Temporary Administrative Assistant Resume Sample
Beverly Mayert
656 Vickie Viaduct,
San Francisco,
CA
+1 (555) 904 5739
Work Experience
GMC Temporary Administrative Assistant
07/2016
-
PRESENT
San Francisco, CA
- Maintains websites and/or blogs
- Creates new web pages and/or updates standard information/data within the application’s content management program
- Administer and issue access badges to the facility
- Excellent judgment and discretion required in handling highly sensitive and confidential information in a respectful manner
- Attention to detail, and a commitment to quality
- Work under minimal supervision under tight time constraints
- Work independently, but also partner as a team player
- Demonstrated ability to understand business concepts
- Provides complex administrative expertise that are particular to position or department that are routine and non-routine in nature
Temporary Administrative Assistant
09/2011
-
05/2016
Philadelphia, PA
- Work as a team with other Administrative Assistants, backing up and assisting as needed
- Professional demeanor with strong oral and written communication skills
- Normal office environment w/sole cubicle in new building
- No hazardous material exposure
- No exposure to dangerous or adverse working conditions
- Intermediate level skills with MS Excel such as freezing/unfreezing panes, hiding/unhiding data, setting print titles & page breaks, linking workbooks, creating external links, re-directing links, customizing toolbars & menus, protecting a worksheet, filtering options, and chart formatting options
- Maintain the front desk and lobby areas as well as all kitchen area’s in a neat and organized manner, in compliance with all governing codes and regulations
- Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources
- Determines format, elements, trends, etc
Education
Thomas University
2007 - 2011
School's Degree in Social Sciences
Professional Skills
- Strong organizational skills, problem-solving skills, and the ability to multi-task in a fast-pace professional environment
- Experience that demonstrates sound judgment, creativity, management, and problem-solving skills and the ability to work well within a team of professionals
- Excellent communication and interpersonal skills, and ability to communicate effectively at all levels in person, by phone and by email
- Very strong organizational skills and excellent attention to detail
- Strong interpersonal skills with the ability to interact effectively with all levels of the organization
- Demonstrate strong verbal, interpersonal and written communication skills
- Strong written and verbal communication skills with an ability to effectively deal with internal and external inquiries
How to write Temporary Administrative Assistant Resume
Temporary Administrative Assistant role is responsible for interpersonal, microsoft, organizational, computer, software, administrative, excel, training, intermediate, word.
To write great resume for temporary administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Temporary Administrative Assistant Resume
The section contact information is important in your temporary administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Temporary Administrative Assistant Resume
The section work experience is an essential part of your temporary administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous temporary administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular temporary administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Temporary Administrative Assistant resume experience can include:
- Establishes, implements, and maintains procedures and systems for processing work, cyclical tasks and projects, communicating schedules, keeping records, board meetings, special council meetings, agendas, etc
- Strong composition and writing skills including grammar, spelling and punctuation
- Possess strong typing skills and have proficient knowledge of Microsoft Office, including: Word, Excel and Power Point
- An understanding of newer communication mediums, such as forums and blogs, and experience utilizing them effectively in communications programs is required
- Strong computer skills using software applications including, Word, Excel, PowerPoint, and Salesforce
- Strong attention to detail, organizational and multitasking skills
Education on a Temporary Administrative Assistant Resume
Make sure to make education a priority on your temporary administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your temporary administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Temporary Administrative Assistant Resume
When listing skills on your temporary administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical temporary administrative assistant skills:
- Willingness and proven ability to quickly learn new skills and acquire new knowledge in order to perform job effectively
- Solid computer skills including Microsoft Office and Adobe Suite Products; SharePoint experience desirable
- Strong oral and written skills and the ability to excel at details, multi-tasking and working under pressure
- Team player with good customer service and communication skills
- Demonstrated organizational skills, ability to multi task on a regular basis
- Critical skills include strong attention to detail, follow-through and sense of urgency
List of Typical Experience For a Temporary Administrative Assistant Resume
1
Experience For GMC Temporary Administrative Assistant Resume
- People Skills: Possess teamwork and positive attitude. Ability to work effectively within a team and collaborate with other internal departments
- Excellent oral and written communication skills and customer service ethic
- Solid communication and internal personal skills required
- Effectively manage and prioritize multiple people and various tasks simultaneously
- Excellent email and in-person communication skills
- Strong computer skills; proficiency with Microsoft Office (PowerPoint, Word, Excel)
- Efficiently and effectively coordinate and orchestrate meeting arrangements
- Proven experience in handling multiple deliverables efficiently
- Clerical Office experience – MS Office including Access and Publisher, customer service experience
2
Experience For Temporary Administrative Assistant Resume
- Prioritize and move from task to task depending on priorities
- Demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional services environment
- Technical proficiency with Microsoft Office Suite Skills (Outlook, Word, Excel, and PowerPoint)
- Communicate and work effectively in a team environment and with all levels
- Updated Microsoft skills - Word, Excel
- Knowledge of university budget systems and excel; and experience managing sponsored awards, PeopleSoft, Hyperion, or related system desired
- Skilled in a variety of technology tools, including Microsoft Office
3
Experience For GMC Temporary Administrative Assistant Resume
- Two years of experience in an office support setting
- Experience working in Banner or other database system
- Experience with making travel arrangements
- Strong knowledge of computers, Microsoft Office Suite
- Strong knowledge the MS Office Suite and the Adobe Creative Suite
- Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, vendors, and companies
- Two to five years of administrative/secretarial experience
4
Experience For Temporary Administrative Assistant Resume
- Read and interpret documents, ability to prioritize tasks and manage multiple projects
- Adapt and shift priorities when needed
- Prioritize and work autonomously
- Extensive file and document management experience
- Directly related experience in a busy corporate environment
- Experience in an enrollment based position
5
Experience For GMC Temporary Administrative Assistant Resume
- Excellent customer service, team-work
- Experience with high-pressured, fast-paced environment with the ability to multi-task
- Strong interest in international development work
- Two years of administrative support or other relevant experience required
- Experience in social services field
- One (1) year of administrative work experience
- One year experience in administrative position
6
Experience For Temporary Administrative Assistant Resume
- Good phone presentation and etiquette
- Experience with the international community and possess cultural sensitivity
- Experience providing a broad range of administrative support to a dynamic team
- Two years’ experience in administrative support
- Experience in a client service environment
- Prioritize, problem solve and trouble shoot in a fast paced, complex environment
- SharePoint experience nice to have
- Related administrative experience
- Perform data entry and accuracy validation of expense reports
7
Experience For GMC Temporary Administrative Assistant Resume
- Strong knowledge of Word, Access, and Excel
- Operates personal computer to access the internet, email, electronic calendars, and other office support software
- Organize and prioritize workload as needed to meet schedules
- Experience with: Excel, Powerpoint, Word, Sharepoint, Lotus Notes
- Travel Expense report experience
8
Experience For Temporary Administrative Assistant Resume
- Administrative support or other relevant experience
- Concur travel and expense report experience required!
- NU Financials experience
- Administrative support or other relevant experience required
- Ordering, receiving, stocking, and distribution of office supplies including kitchen inventory
- Contacting families and requesting missing records
9
Experience For GMC Temporary Administrative Assistant Resume
- Formatting, proofreading and sending multiple daily emails through a bulk email tool
- Checking and responding to incoming inquires to the main email account
- Managing busy Outlook calendars, coordinating & scheduling meetings
- Preparing meeting agendas and taking minutes
- Answering phones, triaging calls or taking messages as appropriate
10
Experience For Temporary Administrative Assistant Resume
- Organizing and maintaining supply storage room
- Monitoring inboxes - responding to email communications
- Verifying documents and completing data views needed for enrollment
- Maintaining and pulling email lists upon request from databases
- Proofreading, editing and quality assurance of a variety of materials
- Scheduling conference rooms and sending calendar invites for a variety of meetings
List of Typical Skills For a Temporary Administrative Assistant Resume
1
Skills For GMC Temporary Administrative Assistant Resume
- Excellent computer skills - Microsoft Office suite (word processing, Excel spreadsheets, PowerPoint, Outlook)
- Strong computer skills - including Google platform and Microsoft Office
- Good organization skills and dedication to completing projects in a timely manner
- Analytical Skills: Possess a high level of attention to detail. Ability to quickly discern issues, collect data, establish facts, and draw valid conclusions
- Excellent software skills – intermediate level knowledge of Outlook, Excel, the Internet and advanced level knowledge of Word and PowerPoint
- Excellent computer skills with a high proficiency in Outlook, Word, Excel, and PowerPoint
- Strong PC skills in Windows environment (Outlook, Word, Excel and PowerPoint)
- Strong verbal communication skills with the ability to maintain confidentiality
2
Skills For Temporary Administrative Assistant Resume
- Experience with administrative support, basic office skills, organization, and professionalism
- Strong interpersonal, organizational and written/verbal communication skills
- Outstanding interpersonal and communication skills, and a high level of reliability, professionalism and discretion
- Demonstrated effective problem solving capability with creativity in providing solutions to new issues to exploring alternatives
- Computer application skills - word processing, spreadsheets
3
Skills For GMC Temporary Administrative Assistant Resume
- Strong customer service and support experience within a highly visible student impact office, including phone, written, and personal contact
- Demonstrated experience arranging complex international travel
- Work effectively in an environment that includes constant interruptions
- Demonstrated ability to grasp information quickly and ask effective questions when required
- Communicate effectively both oral and written form
- Demonstrated ability to prioritize schedules, decisions and actions to achieve
4
Skills For Temporary Administrative Assistant Resume
- Stress Tolerance: Ability to handle multiple tasks simultaneously. Able to work effectively under stressful work conditions
- Clerical, office management, customer service, and communication skills
- Proficient computer skills to include Microsoft Office and Outlook
- Have an ability to handle a diversity of projects within defined time deadlines and effectively communicate to supervisors on the status of projects in process
- Professionally and effectively handle communications with internal and external clients
- Basic fiscal skills
5
Skills For GMC Temporary Administrative Assistant Resume
- Exceptional written/oral communication skills required
- Experience in preparing gallery spaces for exhibitions, including preparing walls, preparing and hanging exhibit labels, and installing artworks
- Skilled in taking and transcribing dictation involving technical and complex vocabulary
- Operate a multi-line phone system, including managing incoming calls in a courteous manner
- Arrange logistics needed for events, include packing goodie bags and taking stock
- Great experience creating and giving Power Point presentations
- Experience preparing billing for external clients highly desirable
6
Skills For Temporary Administrative Assistant Resume
- Good working knowledge of company policies and procedures
- Help Office Manager with consolidating the AMEX
- Two or more years’ experience working with staff and faculty in a higher education environment
- Three (3) years’ experience providing direct administrative support
- More than Three (3) years’ experience providing direct administrative support and the ability to perform functions independently
- Data entry and word processing experience
- Experience providing successful secretary/administrative support
- Demonstrated knowledge of word processing, spreadsheets and presentation software
7
Skills For GMC Temporary Administrative Assistant Resume
- Experienced with the use of office equipment, including computer, calculator, fax, phone, copy machine, and scanner
- Experience with computer applications, including Microsoft Office Suite
- One year experience in a professional office setting
- Previous experience in a higher education office setting
- Experience using fax machine
- Experience using recruitment/client management software, such as Bullhorn or JobVite, highly desirable
- Experience working for internally for a recruitment agency, highly desirable
- Experience with review of Request for Proposals (RFP’s) and drafting of proposals, highly desirable
8
Skills For Temporary Administrative Assistant Resume
- Demonstrate the willingness to understand the billing process
- Experience using Publisher
- Experience working in a gallery
- Illustrate a proven track record of successfully providing exceptional customer service
- Experience working in Adobe Creative Suite and/or Filemaker
- Proactive and thoughtful work approach with demonstrated leadership ability
- Excellent internal and external customer service orientation
- Plan and meet deadlines, prioritizes, and handles several projects simultaneously
9
Skills For GMC Temporary Administrative Assistant Resume
- Proven ability to function independently, yet recognize when to seek guidance
- Experience with Microsoft Office Suite (Word, Outlook, Excel)
- Operate and troubleshoot basic office equipment
- Previously demonstrated advanced proficiency in written and spoken English
- Demonstrate a high level of ownership of tasks
- Work experience in an organization involved in online education
- Demonstrated possession of competencies necessary to perform the work
- Demonstrated ability to easily and quickly learn new software programs
- Juggle multiple assignments, prioritize, and follow-up
10
Skills For Temporary Administrative Assistant Resume
- Able to operate standard office machines
- One year of office/administrative experience is required
- Prioritize work, meet deadlines and perform well under pressure
- Experience with personal computer equipment and software
- Previous financial services experience, preferably in a broker-dealer
- Demonstrated proficiency in written and spoken English
- Office administrative experience
- Attention to detail; able to prioritize
List of Typical Responsibilities For a Temporary Administrative Assistant Resume
1
Responsibilities For GMC Temporary Administrative Assistant Resume
- Administrative office experience in an academic setting
- Assisting in monthly contractor payment requests and providing support for staff including answering and directing telephone calls
- Typing, finalizing meeting minutes and action items
- Working Hours: Mon-Fri, 9am to 6.30pm and occasional overtime and weekends when there are events
- Understanding of office procedures and methods
- Developing presentations and proposals
- Handling of department expense reports
2
Responsibilities For Temporary Administrative Assistant Resume
- Completing administrative projects
- Coaching families through the enrollment process
- Planning inventory and stock of food and coffee
- Ordering office supply needs
- Processing records request and student withdrawals
3
Responsibilities For GMC Temporary Administrative Assistant Resume
- Assisting with mailings of a quarterly print magazine
- Maintaining a photo archive
- Maintaining inventory lists for giveaway items
- Tracking daily media hits for an annual media audit report
- Assist with Director of Residence Life functions, including scheduling meeting locations, preparing and disseminating agendas and inviting participants
- Maintain the vendor parking pass system for all vendors and contractors needing parking while on-campus for work in Residence Life & Housing Areas
4
Responsibilities For Temporary Administrative Assistant Resume
- Help maintain the integrity of GlobalQMS data by running reports and correcting missing or incorrect data in collaboration with other team members
- Handle all incoming email to the reslife@regis.edu account, routing to appropriate person, work with Director of Residence Life for sending appropriate replies
- Assist with the coordination, planning, and execution of department events, providing support during the events
- Assist Agents with questions concerning Citi Habitats’ proprietary systems such as our CRM, marketing platform, social media and advertising
- Provide administrative support including data entry, filing, maintaining spreadsheets and databases
5
Responsibilities For GMC Temporary Administrative Assistant Resume
- As required, provides cross-coverage within the Division of Medical Education, including assisting with the proctoring of exams for the Medical Program
- Prepare invoices for processing· Assists with event planning – venue reservations, catering
- Assists with drafting, editing and proofreading various correspondence, such as letters, proposals, and presentations
- Prepares outgoing mail and correspondence, including e-mail and faxes; opens and routes incoming mail
- Manages routine correspondence and performs administrative functions for Specialty Leasing and Occupancy Accounting departments
- Coordinate facilities details with building manager and facilities team as needed, including customer visits
6
Responsibilities For Temporary Administrative Assistant Resume
- Update GlobalQMS business process documentation, as directed by other team members, using Adobe Acrobat and Microsoft Office, including Visio
- Order catering, schedule meetings, prepare meeting materials and audiovisual equipment, and set up conference rooms
- Provide filing and archiving (electronic and hard copy)
- Word processing as needed including letters, memos, reports and labels
- Handle all incoming work orders, routing to appropriate person
- Work with and delegate tasks to student Office Assistants on an as needed bases using a development and learning approach
7
Responsibilities For GMC Temporary Administrative Assistant Resume
- Assist with coordinating the planning, preparation and execution of campus events
- Maintain electronic and paper office files; periodically purging files and/or sending to archives as appropriate
- Maintain and order office supplies and computing equipment for the OVF, marketing/communications, technology and facilities team members
- Maintain filing systems, process expense reimbursement submissions, and generate quarterly Regional performance reporting
- Outlook expertise (scheduling, reserving rooms, etc.)
- Enjoys working in a fast paced and exciting environment
8
Responsibilities For Temporary Administrative Assistant Resume
- Provide assistance with copying, faxing, and distribution of materials
- Assist in greeting students at the airport, shopping trips
- Document filing and tracking
- Tracks monthly billing deadlines and assists with the billing process
- Assists with support of marketing activities, such as event set up, presentation materials and maintaining data in the Customer Relationship Management system
- Responsible for sales reporting to landlords
- Additional professional designations or certifications showing specialization
- Event planning for student recruitment events
9
Responsibilities For GMC Temporary Administrative Assistant Resume
- 1) Sourcing of suspected infringers through website, newspapers, magazines, articles, etc
- Book and set up meetings (book conference room, catering, equipment, etc.)
- Support on-boarding process for new hires and transfers
- Communicates with customers to arrange shipments, answer customers’ inquiries, and assist in trouble shooting
- Sends customers’ monthly statement and following up their payment
- Keeps record and file all of Irvine’s facility, office, and training related invoices
- Assist with all reporting for donations, monitor annual budget and assist with tax preparation documents
10
Responsibilities For Temporary Administrative Assistant Resume
- Collect weekly communications regarding process and policy updates, confirm content with other team members, and publish to SharePoint
- Work independently while following instructions to perform the functions of the job
- Proficiency with Adobe Acrobat or other PDF editing programs
- Coordinate content for promotional activities, including social media and departmental publications
- Assist with scheduling appointments and follow-up
- Complete Client Care request (i.e. workflow setups, launching, portal, client/project acceptance) as needed
- Follow-up on work orders that are time sensitive and giving updates to residents and Residence Life staff as needed
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