Medical Staff Coordinator Resume Sample
Work Experience
- Provides administrative support and optimizes physicians’ time; handles daily functions and manages all physician credentialing and privileging activities. Coordinates and oversees all clerical functions
- Serve as the facility’s subject matter expert regarding accreditation and regulatory requirements
- Apply the credentials evaluation process uniformly to all RFC/applications and R-RFC/re-applications to ensure compliance with internal credentialing procedures
- Develops annual goals and objectives for the Medical Staff Office in concert with the organization’s strategic plan
- Coordinates accreditation, regulatory, and any internal surveys
- Communicates with the hospital and other departments and entities on changes in the providers’ status, whether new privileges, temporary privileges, suspensions and terminations
- Excellent computer skills using Microsoft Office applications (Word, Excel, PowerPoint) and web-based programs
- Knowledge of Joint Commission and CMS standards, Title 22 regulations, and medical staff case law as pertinent to assisting in the operations of Medical Staff Services
- Completes and maintains all Crystal Reports and letters concerning MSOW database
- Responsible for quality control, completeness and accuracy of practitioners and allied health professional credential files for Alliance Network
- Responsible for maintaining Policy/Plans and Credential Manual for Health Alliance
- Provides technical expertise on department rules and regulations, medical staff bylaws and development of privileging criteria
- Assists in mediating disputes between medical staff members and various hospital administrative departments
- Is responsible for maintaining structure, purpose and function and coordination of committees for the Medical Staff Office, monitors attendance and maintains records needed to meet regulatory requirements
- Prepares letters, documents and other correspondence to Medical Staff, Board of Directors and as requested
- Knowledge of Medical Staff Bylaws, Rules and Regulations and pertinent Medical Staff policies and procedures
- Meets Health System’s Guiding Behaviors and Caring Standards including interpersonal communication and professional conduct expectations
- Attends medical staff meetings as an administrative liaison to assure that business is conducted in accordance with the Medical Staff Bylaws, Joint Commission requirements, and applicable state and federal law
- Works directly with medical staff department chairs on meeting agenda items and assures that follow up and monitoring of action plans are completed
- Provides reappointment data according to departmental policies, procedures and timelines; coordinates FPPE/OPPE standards
- Completes and maintains various statistical tables, databases, mailing lists, email lists and graphs according to established departmental policies, procedures and timelines
- Creates and updates all MSOW database changes that include table changes, process additions and deletions, and address updates for all directory uploads throughout system
Education
Professional Skills
- Four years’ related experience in a medical staff services function that demonstrates attainment of the requisite job knowledge skills/abilities
- Multi task and demonstrate excellent organizational skills
- Excellent time management skills focusing on urgent deadlines
- Previous experience with computers, word processing applications and data entry skills required
- Excellent project planning and implementation skills
- Excellent writing and composition skills
- PC Skills – demonstrates proficiency in Microsoft Office (Excel, Access, Word) applications, Visual Cactus, and others as required
How to write Medical Staff Coordinator Resume
Medical Staff Coordinator role is responsible for computer, microsoft, medical, word, healthcare, software, database, basic, organizational, interpersonal.
To write great resume for medical staff coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Medical Staff Coordinator Resume
The section contact information is important in your medical staff coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Medical Staff Coordinator Resume
The section work experience is an essential part of your medical staff coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous medical staff coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular medical staff coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Medical Staff Coordinator resume experience can include:
- Process and obtain primary source verification for all aspects of provider credentialing (including initial and reappointment), as well as gather in-hospital quality/activity data
- Interpersonal skills to successfully interact with physicians and physician office staffDetail oriented with analytical skills
- Communicates effectively with Staff, Peers, Managers, Physicians, external and internal customers
- Previous experience in credentialing & medical staff coordination
- Valid CT Driver’s License
- Pursue additional information independently, if necessary, for effective and comprehensive peer review decision-making
Education on a Medical Staff Coordinator Resume
Make sure to make education a priority on your medical staff coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your medical staff coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Medical Staff Coordinator Resume
When listing skills on your medical staff coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical medical staff coordinator skills:
- Recent medical staff credentialing experience. Computer skills/knowledge. Medical terminology skills
- Excellent interpersonal skills and ability to work effectively and efficiently with healthcare professionals both in and out of the hospital environment
- Above-average transcribing and typing (45 words/minute) skills and personal computer and word processing experience required
- Capable of managing and prioritizing multiple projects and deadlines effectively
- Excellent verbal and written communication, problem solving and conflict resolutions skills
- Effective project management to include problem solving and group facilitation skills
List of Typical Experience For a Medical Staff Coordinator Resume
Experience For Medical Staff Coordinator Days Resume
- Solid experience with MSO Office applications and Outlook Exchange skills
- Possess excellent communication skills with all levels internal and external to the organization
- Demonstrated ability to effectively communicate with medical staff leadership and administrative personnel
- Make administrative decisions and judgments using critical thinking skills
- Unique database management skills including querying, reporting, and document generation
- Demonstrated ability to function independently with minimal the ability to exercise good judgment and be a team player
Experience For Medical Staff Coordinator, M-F, a Resume
- Experience running reports and queries, writing reports, data analysis, and database management
- Prepares meeting notices, agendas and related meeting materials for distribution no later than two weeks prior to the meeting
- Validate data monthly to assure accuracy
- Is organized, keeps excellent track of timely important documents needed
- Demonstrate professionalism with Medical Staff, hospital personnel, patients and the community-at-large
Experience For Lead Market Medical Staff Coordinator Resume
- Solid knowledge of Microsoft Office software applications; ability to master current and new software as needed
- Excellent ability to make administrative/procedural decisions and judgments
- Previous experience in credentialing or related health care field with knowledge of Joint Commission, DNV, CMS and NCQA regulations
- Validate data monthly to ensure accuracy
- Experience in MSOW, Crystal
- Distributing and receiving the application
Experience For Market Medical Staff Coordinator PRN Resume
- Obtaining all relevant documents with the applicant's assistance
- Conducting primary source verification
- Working knowledge of related accreditation and certification requirements
- Working knowledge of clinical and/or hospital operations and procedures
- Onboards new physicians including conducting orientations, reviewing key policies, and provisioning for appropriate accesses
- Collaborates with the Quality Management Department regarding physician profiles and outcomes measurement results reporting for FPPE and OPPE
- Update and maintain the credentialing database
- Produce, obtain signatures and distribute letters following Board of Trustees’ approval
- Process, obtain signatures and distribute information regarding temporary privileges in a timely manner
Experience For Medical Staff Coordinator Senior Resume
- Participate in on-going professional education
- Certification: Certified Professional Medical Staff Management (CPMSM) or a Certified Professional Credentialing Specialist (CPCS)
- Maintains appropriate continuing education units to maintain certification
- Acts as a resource for information regarding Bylaws, rules and regulations, policies and regulatory requirements related to Medical Staff
- Provides support/management for the Continuing Medical Education program
- Education and training in computer technology
- Tracks and maintains expiring licenses, registrations, and health assessments for all credentialed providers
- Prepares and sends monthly communications to credentialed providers and Department Leaders related to expiring licenses, registrations and health assessments
- Prepares data reports for various configuration of data such as provider profiles, pending provider list, and expired credentials
Experience For Assistant Medical Staff Coordinator Resume
- Once proctoring is complete, provides summary for chair to review and sign-off on
- Assist with the coordination of Medical Staff social activities (i.e. golf outing)
- Coordinate and facilitate both the informal and formal credentialing peer review/ recommendation process per established policies and procedures
- Prepare files and review with Department or Committee Chair
- Update and maintain expirable documents, such as medical license, DEA, malpractice insurance, ACLS/PALS/ATLS, etc
- Support Medical Staff meetings, including drafting agendas, collaborating with Medical Staff Leaders and/or meeting attendees regarding agenda items, taking meeting minutes and providing timely meeting follow up
Experience For Medical Staff Coordinator PRN Resume
- Assist the medical staff with the implementation of policies and procedures necessary to maintain SJHS-HC’s accreditation status related to credentialing and Medical Staff support
- Develop and maintain smooth working relationships with the Medical Staff and hospital leaders at Redwood Memorial Hospital and/or St. Joseph Hospital
- Respond in a timely manner to requests for provider verifications from outside agencies
- Collaborate and maintain communication with the CMO, the Area Director and the other members of the Medical Staff Services Team
- Reviews application and other data for accuracy and completeness once turned over to MSO from CPC
- Monitors reappointment list from CPC for accuracy. Monitors reappointment applications and their status with the CPC. Assists CPC as necessary to ensure timely reappointment
Experience For Medical Staff Coordinator, Verdugo Hills Resume
- Obtains licensure, certification, and insurance certificates at time of reappointment and expiration and maintains in computer database. Also monitors expirables with CPC for compliance
- Assists in compliance with corporate policies, accrediting and regulatory agencies
- Enters accurate data relevant to each applicant in database as needed
- Sets up orientation for all new providers
- Assists with New application process with CPC/Cactus entry as needed
- Knowledge of JCAHO and CMS standards
Experience For Medical Staff Coordinator Day Resume
- Coordinates and processes provider credentialing initial and reappointment applications including verification ofeducation, training,and experience, obtains personal references and verifications from regulatory agencies, background checks,and prepares related summary information
- Coordinates and monitors Initial Professional Practice Evaluationsand Ongoing Professional Performance Practice Evaluations and work swith additional departments to accumulate required quality data as part of these processes
- Coordinates and monitors APP collaborative agreements
- Maintains and updates medical staff records and files related to credentialing, appointment and reappointment, attestation statements, licenses and certifications for regulatory agencies, insurance and professional liability carriers
- Coordinates affiliation verification and reference requests from outside entities
- Maintains Medical Staff Services website including, but not limited to ensuring accurate display of practitioners' delineation of clinical privileges, medical staff leadership structure, policies/procedures, and bylaws
- Educates applicable medical staff and administrative leadership regarding new trends within the medical staff services area and stays abreast of developments within the institution
Experience For Medical Staff Coordinator Medical Staff Administration Per Diem Hour Days Resume
- Coordinates annual events related to the Medical Staff
- Serves as a resource for hospital staff, physicians and their office staff in relation to Medical Staff activities
- Work with third party insurance companies to ensure all provider credentials files are accurate per regulatory standards
- Supports and promotes the vision and strategic plan of Salem Hospital in a leadership role
- Maximizes the use of automation for all processes conducted in the department
- Assists in the orientation of new Medical Staff Members and privileged practitioners
- Reviews all applications, including profiles, with Department/Section Chairperson prior to submitting to committee. Initiates, designs and revises credentialing and privileging forms for medical staff for compliance with accreditation and licensing requirements, as well as any new technological/therapeutic industry development
- Initiates letter of inquiry regarding claims history, additional required training, health status, peer preferences, organizational staff affiliations, board certifications, out-of-state licensure and any other relevant information needed for processing reappointment applications
List of Typical Skills For a Medical Staff Coordinator Resume
Skills For Medical Staff Coordinator Days Resume
- Excellent command of language, specialized medical vocabulary and writing skills
- Experience:Medical Staff Services and credentialing experience required. Microsoft Office experience required
- Possess excellent organization, verbal communication, correspondence, and minute taking skills
- Excellent computer skills using Microsoft Office, Access, Excel; and web-based programs
- Interviewing provider peer references over the phone about the providers clinical performance skills
- Critical thinking skills, including the ability to problem solve, both independently and in collaboration with others
Skills For Medical Staff Coordinator, M-F, a Resume
- Three (3) years experience in Medical Staff Services and/or credentialing or five (5) years experience as an administrative assistant in an acute care setting
- Demonstrates accuracy and skill in data entry, word processing and advanced computer knowledge
- Proficient computer skills including Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Critical thinking skills needed
- (Currently the track for the CPCS exam requires three years experience prior to being eligible to sit for the exam.)
Skills For Lead Market Medical Staff Coordinator Resume
- Effectively manage large amounts of information and documentation
- Seeking 3-5 years of experience in healthcare/medical staff services credentialing
- Three-five years working experience performing medical staff credentialing functions
- Adapt to constantly changing priorities and processing a wide range of projects
- Demonstrate an understanding of the operations of Medical Staff Services using acquired knowledge of industry practices and standards
- Assist in facilitating effective on-boarding process and procedures for new providers of AHS
- Three years experience in medical staff services/provider enrollment credentialing
- Communication – communicates clearly and concisely, demonstrates advanced understanding of medical terminology
Skills For Market Medical Staff Coordinator PRN Resume
- Establish and maintain effective working relationships with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds
- Three years experience in a Medical Staff Office or managed Care Credentialing environment
- Experience in healthcare/medical staff services credentialing
- Excellent organizational ability and ability to work in a demanding environment under pressure
- Medical Staff Office and/or Credentialing experienced
Skills For Medical Staff Coordinator Senior Resume
- Establish and maintain effective working relationships with all customers
- Medical Staff Office and/or Credentialing experienced required
- Experience with credentialing software e.g. Cactus, AppCentral, MSOW
- 2 – 4 years of medical staff office or related experience with increasing secretarial
Skills For Assistant Medical Staff Coordinator Resume
- Experience with credentialing software
- Two (2) years experience as a Medical Staff Coordinator or Credentialing Specialist
- Prioritize, organize and systematically handle a variety of tasks simultaneously
- Three to five years secretarial experience in health care environment
- Working computer knowledge including proficiency on word processing and data base programs
- Working computer knowledge including proficiency using Word and PowerPoint programs and medical staff database
- Meeting coordination and taking meeting minute
Skills For Medical Staff Coordinator PRN Resume
- Ensuring credentialing is following the required process on a timely basis
- Mailing and faxing verification requests to references and appropriate sources
- Assisting with pre-delegation and delegated audits related to credentialing
- Proctoring is to be completed within in 12-months of appointment to the medical staff
- Working knowledge of medical staff organizations, related JCAHO Standards, and medical staff bylaws/organizations and functions manual
- Assisting the Medical Staff with annual review of Medical Staff Bylaws, Rules and Regulations
- Attending Credentials Committee and Executive Committee meetings of the Medical Staff and records minutes of the proceedings
- Maintaining confidential credentials files, electronic medical staff database, and medical staff correspondence
- Provides general office support, including reception of visitors, answering the telephone and responding to inquiries, as needed
Skills For Medical Staff Coordinator, Verdugo Hills Resume
- Knowledge about the credentialing process – initial appointment, privilege delineation, focused and ongoing monitoring and reappointment
- Knowledge about the credentialing process –initial appointment, privilege delineation, focused and ongoing monitoring and reappointment
- Acts as a liaison between the medical board and the provider when applying for a license, obtaining updates and reporting progress
- Ensure data is entered into facility areas of credentialing system following board approved credentialing actions
- Comprehensive training—we are Hall of Fame members among the world’s top training organizations
- Responsible for timely and thorough completion of credentialing verification process, according to Medical Staff Bylaws, Joint Commission, and NCQA
Skills For Medical Staff Coordinator Day Resume
- Inputs the proctoring forms into the credentialing software system
- Forwards approved document to the Credentialing Committee for recommendation to release from proctoring
- Exercises judgment and discretion when making reports and answering correspondence
- Exercise knowledge-based support as primary contact in regard to credentialing, committee, peer review and Continuing Medical Education work
- Compiles documents, researches and verifies provider backgrounds by calling hospitals, licensing boards, medical schools, etc
Skills For Medical Staff Coordinator Medical Staff Administration Per Diem Hour Days Resume
- Responds to requests for credentialing information from other hospitals or medical institutions according to departmental procedures
- Assist in Medical Staff governance activities relating to committees, elections, Medical Staff Annual Meeting, etc
- Maintain credentialing schedules and status reports for practitioners in the credentialing process
- Assists with preparation for regulatory surveys, including but not limited to, auditing of credentials files
- Diligently monitoring credentialing function to ensure compliance with Bylaws, State and Federal regulations
List of Typical Responsibilities For a Medical Staff Coordinator Resume
Responsibilities For Medical Staff Coordinator Days Resume
- O Leads, coordinates, and monitors the review and analysis of practitioner applications and accompanying documents for all credentialing and provider enrollment of physicians and allied health applicants
- Developing and coordinating new physician orientation, staying current on Medical Staff Bylaws, credentialing activities and medical staff forms
- Working knowledge of hospital credentialing and privileging procedures and standards
- Conducts Monthly On-boarding and Off-Boarding Credentialing and Privileging Tasks (e.g. Meditech updates, approval letters, uploading of approved privileges)
- Assists in Medical Staff required meeting agenda development and recording meeting minutes
- Transcribes meeting minutes within 72 hours of the meeting or within 72 hours of receiving the Chairman's minutes
- Coordinates, tracks and follows professional communication to practitioner(s) regarding current status of proctoring
- Serves as a resource to Administration and physician leadership in matters relating to credentialing, and Rules and Regulations
Responsibilities For Medical Staff Coordinator, M-F, a Resume
- Utilizes the Cactus credentialing database, optimizing efficiency, and performs query, report and document generation; submits
- Assists in all aspects of credentialing and in re-credentialing (reappointment) the Medical Staff and Mid-Level Providers
- Maintains mailboxes, supplies, equipment, posting of meeting notices and pertinent information in the medical staff lounge
- Assist Director with the coordination of all Medical Staff meetings and the transcription of confidential committee and departmental meeting minutes
- Coordinates application/reapplication process, responds to requests for initial application and verifies that the professional category is eligible for privileges at SVH
Responsibilities For Lead Market Medical Staff Coordinator Resume
- Maintains the credentialing database with accurate and timely data
- Originates and maintains agendas, minutes and post-meeting correspondence for all medical staff committees
- Composes and disseminates correspondence from the Board to the medical staff insofar as decisions related to credentialing, privileges and special requests
- Assists with the preparation and monitoring of the annual budget for the department
- Responsible for incorporating requirements into medical staff activities to comply with accreditation and regulatory standards
- Forwards all decisions and recommendations resulting from Campus committee meetings to the appropriate System committee
- Communicates actions from MEC and the Board to the appropriate Campus sections or committees including placement on the necessary agenda
- Ensures that all expired credentials are reviewed, obtained and managed on a monthly basis according to rules and policies
Responsibilities For Market Medical Staff Coordinator PRN Resume
- Assists in orienting new medical staff members to hospital protocols and services
- Facilitates and drafts revisions and updates to department rules and regulations and privileging criteria to maintain compliance
- Coordinate the credentialing process for initial appointment and reappointment for the medical and allied health professional staff
- Ensure all individuals with clinical privileges provide services within the scope of their training, licensure and individual clinical privileges granted
- Identify any issues in file red flags requiring further review
Responsibilities For Medical Staff Coordinator Senior Resume
- Implement process for re-credentialing of physicians and allied health professionals to the medical staff to adhere to regulatory standards
- Inform CVO of incorrect data entry and/or missing psv
- Coordinates Medical Staff on-boarding
- Is conscientious regarding use of ill and absent time
- Provides clerical assistance related to the filing, maintenance, and retrieval of information relevant to all aspects of the position responsibilities
- Provides supportive services to the Medical Staff officers in fulfilling the responsibility of their offices as directed by the Director, Medical Staff Office
- Updates files on an ongoing basis
Responsibilities For Assistant Medical Staff Coordinator Resume
- Utilizes meetings with Director, Medical Staff Office to seek direction and report progress, problems and results of ongoing activities
- Maintains Credentialing Policy and Procedure Manual with required updates
- Responds to inquiries from applicants, Department Chairs and Hospital personnel regarding staff status and clinical privileges
- Prepares Medical Staff department and committee meeting agendas
- Attends, records and transcribes Medical Staff department and committee meeting minutes
- Send monthly communications to credentialed providers and Department chiefs related to expiring licenses/registrations/health assessments
- Assists in managing the flow of information between the MSO team, Credentials and MEC Committee members, Medical Staff Leadership
- Identify, develop, implement, and maintain credentialing/reappointment reports and or department workflow(s)
Responsibilities For Medical Staff Coordinator PRN Resume
- Prepares data reports for various configurations of data such as provider profiles, pending provider list, and expired credentials
- Initiate onboarding process for Medical/Allied Health Staff with communication to applicable entities. Prepares bios for MEC
- Continuous review of current accrediting standards to ensure facility compliance with the Medical Staff chapter
- Serve as a liaison for the medical staff making sure key communication is shared with the members
- Knowledge of Medical Staff Meeting Management
- Certified Medical Staff Coordinator (CMSC) or Certified Provider Credentialing Specialist (CPCS)
- CPMSM (Certified Professional Medical Services Management) or Certified Provider Credentialing Specialist (CPCS)
- Certified Provider Credentialing Specialist (CPCS)
- CPMSM (Certified in Medical Services Management) or CPCS (Certified Provider Credentialing Specialist)
Responsibilities For Medical Staff Coordinator, Verdugo Hills Resume
- Certification/Registration:Certified Professional Medical Staff Management (CPMSM) or a Certified Professional Credentialing Specialist (CPCS)
- Current National Association Medical Staff Services certification or seeking certification
- Fosters teamwork and problem solving
- In-depth knowledge of the computer query language and programming capabilities are highly desirable
- Participates in the communication between the CVO and the care site
- Requests written verification of applicant's education, experience, professional references, current and past licenses, insurance and professional liability claims history directly with the source for all applications for initial
Responsibilities For Medical Staff Coordinator Day Resume
- Assists medical staff leadership in the selection process for medical staff leadership
- Orients medical staff leadership to key policies related to their roles
- Ensures room, food and notices for medical staff meetings and communications
- Maintains, posts and distributes a medical staff newsletter and calendar
- Assists with the development of annual goals and objectives for the Medical Staff Office in concert with the organization’s strategic plan
- Maintain provider file security to insure confidentiality and peer protection of documents
- Key meetings include but not limited to
Responsibilities For Medical Staff Coordinator Medical Staff Administration Per Diem Hour Days Resume
- Campus Leadership Committee, Section Meetings, Ad Hoc Committees, Special Committees and Investigative Committees
- Maintains up to date knowledge regarding the Medical Staff Bylaws, Organizational Policy, Credentialing Policy, Allied Health Policy, Peer Review Policy and General Rules and Regulations. Serves as a knowledgeable resource. Educates Campus medical staff leaders, hospital personnel and administrators as necessary and/or requested
- Responsible for convening the Annual Campus Nominating Committee by required date set in the Medical Staff Bylaws. Submits names to the System Office and completes nomination reports to be mailed to eligible voting members for each election year
- In accordance with Medical Staff Bylaws coordinates and maintains timely Emergency Room call schedules, in collaboration with elected department chairmen or designated section chairmen as assigned, serves as designee for medical staff leader. Assists medical staff members with submission of call change forms to the system office
- Serves as liaison with the medical staff, hospital administration and medical staff leadership to maintain and enhance effective relationships and ensure overall physician engagement
- Is knowledgeable concerning practitioner demographic and organization specific data bases for the hospital and production of customized queries pertaining to the Campus membership and committees. Facilitates medical staff members’ demographic updates
- Work collaboratively with Credentials Specialists to achieve effective credentialing processes
- Receives and manages complaints from or about physicians and forwards through the appropriate individual or process