Office Services Coordinator Resume Sample
Ethan Larson
76689 Langworth Squares,
Houston,
TX
+1 (555) 843 2774
Work Experience
Senior Office Services Coordinator
09/2016
-
PRESENT
Phoenix, AZ
- Work with cross-functional partners and external resources to gather & analyze information
- Identify business opportunities and develop recommendations based on Cole Haan's unique market positioning and business needs
- Create polished and persuasive presentation materials for Corporate Strategy and Executive Leadership
- Proficient with Microsoft Windows and Office Products (Word, Excel, Outlook, etc.)
- Assist with space utilization for Vancouver
- Assist with new employee onboarding and act as a new hire ambassador
- Assist the Office Services team with coordinating events, people and vendors
- Daily switchboard relief
- Receive and process office supply orders
Office Services Coordinator
06/2012
-
08/2016
San Francisco, CA
- Assist with branch office opening and closing activities (coordinate vendor services, compile office equipment inventory reports, etc.)
- Help direct traffic for day to day office services management
- Experience in Office Coordination
- Communicates effectively, efficiently, and professionally with service requests of employees
- Serves as a team-player within the Office Services team while still taking ownership and responsibility for his/her own tasks
- Proactively maintains appearance in occupied space including work stations, kitchens, conference rooms, etc. (tiding up the kitchen, making coffee, restocking shelves, etc)
- Remains informed of daily events and tasks
Production Office Services Coordinator
12/2006
-
01/2012
Houston, TX
- Participation in furniture set-ups or moves
- Participation in event/meeting preparation and breakdown
- Participation in culture committee meetings
- Receives, stores and set-up all Office Services related deliveries in respective areas
- Complete additional tasks/responsibilities in order to meet the needs of the company
- Strong interpersonal, Collaboration and Organizational skills
- Physically able to lift 50 lbs on a frequent basis
Education
Globe University / Minnesota School of Business
2002 - 2006
Bachelor's Degree in Business Administration
Professional Skills
- Very strong written and verbal communications skills; detail orientation; problem solving skills, organizational skills and ability to prioritize work
- Excellent verbal and written communication skills. Strong organizational skills
- Excellent verbal/written communication skills, time management and organizational skills
- Strong influencing, negotiating, and conflict resolution skills, with a good eye for detail
- Exceptional analytical and quantitative skills, with strong model-building capabilities
- Exceptional time management skills to manage changing priorities and multiple projects simultaneously in a fast-paced environment
- Pleasant phone manner excellent oral and written communication skills
How to write Office Services Coordinator Resume
Office Services Coordinator role is responsible for microsoft, organizational, interpersonal, software, suite, intermediate, organization, clerk, computer, analytical.
To write great resume for office services coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Office Services Coordinator Resume
The section contact information is important in your office services coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Office Services Coordinator Resume
The section work experience is an essential part of your office services coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office services coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office services coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Office Services Coordinator resume experience can include:
- Works closely with Service Delivery Manager and client IT for support of network management, print fleet management utilization, optimization and software implementations
- Foster & build vendor/internal department relationships to effectively fulfill client expectations while ensuring company policy and procedures are followed
- Communicate effectively - both verbally and in writing - in English as well as Spanish
- Demonstrated experience with general office equipment including Neopost mail equipment, copier and fax machines
- Proficient computer skills and use of Microsoft Suite (Word, Excel, PowerPoint)
- Intermediate Microsoft Office skills (Word, Excel)
Education on an Office Services Coordinator Resume
Make sure to make education a priority on your office services coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office services coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Office Services Coordinator Resume
When listing skills on your office services coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical office services coordinator skills:
- Excellent interpersonal skills with good prioritization and organizational skills
- Strong people skills with the ability to communicate effectively
- Demonstrated project management skills and experience working closely with contractors, vendors, suppliers
- Demonstrates effective written and oral communication skills with team members, managers and external parties
- Strong Computer skills with knowledge of: Internet, Word, Excel and Outlook
- Strong computer skills required (MS Office Suite of software programs (Word, Excel, Outlook, PowerPoint)
List of Typical Experience For an Office Services Coordinator Resume
1
Experience For Senior Office Services Coordinator Resume
- Excellent interpersonal, customer relations and communication skills
- Professional interpersonal, oral and written communication skills
- Intermediate skills with Microsoft office, Outlook
- At least two years of experience with setting up and troubleshooting AV equipment in conference rooms for video conferencing and presentations
- Demonstrates high proficiency of Microsoft Office and other relevant software and applies it to work assignments
- Two to three years of clerical support experience
- Experience in a related field or area
- Previous facilities Services/Operations experience is required
- Two years of office or administrative support experience
2
Experience For Receptionist / Office Services Coordinator Resume
- Proven ability to multi task, organise, and problem solve in a timely manner
- Operate postage machines
- Greeting visitors and ensuring every guest completes our security process
- Purchasing of supplies
- Monitoring property’s cleanliness
- Ensures supplier provides accurate and timely reporting. Reviews monthly operating reports of quantitative data for trends and recommendations
- Coordinates chapter-wide ordering of WTEA materials and tasks such as printing of WTEA promotional materials
3
Experience For Production Office Services Coordinator Resume
- Maintains all department files documents and develops or modifies filing practices, including use of electronic rather than paper records
- Able to drive, load/unload banker’s boxes, and lift onto storage shelves using a rolling safety ladder
- Sets up folding tables and chairs for weekly financial department lunch meeting
- Set out the ping pong table every evening
- Provide technical support, including phone setup, and maintaining offsite storage files
4
Experience For Office Services Coordinator Records Scanner Resume
- Coordinate with building staff and vendors regarding repairs, key cards, light maintenance, and special requests
- Partner with Production Services Representatives during shooting scouts
- Assist in booking meeting rooms
- Work with storage vendors for sending records to or ordering records from vendor
- Process incoming/outgoing mail
- Set up new hires with badges, nameplates, supplies at their desks, touring the building, etc
- Provide reporting and information for country budget planning for facilities-related costs; and
5
Experience For Office Services Coordinator / Receptionist Resume
- Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies
- Assist with scheduling furniture deliveries, removals, or office rearranging per client requests
- Responds to office inquiries regarding building maintenance
- Manages Shipping and Receiving area
- Support for: Mail Clerk, Receptionist, Front Desk, Shipping and Receiving Area
- Influence others by example, coaching and mentoring
- Ensure a smooth operation and cleanliness of the facility, including common areas according to establish standards
- Assistance with the purchasing and maintenance of small equipment (postage machines, binding machines, etc.)
6
Experience For Executive Assistant & Office Services Coordinator Resume
- Directly support the Facility Manager with on-going facility and team related responsibilities
- Act as an Enterprise liaison to Service Contractor, client and other account team members for Mail Services, Shipping & Receiving, Copy/Print Services, MFD services and equipment fleet management
- Work with supplier to communicate moves, adds, deletion of lease equipment and review equipment list tracking
- Assists in creating Walk Web sites chapter-wide
- Acquire and maintain working knowledge of facility and office services practices
- Assist with planning and management of office design and construction projects as needed
- Manage practices and procedures for mailroom operation and shipping
7
Experience For Office Services, Coordinator Resume
- Assists Manager with administration of company Fire Wardens, training classes and safety drills
- Could involve some lifting up to 30 lbs
- Assist Manager with administration of company Fire Wardens, training classes and safety drills
- As directed, serve coffee & other beverages during regular non-catered meetings
- Greet all incoming guests
- Proficiency with MS Office suite and answering multi-phone line
- Maintains a file of services including transportation sources, accommodations, and referral contacts
8
Experience For Lead Office Services Coordinator Resume
- Purchase and stock catering supplies such as water, soft drinks, plastic ware, napkins, and cups in designated
- Interact with outside shipping and messenger companies
- Coordinate vendor selection and purchasing for office supplies and office equipment
- Create and maintain filing systems
- Assist with OS invoice processing and file maintenance
- Assist Office Manager with keeping café area fully stocked
- Assist team with meeting set ups and break downs/ set up chairs for large meetings, reconfigure rooms/furniture etc
- Answer phones during operational hours- assist with breaks and cover receptionist as needed
9
Experience For Office & Services Coordinator Resume
- Space planning for production and development deals
- Work with supporting teams to troubleshoot issues that arise and maintain constant communication throughout the process
- Prepare, approve, and final bill all tenant charges using RentalWorks & Sphere
- Compile and deliver capacity and occupancy information for proper reporting
- Manage all incoming calls to main line, update voicemail directory and shared drive as required, update and coordinate voicemail greetings accordingly
- Execution of Branded product send outs as per corporate marketing calendar
10
Experience For Office Services Coordinator Resume
- Generate office correspondence; Word processing, document creation, Publisher, Power Point
- Answer and transfer incoming calls,
- Sort and distribute incoming mail, packages, faxes and checks
- Conduct daily checks of office common space to ensure that all furniture and equipment are in working order and that shared spaces are neat and organized
- Manage the HR general email account; handle routine inquiries independently and consult with HR team regarding non-routine inquiries
List of Typical Skills For an Office Services Coordinator Resume
1
Skills For Senior Office Services Coordinator Resume
- Good oral and written communication skills required.
- Great interpersonal skills and ability to interact professionally with all levels of the organization
- Strong sense of priorities
- Computer proficiency; demonstrated experience with Microsoft Office Suite for Windows 2000 and Internet navigation
- Demonstrates initiative by identifying issues and recommending solutions as well as sound judgment in resolving complex matters
- Operate all shipping programs; including USPS, FedEx, UPS
- Experience utilizing office technical tools, including: office scanners, printers, label machines and copiers
- Experience in coaching and mentoring other individuals to conduct workshops independently
2
Skills For Receptionist / Office Services Coordinator Resume
- Three (3) or more years working experience in an office or applicable setting required
- Manages employee parking pass distribution and visitor parking validations
- Supports organizational priorities with marketing activities, including social media and website updates
- Assist in managing office services and maintenance programs and maintains a good working relationship with customers, subcontractors and vendors
- Operate all shipping programs; including USPS, Fed-Ex, UPS
- Maintain cleanliness, organize common areas while prioritizing organizational needs
- Demonstrate professionalism, high energy, action oriented, enthusiastic and positive behavior when working with management, team members and client groups
3
Skills For Production Office Services Coordinator Resume
- Hourly pay rate – upper teens to low 20’s per hour, depending on experience
- Scout office space with the customer to understand tenant requirements and assess building conditions prior to occupancy
- Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds
- Provide outstanding customer service with a willingness demonstrate a commitment to client service excellence
- Experience in a related area. Knowledge of the fields concepts, practices, and procedures. Basic knowledge of equipment troubleshooting
4
Skills For Office Services Coordinator Records Scanner Resume
- Experience in an administrative setting
- Experience working under tight and unpredictable deadlines
- Adjust quickly to changing priorities
- Proven track record of supporting HR and facilities related tasks
- Experience in higher education administrative support
- Experience in reception, administration, or similar role
- Three (3) or more years’ of direct and/or related facilities or office services experience
5
Skills For Office Services Coordinator / Receptionist Resume
- One (1) or more years’ experience on multi-line PBX system
- Corporate administrative experience
- Related work experience as an office service coordinator/administrator in an office environment
- Customer service, administrative or clerical experience
- Experience in FTZ status, customs and fixed assets management
6
Skills For Executive Assistant & Office Services Coordinator Resume
- Discern abstract opportunities and properly prioritize them
- Develop superior relationships with clients to provide a seamless and memorable experience that translates into repeat business
- Restock and organize breakroom goods and office supplies. Upkeep breakroom coffee equipment
- Supports and coordinates the reception area to ensure effective telephone and mail services are provided
- Arrange services from various facilities groups prior to a move, to ensure all necessary work is complete
- Experience in a Facilities, Offices Services Support role
- Health and Safety experience desirable
- Strong leadership with ability to work in a team as well as independently
7
Skills For Office Services, Coordinator Resume
- Demonstrates ability to coordinate work among external third parties as well as internal functions
- Able to operate all office machines – postage machine, copiers, badge system, etc
- Sorting incoming and outgoing mail, coordinating couriers and arranging deliveries
- Greeting internal and external clients and assisting with phone and in-person inquiries relating to the business and the office
- Taking inventory, reordering and restocking kitchen and mailroom supplies
- Working closely with building management, security, and cleaning crews to maintain a safe and comfortable work environment
- Answering phones, redirecting enquiries and responding to general emails
- Developing and deploying employee engagement initiatives and communications
8
Skills For Lead Office Services Coordinator Resume
- Outgoing personality, warm, pleasant, positive attitude, punctual
- Understanding of application of ideal principles in the real world
- Assisting in company moves and reconfigurations
- Manage incoming and outgoing packages via UPS and shipping/receiving department. Distribute in-coming mail and packages
- Provide general facilities administration support including responding to calls, shipping and receiving requests, security and phone functions
- Provide meeting and workshop support including booking rooms, catering and set up/take down
- Assist in all other office functions where additional support is needed including but not limited to scanning, e-filing and processing tax returns
9
Skills For Office & Services Coordinator Resume
- Coordinate administrative services including mail distribution, shipping and receiving, supply inventory, and front line office support including reception
- Familiarity of building systems including HVAC, electrical, lighting, plumbing and security
- Authorize and schedule all aspects of building maintenance resulting in few or minor operating disruptions. Independently solve problems as they arise
- Procure services and supplies for building maintenance following established protocols and applying fiscal prudence
- Stage conference rooms given diagrams. (Moving tables and chairs, tidying room, wiring power and data)
- Take point with setting up accounts and invoicing with vendors and catering companies
- Relieve front desk receptionist for breaks and lunch – greeting all incoming visitors and clients, answers incoming calls as needed
- Maintain security by following procedures, monitoring logbook, issuing guest/employee access cards
10
Skills For Office Services Coordinator Resume
- Contact point for training of employees on office equipment such as copiers, binding machines, scanners and folding machines
- Handle the majority of shipping and receiving, including packages and supplies
- Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, email blasts, invitations, etc
- Assist with coordination of central office moves, including space planning, furniture, and telecommunications
- Word processing for local and regional consultants. Prepare, save and print documents for client delivery following established procedures and guidelines
List of Typical Responsibilities For an Office Services Coordinator Resume
1
Responsibilities For Senior Office Services Coordinator Resume
- Stocking supplies throughout the building
- Directs and manages vendor relationships including providing leadership in negotiating contracts and ensuring agreed service levels are met
- 5%: Administer general records management support including manual handling of archive boxes and assist with the scanning of files when needed
- Responsible for ensuring all office related expenditure is within budget and producing monthly finance performance report to Facilities Manager
- Monitors and coordinates overall office support services including reception, office and break room supplies and mailing operation
2
Responsibilities For Receptionist / Office Services Coordinator Resume
- Walk to End Alzheimer’s support, working with the Walk Managers, including but not limited to
- E-strategies support, working with the Communications Manager, including but not limited to
- Walk to End Alzheimer's support, working with the Walk Managers, including but not limited to
- Responsible for shipping/receiving functions
- Assist as the back up to the receptionist and in the mail room, answering phones and delivering mail
- Direct work requests to building’s facility staff and coordinate maintenance activities to ensure efficient operation of the office
- Assist Senior Facility Manager with tactical planning for the regional facilities team’s goals and objectives
3
Responsibilities For Production Office Services Coordinator Resume
- Maintain all required documentation that includes business continuity documentation and seating charts, monthly operations update, for the office
- Assist OS team with fielding employee email inquiries
- Maintain OS and reception guide files ensuring all are accurate and current
- Assist in the training of new OS employees
- Assist with distribution of internal marketing materials distributed to employees outside of desk drops
- Provides both internal and external communication ensuring a professional representation of the company
- Maintains office areas and equipment as well as layout, arrangement and housekeeping of office facilities
- Purchases office supplies and furniture, office equipment, etc. in accordance with company purchasing policies and budgetary restrictions
- Coordinates the maintenance of office equipment, including copier, fax machine, etc
4
Responsibilities For Office Services Coordinator Records Scanner Resume
- Moves office furniture, equipment and other objects according to office layout plans
- Supports Human Resources in the onboarding process of new hires
- Office Management activities, including but not limited to
- Interest in aging issues and related service provision
- E-file individual and business return workpapers, and supporting documentation
- Schedule conference rooms and coordinate meeting beverage/food service
- Sort paperwork, create files and assist in document organization and filing for HR
- Process inactive records for sending to inactive storage
5
Responsibilities For Office Services Coordinator / Receptionist Resume
- Record and document management policies, ensuring compliance with record/document retention/disposal procedures
- Oversee inventory management and warehousing of print related material
- Actively participate in rebranding activities to execute changes to all printed materials
- Responsible for moving employee offices
- Knowledge or willingness to learn uniform building codes, fire codes, ADA and OSHA
- Responsible for addressing facilities inquiries or requests from employees or vendors in a timely manner
- Assist with processing of all on-site storage requirements and maintain organized on-site storage areas
- Assist with facilities maintenance through building management office
6
Responsibilities For Executive Assistant & Office Services Coordinator Resume
- Manages memorial giving program in designated counties
- Ensures appropriate branding on collateral materials
- Knowledge of Northeast Tennessee and surrounding area
- Knowledge of accounting, data and administrative management practices and procedures
- Exudes a professional and welcoming demeanor and is customer service oriented
- Manage incoming inquiries from internal and external clients
7
Responsibilities For Office Services, Coordinator Resume
- Manage catering orders for office teams
- Under general supervision, provides support for local office administration, including Facilities and Finance
- Coordinate administration of building property, apartments, and company vehicles
- Coordinate management of office telephony needs, including mobile phones, if appropriate
- Assist with scheduling jobs and provide crew schedules for the workday
- Issue shipping labels
- In a corporate setting
- Intermediate proficiency with MS programs including Word and Excel
- Flexibility require dealing with diverse personalities
8
Responsibilities For Lead Office Services Coordinator Resume
- Assist with the onboarding and exit processes and act as a new hire ambassador
- Backup vacation coverage for licensing compliance support activities
- Pickup/deliver USPS and interoffice mail for 4101, 4201 and 85 buildings and deliver outgoing USPS mail to the Post Office
- Consult and communicate with the Office Lead on routine and non-routine building and office matters
- Assist travelers in booking all travel (air, car and hotel) for employees and candidates
9
Responsibilities For Office & Services Coordinator Resume
- Assist manager in representing the department in meetings and events
- Provide outstanding customer services with a willingness to go beyond the expectations of the position
- Provides routine clerical support in one or more of the following areas
- Comfort working with senior executives on confidential projects
- Presents self in a professional manner reflecting the goals and standards of APU
- Make sure office space is setup per the client’s needs/requests (furniture, phone, internet, etc.)
- Keep pantries and conference rooms clean and orderly
- Stock all soda refrigerators
10
Responsibilities For Office Services Coordinator Resume
- Supply all conference rooms with coffee supplies, glasses, coffee mugs, HL coasters and napkins, etc
- Each day after lunch, clean lunchroom and replenish snacks and fruit
- Clean conference rooms after meetings are over, load/empty dishes in dishwasher, and return items to appropriate storage area
- Clean out the refrigerators every week
- Conduct spot checks on a regular basis and notify Office Services Supervisor of areas that have been soiled or in need of repair
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