Senior Accounts Payable Specialist Resume Sample
Reva Murray
427 Kian Heights,
Detroit,
MI
+1 (555) 510 8531
Work Experience
Senior Accounts Payable Specialist
12/2017
-
PRESENT
Los Angeles, CA
- Be involved in the day-to-day Accounts Payable process: payment processing, interbank transactions and reconciliations
- Ensure vendor invoices, driver payments and expense claims are paid accurately and on time
- Ensure SLA’s metrics & controls are met
- Participate in month/year-end activities
- Work well with other functions to resolve issues related to AP
- Support development of work instructions and process flows
- Support & participate internal & external audit and related activities
Senior Accounts Payable Specialist
09/2012
-
11/2017
Chicago, IL
- Lead and support process/projects related to Procure-to-Pay & Expense Reimbursement areas
- Inclination and desire to continuously improve the Accounts Payable and P2P process
- Frequently in an office environment
- Facilitates weekly payment batches with a high level of attention to detail and accuracy
- Maintain strong professional relationships with departments that are supported by the accounting team
- Administer our Global Expense reporting tool to include processing expense reports adhering to the T&E policy, and being thorough in auditing expenses
- Process and administer Corporate credit cards and transactions
Education
Dixon University Center (PASSHE)
2007 - 2012
Bachelor's Degree in Accounting
Professional Skills
- Strong computer skills and experience implementing new systems
- Strong organizational, analytical and excellent problem-solving skills
- Strong organization, ability to work efficiently in a high volume environment, analytical and communication skills with strong customer service orientation
- Excellent mathematical, communication, organizational, analytical, mentoring and problem solving skills
- Excellent analytical skills when reviewing and processing vendor and company payable documents
- Strong data entry skills, including 10-key
- Intermediate computer skills, including experience with MS Word and Excel
How to write Senior Accounts Payable Specialist Resume
Senior Accounts Payable Specialist role is responsible for analytical, excel, accounting, intermediate, customer, microsoft, word, compliance, research, education.
To write great resume for senior accounts payable specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Accounts Payable Specialist Resume
The section contact information is important in your senior accounts payable specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Accounts Payable Specialist Resume
The section work experience is an essential part of your senior accounts payable specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior accounts payable specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior accounts payable specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Accounts Payable Specialist resume experience can include:
- Strong analytical and reasoning skills required
- Effectively prioritize multiple projects to meet tight deadlines and produce high quality work in a fast-paced environment
- Exemplary customer service and strong interpersonal skills
- Excellent problem resolutions skills with the ability to resolve disputes and maintain relationships
- Good arithmetic skills, proficiency with Microsoft Office suite
- Using Excel skills to upload invoices, report on outstanding balances and checking payment status
Education on a Senior Accounts Payable Specialist Resume
Make sure to make education a priority on your senior accounts payable specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior accounts payable specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Accounts Payable Specialist Resume
When listing skills on your senior accounts payable specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior accounts payable specialist skills:
- Strong analytical skills and problem solving skills
- Great interpersonal skills to work effectively in a team environment
- Multi-task and effectively prioritize while maintaining a friendly, helpful attitude
- Strong customer service and follow-through skills
- Good verbal and written communication, organization and analytical skills
- Detail oriented and strong organizational and communication skills
List of Typical Experience For a Senior Accounts Payable Specialist Resume
1
Experience For Senior Accounts Payable Specialist Resume
- Strong organization, prioritization and problem solving skills
- Hands-on corporate experience in processing accounts payable transactions, Fixed Assets, and completing account reconciliations
- Excellent working knowledge of ERP systems, such as Microsoft Dynamics AX, Concur, SAP Business One, Point Purchasing or similar systems
- Five years of experience in accounts payable processing or equivalent accounting background
- Experience with auditing, reviewing employee expenses, approval requirements, and administrator responsibilities
2
Experience For Senior Accounts Payable Specialist Resume
- Experience working in a fast-paced environment with a wide variety of responsibilities
- Good knowledge of accounting policies and procedures
- Experience with Lawson and/or other related accounting systems
- Experience working for a mid to large size corporation
- Collaborate with purchasing and inventory control in regard to PO issues and use solid judgment for issue escalation
- 1099 filing experience
- Full Cycle AP experience is required
3
Experience For Senior Accounts Payable Specialist Resume
- Experience in life science companies is desirable, but not required
- Have a good understanding of the sales & use tax process as it relates to AP
- Experience working in a high-volume accounts payable department
- Intercompany experience supporting multiple business units
- Accounts Payable experience
- Strong attention to detail, quality, accuracy and data integrity
- Oracle R12, Oracle Jade or NetSuite experience and proficiency in MS Excel
- Process new vendor set-up documentation, ensuring valid vendor information and tax forms are on file
- Knowledge and experience of SOX compliance beneficial
4
Experience For Senior Accounts Payable Specialist Resume
- High volume Accounts Payable experience
- Maintain a strong understanding of internal audit controls and SOX compliance. Develop, document and maintain current policies and procedures
- Provide excellent internal and external customer service and guidance
- Interacting with internal and external customers by responding to inquiries, reconciling vendor statements and resolving pricing/quantity discrepancies
- Reviewing, processing and researching various payment requests, including, but not limited to,system generated invoices, uploaded invoices, and EDI invoices
- Understanding of accounting policies and accounting software (GAAP); preferably with Great Plains Dynamics knowledge
- Partnering with our vendors on unpaid invoices, analyzing their statements and proactively troubleshooting issues
5
Experience For Senior Accounts Payable Specialist Resume
- Assisting with high invoice volumes in multiple languages and currencies, helping in translation and correct (international) VAT treatment
- Assisting with high invoice volumes in multiple languages and currencies, helping in translation and correct (international) indirect tax treatment
- Purchasing and accounts payable processes, preferably in a complex manufacturing environment
- Reviewing and solutioning purchase order related invoices that are in error status
- Assisting staff accountants in preparation of monthly management accounts eg preparation of vendor accruals
6
Experience For Senior Accounts Payable Specialist Resume
- Understanding when sales/use tax is necessary
- Working knowledge of Great Plains and SAP
- Understanding of General Ledger
- Ensuring that all payment requests comply with company policies and procedures and meet our
- Printing checks for payment of invoices
- Mailing out vendor check payments
- Accounting software knowledge
- Releasing vendor ACH payments
7
Experience For Senior Accounts Payable Specialist Resume
- Preparing month end journal entries to accrue for unrecorded liabilities
- Ensuring compliance of all accounts payable policies and controls and review of all employee travel and expense reimbursements
- Ensuring complete documentation in accordance with vendor manual
- Contribute to the smooth running of the SSC by performing other tasks as required, including but not limited to Global & PTP Projects
- Approval of purchase requisitions via our purchasing system, ensuring that coding is correct, and that the requisition is completed in full
- Assist in preparing AP pending list for balancing to Inventory-AP accrual accounts
- Responsible for the processing and resolution of invoice discrepancies for one or more manufacturing plants as well as special handling suppliers as assigned
- Provides training and on-going assistance to card holders and internal staff using the credit card information and/or software
8
Experience For Senior Accounts Payable Specialist Resume
- Set up new vendors including selecting default expense accounts and obtaining W9 forms
- Assist with developing KPIs and overseeing Service Level Agreements are adhered to
- Assist with accounting and purchasing system upgrades and process improvements. Become the accounts payable and fixed asset “super user” for the new ERP system
- Provides general accounting services to the Accounting team as needed
- Review checks to confirm the proper processing and distribution of checks such as special mailing of sensitive vendors
- Oversee the processing of (trade/intercompany) invoices & credit notes on the financial software, ensuring quality & quantity is monitored
- Manage AP relationship with Business Units including hosting visits
9
Experience For Senior Accounts Payable Specialist Resume
- Assist in monitoring team performance, ensuring compliance with SOX & Audit requirements
- Update and maintenance of vendor files, reviewing and assigning payment terms
- New Supplier Onboarding and maintenance of existing vendors in ERP
- Resolution of supplier invoicing and payment issues related to Original Productions and Marketing
- Assist with 1099 Miscellaneous Income tax reporting and 1042 Foreign Person’s annual income tax reporting
10
Experience For Senior Accounts Payable Specialist Resume
- Investigate and respond to carrier billing issues and inquiries regarding payment invoices and accounts
- Prepare, examine and analyze accounting records and reports to assess accuracy, completeness, and conformance to reporting and procedural standards
- Respond verbally and in writing to address internal employee questions and external vendor inquiries and invoicing issues
- Process accounts payable data, including purchase order and non-purchase order related invoices, and monthly recurring payments
- Train new staff and provide training to both corporate and manufacturing plant staff when new processes are implemented
- Assist manager in gathering supporting documentation for audits
- Execute troubleshooting and follow up of outstanding invoices
- Support the Accounting, Payroll and Treasury teams with the following
List of Typical Skills For a Senior Accounts Payable Specialist Resume
1
Skills For Senior Accounts Payable Specialist Resume
- Self-directed and proven initiative to work effectively as an individual and on a team
- Attention to detail and strong organizational skills
- Strong Analytical Skills to identify trends
- Strong system skills and ability to learn new systems quickly
- Strong time management skills and ability to meet multiple deadlines
- Good systems skills, including MS Office and accounting software (Sun Systems an advantage)
- Good organizational, time management, interpersonal and communication skills
- Banking skills : wire transfers, ACH files and positive pay files
2
Skills For Senior Accounts Payable Specialist Resume
- Intermediate skills in Microsoft Excel, Microsoft Outlook, and Microsoft Word
- Critical thinking skills necessary with a proactive approach to problem solving
- The ability to work effectively in a challenging environment and a rapidly changing organization
- Over 5 years' experience in Accounts Payable, including full cycle AP experience
- Prior Accounts Payable experience
- Prior multi-currency experience
- Maintain working knowledge of AP practices and deliver attention to detail, analytical skills, and creative thinking to solve problems
3
Skills For Senior Accounts Payable Specialist Resume
- Manage staff and communicate effectively
- Collaborate and work effectively with internal and external customers
- Deputise for the Accounts Payable (AP) Team Leader when necessary & ensure that the AP team is effectively managed in his/her absence
- Working with customers to resolve payment issues, excellent customer service track record
- Providing effective and timely follow through with internal and external inquiries
- Provide accurate accounting records prior to payment release, ensuring and maintaining a clear audit trail
- Experience processing PO invoices, GL coding, three way matching, balance sheet reconciliation and accrual preparation
- Assist in managing AP staff, and shifting priorities to accomplish deadlines and closing
- Working experience in full cycle Accounts Payable processing
4
Skills For Senior Accounts Payable Specialist Resume
- Experience using integrated, financial reporting systems is an advantage particularly Oracle
- Good understanding of entering accounts payable
- Experience in a leading role, preferably in an accounting function
- Manage Goods Received Not Invoiced (GRNI) reports, researching why we have GRNI and resolving GRNI older than 60 days
- Manage changing priorities in a fast-paced environment
- Experience with federal 1099 and state escheat filing
- Accounts payable vendor invoice processing experience in SAP 4.0 and 6.0 environments
- Experience working in a regional shared service center
- Strong numerical and keying abilities
5
Skills For Senior Accounts Payable Specialist Resume
- Strong organizational, analytical and problem solving abilities
- Experience performing full cycle Accounts Payable functions at a senior level of responsibility
- Follow instructions for multiple projects with competing priorities and tight deadlines in a fast-paced environment
- Conduct payables and vendor research (Examples: obtain W-9s/W-8s, validate banking information, TIN Match, audit vendor statements)
- Experience processing accounts payable documentation via ERP systems
- Experience with a general ledger accounting system required
- Flexibility to handle multiple projects simultaneously and accommodate shifting business priorities
- Relevant accounts payable experience
- Experience in the accounts payable field
6
Skills For Senior Accounts Payable Specialist Resume
- Multitask in a timely and professional manner and prioritize daily work load
- Manage/balance multiple priorities
- Previous Experience on Oracle Financials
- Demonstrable experience working with Accounts Payable
- Full cycle Accounts Payable experience (including W9’s and 1099’s)
- Related experience in a high volume accounts payable department
- High volume accounts payable work experience
- Demonstrated proficiency with Microsoft office suite: Outlook, Word, Excel, PowerPoint
7
Skills For Senior Accounts Payable Specialist Resume
- Experience in the use of laser check printers, folder/sealers, copier and fax desired
- Related experience
- Accounts Payable experience
- Team player who can prioritize tasks and gain efficiencies
- Strong work ethic; commitment to quality and detail
8
Skills For Senior Accounts Payable Specialist Resume
- Experienced processing expense reports and manual checks
- Prioritize and meet deadlines while maintaining accuracy
- Experience in an electronic (cloud-based) accounts payable processing environment
- Demonstrate knowledge of basic accounting principles; specifically prepaid/amortization schedules
- Experience with Travel & Entertainment policies and procedures/expense report auditing
- Experience with the setup and maintenance of the vendor master file/1099 processing
- Receive and verify invoices and requisitions for goods and services. Ensure accurate entry and timely processing of domestic and international invoices
- Full cycle Accounts Payable experience
- Experience with Workday or other ERP systems
9
Skills For Senior Accounts Payable Specialist Resume
- Sarbanes-Oxley controls experience
- Solid intermediate level Excel
- Experience in 3-way match process
- Experience in Asset and Prepaid identification
- Experienced in A/P Accruals
- Deltek Costpoint or GCS experience
- At least two years experience at Senior PTP Specialist level preferably within a Multinational environment
- Proven track record in AP projects
- Computer literacy, incl. - Experience in MS Excel
10
Skills For Senior Accounts Payable Specialist Resume
- Have demonstrated leadership qualities in current role
- High volume Accounts Payable experience
- Experience with Dynamics AX software
- Self-motivated, Self-reliant and strong work ethic
- Codes and verifies invoices prior to payment
- Ensures that proper approval is received prior to payment
- Work well with people, good team member
List of Typical Responsibilities For a Senior Accounts Payable Specialist Resume
1
Responsibilities For Senior Accounts Payable Specialist Resume
- Communicate effectively with peers and external servicing teams across multiple time-zones
- Assist with task prioritization, orientation training, and work leadership to A/P Specialists
- International & VAT experience
- International indirect tax experience
- Demonstrated ability to follow detailed directions
- Full cycle Accounts Payable experience required
2
Responsibilities For Senior Accounts Payable Specialist Resume
- Ensure proper paperwork is received prior to set up in Oracle (i.e. W-9 and AML documentation)
- Accounts payable and database management experience in an automated environment
- Experience in logistics or transportation A/P is ideal
- Experience with an ERP tool is required
- Highly skilled in accuracy and detail orientation
- Experience with multi-company organization and multi currencies
- Maintaining Accounts Payable sub-ledger - matching payments to invoices and ensure the ledger is kept clean and up to date
- Work in close coordination with technical support teams by clearly communicating production issues, conducting troubleshooting and providing system testing
3
Responsibilities For Senior Accounts Payable Specialist Resume
- Review, research, and reconcile monthly vendor statements, including taking appropriate follow-up action to resolve all outstanding items
- Process the receiving, matching and closing of POs
- Full-cycle Accounts Payable process including invoice processing, vendor maintenance, cash management and T&E expense reporting
- Handles one phase of accounting in a large unit that requires training necessary to determine proper accounting entries
- Perform 1099 Miscellaneous Income tax reporting and assist with 1042 Foreign Person’s annual income tax reporting
4
Responsibilities For Senior Accounts Payable Specialist Resume
- Prepare checks for mailing and match outgoing checks with paid invoices
- Work directly with the purchasing/receiving team to resolve any invoice discrepancies
- Utilizes some working knowledge of Electronic Data Interfaces (EDI) for Accounts Payable and Requisitioning to assist with failure resolution
- Proficient in the use of web based applications, including banking institutions, third party interfaces, vendors and government agencies
- Advises and assists in coordinating and administering credit card activities
5
Responsibilities For Senior Accounts Payable Specialist Resume
- Perform monthly Accounts Payable close, assisting with journal entries and reconciliations Assist the Accounting Team with close inquiries
- Assist in driving the Accounts Payable process, ensuring the team can scale with the company’s growth
- Assist in setting invoice entry goals and helping APS team members meet goals
- Monitor AP Aging and investigate past due invoices and collects outstanding credits
- Administers credit card programs and expense reporting, including audit process to ensure compliance with corporate policy
6
Responsibilities For Senior Accounts Payable Specialist Resume
- Verify commissions, reviewing past due and credit balances in the accounts payable aging reports
- IT systems including: SAP 4.0 and 6.0, other Enterprise Resource Planning (ERP) systems (JD Edwards, Oracle, etc.) and the Microsoft Office Suite
- Resolution of supplier invoicing and payment issues
- Resolution of supplier invoicing and payment issues across the European entities
- Resolution of supplier invoicing and payment issues across the Asia Pacific entities
- Determine if the vendor addition fulfills IRS 1099 reporting requirements
7
Responsibilities For Senior Accounts Payable Specialist Resume
- Include verification of all documentation and assure that the payment is directed to the appropriate taxing authority
- Responsible for preparing ACH, wire, and check payments
- Work closely with finance and procurement teams to ensure accurate GL coding and proper proof of receipts
- Assist with the annual 1099 filing process
- Enter invoices and purchase orders in accounting system, as needed
- Review 1099-misc forms prepared by a third party and resolve issues for accurate filing
- Manage carrier invoice aging reports
8
Responsibilities For Senior Accounts Payable Specialist Resume
- Review Excel reporting for overall Carrier Statement reconciliations
- Collection of vendor data and other required documents for IRS reporting and adherence to company policies
- Interact with internal and external customers in responding to inquiries or report requests
- Assist in regular SOX auditing requirements
- Reconcile company issued Purchasing Cards
9
Responsibilities For Senior Accounts Payable Specialist Resume
- Review G/L coding for appropriateness
- Assist with monthly closing procedures for accounts payable
- Process checks and ACH payments in a timely manner and prepare documents and checks for mailing
- Work with accounting and other finance teams to prepare monthly expense accruals
- Maintains HIPAA compliance and confidentially of information received, pertaining to but not limited patient, physicians, and colleagues
- Maintains appropriate knowledge of projects and activities and account categories for capital expenditures, to ensure proper recording of capital transactions
10
Responsibilities For Senior Accounts Payable Specialist Resume
- As required, assist in the selection, training & development of AP staff
- Resolve queries & issues, including those escalated by AP staff, other AP Team Leaders & Business Unit staff & Third Parties
- Review metrics & statistics per defined operations review listing
- Support changes/fixes to Financial Systems AP module ensuring that they are in line with the vision for the SSC
- Resolution of supplier and employee queries relating to invoices and expense claims
- Reconciliation of vendors per the accounting system to statements received
- Ensure proper approval and accuracy in processing all Accounts Payable
- Assist with development of training materials for A/P, resolve issues escalated and refers more sensitive issues to Manager as needed
- Team player familiar with working in a fast paced environment
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