for the office, ensuring that all consulting teams have adequate support
2
Experience For Office Manager / Executive Assistant Resume
- Overseeing day-to-day local facilities operations with an understanding of building services and technology
- Onboarding of new hires and training programs
- Planning of all Marketing/PR activities together with local management and presentation of all activities to local teams
- Planning and driving internal events as well as external customer and partner and 3rd party events
- Approving overtime and vacation requests; securing backup coverage
- Raising appropriate Purchase Orders subject to Management/Finance approval
- Driving mailings and campaigns/
- Phone coverage for the Managing Director and occasionally for the SPHE Fr. office (answering calls, taking messages, checking voicemail's & rolling calls)
3
Experience For Assistant Manager, Branch Office Resume
- Accountable for managing, coordinating and arranging Regional Head’s travel and travel related activities
- Ensure that appropriate meeting rooms are reserved according to meeting requirements
- Makes all decisions regarding overbooking the hotel, ensures all out booking are carried out by a member of management
- Contact person between building and company during any emergency or non-emergency situation
- Communicate with building management of any cleaning or operational issues
- Manage staffing to optimize productivity whilst ensuring guest service is not compromised
- Supervise the housekeeping, maintenance and alteration of office areas and equipment, including wash rooms and kitchen
- Coordinate projects with other levels of staff; creating presentations and arranging events as needed
- Ensure that any new hires have what they need, distribute onboarding packages, and be a first-line-of-defense for SVP for handling questions
4
Experience For Assistant Manager Front Office Resume
- Serve as primary point of contact for answering office questions and routing requests
- Handle booking out guests in case of overbooking situations and act as the hotel’s Duty Manager
- Manage the Upsell Program, including setting monthly targets
- Develop colleagues by delegating tasks and empowering them to make sure they achieve the desired results
- Address office-related requests including ordering of materials and supplies
- Knowledge and interest in driving Marketing and PR activities
- Work closely with Housekeeping and Engineering Department to ensure that rooms are blocked accordingly for maintenance
- Ensure that the customer is at the heart of everything we do both personally and as an organization by driving a customer centric culture
5
Experience For Assistant Manager, Ticket Office Resume
- Fluency in English and Dutch, both in writing and in speaking required
- Deal with building management, including security and maintenance staff
- Same-day responsiveness to less urgent requests providing timeframe for getting an answer or solution
- Provide local onboarding for new employees under guidance from HR and London Operations
- Appointed emergency coordinator: fire warden/first aider; record keeping of fire alarm tests
- Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants
- Key player in keeping everyone informed, prepared and connected for disaster preparation or emergency situations
- Create POs using Ariba
- Keep team updated on building events/news
6
Experience For Office Manager / Marketing Assistant Resume
- Responsible for TIR and Incident Reporting
- Proficiency using Microsoft Excel, Outlook & Word
- Check and code purchase invoices, arrange signoff by managers and input on accounting system
- Review sales invoices and credit card bills, code and input on accounting system
- Prepare receipts. manage payment of expenses and input on accounting system
- Ensure the branch team develops, achieves and maintains product, service and business goals including to crossservice Navy Federal products and services
7
Experience For Retail Office Assistant Manager Resume
- Ensure the branch team develops, achieves and maintains product, service and business goals including to cross-service
- Navy Federal products and services - Assist in leading
- Ensure the team follows, complies with and regularly reviews all required policies, practices and procedures Assist in leading
- Point of contact for landlord and dealing with any on-premises issues
- Comprehensive knowledge of the hotel, including all departments, services and outlets
- Assist the Front Office Manager in preparing the departmental budget
8
Experience For Office Manager / Team Assistant Resume
- Review and Identify areas of improvement and organize training as required
- Manage administrative details and projects for executive staff members, including preparation of expense reports and PowerPoint presentations
- Coordinate meeting and travel accommodations for staff members and guests
- Maintain records and filing for audit compliance
- Manage costs, contracts and working relationships with security, office and kitchen supply vendors
- Ensure appropriate services are reconfirmed and provided per individual meeting
9
Experience For Office Manager / Assistant Resume
- Management of Investor Relations contact database and organisation of events, including the twice-yearly Investor roadshow
- Maintain organizational charts and seating plans for the Memphis market
- Reserve and prepare meeting facilities; review materials and provide the information needed in advance of meetings
- Manage /maintain kitchen / breakrooms, cleaning and office stationery supplies
- High level of integrity dealing with confidential information
- Self-motivated and ability to work using own initiative
10
Experience For Assistant Accountant / Office Manager Resume
- Welcome our visitors, take incoming calls, organize mail
- Brand /Company Image Protection – Ensure protection of the company and brand by keeping a high standard office climate
- Plan meetings and order catering
- Work with building management as needed
- Coordinate general meetings and corresponding calendars to ensure client visits, team meetings and studio requirements are kept up to date
- Ensure that all rooms are pre-blocked accordingly to arrival time and housekeeping is informed
- Conduct frequent and thorough inspections together with the Asst Manager Housekeeping
- Monitors competitor performance both past and future to ensure correct selling strategies are applied
- Support other Business initiatives in driving operational change programmes
List of Typical Skills For an Office Manager Assistant Resume
1
Skills For Office Manager & Executive Assistant Resume
- Outstanding client interaction and interpersonal skills
- Coordination and scheduling of office master calendar (showroom booking) to ensure all groups w/in office are communicating effectively
- Administration experience within a busy office environment, ideally with some investor relations, communications and/or marketing experience
- Problem solving skills with the ability to handle ad-hoc incidents and ability to work independently to get the job done
- Interacts and coordinates effectively with top executives inside & outside of the company
- Demonstrate good judgment; able to meet deadlines and work under pressure
- High proficiency in WRITING & COMMUNICATION skills
- Organize and manage multiple priorities with proven track record of success
- Meeting coordination and planning experience required
2
Skills For Office Manager / Executive Assistant Resume
- Good understanding of accounting processes and procedures (particularly budgeting and expense control)
- Able to work in a fast pace working environment while maintaining a good and calm attitude
- Positive energy as this is a key role in making people feel good about coming to work
- Anticipate needs of team members by prioritizing responsibilities and managing schedule changes
- 1-3 experience in writing and editing
- Previous experience working as a technical liaison on various conferencing technology and aptitude to work with technology corporate resources
- Experience of working in a fast paced environment and providing support to a number of people within teams and departments
- Advanced working knowledge of MS Outlook, Word, Excel & PowerPoint; experience with expense reporting systems
- Have experience with using MAC computers and applications
3
Skills For Assistant Manager, Branch Office Resume
- Strong working knowledge of MS Office, specifically Word, Outlook, PowerPoint and Excel
- A competitive salary of $50,300 to $62,400/annual, depending on experience
- At least two years of experience in supporting an international executive
- A competitive salary of $45,700 to $56,700/year, depending on experience
- Capacity to multitask and prioritize while maintaining an orderly approach to functions
- Experience supporting a C level executive
- Experience in using Excel, Microsoft Word, PowerPoint, Access, Project, and other Microsoft tools
- Experience maintaining confidential data
- Experience of working in a multinational environment
4
Skills For Assistant Manager Front Office Resume
- Previous experience working in a face paced environment
- Experience supporting key business leaders
- Demonstrated commitment to leadership and motivating others
- Handle and prioritize numerous job responsibilities (multi-tasking)
- Office experience
- Experience in an Executive Assistant and/or Office Management role
- Related experience in financial services
- Strong knowledge of nursery products
5
Skills For Assistant Manager, Ticket Office Resume
- Administrative and/or Office Management experience
- Able to manage high volume workload Ability to manage priorities
- Experience in an Administrative and/or Office Management role
- Highly organised, able to multi-task and prioritise workload
- At least two years of experience in office management
- Good command of spoken and written English and French required
- Assistant Manager / Duty Manager experience for at least two years in an international chain hotel
- Assistant Front Office Manager Experience or club lounges manager in a smaller hotel
6
Skills For Office Manager / Marketing Assistant Resume
- Good judgement, ability to work out problems independently and discreetly and resolve conflicts
- 18 months and 1 year experience
- Able to operate autonomously and collaboratively
- Progressive administrative and office management experience
- Supervisory experience and ability to function well in a team environment of a multifaceted business
- Respond to critical messages right away with same-day turnaround for top priority requests
7
Skills For Retail Office Assistant Manager Resume
- Senior level Administrative Assistant experience
- Collaborate, build strong relationships and influence among a broad range of stakeholders professionally
- Office administration, office manager, or executive assistant experience
- Microsoft Office (advanced user), with a strong emphasis on Outlook and Excel
- Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries
- Organizing meetings, booking meeting rooms, hotel rooms and arranging catering when appropriate
8
Skills For Office Manager / Team Assistant Resume
- Preparing, reconciling and tracking expense reporting and reimbursements
- Understanding of bookkeeping fundamentals
- Organizing case documents and preparing materials for internal and client meetings
- Coordinating client meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones
- Outstanding communication, interpersonal relationship and decision-making abilities
- Managing travel bookings and coordinating with other team members on timings, hotels and flights for business trips
- Managing diary bookings and scheduling appointments with internal and external parties
- Volunteering / Community Days off to support your favourite cause
- Updating company website/ social media pages
9
Skills For Office Manager / Assistant Resume
- Working knowledge of mail processes, such as postage machine, Federal Express, UPS
- Maintaining current content on the company’s website
- Managing administrative staff
- Pricing data based on importation record
- Ordering IT supplies
- Coordinating office events and managing entertainment spend budgets
- Reviewing work for accuracy and conformance to policies and procedures
- Finding resources for one-off complex administrative tasks that are often highly confidential and time sensitive
10
Skills For Assistant Accountant / Office Manager Resume
- Preparing monthly billing letters and following up with NERA billing team and clients
- Creating Word, Excel and PowerPoint files that adhere to company identity and document standards
- In / out-coming mail and correspondence addressed to management, registration and filing, preparing outgoing correspondence for Malaysia Office
- Responsible for preparing and submitting quarterly Federal Communications Commission (FCC) station programming and children’s programming reports
- Arrangement of regional meetings and conference calls (sending out invitations, preparing agendas, taking minutes of the meetings/ calls)
List of Typical Responsibilities For an Office Manager Assistant Resume
1
Responsibilities For Office Manager & Executive Assistant Resume
- Extremely organized with exemplary follow through skills
- Manage the reception area to assure a welcoming, professional environment; effective telephone and written communication both internally and externally
- Demonstrate awareness of the departmental budget and assist in maximizing room sales
- Have front desk experience in a fast paced, customer-facing environment
- Have experience with a range of administrative functions and be a multitasking person
2
Responsibilities For Office Manager / Executive Assistant Resume
- A competitive salary of $45,700 to $56,000/year, depending on experience
- Demonstrate initiative and resourcefulness as well as being very organized
- Experience working with social media and web based tool
- Ensure the Front Office operates successfully and are individually profitable in accordance with the standard of the hotel
- Prioritize responsibilities and projects
- Entering new project opportunities, checking for conflicts, and locating client information using NERA’s global database
3
Responsibilities For Assistant Manager, Branch Office Resume
- Providing Executive Assistant support to the CEO, calendar, meetings, travel and ad hoc tasks
- Booking travel and accommodation arrangements for staff across ANZ & APAC
- Managing the Runners and the facility
- Maintain facilities by planning space allocations, layouts, and floor moves; arranging for and supervising building maintenance
- General office support and ensuring the maintenance & operational readiness of office facilities (including kitchen supplies, catering, couriers, printers etc)
- Ideation and management of topical, quirky, fun and engaging internal social sports, events and volunteering
- Facilitates and organizes workflow, ensuring that all items requiring follow up action are addressed by executive
4
Responsibilities For Assistant Manager Front Office Resume
- Proficiency booking travel online for some trips and partnering with a travel agent for others
- Executive administrative support for COO, including travel, Board of Directors meetings and visits, coordinate with personnel in Michigan City
- Coordinate international conference calls, meeting action items and document control
- Process office invoices, expense reports and budget reporting
- Reconcile charges and expense reporting through online system for SVP
- Encourage a positive work environment for the office and present a “can-do” attitude, willing to jump in and help where needed
- Supports agencies and internal colleagues with preparing Reference Stories
- Work in collaboration with Facility Manager to ensure services are fully functioning and issues are mitigated as quickly as possible
5
Responsibilities For Assistant Manager, Ticket Office Resume
- Approve and assist in planning ad hoc events for studio team to celebrate or mark production milestones
- Diary management of senior staff meetings & office meeting room calendars
- Finance assistance, creating purchase orders, vendor creation, CEO expenses
- Establish contacts and manage relationships with external vendors and service providers related to MENA office operations including
- Local banks, auditors, legal firms, office supplies, couriers, security providers, travel, cleaning and other service providers
- Work with Corporate Human Resources office in organizing office events
- Manage visitor and vendor process and serve as the face of the company to vendors and guests coming to the office
- Ensure all purchases are within acceptable budget, reconcile expenses monthly and continually manage expenses to ensure cost savings are being received
6
Responsibilities For Office Manager / Marketing Assistant Resume
- Apparel Sourcing Offices
- Handle shipping requests
- Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment
- Manages confidential and sensitive information using appropriate discretion
- Be an enthusiastic and positive ‘go-getter’, approaching tasks with the love of FUN!
- Make visiting arrangements of corporate management and guests
- Produces correspondence and presentations utilizing potentially sensitive or confidential company information
- Assist with scheduling companywide meetings, logistics, food orders and event set-up and clean-up
7
Responsibilities For Retail Office Assistant Manager Resume
- Proficient using standard office software such as Word, PowerPoint, Excel, Outlook, Web browsers
- Flexible and adaptable, able to work at pace and willing to learn
- Supports Admin or Office Manager in issuing Official letter and Administration documents
- Personal commitment to achieving high performance within the workplace
- Event planning savvy
8
Responsibilities For Office Manager / Team Assistant Resume
- High ATTENTION TO DETAIL & accuracy
- Thrive in a very FAST-PACED ENVIRONMENT
- Keep track of business contacts and import contact info into executives’ databases/outlook accounts
- Organize payment of expenses
- Monitor bank account balances and arrange transfers as required
- Payment of VAT, PAYE and PRSI on ROS
- Support auditors with Annual audit and Corporation Tax Return
9
Responsibilities For Office Manager / Assistant Resume
- Arrange bank signatory changes when required
- Quarterly Instratat (on ROS system)
- Record and manage petty cash
- Sales and Inventory summary of distributors
- Miscellaneous management reports, if requested
10
Responsibilities For Assistant Accountant / Office Manager Resume
- More than intermediate level fluency in written and verbal Spanish and English need to improve communication efficiencies within company
- Intermediary knowledge of international trade (import and export), to handle/check shipment documents(Invoice, Packing List, BL/AWS, HS code, Incoterms, temporary importation and so on)
- Work with sense of urgency, work well under pressure
- Analyze and resolve challenges independently
- Microsoft PowerPoint, Excel, and Word proficiency
- Oversee facility, ensuring safety and security of building and employees. This includes building maintenance and repair, and the adherence of state and local regulations building and fire codes
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