Document Controller Resume Sample
Ashleigh Doyle
706 Dickens Streets,
San Francisco,
CA
+1 (555) 143 7013
Work Experience
Senior Document Controller
03/2016
-
PRESENT
Chicago, IL
- To develop and implement processes related to document control and management
- To providing administrative support to the Engineering team
- As a supporting role in contract administration
- To organize, update and improve the overall workflow of information and documentation within the company
- Responsible to track the status of the project and to know all the players that need to be included in the general information exchange process
- DC job responsibilities leads up to increasing accessibility, updating information, recording traceability and retrieving documents, supporting the correct on-going project development
- Verifying documents structure and the accuracy of the data, so as to ensure clear and correct communications with the Client, the other stakeholders and the Contractor
- Control, coordinate and supervise the issue and recording of all drawing and documents produced by designers, subcontractors and other third parties for our design and construct projects
Document Controller
02/2011
-
09/2015
Phoenix, AZ
- Responsible to ensure that all project documents are stored in the EDMS
- Assistance in administrative services to all project team members when required
- Coordinate with subcontractors and suppliers and their assigned Document Control personnel as required including ensuring that the documents/data received from subcontractors meet project requirements
- To perform credit control independent from the business lines for the corporates portfolio in line with the global core missions and direction of ITO COO to ensure
- Be familiar with Amec Foster Wheeler Energy & Partners Engineering Company Procedures
- Monitor progress of in-house and Client reviews of technical data. Where required, input progress information (received from discipline engineers) accurately at regular intervals as specified by the project
- Produce reports on documentation and progress as requested. Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
- Contribute to compilation of final project dossiers, as built portfolios and archiving. Produce exception reports on late documentation for management review
Assistant Document Controller
09/2004
-
01/2011
Houston, TX
- Upload/capture data on Client’s EDMS if required
- Oversees and assists with the handling of Engineering, construction, site activities and project documentation
- Responsible to manage the storage, distribution and filing of all project documents in both paper and electronic format
- Assists with the filing of electronic documents, updating of document revisions and input of required information into the Electronic Document Management system (EDMS) – Business Collaborator (BC) and Enterprise Bridge (eB)
- Responsible for managing and expediting document distribution
- Work with local project teams to plan for final handover of electronic documents and data into the site EDMS system. Ensure that the required attributes, numbering, and file naming conventions are used
- Interface closely with the Company and Client EDMS team on setup issues. Where required, attend project team meetings
Education
University of New Mexico Valencia Campus
1999 - 2003
Engineer's Degree in Engineering
Professional Skills
- Demonstrate excellent time management skills, working to deadlines and adhering to set procedures
- Demonstrates excellent writing skills and with guidance from senior staff is able to produce and review project DC related procedures and work processes
- Strong planning, prioritisation and delivery skills
- Highly organized, with excellent time management skills to balance competing priorities
- Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments
- Strong computer skills required including experience with Microsoft Office applications
- Strong organisational skills and have the ability to prioritise their workload
How to write Document Controller Resume
Document Controller role is responsible for computer, interpersonal, english, software, microsoft, adobe, excel, organizational, training, word.
To write great resume for document controller job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Document Controller Resume
The section contact information is important in your document controller resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Document Controller Resume
The section work experience is an essential part of your document controller resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document controller responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document controller position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Document Controller resume experience can include:
- Accurately process and record all technical documentation in accordance with agreed procedures. Maintain effective organization and storage of documents and information
- Set up an electronic library system for technical documentations as per AmecFW procedures. Control and maintenance of documentation for audit/internal requirements
- Coordination with Client Document Controller in document handling. Develop Photocopies/ Binding and transmitting of documents as part of client’s submission. Effectively implement all relevant process and procedures
- Good management and organization skills. Able to provide good management support to projects in all matters relating to document control
- Excellent command on English with good organizing and computer skills
- Strong problem-solving, strategic and creative thinking, and decision-making ability, superior attention to detail and organizational skills
Education on a Document Controller Resume
Make sure to make education a priority on your document controller resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document controller experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Document Controller Resume
When listing skills on your document controller resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical document controller skills:
- Be able to demonstrate excellent verbal and written skills and good numerical skills
- Excellent organizational skills and detail oriented Knowledge of Current Good Manufacturing Practices (cGMP) and Good Documentation Practices (GDP)
- Operate effectively without direct supervision.Able to communicate effectively with clients, senior staff and delivery team members
- Good multitasking, prioritizing and organization skills
- Good communicator, strong verbal and reporting skills
- Excellent IT skills, with experience of using word, Power point, Excel and Outlook, Office 365
List of Typical Experience For a Document Controller Resume
1
Experience For Senior Document Controller Resume
- Strong prioritization and organisational skills
- Excellent communication skills & a good telephone manner
- Skilled at reporting metrics showing performance and trending; advanced data analysis skills
- Good MS Office skills using Word, Excel, PowerPoint and Outlook
- Proven skills in challenging assignment as a project admin in charge
- Excellent written and verbal interpersonal skills and the ability to work well in a team
2
Experience For Project Document Controller Resume
- Strong communication skills. Fluent in English/ Arabic
- Good IT Skills- preferably O365 & Sharepoint
- Desired experience with; Adobe Pro, MS Excel Advanced Skills, Document Control third party useful applications
- Good communicator with a willingness to learn new skills
- Strong computer skills (Outlook, Word, Excel)
3
Experience For Lead Document Controller Resume
- Interpersonal Team membership and leading Skills e.g.: Listening, integrating diverse perspectives, adds value to the achievement of team goals
- Uses intermediate to advanced editing skills while assisting writers in the preparation of various smaller document types
- Intuitive learning and training skills
- Advanced skillset working in a complex Document Management System (Bentley, SAP, EDDI) required
- CAD drafting skills a significant advantage
- Expert computer skills including advanced knowledge of MS Office software packages
- Able to work within a high performing team and have the ability to take the initiative, work effectively and efficiently and show resilience
4
Experience For QS Document Controller Resume
- Essential Proficient skills in the following MS software
- Ensure documents and procedures as per contract requirements for clients are managed effectively and assist with quarterly reviews as necessary
- Able to work as part of a team, and ability to work effectively within a multi-disciplinary and multi-cultural team
- Advanced Computer Skills for MS Office and Sharepoint or similar filesharing server application
- Strong experience in the production, control and publication of documents to technical or safety standards
- Advanced skills in document production software such as Adobe FrameMaker (desirable)
- Demonstrated experience with document control systems, processes, procedures, and standards
- Demonstrated experience with technical documents (e.g. manuals and workflows)
- Communicate effectively with all levels of management and staff
5
Experience For Document Controller, Dubai Resume
- Demonstrated experience on large projects or on multiple concurrent projects
- Strong experience in a documentation based role
- Protecting borders, saving lives and enhancing the effectiveness of defence personnel
- Understanding and previous experience of bulk scanning and scanning systems
- Managing multiple priorities and requests from a range of internal stakeholders (e.g. Operations, Engineering, IS, CAMO)
- Prioritizing work to ensure there is no, or minimal, impact on the project schedule or cost
6
Experience For Site Administrator / Document Controller Resume
- Engineering experience preferable
- Willing to adhere to safety requirements and commitment to a strong company HSE culture
- Ensuring effective document and data control occurs according to company and customer requirements
- Prioritising workloads to ensure all deadlines are met
- Experience of setting up, implementing, managing, reviewing and monitoring document management systems
- Proficiency in Adobe Acrobat, experienced with creating and editing user-friendly PDF documents using advanced features of Acrobat Professional
- Co-operate closely with archiving/Final Dossier personnel such that final project dossier, scanning and archiving can be compiled correctly
- Relevant experience in handling corporate travel mid office operations – billing, invoicing, accounts settlements etc
- Experience sending, receiving and expediting documentation and information
7
Experience For Document Controller / Administrator Resume
- Experience in developing, implementing and managing Document Management solutions
- Preferably has previous experience working for either an Architectural, Industrial, Mining or Engineering practice
- Can demonstrate an understanding of project phases from start-up, design, procurement (tender & award), construction, commissioning, as-built and archiving
- Document Control: Has a good understanding of and a thorough approach to setting up and maintaining document control systems
- Experienced Document Controller used to managing and operating a rigorous document management system with specified requirements
8
Experience For Document Controller, Abu Dhabi Resume
- Develop and maintain an effective filing system for key project documents in both electronic and off line filing systems
- Participate in the process of identifying and validating any proposals for deviation from the requirements and monitor implementation
- Strong knowledge in Word, Excel, Outlook, Power Point, PDF editing, Webex conferencing, Sharepoint
- Good understanding in corporate travel mid office and billing enquires
- Competent in setting up, administering Viewpoint for Projects, with experience of Field-View and BIM (or similar Document Management Systems)
9
Experience For Site Document Controller Resume
- Experience working at/supporting a remote project site, an asset
- Experience in using a broad variety of electronic systems including Microsoft Office and EDMS software packages
- Experience of working within a similar industry within an engineering environment
- Strong in building working relationships
- Working experience carrying out a Document Control position
- Experienced in working in an engineering project group or document management centre
- Experienced in writing and maintaining of departmental procedures
- Problem solving Prioritizing & Attention to detail
10
Experience For Trainee Document Controller Resume
- Min of 8 years Document Control experience on major commercial/industrial building projects (e.g. mixed-use/shopping malls/hotels/mega development projects)
- Previous experience working in a Document controlling capacity
- Or more exposure/familiarity in Document Control / Project Admin working environment with working experience in EPC / Oil and Gas Company
- Previous experience working as a Project Administrator with some exposure to Document Control in an engineering related field would be desirable
- Or more exposure/ familiarity in Document control/ Project admin working environment with working experience in EPC/ Oil and Gas Company
- Have experience of working with internal and external customers and meeting their expectations
List of Typical Skills For a Document Controller Resume
1
Skills For Senior Document Controller Resume
- Excellent written and oral communication skills to allow effective communication with peers, and both technical and non-technical customers
- Able to demonstrate effective communication skills (both written and verbal) with stakeholders at all levels
- Have excellent organisational skills with the ability to prioritise and manage own workload
- Good time management skills and able to prioritise when required
- Good general IT skills to operate printer/ scanner /plotter equipment
- Proficient IT skills, specifically Sharepoint site management skills
- Demonstrates good keyboard skills and knowledge of MS Office Applications
- Strong analysis and decision making skills surrounding documentation
- Strong interpersonal skills related to customer service, training and contributing to project teams
2
Skills For Project Document Controller Resume
- Great overall administration skills including strong computer literacy and highly competent in MS Office, especially Word and Excel
- Demonstrate ability to communicate effectively both verbally and in writing
- Take initiative, with strong problem solving skills
- Excellent skills in Microsoft Office, specifically Excel as well as in working with web based tools
- Excellent PC and filing skills
- Excellent PC skills along with associated training - particularly MS Office suite
- Well organised with good planning skills
3
Skills For Lead Document Controller Resume
- Proven multitasking skills and can work under pressure
- Good computer skills and working knowledge of MS Office Suite
- High level of MS office skills and experience; Word, Excel, Powerpoint
- Process and procedure focused with strong organizational skills
- Good Microsoft Outlook, Word, Excel, Powerpoint & Visio (Optional) skills
- Good interpersonal skills, at all levels of the organisation
- Have strong organizational skills and a commitment to excellence
4
Skills For QS Document Controller Resume
- Apply experience, knowledge, skills and abilities
- Strong IT skills in MS Office including Outlook, Excel, Word
- Sound skills in Word/Excel//Outlook with good keyboard and analytical ability
- Strong interpersonal and communication skills (oral, written, presentation)
- Excellent MS Word, MS Excel, MS Project and PowerPoint skills
- Excellent and persuasive communication skills (both written and verbal)
- Good computer, Word, Spread sheets operation and communication skills
- Excellent knowledge & skills in office management Excel, Word, PowerPoint, Adobe Reader / Writer and Access systems
- Proven ability to take initiative and judge situations effectively based on defined internal processes
5
Skills For Document Controller, Dubai Resume
- Excellent verbal and written communication skills, both in Norwegian and English
- Strong IT skills including Excel, Word and Powerpoint with ability to pick up new software and systems quickly
- Presentation and strong oral and written communication and reporting skills
- Strong computer literacy skills in Microsoft Office, drawing package (e.g. CAD) and an ERP (preferably Oracle) system
- Strong communication, writing and organization skills required
- Strong computer skills, including Microsoft Office Suite, Bluebeam and ProjectWise
- Excellent verbal and written communication skills; ability to write reports and SOPs
- Excellent communications skills in English - written and oral, essential
6
Skills For Site Administrator / Document Controller Resume
- Communication - strong communications skills and client focuses
- Self motivated with good organisational skills
- Good communication skills are important to be able to coordinate with different teams
- Good level of inter-personal skills
- Excellent communications skills in English and Arabic - written and oral, essential
- Professional behaviour with good interpersonal skills
- Excellent work ethic, organizational skills, and attention to detail
- Strong organizational skills and high attention to details
7
Skills For Document Controller / Administrator Resume
- Excellent Vietnamese & English communication skills (oral + written)
- Proficient computer skills including experience with Microsoft Office (Outlook, Excel, Word and Power Point)
- Effective multitasking and organizational skills
- Excellent MS Word, MS Excel, MS Project, PowerPoint skills and Adobe Acrobat Pro X
- Good computer (Word, Excel, PowerPoint), organizational and communication skills
- Strong computer application skills (MS Word, Excel, PowerPoint) is a requirement
- Maintaining files , logging documents in a systematic manner and effectively interfacing with supervisors
- Ensuring that all training needs are met via a skills gap analysis process
- Outstanding English oral communication, written and presentation skills
8
Skills For Document Controller, Abu Dhabi Resume
- Solid experience working with and understanding engineering documentation
- Proven experience in working on Engineering or Construction projects
- Solution oriented by having problem solving skills
- Gain an understanding of the services being offered by the team and seek to more effectively communicate with clients and external organisations
- Effective in building good working relationships quickly
9
Skills For Site Document Controller Resume
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet and database software
- A solid background in document control of at least 5 years and meaningful experience using SharePoint
- Proficient keyboard/typing skills
- Experience and good understanding of modern web based Electronic Document Management Systems (“EDMS”), as well as traditional paper based systems
- Experience in document management, archiving, project closeout (strong asset)
- Leadership & Organizing skills
- Demonstrated experience working with a variety of stakeholders
- Good document control experience within an engineering, construction or similar environment
- Excellent team player with experience of working in a project environment
10
Skills For Trainee Document Controller Resume
- Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation
- Demonstrate excellent knowledge of Document Management and Information Control concepts
- Natural ability to prioritise well and good at time management
- Proven experience with the use of Aconex content management system
- Advanced Microsoft Office and computer skills
- Proven document control experience in a project environment
- Interpersonal skills and the ability to work well with a team including people at all levels of seniority
- Possess outstanding time management and organizational skills
- English language verbal and written communication skills
List of Typical Responsibilities For a Document Controller Resume
1
Responsibilities For Senior Document Controller Resume
- Technical background, some understanding and knowledge of petroleum geology and the oil and gas exploration industry, tertiary qualification, preferably in geology, geophysics, engineering, or in a relevant earth science discipline
- Self-motivated, able to work independently self-starting ability, monitoring progress towards deliverables and adjusting activities as needed to ensure timely completion of assigned tasks
- Strong problem solving skills, finding work-around and managing tight deadlines
- Effective communication and Interpersonnel skills
- Strong customer service orientation skills and a desire to achieve results
- Able to work as a team member with excellent interpersonal skills
- Good written and oral communication skills in English and Arabic
2
Responsibilities For Project Document Controller Resume
- Good verbal and written communication skills and preferably in another language useful to the region covered
- Good personality, interpersonal and communication skills
- Excellent written and oral communication, organizational, and interpersonal skills,
- Strong computer skills with high level of capacity with Microsoft Office suites
- Excellent organisational an communication skills
- Effective communications skills written and verbal with customers on specific requirements per project
- Coordinating and supporting the project’s quality, technical and administration team for timely, effectively, document management
- Prior experience using Livelink (Open Text) or similar document management
3
Responsibilities For Lead Document Controller Resume
- Five years experience, or an equivalent combination of education and experience
- Proven experience in the following systems/platforms: Aconex & Asite - Essential
- Skills in using MS Office, MS Projects, SharePoint
- English language skills – advanced/business fluent level
- A good level of experience of operating QA systems, preferably as a document controller
- Five years of experience, or an equivalent combination of education and related experience
- Experience, or an equivalent combination of education and related experience
- Make sure internal validation of documents is done and perform the subsequent validation process before submittal to Customer/Engineer
4
Responsibilities For QS Document Controller Resume
- Proficient skills with SharePoint, Outlook, Excel, Word, Visio and Adobe Acrobat 8.1 Professional
- Advanced Excel and Word skills is essential,
- Very good knowledge of MS Office. Knowledge of Visual FoxPro or any other Document Management System is a strong asset
- IT literate, and able to adapt skills to use on new IT packages
- Proven experience of successful coordination of DCRM activities across technical, commercial and/or projects
- Advanced Office Skills – Excel and Word
5
Responsibilities For Document Controller, Dubai Resume
- Enthusiastic and highly motivated and keen to take on new challenges and learn new skills
- Educational qualifications to demonstrate a suitable level of numeracy and literacy or is qualified by the demonstration of the relevant experience
- Experience in Gas & Oil, Petrochemical or similar facilities, experience of FEED, EPC Projects is preferable
- Able to learn to effectively communicate technical issues across disciplines, cultures, work locations, and hierarchical level. (written and verbal)
- Fresh Graduate or 2 years’ experience of experience of documents controller
- IT literate and able to adapt skills to use on new IT packages
- Enthusiastic and highly motivated, keen to take on new challenges and learn new skills
6
Responsibilities For Site Administrator / Document Controller Resume
- Document controller experience with min. six years related experience in Oil and Gas Industries
- Experience in project execute and transition to operate phases
- Prior document control or project administration experience
- Strong customer service experience and background is required
- Proven experience in Document Control/Information Management, preferably in the AEC industry
- Proven experience as a Maintenance Technician, Maintenance Engineer, Production Planner or Production Controller or similar role
- Working experience in similar capacity preferably working within a construction or design consulting environment
7
Responsibilities For Document Controller / Administrator Resume
- Document Validation of all incoming and out-going documentation across multiple projects
- Experience in streamlining and building consistent data sets
- To keep good tracking and record of the documentation received and submitted (using KPI)
- Experience in a high functioning Administrative role OR manufacturing industry
- Direct experience working in a technical or engineering environment
- Experience in configuring and administering electronic document management systems
- Preferably with working experience in INDesign media software or other Adobe/publishing software
- Able to manage own time, prioritising and acting within direction but with minimal supervision
8
Responsibilities For Document Controller, Abu Dhabi Resume
- Experience in working on large engineering projects is essential
- Make sound, rational decisions, even when under pressure or when dealing with conflicting priorities
- Be passionate about providing effective and efficient high level document control and data set administration support using electronic platforms
- Good understanding of project management & engineering work flows is desirable
- Be a team player who is willing to adapt to the changing priorities of the business
- Proficient using ProjectWise in an administrative role and a good understanding of management of CAD data
9
Responsibilities For Site Document Controller Resume
- Experience in training colleagues on using documentation control systems
- Previous experience of working for Jacobs and utilising JPI EDMS
- Has experience working within construction, and working on a site desirable
- Demonstrated understanding of criticality of attention to detail, data accuracy and document control
- Excellent understanding of project demands within very large projects
10
Responsibilities For Trainee Document Controller Resume
- Experience with Engineering Document Management System - SharePoint
- Previous experience working as a Document Controller/ Assistant on large infrastructure projects
- Previous experience using Teambinder or other document control databases
- Experience in maintaining a document control system within a regulated environment
- Specific experience in Document Control software including Teambinder, Aconex and Documentum would be an advantage
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