Senior Subcontracts Administrator Resume Sample
Lou Ratke
365 Eldora Pike,
Los Angeles,
CA
+1 (555) 787 6778
Work Experience
Senior Subcontracts Administrator
01/2017
-
PRESENT
Phoenix, AZ
- Ensures compliance with company policy, regulation, and performance parameters
- One of the key tasks is to involve in the preparation of tenders by supporting the senior and manager to coordinate the meetings, RFQ issuance, collate, processing data for evaluation, liaising with other functions, maintaining bid required documents in an efficient and effective way in accordance with corporate policies and procedures, timelines
- Assisting to manage the subcontract activities in the day to day subcontracts activities in the project and functionally to the Area Subcontract Manager-Asia or his designee
- Assist in maintaining reports such as projects subcontract plan, and contract documentation, management of other subcontract documentation
- To perform administration on assigned subcontracts from end to end (pre award to post award).Attention to details and multi-tasking are skills are essential
- To coordinate multiple subcontracts bid proposal process, collate of subcontracts document, following up and adhoc requirement within tight timelines
- Obtain appropriate approvals for various subcontracts document
- To coordinate meetings like clarifications, kick off, etc
- Raising PO and process invoices in ERP or the like system
Description Senior Subcontracts Administrator
11/2010
-
10/2016
Chicago, IL
- Perform day to day work to be completed with subcontract documentation that are in compliance to procedures with necessary approval documents and traceability as well as closing out all packages
- Assist in maintaining subcontract requirement for the assigned packages such as performance guarantees, insurances, warranties are being submitted in according to the subcontract on time
- Deliver reports required by projects and function on time for the subcontracts manager
- Responsible for overall subcontract administration for all commercial and government contracts
- Responsible for all aspects of the subcontract administration process including generation of Request for Proposals (RFP), proposal evaluations, source selections, negotiations, file documentation, change management, invoice approvals, dispute resolution, and subcontract close-out
- Evaluate the Statement of Work (SOW) to mitigate risk at all phases of subcontract formation, performance, and close-out
- Prepare CPSR compliant subcontract documentation in accordance with Public Law, FAR, DFARS, to include in-depth cost/price analysis
Education
Salem International University
2005 - 2009
Bachelor's Degree in Business Administration
Professional Skills
- Strong analytical, problem-solving, organizational, and negotiation skills
- Strong communication and presentation skills to audiences at senior management levels
- Excellent oral and written communication, organizational, people, and time management skills required
- Possess effective speaking and writing communication skills
- Good organization, project management and tracking skills
- Demonstrate strong working knowledge of Federal Acquisition Regulation/Defense Federal Acquisition Regulation compliance
- Advanced leadership, delegation and team building skills
How to write Senior Subcontracts Administrator Resume
Senior Subcontracts Administrator role is responsible for procurement, government, administration, purchasing, finance, costpoint, negotiation, prime, advanced, database.
To write great resume for senior subcontracts administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Subcontracts Administrator Resume
The section contact information is important in your senior subcontracts administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Subcontracts Administrator Resume
The section work experience is an essential part of your senior subcontracts administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior subcontracts administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior subcontracts administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Subcontracts Administrator resume experience can include:
- Related experience in subcontract administration or the equivalent combination of education, professional training or work experience
- Attention to detail and multi taking skills
- Experience in subcontract negotiation/administration or business-related experience, preferably specializing in government contracts
- Experience creating and conducting formal Procurement training
- Experience creating and administering subcontracts and file documentation in a CPSR-compliant purchasing system
- Have a strong appetite for being faced with challenging mandates
Education on a Senior Subcontracts Administrator Resume
Make sure to make education a priority on your senior subcontracts administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior subcontracts administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Subcontracts Administrator Resume
When listing skills on your senior subcontracts administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior subcontracts administrator skills:
- Strong computer and Microsoft Office skills, Peoplesoft, Costpoint or SAP experience required
- Related experience in subcontract administration or the equivalent combination of education, professional training or work experience
- Exceptional software skills and knowledge of MS Office (Access, Word, Excel, Outlook, and PowerPoint)
- Maintaining excellent relationships with the subcontractors and public
- Experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
- Experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
List of Typical Experience For a Senior Subcontracts Administrator Resume
1
Experience For Description Senior Subcontracts Administrator Resume
- Experience working with all types of subcontracts FFP, T&M, IDIQ, cost reimbursable
- Responding to contract audit reviews to satisfy reporting requirements
- Leading subcontract negotiation, subcontract administration, and teaming activities on new business opportunities
- Participating in special projects, as required
- Ensuring compliance with solicitation provisions and clauses and company policies and procedures throughout the proposal process
- Knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts including FAR and Agency Supplements
2
Experience For Senior Subcontracts Administrator Resume
- Execute contract modifications in response to changing requirements
- Maintain and update subcontractors' files for internal and external audits by applying ICF’s values, best practices, policies and procedures
- Self-motivated and willing to take instruction from group lead
- Supports proposal efforts varying in value and complexity
- Negotiates and executes teaming and non-disclosure agreements
3
Experience For Description Senior Subcontracts Administrator Resume
- Close coordination with product and service providers and with sponsoring FNLCR program organizations to ensure performance in accordance with contract terms
- Independently develops solutions to highly complex subcontracting problems
- Capable of operating with no supervision in a complex environment
- Coordinate the close-out of contracts including final payment process (substantial or final completion)
- Assist in the development of Project Subcontracting Plans and Project Subcontracts Procedures
- Consults with engineering and construction management to clarify material and scope of work requirements
- Obtain routine cost information for estimating purposes
- Solicit information from subcontractors regarding their capabilities and qualifications and update the supplier database of information
- Check and approve unit prices accounting submitted by subcontractors
4
Experience For Senior Subcontracts Administrator Resume
- Be willing to travel approximately 10% of time within Missile Products locations and also supplier visits
- Negotiates NDAs and Teaming Agreements
- Assists proposal efforts varying in value and complexity
- Responsible for the technical direction, leadership, and training of staff
- Often represents Subcontracts/Procurement in interactions with senior management on a variety of subcontracting matters
5
Experience For Description Senior Subcontracts Administrator Resume
- Serve as primary interface with subcontractor in fact-finding, audits, and formal subcontract negotiations
- Act as the focal point with program leadership, legal, finance, and other departments regarding subcontract/task order requirements
- Monitors subcontract performance and initiate corrective action if performance falters
- Provides timely and accurate subcontract status to company management
- Ensures that all transactions are in accordance with the Company Business Process and Government Regulations
- Coordinate the full range of activities of the business support as it pertains to Bids & Proposals, and the utilization of Small Businesses
6
Experience For Senior Subcontracts Administrator Resume
- Performs desk and on-site audits of Project subcontracts/procurement files
- Performs file remediation to ensure compliance to Public Law, FAR, and DFARS
- Processing a high volume of Service Purchase Requisitions (SPRs) for Subcontractor and Consultant support following the MITRE Corporation’s (MITRE) Subcontracts Management Office procedures in accordance with FAR and CPSR compliance procedures
- Display practical approach to solving problems
- Handle multiple concurrent work streams while producing high quality output
- Development of Procurement packages
- Exercising independent judgement within generally defined practices and policies in selecting methods for obtaining solutions, with a focus on clear communications and relationship management. Escalation to management of and for conflict resolution of terms and conditions when necessary
- Demonstration of a strong ability to identify, analyze and solve problems
7
Experience For Description Senior Subcontracts Administrator Resume
- Reviews Subcontractor and Consultant Invoices for adherence to contract terms, approves invoices as appropriate
- Knowledge of different contract types and cases when each type is most appropriately used
- 7) Drives innovation in acquisition strategy for responsible programs/subcontracts
- 8) Owns the subcontract content for responsible programs
- 9) Assists in coordination with other functional areas on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests
- 11) Uses specialized knowledge to solve complex and unique problems
- 12) Provides subcontract support to the Business Development/Capture Team
8
Experience For Senior Subcontracts Administrator Resume
- Qualifies potential bidders, participates in Contract strategy & formation, assembles Invitations To Bid, performs commercial & technical bid evaluations, provides interface management between multiple Contractors and Company’s Construction, Project Management and Project Controls staff
- Maintain general administration of FFP, LH, T&M, and CPFF subcontracts and task orders, including administration of change orders, modifications, necessary terminations, invoices, and close-outs
- Prepare subcontract reports as required by the prime contract
- Prepare letters and other documentation required for proper subcontract administration
- Build and support Total Cost of Ownership (TCO) business case development in evaluation subcontractor proposals
9
Experience For Description Senior Subcontracts Administrator Resume
- Perform subcontract administration through the entire life cycle of the subcontract terms
- Develops, negotiates and administers subcontracts and other agreements of intermediate value and risk in accordance with customer requirements and Company policies and procedures
- Creates subcontract solicitations in support of multiple government contract types i.e. Time and Material, Firm Fixed Price, Cost Reimbursable
- Reviews and routes subcontract invoices for program review, approval, and payment
- Works with other program and functional area staff
- Ensures compliance with company policy and procedures, regulation, and performance parameters
- Exercise independent judge
10
Experience For Senior Subcontracts Administrator Resume
- Develop strategies, prepare and update standard operating procedures (SOPs), implement industry best practices, provides coaching and mentoring for Subcontracts Team, and manage complex/critical subcontracts
- Issues Request for Proposals (RFPs), perform bid evaluations and fact-find, leads negotiations and definitize resultant awards
- Serves as a team member for continuous improvement projects, initiatives and events
- Interacts with all levels of the organization and external representatives at a higher level
- Improves supplier and subcontractor performance and develop a competitive procurement process with long-term strategic partners
- Assist with the identification, negotiation and upkeep of key commodity and subcontractor long term agreements (LTAs)
- Support vendor and subcontractor pre-qualification process and database
- Work closely with Program Managers and the Contracts and Pricing Departments to ensure subcontract execution complies with customer requirements and is performed according to company policies and procedures. Mentor lower level subcontracts and procurement personnel
- Identify opportunities for process improvement within the subcontracts and procurement area, and implement industry best practices
List of Typical Skills For a Senior Subcontracts Administrator Resume
1
Skills For Description Senior Subcontracts Administrator Resume
- Good software skills (Word, Excel, Deltek/CostPoint etc.)
- Works on highly complex assignments. Creates and implements effective acquisition strategies for the purchase of goods and services
- Presents numerical data and analysis effectively
- Well-developed communication skills with ability to interface with multiple levels of operations personnel, functional staff and senior management
- Experience drafting Individual Subcontracting Plans
2
Skills For Senior Subcontracts Administrator Resume
- Flexibility and agility. Can work and set priorities in an environment with competing and changing demands
- Strong judgment and discretion in dealing with highly confidential information
- Experience in purchasing material, and EEE components, and subsystems
- Experience as a lead with direct reports and managing a small team
- Experience implementing USAID contracts and subcontracts
- Subcontract Administration or Purchasing experience
- Related experience in subcontracts administration and/or supporting proposal processes
- Experience with varying contract types: fixed-price, cost-reimbursable, time and material and incentive type contracts is required
3
Skills For Description Senior Subcontracts Administrator Resume
- Experience with an Enterprise Resource Planning (ERP) system
- Experience reviewing files in compliance with the DCMA CPSR requirements
- Experience related to Sub/Contracting
- Experience using various Price Analysis Techniques
- Experience with Costpoint Purchasing System
- Identification and record keeping to validate potential Changes
- Strong initiative-taking capabilities
- Experience negotiating terms and conditions
- Demonstrated or verifiable proficiency in a Windows environment, including Microsoft Word, Excel, and Outlook
4
Skills For Senior Subcontracts Administrator Resume
- 10) Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor’s balance
- Serves as a resource to others. Maintain effective relationships with internal/external business partners and/or suppliers
- Ubcontracts administration experience to include T&M, Labor Hour, Cost Reimbursable/Award Fee and Fixed Price Contracts
- Ubcontracts administration experience to include T&M, Labor Hour, Cost Reimbursable/Award Fee, and Fixed Price Contracts
- Maintain effective internal and external customer relations
- Job-site construction experience preferably in the oil, gas, chemical or utility sectors. Previous Field Subcontract Engineer or Quantity Surveyor
- Field and office experience in all aspects of the subcontract administration
5
Skills For Description Senior Subcontracts Administrator Resume
- Experience in procurement and related functions with particular emphasis on traditional CPSR subcontract initiation, and administration requirements
- Intermediate to advance skill level with MS Office (Word, Excel, PowerPoint, Outlook, Visio) and SharePoint
- Experience in the administration of major light rail equipment subcontracts
- Experience with PPP and design build project is an asset
- Strong awareness of construction and contract change law
6
Skills For Senior Subcontracts Administrator Resume
- CPSR experience, Costpoint, Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience responding to contract audit reviews to satisfy reporting requirements
- Experience performing contract closeout actions
- Contracting certifications from the NCMA or other professional contracting association desired
- Seeking out and identifying opportunities for process improvement
7
Skills For Description Senior Subcontracts Administrator Resume
- Guiding implementation of basic subcontracting principles
- Presenting at subcontractor team trainings and meetings
- Performing contract closeout actions
- Suggesting improvements to the subcontracts processes and strategies, as needed
- Maintaining subcontract proposal and contract documents in accordance with applicable laws, regulations, and company policies
- Working understanding of internal and external audit request processing (i.e. DCAA and DCMA)
- Negotiates price/cost and subcontract agreement provisions, including conducting Fair and Reasonable determinations and completing Price Analyses
- Independent thinking when developing and documenting source selection and price/cost reasonableness
8
Skills For Senior Subcontracts Administrator Resume
- Knowledge of proper drafting, negotiation and use of subcontracts, P.O.’s, teaming and other forms of agreements
- Work closely with Program Operations, Contracting, Finance and Security on all pre-award and post-award subcontracting actions
- Systems: Uses personal computer in support of supply management including Supply Management software, electronic mail, and standard desktop software
- Analyze vendor proposals; coordinate proposal reviews with Engineering, QA, and Program Office
- Negotiate and execute teaming agreements
- Knowledge of monitoring contracts/subcontracts
- Knowledge of construction scheduling and its commercial importance
9
Skills For Description Senior Subcontracts Administrator Resume
- Have a working knowledge of the Federal Acquisition Regulations (FAR)/ Defense Federal Acquisition Regulations (DFAR)/ and other agency FAR supplements
- Acts as the primary interface between subcontractors and the programs being supported for all subcontract issues
- Analyze and independently resolve or coordinate resolution of technical and administrative problems involving subcontracts
- Assist with department training requirements when requested
- Regular interaction with finance, accounting, business development and senior management
- Responsible for managing all contractual documents through Company’s Contract Management System
- Identify potential subcontractors in accordance with subcontracting plans
- Evaluate quotations received to determine the responding subcontractors’ capabilities to comply with requirements
10
Skills For Senior Subcontracts Administrator Resume
- Negotiates NDA’s and Teaming Agreements
- Negotiates pricing and terms/conditions with subcontractors
- Acts as primary interface between subcontractors and the programs being supported for all subcontracts related issues
- Ensure subcontractor is in compliance with standard project terms and conditions including requirements insurance, bonds and milestone payments
- Expedite sub-contractor deliverables including progress reports and drawings and documentation submissions
- Identification and tracking of subcontractor deliverables
List of Typical Responsibilities For a Senior Subcontracts Administrator Resume
1
Responsibilities For Description Senior Subcontracts Administrator Resume
- Experience with Deltek Costpoint or similiar systems required
- Development and implementation of subcontractor claims management processes and procedures ensuring compliance with corporate requirements and directives
- Professional working knowledge of various office software [Outlook, Word, PowerPoint, Excel
- Ensure compliance with small business requirements
- Creates moderate to complex RFP solicitations in accordance with Government and Leidos requirements
2
Responsibilities For Senior Subcontracts Administrator Resume
- Evaluates supplier proposal responses
- Conducts price and cost analysis
- Administers subcontracts of various types and complexity
- Identifies and resolves moderate issues and problems on assigned subcontracts and make recommendations to management
- Performs subcontract close-out activities
- Analyze risks and identify risk mitigations
3
Responsibilities For Description Senior Subcontracts Administrator Resume
- Regularly interacts with program management, contracts, project control, finance, business development and with customers as required
- Administration of major subcontract packages
- Coordinate and lead in site progress meetings with subcontractors and suppliers as required
- Analyze compensation requests and progress billings
- Subcontractor claim review and evaluation, as well as the preparation of any potential claims or backcharges to be issued to the subcontractors
- Negotiation of change orders and issuance of subcontract amendments
- Work closely with the construction teams, project management and engineering as well as other functional teams to ensure their deliverables meet the project requirements
- Collaborate with the Legal and Commercial teams for any issues related to the prime contract
- Present analysis and advice regarding claim issues including schedule delay, productivity, labor and material escalation, design issues, and contract interpretation for use in negotiations with contractors and other parties
4
Responsibilities For Senior Subcontracts Administrator Resume
- Produce status reports on subcontractor claim development and liaise with directors, managers, their staff and other specialists, and contractors to develop claims resolution strategies
- Significant major project experience dealing with major change/claims management/dispute resolution issues
- Represent the OLRT-C in settlement discussions or meetings with external counsel, subcontractors or other parties as required
- Commitment to ethical business conduct and trusted with sensitive information
- Team player with the ability to work in an autonomous environment
- Conducts proposal preparation, subcontract negotiation, and administration of complex subcontracts
5
Responsibilities For Description Senior Subcontracts Administrator Resume
- Develops subcontract specifications, requirements, statements of work, and terms and conditions for the procurement of materials, equipment and services in support of multiple contract types
- Supports, communicates, reinforces and defends DRS’ mission, values and culture
- Assist in the development of Project Bidders List
- Discuss needs with subcontractors, review subcontractor's alternate suggestions, and make recommendations to project/construction management with respect to cost reductions, better deliveries, and sales terms
- Consult with subcontractors and project engineers regarding technical suitability of equipment and work methods
- Analyze quotations and select suppliers
6
Responsibilities For Senior Subcontracts Administrator Resume
- Makes commitments and negotiates prices and delivery terms
- Secures quotations and develops cost information for proposals
- Creates bid tabulation forms and other procurement documents
- Enters and distributes subcontracts and other procurement documents
- Issue and negotiate Subcontract Change Requests
- Analyze field subcontract quotations for changes and extra works
7
Responsibilities For Description Senior Subcontracts Administrator Resume
- Check and authorize subcontract monthly payment requests
- Participate to weekly progress meetings with subcontractors
- Liaise with home office Subcontracts Manager and Subcontracts Administration Leader
- Evaluate subcontractor’s claims and back charges
- Conduct economic and efficient administration of subcontracts for the total project
- Maintain all contractual subcontractor correspondence
- Provide monthly Subcontract Status Report
8
Responsibilities For Senior Subcontracts Administrator Resume
- Administer quantity survey functions as required to support proper subcontracts administration and subcontracts close-out
- Under minimal or no supervision, evaluate suppliers' quotes/proposals for compliance with RFQ/RFP and fact find suppliers' proposals
- Under minimal or no supervision, participate in the source selection team for competitive procurements
- Under minimal or no supervision, Perform a cost and/or price analyses to determine price reasonableness
- Under minimal or no supervision, negotiate with suppliers on price, schedule, and terms and conditions, and any other contractual requirements
- Independently lead teleconferences, status meetings and presentations with suppliers and internal customers
9
Responsibilities For Description Senior Subcontracts Administrator Resume
- Process purchase requisitions and produce purchase orders and modification
- Closely monitor subcontractor’s performance with the management of deliverables, funding levels and invoice payments. Resolve any subcontractor funding and invoice issues
- Evaluate, resolve and document any contractual performance issues of subcontractors
- Ensuring all subcontract procurement file documentation meets the contractor purchasing system review (CPSR) evaluation requirements for spending Government funds and SOX policies
- Experience with Contractor Procurement System Review (CPSR) compliance requirements and a solid understanding of the FAR, DFAR and related federal and state legislation and regulations-Experience working high-value proposals
10
Responsibilities For Senior Subcontracts Administrator Resume
- Work closely with Program Managers and the Contracts and Pricing Departments to ensure subcontract execution complies with customer requirements and is performed according to company policies and procedures
- Mentor lower level subcontracts and procurement personnel
- Eligibility to obtain a TS/SCI with CI Poly is required
- Lead a team of subcontract administrators and buyers within the program office
- Participating in proposal development with special emphasis on price solicitations, reviewing subcontract terms and risks, contributing to pricing strategy, and assisting the capture and proposal managers develop mitigation strategies for proposal submittals
- Performing day-to-day subcontract administration functions in support of assigned contracts. Focus on Day-One-Readiness activities to ensure effective transitions of from proposals to operational performance
- Serving as the primary point of contact for both internal and external customers on all subcontract matters throughout the proposal process
- Negotiating nondisclosure agreements, proprietary information exchange agreements, teaming agreements, and other contracts activities supporting business development
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