PMO Coordinator Resume Sample
Rahul Moore
2331 Zemlak Lakes,
Detroit,
MI
+1 (555) 138 4845
Work Experience
Senior PMO Coordinator
09/2016
-
PRESENT
Phoenix, AZ
- Experience in a similar role relating to PMO Governance and Program delivery support
- Knowledgeable with financials and numbers
- Demonstrated capability for problem solving, decision making, sound judgement
- Demonstrated ability in delivering a wide range of PMO services and functions in medium to large organisations
- Highly developed documentation, knowledge and information management skills; including the ability develop templates, frameworks and knowledge base
- Certified in program/project management best practice methodologies, (preferably MSP/PRINCE2) with demonstrated skills and experience in using contemporary methodologies to support the delivery of customer focused ICT programs/projects
- Proficient in Microsoft Office programs including SharePoint, Excel and PowerPoint
PMO Coordinator
12/2010
-
08/2016
Detroit, MI
- Ensuring project assurance and data quality checks are completed
- Working with the team to establish Projects/Program and Portfolio Governance processes, procedures and templates
- Facilitating portfolio, program and project variation management, tracking and reporting
- Liaising with account and portfolio managers to maintain and manage the book of work and future demand pipeline reporting
- Building relationships with delivery teams to ensure focus on value add role functions and open channels are in place for continuous improvement
- Building relationship with wider technology delivery teams over Clarity and JIRA improvement rollouts
- Provide data and information related to transition/transformation projects
Project Analyst / PMO Coordinator
03/2008
-
06/2010
Chicago, IL
- Monitor deliverables and work with T&T leaders and stakeholders to ensure deliverables are completed on time and acceptance is received
- Ensure to comply with DN process and framework
- Support PMs in co-ordination of the partners and working groups engaged in project work
- Sets up and manages support functions covering planning, tracking, reporting, quality management and internal communication
- Produces consolidated reporting to the Project Board, including milestone summary, Key issues, risks, benefits, summary of costs incurred
- Establishes standards, tools and procedures for use on the project, including Issue, Risk, Change and Information Management
- Manages the Project Library
Education
Western New England University
2003 - 2008
Bachelor's Degree in Engineering
Professional Skills
- Excellent planning, organizational, problem solving and analytical skills
- Excellent time management skills and working to deadlines
- Strong communication skills is key to be successful in this role given the importance of collaborating with teams across the Company
- Knowledge and experience in PPM system (planning, scheduling work, reporting)
- Experience assisting/working with Project Managers, PMO’s, and project teams
- Experience of using MS Project or other planning tools
- Previous experience in asset rollout project, with understanding of asset tagging and co-ordination of delivery of assets
How to write PMO Coordinator Resume
PMO Coordinator role is responsible for software, travel, research, reporting, procurement, integration, training, finance, development, excel.
To write great resume for pmo coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For PMO Coordinator Resume
The section contact information is important in your pmo coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your PMO Coordinator Resume
The section work experience is an essential part of your pmo coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous pmo coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular pmo coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative PMO Coordinator resume experience can include:
- Team player with excellent inter-personal & communication skills, both written and verbal
- Excellent time management and organisational skills with high attention to detail
- Excellent oral, written communication skills with the ability to communicate technical concepts to a technical and non-technical audience
- Track projects so as to maintain a real-time picture of status and priority, facilitating adaptability in the face of changing business priorities
- Effectively communicate clear, concise and accurate status as required
- Mandatory verbal and written communication skills in English, while knowledge of German is an advantage
Education on a PMO Coordinator Resume
Make sure to make education a priority on your pmo coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your pmo coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in PMO Coordinator Resume
When listing skills on your pmo coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical pmo coordinator skills:
- Strong project management skills (ability to handle multiple priorities and meet deadlines)
- Excellent communications skills, both written and verbal, are essential
- Strong verbal and written communication skills are also required
- Strong administrative and organizational skills required, as is a focused attention to detail
- Strong project management and time a management skills requiered
- Strong co-ordination and organisational skills with ability to work independently of project team to support key tasks
List of Typical Experience For a PMO Coordinator Resume
1
Experience For Project / PMO Coordinator Resume
- Excellent track record of tracking and reporting on project finances
- Good communication & business partnering
- Experience working within defined complex governance structures for transformation programs (i.e. Capital Projects, IT, Finance, etc.)
- Experience facilitating technical and business workshops and meetings
- Utilizes critical thinking, systems and data to resolve business issues in the most effective and productive manner
- Deliver effective and proactive operational support to the PM community & Xerox wider teams in the following key areas
2
Experience For Senior PMO Coordinator Resume
- Keep the programme office document and file repository on Google drive, up to date and maintain effective configuration management system
- Demonstrate the Catalent culture and values
- Help manage intake (demand) from the business to help Portfolio Managers prioritize projects
- Supply Chain experience or knowledge
- Self-sufficient, proactive & able to prioritise
- Organise and facilitate project request triage meetings and prioritization
- Good judgement on which decisions, risks and issues to refer upwards and when
- Experience as a BSA, continuous improvement analyst, or related role
- Is articulate, organized and possesses strong attention to detail and quality
3
Experience For PMO Coordinator / Manager Resume
- Continually identify, prioritize and help mitigate portfolio risks and issues
- Working across organizational boundaries
- Representing the PMO; records, monitors and archives actions and decisions
- Working knowledge of general PM processes (scope, cost, schedule, communication, risk, etc)
- Supporting throughout the project lifecycle for bid reviews, project budgets, forecasts and billing cycles
- Supporting PMs with resource utilisation and forecasting
4
Experience For Project Analyst / PMO Coordinator Resume
- Training and supporting all project teams
- Conducting weekly/ monthly 'Project Check-in' meetings with Regional PMs
- Using PSA to run weekly, monthly and quarterly reports on overall project health and compliance
- Providing support and advice to Project Managers to increase compliance of their projects
- Running status report packs for the region
- Coordinating PMO activities with Regional Project Managers, Business Operations and other senior stakeholders
- Research and summarizing key findings to support project objectives, documenting business requirements, documenting process flows,
- Help PM’s maintain strategic alignment of projects by analyzing charters and reviewing with management decision makers
5
Experience For IT Regional PMO Coordinator Resume
- Produce timely, accurate and high quality reporting for internal audiences, ensuring reports are consistent, accurate and comprehensive
- Assist in maintaining a library of project documents and taking ownership of documents such as the Project Assurance Passport (PAP)
- Help and Guide Portfolio Managers to maintain strategic alignment of projects in portfolio by analyzing charters and reviewing with management decision makers
- Provides coaching and assistance to Portfolio Managers and Team Members with tool, reporting and process questions.
- Proactively identify and develop process improvements, including vendor spend management, reporting, and project management
- Assist with asset tagging in accordance with Fixed Asset policy, ensuring completeness and accuracy of asset location and master data
- Participate in annual planning by assisting with business case development and ROI determination
- Maintains and runs regular and ad-hoc reporting for resource utilization, project status and KPIs as needed
- Responsible for ensuring correct templates are used for programme configuration management
6
Experience For IT PMO Coordinator Resume
- Responsible for coordinating inputs form the team in preparation of management reports, weekly monthly and adhoc reports, updates for senior management
- Develop positive relationship with managers and staff, working supportively and collaboratively with other teams across the programme and Pearson
- Responsible for coordinating the review and sign-off for specific key deliverables, system design and key decisions by the appropriate stakeholders
- Act on occasion as a workstream manager or an assistant project manager on small workstreams / projects, taking responsibility for predefined tasks
- Support the on-boarding of new project team members and help them to access information and settle in quickly
- Prepares working documents and plans based on information provided by members of the PMO
- Contribute to, and manage the project team in producing the documentation required by PMO
7
Experience For PMO Coordinator Resume
- Assist with tracking of project spend vs budget
- Work under pressure displaying sound judgement at all times
- Basic understanding of core Project Management activities, functions and deliverables
- Basic understanding of core Business Analysis activities, functions and deliverables
- Basic understanding of Beacon Health Options offerings, platforms and solutions
8
Experience For Project / PMO Coordinator Resume
- Ensure information about risks and issues is consistent across all reporting
- Provides consulting on change management processes based on the scope of the Project to the team
- Provides information on the most current status of program or project changes for reporting
- Monitor contingent workforce activity and ensure compliance with Company policy as it pertains to onboarding and required documentation
- Ensure compliance with GAAP, specifically the treatment of operating expenses and capital expenditures
- Reviews project activities for compliance with procedures and standards
9
Experience For Senior PMO Coordinator Resume
- Maintain talent map for ease of resource allocation
- Initiate and run the internal and external governance meetings
- Work on PTO and update and report out the RAG on weekly basis for the duration of the Transition execution
- Supports weekly and monthly PMO compliance tracking. Works with PM’s to gather updates, maintains compliance tracking documentation and escalates open issues or concerns to SVP, GVP, VP & PMO
- Create reference documentation used to manage the project and support preparation of relevant documentation (including finance cases, plans, and procurement documentation)
- Provide a high quality, user-friendly document management system and ensure adherence to it
10
Experience For PMO Coordinator / Manager Resume
- Organise and minute meetings and chase up progress with actions
- Organise travel arrangements, manage purchase orders and invoices and support the team with procurement activities
- Develop and maintain a governance calendar that influences project activities
- Supports weekly and monthly project and portfolio compliance tracking to required methodology, process and policies. Works with PM’s to confirm status and identify action plan to address any open items
- Makes monthly capital spend entries into Catalent’s capital reporting system
- Follow Catalent and IT specific administrative and operational policies and procedures
- Strong results orientation. Accomplishes challenging goals by leveraging system, data, and process knowledge and experience. Takes calculated risks to achieve desired results
- Interact professionally with a diverse group of executives, managers, and subject matter experts
List of Typical Skills For a PMO Coordinator Resume
1
Skills For Project / PMO Coordinator Resume
- Experience with Project administration: developing and maintaining project management documentation, work process implementation and monitoring
- Experience in IT Project Management or Project Coordination tracking IT project progress and timelines
- Experience of working in team environments
- A good working knowledge of Word, Excel, Visio, Outlook, Powerpoint and MS Project
- Possess a good understanding of project management
- Demonstrable experience working within a project and change management environment
2
Skills For Senior PMO Coordinator Resume
- At least two years experience in Project Management, ideally in an international operating organization
- Experience of project lifecycles and methodologies
- Experience with Microsoft Office suite, specifically, MS PowerPoint, MS Word and MS Excel
- A proven willingness to learn, a positive service attitude, and an ability to work in a fast-paced, high demand work environment
- Experience with Microsoft PowerPoint, Word, Excel, and Visio
- Basic Excel data analysis experience required
3
Skills For PMO Coordinator / Manager Resume
- Effective interactions across all departments to ensure client's needs are met
- Professional experience
- Principles, methods, techniques and tools for the effective management of projects from initiation through to implementation
- Knowledge and experience in ERP or similar software application rollouts
- Trustworthy and with a strong sense of ownership
- Understanding of best practice methodologies (PRINCE 2 and MSP)
- Create meeting agendas, capture meeting minutes, and develop presentation materials
- Create roll-on materials and support onboarding, including orientation and system access
4
Skills For Project Analyst / PMO Coordinator Resume
- Work within a multicultural and international working environment and as part of a flexible fast changing environment
- Manage resource time tracking and project financials (earn vs. burn)
- Produce weekly status reports utilizing project management data
- Manage risks and issues including facilitation of periodic meetings
- Extensive background in working with PPM processes, project management processes, techniques and tools especially PPM tools and Microsoft project
- Work well under pressure meeting strict deadlines
- Is familiar with the project development life-cycle and typical issues associated with the implementation and running of projects
- Methods and techniques for reporting progress and financial conformance against an agreed plan
- Responsible for managing the timetable and agendas for all key programme meetings
5
Skills For IT Regional PMO Coordinator Resume
- Develop PMO management plans, project plans and transition plans
- Support the maintenance of the project’s SharePoint repository
- Assist project leads in management of the project plan
- Manage and facilitate deliverable review and approval meetings
- Create and review invoices and manage them from creation to payment
- Develop project document templates
- Facilitate resource roll-offs to ensure proper exit protocols are followed
6
Skills For IT PMO Coordinator Resume
- Develop and coordinate a logistics plan to support the physical work space required for the project team
- Assist with engagement management responsibilities, including performance reviews, task delegation, project scheduling, project financials, quality review and client management
- Previous experience of report creation, documentation and quality controls
- Experience in administrative support or similar role
- Working understanding of PMO procedures
7
Skills For PMO Coordinator Resume
- To work with Taiwan Information Security Officer for finalizing the templates for the assessment, to be used for each application
- Awareness of project resource planning
- The ability to analyze/solve problems and identify opportunities
- Proficient in Microsoft Office (Excel is essential)
- Drive and manage multiple tasks simultaneously
- Identify when escalation process is required
- Flexibility when required to ensure success of the team
- Native or Fluent English and French (mandatory)
8
Skills For Project / PMO Coordinator Resume
- Ideally holds a Prince 2 Foundation certification
- Analyse project data and process and input into correct outputs
- Is familiar with the project development life-cycle and typical issues associated with the implementation of IT projects
- Prince 2 Foundation or similar
- Methods and techniques associated with planning and monitoring progress of projects. Examples: product/work breakdown structures, baselining, critical path analysis, earned value, resource analysis, conflict resolution
- The discipline which gives precise control over IT assets by allowing IT management to maintain information about the "configuration items", including hardware devices, computer programs, documentation, telecommunications services and computer centre facilities, required to deliver an IT service
- The collection, analysis and application of historical and synthetic measurements in the estimation of IT activities
9
Skills For Senior PMO Coordinator Resume
- Knowledge of the IT infrastructure (hardware, databases, operating systems, local area networks) and the IT applications and service processes used within own organisation
- Principles, methods, techniques and tools for the effective management of a programme of projects and related activities through to the successful achievement of planned business benefits
- Strong proficiency in Microsoft Project
- Act in an autonomous role with little supervision
- Coordinate and ensure the compilation, actuality and data consistency of programme/project management reports
- Lead and coordinate PMO project support teams within the programme
- Suggest, provide and establish internal communication, governance and data distribution processes with Programme, Project and support teams within
- To maintain spreadsheets and record relevant information for department metrics
- Knowledge of Project Management Methodology / PM certification IPMA C or CAPM highly desirable
10
Skills For PMO Coordinator / Manager Resume
- Act with a sense of urgency and a can-do attitude
- Responsible for day-to-day administrative support to the PMO team, team leads. This includes, attendance to governance board meetings, workshops and briefing sessions, taking and distributing minutes when requested as well as chasing of actions and action updates
- Act as a reference point for PMO queries and information and an advocate for best practice in project management
- Work with other PMO’s within the team and contribute to the design and implementation of best practice processes, procedures to ensure the effective operation of the programme office
- Responsible for proactively for monitoring, tracking and reporting on risks and issues, supporting workstreams in their mitigation and resolution plans and actions, and where necessary escalate accordingly via the appropriate mechanisms/processes
List of Typical Responsibilities For a PMO Coordinator Resume
1
Responsibilities For Project / PMO Coordinator Resume
- Work closely with the Operations and Engineering Managers, Project Managers and other key stakeholders to understand priorities, forecast timelines, and identify/resolve scheduling conflicts
- Work closely with Portfolio/Project managers in developing good documentation such as charters, project plans, schedule, milestones, resource reports and other PMLC documentation
- Interacts and coordinates with the Portfolio Managers and Project Managers frequently to communicate questions and receive updates across portfolios
- Maintains thorough and accurate documentation on dependencies across the Infrastructure portfolio
- Project management ideally in the fashion industry
- Supports and collaborates with the Project Management group on major Corporate Real Estate projects
2
Responsibilities For Senior PMO Coordinator Resume
- Produces weekly dashboard reports and monthly program status reports
- Proactively seeks updates and resolution of action items from internal and external stakeholders
- Schedules and minutes periodic PMO meetings
- Prepares presentation decks based on information provided by members of the PMO
- Act as a point of contact for the distribution of project information and documentation
- Monitor progress of project work streams against master schedule
- Facilitate bi-weekly project dependency and integration meetings and keep a RAID log based on findings
3
Responsibilities For PMO Coordinator / Manager Resume
- Assist with procurement and legal tasks such as the creation of Non-Disclosure Agreements, and the tracking of contract milestones (eg. decision points and payments)
- Knowledge of project management methodology specifically PMP, PRINCE2, and Agile
- Produce, maintain and own project documentation
- Self-motivated and proactive, able to work on own initiative
- Lead small and medium projects for governance and process improvement
4
Responsibilities For Project Analyst / PMO Coordinator Resume
- Set schedules, timelines, scope, outcome/value maps, and other project artifacts
- Review, process and reconcile project invoices to ensure timely and accurate submission to Accounts Payable and visibility into project spent
- Under the guidance and direction of more senior associates, takes ownership of key deliverables and work products of specific projects/programs
- Actively monitor, maintain and manage key project artifacts: Project Plan, Work Breakdown Structure, Status Reports, Issues Log, Risk Management Plan, Meeting Minutes, communications, etc
- Conducts and synthesizes research (as needed) on various topics, solutions to support project delivery
- Raises awareness to project issues, escalates when appropriate, and partners with colleagues to remedy challenges
- Positive, “can-do” attitude, self-aware, knows when to “ask for help”
- Direct support and guidance to Group Sr. Vice President
- Supports weekly and monthly PMO compliance tracking. Works with Portfolio Managers to gather updates, maintains compliance tracking documentation and escalates open issues or concerns to SVP, GVP, VP & PMO
5
Responsibilities For IT Regional PMO Coordinator Resume
- Assists with annual and mid-year IT Portfolio planning meetings; driving standardized material creation, supporting formatting and content related questions and documenting meeting minutes
- Train Program, Project and Transition Managers on risk and issue management as defined by the PMO
- Provide continuous support for risk and issue management
- Help transition managers proactively identify risks
- Help transition managers develop mitigation plans
- Ensure risks are logged and tracked in all appropriate tools
- Collect and monitor the status of project change requests
6
Responsibilities For IT PMO Coordinator Resume
- Ensures the quality of submitted changes
- Ensure change log is updated regularly for all open changes
- Ensure change collateral are stored correctly in program or project repository
- Facilitates change approval process
- Be a main point of contact for Project Change communication ensuring that all stakeholders are aware of the high level and Service-specific planning, scheduling coordination and communication of Project Changes
- Plan project Change across all environments - Plan, schedule, co-ordinate and manage end-to-end movement of all Changes through the development life-cycle to the live environment
- Support the project financial management process
7
Responsibilities For PMO Coordinator Resume
- Distribute actuals to transition managers
- Confirm accuracy of forecasts submitted by transition managers
- Help transition managers develop mitigation plans when appropriate
- Partner with project and program managers to develop project budget estimates and ensure accuracy of project forecasts
- Support implementation of long-term strategies for project management within the MSC organization that balance cost efficiencies and economies of scale with high levels of customer satisfaction
- Capture, and maintain comprehensive organizational performance data and statistics and regularly report results to the MSC PMO Lead
- Understand and apply Project Management Office processes, policies, procedures and internal control standards and support compliance by MSC Associates
8
Responsibilities For Project / PMO Coordinator Resume
- Successfully handle most non-routine issues, escalate issues that cannot be resolved to management; Plan and organize work so the Service Level Agreement objectives are realized; Contributes ideas and actions towards the continuous improvement of PMO related processes within area of influence
- Delivers effective and proactive support to the PM community & Xerox Transition teams in the following key areas
- Provide daily operational support for the Project Teams
- Administrative support and coordination for the PMO as required
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