Supervisor, Accounts Payable Resume Sample
Darby Glover
5087 Isabell Viaduct,
San Francisco,
CA
+1 (555) 443 0808
Work Experience
Senior Supervisor Accounts Payable
02/2018
-
PRESENT
Chicago, IL
- Leads and supervises clerical staff by communicating departmental objectives to all employees,planning, coordinating, and reviewing work assignments, and providing regular formal and informal performance feedback to employees. Identifies training needs and provides means to meet the needs
- Oversees the recording and payment of all invoices in accordance with CF’s established policies and procedures including freight charges, product purchases, and General Administrative expenses for corporate departments
- Oversees the recording and payment of all travel related expenses for CF Deerfield, terminals and warehouses, and several manufacturing locations
- Oversees the preparation, review and issuance of monthly account analysis, journal entries and all associated reconciliations
- Issuance of monthly vendor trade payable listing
- Approves adjustments to trade and freight accounts through cash disbursements, within specified dollar limits
- Assists users in developing queries for Payables
Supervisor, Accounts Payable
08/2014
-
09/2017
New York, NY
- Makes recommendations and suggestions on best methods and strategies to streamline processes to management
- Oversee the businesses various purchasing card programs (purchase & petty cash cards, travel cards & ePayables) partnering with our vendors and internal customers to maximize rebate dollars and provide efficiencies in our disbursement process
- Work cross-functionally with Supply Chain & employees at all levels to ensure compliance with established procedures
- Subject matter expert of Global Expense policy
- Daily oversight of the Concur expense platform supporting travel and expense reporting, expense auditing
- Daily oversight of the purchasing card platform (BOA The Works) supporting issuing cards, maintaining limits, and the timely approval of transactions throughout the program
- Instituting & managing controls & procedures ensuring that all purchasing card & ePayable activity is properly approved & recorded on a timely basis
Supervisor, Accounts Payable Payments
05/2011
-
06/2014
Boston, MA
- Oversees monthly accounting close process to ensure timely and accurate reporting of all monthly accounting financial information related to purchasing card and T&E
- Reviews reconciliations, roll-forwards and analyses, ensuring that all are compliant with USGAAP and internal controls
- Articulate end-to-end processes and evaluate integration with SAP
- Manages, coordinates, and reviews the work performed by accounting staff
- Objectively reviews internal controls to ensure effectiveness and compliance with Sarbanes-Oxley and Company specific procedures and coordinate internal and external audits
- Uses professional accounting concepts and internal company policies to solve potentially complex accounting issues
- Ensure timely and accurate input of vendor invoices
Education
Keiser University - Tampa Campus
2006 - 2011
Bachelor's Degree in Accounting
Professional Skills
- Excellent verbal and written communication skills, as well as strong interpersonal, organizational and customer service skills
- Excellent customer service and interpersonal skills to effectively and succinctly communicate verbally and in writing with all levels within an organization
- Strong computer skills in word processing and spreadsheet applications. Experience with Excel, Word and Outlook
- Strong leadership skills with proven ability to lead/develop a team
- Multi-task and work independently in fast paced environment while having a keen attention to detail and priority setting skills
- Strong analytical and problem solving skills with attention to
- Strong computer skills; proficient in MS Office applications (Word, Excel, Outlook) and computerized accounting software applications
How to write Supervisor, Accounts Payable Resume
Supervisor, Accounts Payable role is responsible for accounting, leadership, organizational, interpersonal, software, customer, microsoft, research, messaging, purchasing.
To write great resume for supervisor, accounts payable job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Supervisor, Accounts Payable Resume
The section contact information is important in your supervisor, accounts payable resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Supervisor, Accounts Payable Resume
The section work experience is an essential part of your supervisor, accounts payable resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous supervisor, accounts payable responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular supervisor, accounts payable position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Supervisor, Accounts Payable resume experience can include:
- Demonstrated leadership skills and resource development skills
- Strong organizational skills and ability to coordinate multiple tasks simultaneously
- Experience with and a good understanding of the accrual process
- Effectively delegate responsibility and supervise the activities of others
- Prior supervisory experience or demonstration of leadership qualities
- Verifies proper vendor at invoicing stage, prior to filing, and processing invoice using automated system
Education on a Supervisor, Accounts Payable Resume
Make sure to make education a priority on your supervisor, accounts payable resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your supervisor, accounts payable experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Supervisor, Accounts Payable Resume
When listing skills on your supervisor, accounts payable resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical supervisor, accounts payable skills:
- Effective communication skills; ability to communicate effectively via phone, email, messaging or in-person
- Solid organizational and planning skills ability to multi-task attention to detail productive without compromising quality
- Proven track record for working effectively and efficiently
- Strong accounting skills and knowledge. Knowledge of Sarbanes-Oxley
- Self-confidence, strong motivation and highly developed interpersonal skills
- Prior supervisory/leadership experience; proven ability to supervise large groups
List of Typical Experience For a Supervisor, Accounts Payable Resume
1
Experience For Supervisor Accounts Payable Resume
- Effective time management, organizational and communication skills, both written and oral
- Possess both written and verbal customer service and interpersonal communication skills
- Follows established standards and procedures for processing and prioritizing work
- Validate OCR (optical character recognition) of all payee names, payee numbers, remit to addresses, amounts, invoice numbers, terms, discounts and dates
- SAP, Microsoft Dynamics or any other ERP system experience
2
Experience For Senior Supervisor Accounts Payable Resume
- Validate invoices in Procureit invoice automation solution and manually entered invoice batches in Oracle
- Track enrollment goals set for each AP Coordinator. Enrollment goal set at 10% increase over prior year
- Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentage, to practical situations
- Four years of relevant experience in a similar position
- Experience in Accounts Payable
- Assesses and closes the AP sub-ledger on a monthly basis. Validates content for accuracy and appropriateness and make corrections/resolve issues as necessary
3
Experience For Supervisor, Accounts Payable Payments Resume
- Managing price discrepancies on invoices Auditing employee expense claims including ensuring adherence to Hologic’s travel policy
- Resolving problems, provide solutions for problem areas and streamlining processes
- Scanning documentation into VI Web and reviewing absent in VI Web
- Closing processes and general knowledge of accounting principles
- Accounting designation (CPA), an asset
- Processing of invoices & vouchers in IMMS
- Working with vendors, AP Processors and the Vendor Maintenance Team on vendor adds & changes
- Maintaining updated signature authorization Corporate & Regional forms and scan the forms into VI Web for storage
4
Experience For Supervisor, Accounts Payable Resume
- Scrutinizing of expenses ledger
- Managing weekly reports i.e. invoices on hold, invoices not approved, expense approvals, cash flow forecast
- Using software packages. DocuSphere, JDE
- Analyzing data where the objective is to identify problems and issues
- Designing new procedures, products and/or strategies
- Working knowledge of Excel and Word, required
- Willing to learn and assume responsibilities
- Working knowledge of disbursement functions related to checks, wires and ACH
5
Experience For Supervisor Accounts Payable Resume
- Understanding of proper controls related to the AP function and financial statement risk
- Accounting designation (CA, CMA or CGA) an asset
- Provides continuous coaching, mentoring and training to accounts payable team
- Mentor and manage AP specialists, including performance review, goal setting, and coaching
- Investigate and resolve issues regarding approvals and errors in the account coding, vendor numbering, etc
- Oversee the corporate invoice keying and payment processing, ensuring accuracy and timeliness
- Manage Corporate Credit Card Program (EMEA), including onboarding and training new card holders
6
Experience For Senior Supervisor Accounts Payable Resume
- Knowledge of accounting principles and controls as they relate to accounts payable and common understanding of auditing practices
- Support Manager, Accounts Payable in accomplishing department goals related to servicing our internal and external customers and vendors
- Monitor and maintain high level of invoice processing/posting accuracy
- Provide technical assistance to accounts payable staff regarding classification and coding for invoices and other procedural issues
- Communicate and document standard operating procedures and ensure consistency in adhering to policies, goals and process map controls
- Serve as the team’s subject matter expert (SME), assisting the team with questions and resolving issues
- Oversees the team’s process documentation library, including creation of new procedures and ongoing maintenance
7
Experience For Supervisor, Accounts Payable Payments Resume
- Process PO matched invoices, review receiving and pricing discrepancies, resolve PO issues, and contact buyers as needed
- Maintain Matrix for GL coding reference and approval routing
- Update Consulting spreadsheet. All consulting agreements are kept on file
- Manages cash planning and forecasting for the Director of Finance
- Document/Imaging Control – Ensure all invoices received are scanned in a timely fashion and are available for processing. Assist with various audit requests
- Focus on managing and continuing to improve the monthly processes
- Support management in establishing and maintaining Company’s accounts payables polices and procedures
- 4- Work on aligning processes and make sure that are follow it (emails, meetings, searching cases to document)
- 5- Monitor AP aging reports and ensure that the outstanding items are identified and the actions to take are defined
8
Experience For Supervisor, Accounts Payable Resume
- Responsible for overseeing the entire Accounts Payable function to ensure the team is operating efficiently and vendors are paid timely and accurately
- Lead the AP team, providing guidance and training to ensure departmental success
- Manages accounting functions including maintenance of general ledger, accounts payable, ensures accuracy and timeliness
- Oversee, training & lead the AP invoice processing area
- Work payment schedulers, reviewing Processors payment schedulers and initialing for accuracy & completeness
- Respond to inquiries regarding outstanding items on bank reconciliations
- Manage the accounts payable team including the following activities
- Expertise related to accounts payable in an inventory-based business Working knowledge of Generally Accepted Accounting Principles (GAAP)
9
Experience For Supervisor Accounts Payable Resume
- Receive all invoices, match to packing slips, check for mathematical accuracy and proper billing
- Hands on approach to support the team during periods of high volume on invoice processing and payments
- Participate in the development of all accounts payable control processes, recommending process improvements and overseeing all process changes
- Check and approve check runs, including but not limited to, releasing payments through depository system/website
- Knowledge of accounting practices, posting and reconciliation processes
- Direct several major projects simultaneously while working under pressure and meeting deadlines
- Knowledge of generally accepted accounting and invoice auditing principles, procedures, laws, rules, and regulations
- Work with Manager, Accounts Payable during internal and external audits; pull source documents and work directly with auditors as needed
- Perform cash requirement related functions preparing for weekly payment runs
10
Experience For Senior Supervisor Accounts Payable Resume
- Communicate with other departments to resolve accounting problems
- Provide accurate and timely processing and disbursement of vendor obligations
- Provides guidance relating to Sales & Use taxes
- Periodically reviews existing controls and procedures; makes recommendations and implements change as necessary to improve department performance
- Substantiates that documents are matched properly, including quantity and price verification within system parameters
- Works with Materials Management Department to resolve price, quantity and receiving discrepancies
- Identifies files and resolves problem invoices working closely with managers across multiple departments
- Maintains vendor dictionary, making timely additions, edits, terms, etc
List of Typical Skills For a Supervisor, Accounts Payable Resume
1
Skills For Supervisor Accounts Payable Resume
- Demonstrate ability and experience in managing complex operations; Ability to effectively interact and collaborate with various business partners
- Strong communication skills, both oral and written, solid analytical abilities and an ability to make well thought out decisions
- Strong project skills and ability to meet critical deadlines
- Excellent time management skills, able to work under pressure in a fast paced team environment
- Organizational skills to facilitate the prioritization of work
- Motivate, collaborate, and have strong team leader skills
- Excellent organizational skills and detail-oriented approach are required
- Excellent work ethics and research skills coupled with the ability to handle multiple assignments
2
Skills For Senior Supervisor Accounts Payable Resume
- Computing skills including Microsoft Word, Excel, PowerPoint
- Accounts payable processing experience including 1 year of leadership experience
- Strong knowledge of full cycle Accounts Payable functions, preferably in a Shared Services or consolidated environment
- Proven ability to operate independently or confer with senior management on the most complex matters
- Excellent management of priorities and organization of work allocated to the team
3
Skills For Supervisor, Accounts Payable Payments Resume
- Excellent management of priorities and organization of the team’s work
- Recognized change management skills
- Prior supervisory experience of a large accounts payable team in a high volume, centralized ERP
- Advanced leadership and mentoring skills
- Demonstrate experience with general ledger account reconciliations including month end
4
Skills For Supervisor, Accounts Payable Resume
- Use interpersonal skills in collaborative efforts with other university departments
- Preferably experience with SAP and good Microsoft excel knowledge
- Other language skills are nice to have like Spanish, French, German, Italian, Dutch, Swedish or Polish
- Experience documenting and writing desktop procedures including flowcharting
- Strong working knowledge of the following applications: Lawson, Ariba, ImageNow, Visio and SharePoint
5
Skills For Supervisor Accounts Payable Resume
- Experience with understanding and applying relevant standards and policies
- Accounting experience with basic knowledge of accounting functions
- Demonstrate expertise with accounting principles and reporting requirements
- Experience with leading accounting teams is required
- Experience and training including
- Good problem-solving and decision-making abilities
- Matches invoice to purchase order and receiving element prior to processing
- Participate in special projects such as testing prior to implementation of accounting system changes/upgrades and process improvements
6
Skills For Senior Supervisor Accounts Payable Resume
- Demonstrates analytical and systematic approach to problem solving with minimal direction
- Experience in data processing and ability and interest in systems
- Solid ability to be results-oriented that makes a difference, taking initiative to make things happen, accepts accountability and has a can-do-attitude
- Bachelors in Business Administration, Accounting, Finance, Math, 4-6 years experience, or equivalent
- Calculate, review, and validate subcontractor invoices ensuring that all information is accurate
- Two years’ experience managing a team
7
Skills For Supervisor, Accounts Payable Payments Resume
- A demonstrated track record of supervising accounts payable staff is required
- Experience with 2 and 3 way Purchase Order matching
- Experience with SOX self-assessments, 1099 processing, and sales and use tax
- Manufacturing industry experience
- Experience in managing EDI (Electronic Date Interchange) with suppliers
- Interact and communicate with internal and external customers, other FRB’s and Audit and maintains effective working relationship with stakeholders
- Experience in managing small accounts payable teams on daily input
- Experience with outsourcing of AP team
- Attaches all appropriate invoices and documentation to check copies prior to mailing
8
Skills For Supervisor, Accounts Payable Resume
- 5 – 7 years of accounting experience in a mid-sized to large multinational corporate environment with a supervisory background
- Maintain a positive, team-oriented environment while achieving high levels of performance with a strong customer focus
- Strong attention to detail and ability to take the initiative to follow through on assignments or tasks
- Proven ability to motivate and lead others in order to achieve tasks and goals, required
- Previous experience in accounts payable is required
- Experience working in an extremely high volume, fast paced environment
9
Skills For Supervisor Accounts Payable Resume
- Experience in accounting with focus on Accounts payable cycle is required
- Financial services/banking or retail industry experience
- Experience with credit card reconciliation
- Experience as a Corporate and/or P-Card Administrator
- SAP experience, Invoiceworks, Switchfly
- Provide excellent customer service to external and internal business partners
- Demonstrate advanced knowledge of all accounts payable process and procedure
10
Skills For Senior Supervisor Accounts Payable Resume
- Multitask and set priorities
- Experience with project management within AP is advantage
- Experience with SOX is required
- Computer literacy – MS Office, experience with any ERP system
- Experience of accounts payable in a high volume environment with progressive advancement
List of Typical Responsibilities For a Supervisor, Accounts Payable Resume
1
Responsibilities For Supervisor Accounts Payable Resume
- Supervise and oversee the functions of direct reports to include AP month end process, uploading of payment files, processing of utility bills, invoice processing, vendor database update and maintenance and year end 1099 tax documents etc
- Related work experience required managing a large scale accounts payable team
- Review staff work load and set priorities
- Establish and ensure effective implementation of departmental work standards, schedules, and audit controls
- Experience with management, "lead by example"
- Monitor the bank reconciliation process to ensure timely completion and resolution of outstanding items
- Ensure employees are properly trained and assist in training of newly hired employees
- Monitor employee overtime to assist in meeting department budget
- Assist and work with IT in the testing of SIRS both break/fix and enhancements
2
Responsibilities For Senior Supervisor Accounts Payable Resume
- Assist with monthly and annual reporting (i.e. 1099’s)
- Develop, maintain and enhance staff’s analytical and functional capabilities with respect to accounts payable/invoice processing
- Establish relevant cut-off dates/times for Accounts Payable processes and oversee monthly close processing
- Audit invoices in Invoice automation solution Manager Review Queue. Review G/L, approval routing, descriptions and data entry
- Reach out to business owners as needed to ensure accurate G/L and approval routing when vendors are shared between departments
- Review PO invoices on hold in Oracle. Contact appropriate team member to resolve receiving
3
Responsibilities For Supervisor, Accounts Payable Payments Resume
- Trial balance spreadsheet prepared and filed in Accounting AP Trial Balance folder
- Review and resolve AP aging issues
- Run yearly 1099 exception reports, prepare and mail 1099's, electronic filing with IRS
- ACH & BOA payment register cover copies are provided to Financial Reporting
- Primary contact for Accounting, Human Resources, Department/Site Manager and Payroll third party vendors
- Assists the Senior Finance Manager to ensure the Accounts Payable function is running smoothly
- Ensures compliance with internal policies & procedures, generally accepted accounting principles (GAAP) and regulatory requirements
- Acts as a liaison to other departments for information pertaining to expense and accounts payable items
- Works with Senior Finance Manager for the annual 1099 preparation and filing, in compliance with current IRS regulations
4
Responsibilities For Supervisor, Accounts Payable Resume
- Responsible for reconciliation of Accounts Payable to the general ledger, including review, analysis and appropriate resolution
- Monitors the cash flow and all cash flow related activities, including Daily Cash Report
- Coordination with other accounting departments
- 1- Ensure that AP activities are performed successfully following the schedule established
- Supervise the landowner payments reports and calculations supporting schedules for all entities
- Lead the processing of day-to-day invoices alongside the accounts payable team
- Review aging reports weekly to ensure accounts stay current
- Assist with year-end reporting 1099/1042
- Transaction processing overview
5
Responsibilities For Supervisor Accounts Payable Resume
- Assign workload distribution and record daily processing totals for all processors
- Review daily the Corporate A/P Inquires incoming emails/phone calls and respond
- Guarantee SLA times for Invoice, Payment, T&E and Helpdesk processing are met
- Draft reporting/metrics on productivity & timeliness
- Manage and develop a team of analysts processing full cycle accounts payable transactions
- Reviews accounts for EOM closing
- Promote and transition suppliers to electronic invoicing and payments
6
Responsibilities For Senior Supervisor Accounts Payable Resume
- Processes open A/P register, marking vendors for weekly payments
- Processes all check requests on a regular basis and insures timely and accurate processing of these functions
- Prepare and file regulatory documents including but not limited to sales and use tax returns and 1099
- Ensure the complete AP payment cycle in timely manner, with high quality standards, following company procedures
- Oversee payment run process (EFTs) and wires/ACH transfers, including automated payment interface with the general ledger
- Prepare daily transmissions of payment information to the Bank for check processing
- Perform monthly reconciliation of outstanding checks on JDE system
- Investigate and resolve inquiries from vendor and field personnel regarding payments, discounts, etc
- Full understanding of procedures as it relates to accounts payable
7
Responsibilities For Supervisor, Accounts Payable Payments Resume
- Overall acumen of all accounting aspects, US GAAP knowledge is an advantage
- Able to work under pressure given the tight accounting deadlines
- Knowledge of general accounting practices and principles
- Review non-PO vendor invoices for proper authorization and general ledger coding. Work with vendors and internal personnel to resolve discrepancies
- Review AP aging to identify aged payables that require further investigation and provide audit payment voucher support
- Calculate, post, and verify vendor invoices and disbursements to ensure the timely and accurate processing of the transactions
- Deep process understanding of Accounts Payable
8
Responsibilities For Supervisor, Accounts Payable Resume
- Knowledge of Oracle or similar ERP reporting system
- Code and enter vendor invoices, following approval guidelines
- Prepare month-end journal entries to help with the monthly closing process
- Knowledge of travel and expense reporting processes
- Proficient in the use of Word, PowerPoint, Excel, Access databases/queries or similar reporting tools
- Ensure the accuracy of the matrix's maintained for accrual purposes
- Monitors and analyzes Accounts Payable operations such as invoice research and follow up
9
Responsibilities For Supervisor Accounts Payable Resume
- Communicate with RHI teams and outside vendors on relevant issues
- Adjust staff workloads to accommodate for short-term or extended staff absences
- Ensure that service interruption issues are addressed promptly
- Review, update and ensure adherence to Processor desk organization and maintenance
- Perform updates to existing documentation and assist with the development of new supporting documentation as appropriate to support CRL’s compliance with Sarbanes-Oxley Section 404, and provide supporting documentation for all required ongoing testing of the A/P function under Section 404
- Hold monthly AP meetings
- Reset invoices matched to incorrect vendor
- Review Declined invoice queue. Determine reason for declined approval, void and reroute accordingly
10
Responsibilities For Senior Supervisor Accounts Payable Resume
- Send weekly Procureit approval reminder emails
- Void payments in Oracle and Procureit
- Void invoices in Oracle and Procureit with appropriate notation
- Set up default distribution sets and invoice approval types. Goal set at 20 distribution/approval types per week
- Set up new ACH/BOA pcard/Check vendors. Ensure W9 is on file for every vendor set up
- Update New Supplier spreadsheet sent to BGS monthly
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