Mailroom Assistant Resume Sample
Jarrett Hudson
440 Strosin Lodge,
San Francisco,
CA
+1 (555) 108 3932
Work Experience
Corporate Office Services & Mailroom Assistant
07/2015
-
PRESENT
Philadelphia, PA
- Values the opinions and feedback of others and encourages diverse points of view
- Acts as a role model for Interserve company Values
- Be prepared to attend all relevant training sessions and meetings
- Excellent interpersonal and communication skills. Communicates effectively with all stakeholders
- Is able to prioritise their work, works to tight deadlines, plans, organizes and monitors several activities at the same time
- A flexible approach to working hours is essential due to the operational needs
- Proactive approach in all areas and demands standards of excellence
- Good understanding of hospitality and facility related matters is required
Mailroom Assistant With Spanish
11/2008
-
04/2015
Chicago, IL
- Develops and maintains productive working relationships with Sony staff and client members
- Collating and barcoding invoices and scanning them into the AP system. This is the main focus of the role
- Excellent attention to detail and ability to prioritise workload
- Receive and scan all packages and deliveries for faculty, staff and students
- Deliver all packages and deliveries for faculty, staff and students
- Sort, distribute and deliver incoming postal/inter-department mail
- Sort, stamp, and deliver outgoing postal mail
- Assist students, faculty and staff that enter the mailroom as needed
- Sorting and distributing incoming mail for the entire building
Mailroom Assistant
03/2006
-
09/2008
San Francisco, CA
- Meet all agreed KPI and complete the tasks within the SLA
- Review all the financial accounting processes and key internal control point to monitor alignment with the standard Corporate and BU Policies &procedures
- Review the overall accounting processes and escalate to Senior Accountant/Team Leader with reasons for deviation
- Keep updated on all documents such as SOP etc
- Initate, suggest and demonstrate process improvement
- Able to work with others in a team environment
- CCBCC is an Equal Employment Opportunity Employer
- Manage requests (i.e. porterage) through Interserve’s CAFM software system (Maximo)
Education
University of New Mexico Valencia Campus
2002 - 2006
School's Degree in Communication
Professional Skills
- Very strong customer service, along with initiative, multi-tasking abilities, and problem-solving skills
- Strong computer skills with proficiency in use of Microsoft Office products and Email
- Good communication skills – phone, written and personal contact – with patience and tolerance in dealing with others
- Utilize customer service skills to assist: carriers, students, and staff on a daily basis
- Great customer service and teamwork skills
- Accounting working experience within a multinational company or audit firm
- Experience in a Mailroom setting
How to write Mailroom Assistant Resume
Mailroom Assistant role is responsible for customer, software, finance, training, reporting, research, insurance, travel, email, administrative.
To write great resume for mailroom assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Mailroom Assistant Resume
The section contact information is important in your mailroom assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Mailroom Assistant Resume
The section work experience is an essential part of your mailroom assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous mailroom assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular mailroom assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Mailroom Assistant resume experience can include:
- Mailroom or Office Clerk experience
- Completion of end to end invoice verification (two way or three way match among Purchase Order - Good Receipt – Invoice Receipt)
- ) of customer service experience
- Experience with knowledge of mail equipment (postage, Federal Express)
- Mailroom Experience
- Scanning incoming and outgoing packages and box-cutting open packages, loading carts, lifting up to 50 lbs
Education on a Mailroom Assistant Resume
Make sure to make education a priority on your mailroom assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your mailroom assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Mailroom Assistant Resume
When listing skills on your mailroom assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical mailroom assistant skills:
- Communicate openly with coworkers and supervisors regarding issues and problems found so they can be addressed quickly and effectively
- Communicate clearly, effectively and with a customer-centric ton, in both written and verbal communication
- Driver’s license in good standing with own transportation and proof of insurance
- Assist with placing orders for a variety of goods and services
- Administrative / Clerical experience
- Corporate mailroom/dispatch experience
List of Typical Experience For a Mailroom Assistant Resume
1
Experience For Corporate Office Services & Mailroom Assistant Resume
- Assist the Mail Center Manager and Supervisor with all employee moves within the building
- Lift and carry full boxes (about 35 lbs) of mail, unassisted, to the dock area
- Take initiative around mailroom to tidy and clean area after project is completed
- Print and place labels on shipments
- Pick up and sort all newspapers and magazines at lobby and freight and distribute to personnel
- Pick up mail at the post office on a daily basis
- Distribute all packages from Messenger center, Courier or postal service and receive the proper signatures
2
Experience For Mailroom Assistant Temporary Contract Resume
- Ensure all Federal Express forms are properly filled out; notify the clients if there is a problem
- Move racks of clothes between the two locations and keep all rack storage area organized
- Move all packages and garment bags from Public Relation department to the first floor messenger center and back as necessary
- Collect all mail to be metered and ensure postage meter is properly maintained (ink, stamp, reel water, etc.)
- Stamp all outgoing mail, keeping in view all international and receipt mail using the U.S. Postal Service rates, deliver mail to the post office, upon return deliver all receipts to the Mailroom supervisor
3
Experience For Mailroom Assistant With Spanish Resume
- Copy paper distribution to all floors
- Recycled paper – empty bins into hampers; carton breakdown/tie
- Maintain hanger storage area and gather all hangers available for redistribution
- Post journal entry in the system
- Perform payment process for assigned BUs/Functions and ensure payment made timely and correctly as pe agreed timeline
- Contact bank or external party for payment related queries/issues
- Coordinate all mailroom activities for NY office
- International shipping, all messenger (inbound & outbound), direct relationship with 2 Park mailroom and messenger center, track all critical items, daily mail sorting and delivery throughout 2 Park office
4
Experience For Mailroom Assistant Available From January Resume
- All routine and standard supply ordering
- Coordinate office supply “closet”
- Organize and upkeep to office supply “closet”
- Organize and upkeep all kitchen and bathroom supplies
- Address all printer and copier issues
- Coordinate regular service and in the moment issues
- Oversee common area upkeep
5
Experience For Mailroom Assistant Resume
- Back up to the facility assistant
- Support and partner on all NY office event- prep & clean up, market, QBR, holiday or PR events, fashion shows
- Assist with space organization, specifically closet and storage spaces
- Support and assist with execution of quarterly sample sales
- Work with associates of all levels of the company
6
Experience For Corporate Office Services & Mailroom Assistant Resume
- Sort and batch medical, hospital, dental and misc claims to be sent to our vendor
- Maintains mail room equipment and supplies. Reports equipment malfunctions and repairs/corrects when possible
- International shipping, all messenger (inbound & outbound), direct relationship with all Tapestry facility mailroom and messenger centers, track all critical items, daily mail sorting and delivery throughout 2 Park office
- Work in a team work environment
- Responsible for meeting the company’s mail needs by receiving all incoming packages, notifying recipients, and distributing the mail. Coordinates delivery of urgent packages and reports/logs inventory item arrivals
7
Experience For Mailroom Assistant Temporary Contract Resume
- Coordinates company vehicle rentals, booking car requests, checking cars in and out, and reporting any maintenance needs to the maintenance team. Follows up with associates regarding any incidents such as violation tickets and damages
- Packs the new store kits, arranges for kit pick-up, ensures sufficient level of kit inventory, and coordinates with other departments for any special items or accommodations
- Coordinates and tracks some shipped store equipment, such as oil filtering machine, safe, and money counter; coordinates store equipment returns with Fulfillment or Inventory Analyst
- Provides customer service in-person and through phone calls and emails to Operations and to SC associates related to the mailroom and warehouse in a timely and courteous manner
- Complete four scheduled daily mail runs picking up and dropping off inter-office/posted mail, messenger and courier packages
- Sort and deliver all mail and packages to all employees
- Prepare daily overnight FedEx and Purolator shipments and code accurately to ensure proper expense allocation
8
Experience For Mailroom Assistant With Spanish Resume
- Track and provide proof of delivery for shipments as requested
- Maintain postage machine and order postage supplies
- Maintain print areas’ office supplies inventory
- Oversee and action all mailroom-related requests sent to the Office Services email
- Coordinate coverage of mailroom as required to ensure efficient and appropriate customer service
9
Experience For Mailroom Assistant Available From January Resume
- Ensure the neatness and organization of the mailroom at all times
- Update and maintain all Mail Room Manuals
- Hand insert papers
List of Typical Skills For a Mailroom Assistant Resume
1
Skills For Corporate Office Services & Mailroom Assistant Resume
- Experience in a mailroom/warehouse environment
- Researching and identifying correct individual for delivery
- Opening boxes and packages that are full of files and then loading it on to bins and and carts
- Sorting through mail and putting it into appropriate bins
- Logging and counting business rely mail
- Transporting product using pallet trucks
- Lifting up to 50lbs is required
2
Skills For Mailroom Assistant Temporary Contract Resume
- Feeding inserter machines
- Tracking and reordering: tracking to monthly budget
- Morning and evening assessment of bathrooms and kitchens
- Responsible for receiving the courier bags from branches each morning and efficiently sorting and distributing the contents of each bag
- Restock common areas and mailroom with mailing, printing and binding supplies
3
Skills For Mailroom Assistant With Spanish Resume
- Assists with stamping incoming checks
- Pick up all inter-office mail, bring to the mailroom, sort and redistribute all day according to mail delivery schedule
- Handle queries and coordinate with BUs/Functions to resolve issues during invoice processing
- Processes incoming and outgoing mail and other packages on a daily basis and sorts, batches and delivers mail internally on an as needed basis
- Job posting reference number PERS17-0017
- Maintain a high level of integrity and confidentiality when processing mail and packages
4
Skills For Mailroom Assistant Available From January Resume
- Be able to stand and walk on feet during entire shift
- A lot of walking at certain times of the day
- Quickly learn new, specialized software and adapt to changing technologies
- Read office plan of building
- Stock all kitchens within building on a weekly basis
- Keep an ongoing report of inventory for Site Manager's records
5
Skills For Mailroom Assistant Resume
- Support Site Manager for a variety of functions throughout the building
- Assist with placing service requests for Home Office maintenance and repairs
- Opens, sorts and distributes incoming mail
- Prints incoming mail from dedicated Eligibility Updates site
- Assists the Imaging Unit as needed with quality control of documents
- Read and sort mail according to addresses printed on flyers, postcards, or small packages
- Sort and deliver mail to the floors according to the mail sweep schedule
- Deliver and pick up mail twice a day at the 501 7th Ave building
6
Skills For Corporate Office Services & Mailroom Assistant Resume
- Pick up all packages to be messengered from the different floors as they are called in and bring to the mailroom
- Pick up, pack and ship all outgoing Federal Express packages
- Process and review all requests of data updating for suppliers from BUs/Functions as per agreed turnaround times
- Collects outgoing mail/packages, affixes proper postage and prepares for receipt by postal agent
- Scan documents into our system for processing
- Assists with miscellaneous mailings. Assists with the preparation and putting together binders for various System office meetings
- Prepare all outgoing stamped mail and same day mail couriers
7
Skills For Mailroom Assistant Temporary Contract Resume
- Maintain shipping software and supply inventories
- Log all tracked mail in the in-bound system, including all IT packages for Deskside Support Representatives
- Deliver morning newspapers
- Handle multiple task and deadlines
- Follow a route. (Floor Plan)
8
Skills For Mailroom Assistant With Spanish Resume
- Employee Social program that includes subsidized trips (Skiing in Andorra in winter, Costa Brava in summer), free language classes, weekly activities such as Yoga, beach volleyball and more
- Productive with work activities
- Sort, process and deliver mail and packages for students and staff of assigned resident hall
- Receive mail and packages from USPS, FedEx, UPS, Laser Ship, DHL, and all private delivery carriers
- Process all mail and package deliveries in a timely manner
- Work together with coworkers to finish projects, assignments, and day to day workload in a timely manner
- Regular and punctual attendance is essential
- Be adaptable and flexible; desire to work cooperatively with others as a team and with people of diverse backgrounds
- Comfortably in a production environment
9
Skills For Mailroom Assistant Available From January Resume
- Maintain relationship with various internal/external personnel in order to maximize job efficiency
- Adapt to change and problem solve creatively
- Highly motivated; able to function independently or as a team member
- Proficiency with Microsoft Office, and general PC software
- Stand for long periods, stoop and bend
- Communicate verbally in an understandable and tactful manner
- Compare information and recognize discrepancies, attention to detail
- APPLY TODAY WHILE POSITIONS LAST
10
Skills For Mailroom Assistant Resume
- Deliver mail to Home Office departments twice daily
- Able to stand and lift up to 35lbs
- Serves as back up for Front Desk Coordinator
- Assists with additional projects when required
- Proficient with data entry
- Lift/carry 25 pounds on a regular basis
- Apply labels onto mail products based on specific company requirements
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