Senior Admin Assistant Resume Sample
Dessie Stamm
4117 Barrows Plains,
Boston,
MA
+1 (555) 395 2056
Work Experience
Senior Admin Assistant
05/2018
-
PRESENT
Chicago, IL
- Maintain schedule of daily, weekly, and monthly work activities (e.g., deadlines, reports)
- Maintain regular contact with Manager
- Coordinate work activities with coworkers, making good use of downtime
- Work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently
- Oversee property inventory for Business Affairs, Payment Services, Purchasing and Accounting Services. Conduct annual certification of property inventory
- Handle calendar including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place
- Calendar gatekeeping, prioritizing and providing recommendations
CIB Senior Admin Assistant Zurich
09/2015
-
01/2018
Houston, TX
- Ensure managers are prepared for all meetings and has all necessary stationery and supplies for the day
- Receive and direct external visitors
- Establish and administer a process for tracking team budget including coordination with FP&A
- Research and compile briefing documents in preparation for meetings and interviews
- Help execute space planning directive from Executive Administrator
- Maintains an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
- Reviews, proofreads, and formats all correspondence to ensure accuracy and completeness, as well as consistency
Senior Admin Assistant Reg Affairs
05/2010
-
03/2015
San Francisco, CA
- Maintains and tracks manager and teams project list and goals
- Assist in document management, compilation, distribution and storage
- Provide coverage for other Sr administrative assistants and EA’s
- Sounding board, confidant and conduit to keep the executive well informed and help facilitate his/hers decision making
- Under manager’s mentorship, communicate on their behalf by email, text, or chat
- Identify issues for escalation and keep in constant communication with others to ensure exec is well informed
- Total travel coordination including air and ground transportation, hotel reservations, visas and other travel documentation
- Travel safety coordination and administration
- Assist team with budgets, invoices, and resolving any AP or AR issues
Education
Kent State University - Trumbull Campus
2005 - 2009
School's Degree in Management
Professional Skills
- Excellent organizational skills, effective communication skills and strong interpersonal skills
- Good coordination, planning and interpersonal skills (communication skills, influence skills)
- Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities
- Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail
- A team player with excellent customer service skills, verbal and written communication skills, and mastery in planning and organization
- Proven experience as an executive administrative assistant and excellent communications skills
- Outstanding organizational, prioritization and time management skills. Strong attention to detail and ability to follow through with a high-level of accuracy
How to write Senior Admin Assistant Resume
Senior Admin Assistant role is responsible for interpersonal, computer, organizational, microsoft, outlook, powerpoint, planning, travel, advanced, excel.
To write great resume for senior admin assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Admin Assistant Resume
The section contact information is important in your senior admin assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Admin Assistant Resume
The section work experience is an essential part of your senior admin assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior admin assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior admin assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Admin Assistant resume experience can include:
- Proven effective negotiation skills; determined and skilled communicator
- Good Excel skills, capable of issuing and maintaining spreadsheets with a good eye for detail
- Highly motivated, enthusiastic, able to juggle multiple tasks and competing priorities. Detail oriented and excellent interpersonal and communication skills
- Solid problem-solving skills and decision making abilities
- Strong computer skills, including word processing, spreadsheets, and presentations
- Strong MS Office skills including Outlook, Word, Excel, and PowerPoint
Education on a Senior Admin Assistant Resume
Make sure to make education a priority on your senior admin assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior admin assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Admin Assistant Resume
When listing skills on your senior admin assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior admin assistant skills:
- Possess excellent interpersonal skills – be able to collaborate effectively with others
- Strong verbal and written communication and interpersonal skills. Preference given to candidates with previous technical writing experience
- Strong computer skills, including MS Office (Outlook, Word, Excel, PowerPoint); ability to master other in-house computer applications
- Possess strong organizational skills and be detail oriented
- Possess strong interpersonal skills and the ability to handle multiple projects and substantial work flow under pressure
- Excellent calendar management skills, including the coordination of meetings
List of Typical Experience For a Senior Admin Assistant Resume
1
Experience For Senior Admin Assistant Reg Affairs Resume
- Strong verbal and writtten communication skills
- Exceptional customer service skills and proven ability to form networks of individual relationships across the corporation
- Assist with special projects when requested and operate effectively in various
- Strong customer service skills that exhibit the highest ethical standards at all times
- Work professionally with senior leaders, think and work independently, be proactive, handle confidential information and work effectively and efficiently
- Exceptional computer skills (Microsoft Office Suite)
- High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
- Sorts and prioritizes incoming mail and email, handles distribution of reports and other outgoing correspondence. Maintains public mail boxes
- Manages competing priorities associated with supporting multiple team members
2
Experience For CIB Senior Admin Assistant Zurich Resume
- Experience using Microsoft Office including Word, PowerPoint, and Excel
- Demonstrate discretion when dealing with confidential information
- Experience using Microsoft Outlook to manage others’ complex calendars, schedule meetings, and organize / manage emails
- Current performance level at excellent or outstanding
- Knows and understands informal policies and operates self and surroundings in line with those
- Coordinate multiple calendars and travel arrangements and operate several phone lines. Coordinate appointments internally and externally, on and off-site
- Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations
- Answering incoming calls and providing support as required and responding to general requests
3
Experience For Senior Admin Assistant Gbt Resume
- Meeting support with note taking, running online presentation, and logistics
- Working with IT and Facilities as required (procuring equipment, investigating IT issues)
- Proofreading and editing of RFP’s
- Involving both internal and external clients, departments and companies (including attendance at off-site study
- Preparing and submitting (travel) expenses
- Supporting the management of the EMEA Markets Legal Outside Counsel Billing queue
4
Experience For Senior Admin Assistant Resume
- Organizing catering, audio/video/webcasts/IT support, and other essential services as needed
- Arranging travel for international and domestic business, preparing expense reports in a timely manner
- Assisting with organizing events and activities of organization initiatives that involve support from other department administrative assistants
- Working with Target India administrative assistants and partners
- Arranging travel, visas and accommodation all over the world
5
Experience For Senior Admin Assistant Reg Affairs Resume
- Liaising with clients, Direct Reports and other staff
- Providing project support to team members of the Legal department
- Providing back-up administrative support to Executive Assistants
- Scheduling meetings for senior management and program staff; coordinates any logistical support for internal/external meetings
- Keeping leader on track throughout their day
- Impacting the plan
- Learning Agility – learns quickly when facing new problems
- Dealing with incoming email and post, corresponding (on behalf of the Executive)
6
Experience For CIB Senior Admin Assistant Zurich Resume
- Producing documents, compiling reports, briefing papers and presentations
- Chasing, adhering to and keeping all deadlines
- Organising meetings/calls, and ensuring the Executive is well prepared for meetings with regards to attachments/reports/documents needed
- Compiling reports and reading documents for grammar and readability, formatting, and data integrity
- Gathering, compiling and reporting on information relevant to supervisor's assignments
- Communicating with internal and external customers and executives, professionally representing the corporation and organization
- Conserve time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information
- Assist team with preparing and updating client-specific reports including building stacking plans, quarterly market reports and lease activity reports
- Schedules appointments and meetings or make travel arrangements for CLSO, evaluating alternatives and making decisions regarding pricing and logistical issues
7
Experience For Senior Admin Assistant Gbt Resume
- Supports Director’s business related needs including but not limited to managing calendars and coordinating travel arrangements
- Coordinate meeting logistics (i.e. catering, meeting materials, etc.)
- Produce monthly and quarterly reporting required by EMEA Markets Legal including matter reporting
- Lead role in planning functional team meetings and events, including proactive agenda creation and distribution of meeting notes
- Coordination of recurring meeting agendas and logistics, and collection and distribution of relevant supporting materials to appropriate attendees
- Manage a dynamic and constantly changing calendar, including scheduling of multi-participant meetings and conference calls
8
Experience For Senior Admin Assistant Resume
- Manage dynamic and constantly changing calendars, including scheduling of multi-participant meetings and conference calls
- Assist with preparation for customer audits including logistic planning, travel arrangements, agenda, catering
- Schedule meetings and workshops for large groups including arranging meals for attendees and planning business dinners
- Assists in planning, coordinating and implementing department events
- Preparation of leadership documentation / status reporting (Monthly reporting, Town Hall Presentations, etc)
9
Experience For Senior Admin Assistant Reg Affairs Resume
- Facilitate and organize workflow through the supervisor's office, ensuring that all items requiring follow up action are addressed by the supervisor
- Coordinate community involvement, including special projects and annual campaigns (e.g. United Way, Community Giving Program, etc.)
- Flexible, resilient and nimble; comfortable working in “grey areas” that are constantly changing
- Tracks and verifies data using a variety of software to conduct data entry and sorting of information
- Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
10
Experience For CIB Senior Admin Assistant Zurich Resume
- Excellence: Setting the standard for leading-edge solutions, innovation and continuous improvement
- Manages complex international multi-leg travel, often requiring continuous changes, and rescheduling
- Maintain executive appointment schedule by planning, scheduling meetings, conferences and travel
- Assist managers with team building and culture and serve as the barometer for team morale
- Headcount, Budget and Expense tracking ( ECM reports )
- Produce monthly management reports like key project updates and outlining Manpower
- Manage Charity Giving program meetings/activities
- Create and maintain sensitive department records; using data to prepare letters and memoranda for supervisor's signature
List of Typical Skills For a Senior Admin Assistant Resume
1
Skills For Senior Admin Assistant Reg Affairs Resume
- Strong technical skills; understanding of data sources and ability to use systems to acquire the necessary data
- Strong problem solving skills; ability to analyze data and information to understand root cause analysis and solutions
- Strong computer skills, including MS Office (Outlook, Word, Excel, PowerPoint)
- Operate effectively and collaboratively as part of a wider team of assistants both within EMEA Risk and Compliance and wider executive/business stakeholders
- Excellent interpersonal skills for interaction with all levels of employees and external constituents
2
Skills For CIB Senior Admin Assistant Zurich Resume
- Strong oral and written communication skills, business English, composition, spelling and grammar
- Proofreading and grammar skills are important
- Proactive in building and maintaining strong working relationships that support effective completion of role
- Experience managing multiple tasks with competing priorities
- Has proven experience operating at a senior level within a corporate and fast moving environment
3
Skills For Senior Admin Assistant Gbt Resume
- Prior experience coordinating both on and off site meetings and/or events and/or webinars
- Strong knowledge and hands-on computer experience. Confident user of Microsoft Office including Word, Excel, PowerPoint
- Travel arrangement experience, with proven success working across time zones
- Experience using Concur, UltiPro and Ariba is strongly desired
- Administrative experience, similar experience, or training
- Equivalent experience; supervisor experience
- Prioritize work and discern when to shift priorities when required
- Proficient skills in Outlook, Word, Excel, PowerPoint, Visio and Adobe Acrobat
4
Skills For Senior Admin Assistant Resume
- Works closely with VP to effectively understand and meet the needs of multiple leaders and teams
- Prior experience within financial services is preferable but not essential
- Interacts and communicates effectively with all medium and does so with individuals at all levels of the organization
- Time management – uses his/her time effectively and efficiently
- Intermediate to Advanced Microsoft Office skills (Word, Excel, PowerPoint, Access and Outlook)
- High Level of interpersonal skills to handle sensitive and confidential issues
- Circulating agendas and background documents prior to meetings
- Team-oriented approach with experience training, leading and mentoring other individuals
- Experience supporting upper level managers (including: calendar & travel)
5
Skills For Senior Admin Assistant Reg Affairs Resume
- Maintains public mail boxes. Opens sorts and prioritizes incoming mail and email, handles distribution of reports and other outgoing correspondence
- Manage calendars while proactively anticipating challenges and conflicting priorities
- Calendar, (limited) email and voicemail management while proactively anticipating challenges and conflicting priorities
- Good knowledge of computer applications (email, word processing, spreadsheets, presentations, mainframe systems, etc.)
- Demonstrated ability to exercise independent and sound decision making and initiative in assignments
- Experience in setting up teleconferences and/or webcasts
6
Skills For CIB Senior Admin Assistant Zurich Resume
- Experience arranging food orders for meetings
- Experience working in defense customer and aerospace/cyber security industry firm
- Experience managing access and visitors to classified areas
- Flexible, results/action-oriented, ability to adapt to changing priorities
- Experience working as administrative assistant in a fast - paced, corporate environment
- Experience working with global, multicultural resources
- Experience providing administrative support to an executive at the Director level or above
- Experience providing administrative support to several departments
- Experience in an administrative role supporting senior/executive level leaders in a large organization
7
Skills For Senior Admin Assistant Gbt Resume
- Extensive experience working with senior level executives
- Working experience in customer service or related area
- Establishes and maintains excellent working relationships with internal and external guests
- Ales and Marketing Managed Care Experience
- Administrative, similar experience, or training
- Prioritize workload according to volume, urgency, etc
8
Skills For Senior Admin Assistant Resume
- 3 years of progressively responsible experience in an administrative support capacity
- Knowledge of a full range of administrative processes typically gained through extensive years of experience
- Prioritize work based on immediate business needs in a fast-paced environment
- Prioritize work based on immediate business needs in a fast-paced Digital environment
- Previous administrative support experience internally
- Job requires incumbent to manage changing priorities in an efficient and timely manner
- Administrative Assistant Experience to a Director or a leadership team
- Demonstrated use of standard office administrative practices and procedures, including standard office equipment
- Experience in a geographically dispersed environment, including international
9
Skills For Senior Admin Assistant Reg Affairs Resume
- Experience with Concur travel and expense reporting system
- H.S. Diploma and 6+ years of overall experience
- Maintain confidentiality, work independently and provide excellent customer service
- R. administrative support experience
- Prioritize and manage multiple projects simultaneously and to follow through on issues in a timely manner
- Successful previous administrative experience required
10
Skills For CIB Senior Admin Assistant Zurich Resume
- Professional Certification and/or documented experience with senior leaders/executives, people managers, internal customers and administrative suppliers
- Related work, administrative and technical support experience
- Administrative or technical support experience
- Admin work experience
- Prioritize and manage multiple projects simultaneously and to follow through on issues in a timely manner
- Equivalent experience
List of Typical Responsibilities For a Senior Admin Assistant Resume
1
Responsibilities For Senior Admin Assistant Reg Affairs Resume
- Maintain frequently changing calendar through Outlook and understand manager’s priorities to effectively manage schedule. Ensure proactive resolution of scheduling conflicts
- Coordinate appointments and meetings including meeting logistics (conference room, video conference or phone conference), document preparation. Ensure manager is prepared for all meetings with necessary materials
- Quickly prioritize and pivot based on changing needs of the leaders and teams
- Prioritizes schedule and strives to make the best use of time to ensure all assignments are completed on time
- Planning and managing complex travel arrangements
- Maintain email distribution lists; and manage department onboarding requests (inclusive of granting and maintaining access)
- Manage a dynamic and constantly changing calendar, including scheduling of multi-participant meetings and conference calls
- Organize meeting/conference calls, off-sites, town-halls etc.managing the end to end logistic arrangements
- Provide support in the preparation of division presentations and event planning
2
Responsibilities For CIB Senior Admin Assistant Zurich Resume
- Handle multiple tasks and balance fluctuating workload
- Lead role in planning team meetings and events
- Responsible for budget reconciliation, expense management, and yearly budget planning
- A change agent and point of contact for key projects and significant changes affecting the team
- BSL point of contact for onboarding
- Room bookings – Telepresence, conference rooms, dial-in etc. keeping all participants in scope irrespective of locations globally
- Facilitate invoice processing, expense submission and bill payments
- Oversee administrative procedures and suggesting improvements
3
Responsibilities For Senior Admin Assistant Gbt Resume
- Manage central email distribution lists and ensuring they are updated periodically
- Lead planning of team meetings and events
- Responsible for making domestic and (frequent) international travel arrangements
- Collaborate with fellow admins to keep work moving forward
- Display enterprise understanding and ability to work with broad array of function leaders
- Aid in training new Administrative Assistants
4
Responsibilities For Senior Admin Assistant Resume
- Be well-versed with office equipment (e.g., copiers, conference room equipment, binding machine, etc.)
- Management of the EMEA Compliance internal tracking system for external Regulatory meetings ensure all meetings are recorded correctly
- The production and management of the external Regulators meeting schedule for senior management review
- Proactively liaise with attendees for meeting notes and actions from external Regulatory meetings
- The role of Business Recovery Co-ordinator for EMEA Compliance ensuring all plans are compliant and fit for purpose
- Increasing responsibilities in administrative and executive level support
- Assist with team-building initiatives
5
Responsibilities For Senior Admin Assistant Reg Affairs Resume
- Interview potential Administrative Assistant candidates and provide input into hiring decisions
- Manage travel, car rental, functions, catering arrangement
- Organise staff events, coordinate office meetings and catering arrangements
- Assist in ad-hoc reports, special projects as needed
- Assist and fill in for other CBORC support staff
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint, Visio)
- Provide assistance to Corporate Strategy and Business Development as required
- Work closely with executive administrative assistants to coordinate activities across the A&T division with enterprise events
6
Responsibilities For CIB Senior Admin Assistant Zurich Resume
- Independently research, compile data and compose both routine and non-routine correspondence, reports and
- Proficiency in Outlook, Word, Excel, Access, PowerPoint and Visio
- Work well with all levels of team members throughout Target Corporation
- Schedule meetings, coordinate travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors
- Respond to inquiries from internal and external customers that do not require the supervisor's attention
- Refer complex or highly sensitive issues to the supervisor
- Convey supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf
7
Responsibilities For Senior Admin Assistant Gbt Resume
- Order office supplies and maintain the mailroom
- When manager is on travel or out of office takes the initiative to review, prioritizes and makes decisions as to what is routine and critical correspondence. and email. Responds to routine items and forwards urgent issues to appropriate individuals
- Maintains and prepares a variety of interview reports (interview schedules, applicant summaries, etc.) for applicants
- Monitors and prepares deposit monies for all programs received by Student Business Services (i.e. E-Commerce, checks, money orders, etc.)
- Proactively anticipates needs of leaders and teams
- High level of interdependence and ability to navigate in ambiguity
- Calendar, email, travel, and voicemail management
- Own and drive agenda and content for leaders all-team meetings and staff meetings with minimal instruction
- Deliver a brand experience for the guest by assisting with concerns that are escalated to district level in a manner that is friendly, positive and solution oriented
8
Responsibilities For Senior Admin Assistant Resume
- Ensure all guest and team member issues are resolved in an efficient and timely manner
- Task oriented, organized with the ability to manage multiple tasks
- Work well with all levels of team members throughout Target
- To provide professional secretarial/administrative support to the EMEA Head of Markets Legal and other members of the EMEA Markets Legal team
- Data entry into Property Inventory System
- Business travel arrangements - Travel & Expense processing & reconciliation, travel document arrangements, scheduling, organizing and setting up meetings remotely when the MD is on tour
9
Responsibilities For Senior Admin Assistant Reg Affairs Resume
- Help lead and drive horizontal CCB initiatives for a team size of 2,000+ employees in Bangalore
- Help plan end to end logistics and related activities for internal and external stakeholder/visitor meetings
- Help lead and plan large scale employee engagement activities across the location
- Work closely with vendors from hospitality, airline, food/beverages and other related industries
- As a senior EA set the example for other administrative assistants and leverage/guide/coach them for site wide administrative activities
- Self-starter with the ability to work in a sometimes pressurized environment
- Coordination of enterprise event logistics management
- Interact with all levels of internal global team members and external partners
10
Responsibilities For CIB Senior Admin Assistant Zurich Resume
- Work collaboratively with other administrative assistants
- Work well with all levels of team members domestically and globally, throughout Target Corporation
- Supporting the healthy team culture along with leaders by ensuring smooth logistical onboarding of new team members to the team, assisting with planning for team offsite meetings and surfacing areas of potential improvement to leadership
- Plan domestic and international travel
- Represent Leader's brand to both internal and external partners
- Drive weekly business reviews and staff meetings
- Manage proxy responsibilities for myHR, myPATH, ARIBA and expense system approvals
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