Payroll Representative Resume Sample
Novella Price
41881 Barton Station,
Boston,
MA
+1 (555) 826 4490
Work Experience
Senior Payroll Representative
05/2018
-
PRESENT
Chicago, IL
- Maintain an individual payroll record for each employee’s earnings in accordance with current regulations governing such records
- Maintain payroll deduction authorization records for each individual employee
- Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis
- Verify work schedules against time cards when necessary
- Maintain appropriate W-4 Tax Records for each employee
- Code checks with appropriate department number to assure that salary and wage expenses are distributed to the correct department
- Prepare payroll records for computer input
- Verify employees with work and personnel record as necessary
Payroll Representative
09/2015
-
04/2018
Chicago, IL
- Prepare and deposit tax deposits in accordance with current regulations
- Balance payroll reports at the end of each pay period
- Maintain a record of all deductions to be deducted from each employee’s pay check
- Prepare payroll records for all newly hired employees in accordance with established personnel policies and procedures
- Remove terminated employee’s records from the active employment records
- Make written and oral reports/recommendations to the Accountant concerning payroll functions
- Perform administrative functions as necessary or directed
- Assist employees in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary
- Assist in preparing payroll data for computer input as necessary
Entry Level Payroll Representative
01/2013
-
04/2015
Houston, TX
- Maintain time cards in accordance with current regulations
- Send payroll checks in personnel no longer employed
- Communicate with department directors/supervisors concerning payroll matters
- Prepare monthly totals of payroll records as required by current regulations
- Assist in the establishment and maintenance of adequate payroll records that reflects the operating cost of the facility
- Record payroll information on the employee’s individual wage record
- Prepare and verify quarterly payroll reports as required
Education
Globe University / Minnesota School of Business
2009 - 2013
Bachelor's Degree in Accounting
Professional Skills
- Provide excellent customer service through strong listening skills and problem solving techniques to resolve pay issues in an effective and timely manner
- Computer skills: work with data processing. Use MS Office
- Effective verbal and written skills required
- Effective oral and written communications skills to fulfill customer service requirements
- Strong work ethic and ability to work effectively in a fast paced team work environment
- Accuracy, attention to detail and numeracy skills are essential
- Experience: 1-3 years Payroll and/or Time and Attendance Experience
How to write Payroll Representative Resume
Payroll Representative role is responsible for payroll, customer, email, computer, reporting, finance, credit, training, database, security.
To write great resume for payroll representative job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Payroll Representative Resume
The section contact information is important in your payroll representative resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Payroll Representative Resume
The section work experience is an essential part of your payroll representative resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous payroll representative responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular payroll representative position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Payroll Representative resume experience can include:
- Basic knowledge of Excel and general computer skills
- Adapt quickly to shifting priorities
- Previous payroll, accounting, or related experience
- Experience working in a publicly-traded, high-growth company, with a nationally based workforce
- Prioritize when faced with multiple, competing deadlines
- Experience working with multi-state taxes
Education on a Payroll Representative Resume
Make sure to make education a priority on your payroll representative resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your payroll representative experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Payroll Representative Resume
When listing skills on your payroll representative resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical payroll representative skills:
- Good computer skills including MS Office Suite and payroll related systems
- Communicate effectively with customers regarding their payroll needs and with HR and Finance for payroll reporting
- Experience of managing complex labour /payroll related legislations, collaborating with the HR function in common areas of benefits, etc
- Independently set priorities and completes functions, using deadline schedules, manuals and office procedures as guideline
- Experience with multi-state, local taxes and year-end processing
- Payroll experience beyond timekeeping/data entry
List of Typical Experience For a Payroll Representative Resume
1
Experience For Senior Payroll Representative Resume
- Strong collaboration with HR and controllers department
- Monitoring of outside service providers, including managing, having accountability for the data to and from the payroll provider
- Delivering all Payroll, Time & Absence, and Data Management activities for the employees in EMEAI in a productive and efficient manner
- Participating in Payroll strategic improvement projects, change projects
- Ensuring accurate and timely payments to employees and local authorities
- Maintaining a “best in class” internal/external compliance landscape and develop it as internal/external compliance environment change
- Assist in preparing financial and statistical reports concerning payroll information as directed
- Assist in the preparing and implementation of changes in our payroll accounting system as necessary or directed
- Resolve pay card address errors, under general supervisor, by coordinating employee update via self-service and updating the paycard on the CMS website
2
Experience For Regional Payroll Representative Resume
- Collaborate with internal corporate partners to ensure payroll accuracy while improving processing efficiencies
- Manages the HR information systems: Softland-Exactus performing changes and maintaining up to date the master data
- Upload and review payroll reports utilizing payroll and time and attendance system, and make corrections as required
- Assist with training managers and new users on time and attendance system
- Set up direct deposit for checking and savings accounts
- Gather annual data to be reported on Form W2, such as disqualifying dispositions, health benefits, and relocation
3
Experience For AP / Payroll Representative Resume
- Participate in accounting system implementations; QA new payroll-related reports, and participate in payroll-related system upgrades
- Updates source documents received from employees and business partner’s authorizing various payroll deductions and/or payments, into HR SAP
- Enter data for new facilities until new time and attendance system is working
- Provides reports to management and accounting
- Notifies Leaders when co-workers have missing punches or unscheduled absences in their timecards
- Keep in contact with Center ensuring payroll rep there is well trained and informed
- Process all addendums that are received for biweekly pay processing
- Records, responds, and completes wage/tax related levies, verifications and reporting
4
Experience For Entry Level Payroll Representative Resume
- Review Kronos for time keeping discrepancies
- Work with management, as needed, across companies on time keeping related issues
- Input and review the payroll function to ensure timely payment and reporting of earnings for company employees
- Data enter payroll information including timesheets
- Assist with preparing monthly Payroll journal entries
5
Experience For Leada / P&payroll Representative Resume
- Assist with implementing payroll changes and standard software upgrades
- Proficiency in payroll processing systems and Microsoft Office products
- Compute payroll taxes, etc., as necessary
- Maintain confidentiality of all payroll information
- Ensure the appropriate processing of bi-weekly payroll, deductions and other related adjustments in a timely, accurate manner in adherence to Wage and Hour and tax laws and department standards, including identifying and communicating improvements
- Research and respond to routine employee payroll questions
- Provide prompt, friendly, and efficient customer service to employees who have questions regarding their pay, deductions, timecards, or the payroll process; maintain employee confidentiality
6
Experience For Senior.payroll Representative Resume
- Own the semimonthly payroll cycle for exempt and non-exempt employees by processing all compensation, including salaries, bonuses, commissions, car allowances, stock option exercises, stock refunds, and other pay
- Process all deductions, including flexible spending plans, fleet, retirement plans, benefits contributions, 401(k) loans, and garnishments
- Process new hires, terminations, status changes, LOAs, tax changes, deductions, direct deposits, rate changes, retroactive adjustments and special pays
- Complete requests for employment verification
- Work closely with Human Resources to ensure that all employee address, supervisor, department, position, and pay rate changes are made on an accurate and timely basis
- Participate in month-end and quarter-end close activities, including (but not limited to) preparation of payroll-related journal entries, account reconciliations, and auditor-required PBC items, schedules, and explanations
- Prepare payroll reports as needed for corporate tax return
- Ensure accurate calculations of vacation and sick time accruals
- File payroll-related regulatory filings for Federal, State, and Local agencies
7
Experience For Payroll Representative Resume
- Work with IT and Human Resources departments to ensure integrity of data and system setup. Identify process weaknesses and propose enhancements
- Take an active role in stock administration
- Identifies trends and potential issues; notifies management and/or department as necessary
- Analyzes disability and workers’ compensation cases and applies sound understanding of federal / state disability laws to calculate and determine proper disability adjustments to employees
- Basic knowledge of payroll practices
- Accurate with data entry
- Processes biweekly and weekly payroll for employees
- Reconciles payroll on a biweekly and weekly basis
8
Experience For Senior Payroll Representative Resume
- Maintains payroll entries such as: direct deposits, taxes, additional deductions and garnishments
- Researches and solves payroll inquiries
- Processes manual checks and ACH transfers as needed
- Tracks and implements incremental increases for required positions
- Processes quarterly bonuses and commission payouts
- Proficient in Microsoft Office (specifically, Outlook and Excel)
9
Experience For Regional Payroll Representative Resume
- Importing and entering all new hire information, employee changes, terminations, direct deposit information, W-4, court order information, time punch adjustments, ESPP and 401k deductions
- Responding to verification of employment , garnishment’s and setting up garnishment on the third party payroll system
- Maintaining multi-state records and VISA issues
- Process an accurate payroll while working with the team to drive innovation, optimization and compliance
- Audits (MyTime) Kronos electronic time keeping system for accuracy
- Processes and verifies the bi-weekly payroll for 500 employees
- Imports vacation/sick time from a third-party database to ADP
10
Experience For AP / Payroll Representative Resume
- Prepare payroll reports for management and third party vendors
- Review and post payroll data to our general ledger
- Support as back-up to our Timeclock program
- Assist with quarterly workers comp tax filings
- Assist with projects as time permits
- Resolves problems around check preparation
List of Typical Skills For a Payroll Representative Resume
1
Skills For Senior Payroll Representative Resume
- Interchange salary input and output data with the payroll provider and perform validation activities to ensure the processing of accurate data
- Validate, reconcile and post payroll related financial data
- Complete tasks in resourceful and effective ways
- Payroll experience and general computer knowledge
- Understand organizational interdependencies and have cross-functional & cross culture change management experience
2
Skills For Regional Payroll Representative Resume
- Experience in high volume operational environments is required
- Payroll experience
- Experience with general payroll procedures
- Related payroll work experience
- Kronos timekeeping experience
- Prioritize and solution a high volume of inquiries and reported incidents accordingly
- Related experience in payroll
- Understanding of the payroll process
- Working knowledge of personal computers and related software (word processing, databases and spreadsheets)
3
Skills For AP / Payroll Representative Resume
- Processing of payroll adjustments via daily off cycle payment requests in accordance with individual state requirements
- Administer the departmental system of recording and posting vacation, sick leave, and accrual/usage for staff personnel
- Perform activities according to the Dow internal control & compliance framework including internal and external audits
- General knowledge and understanding of payroll processing procedures and time and attendance system, preferably ADP ProBusiness and KRONOS
- General understanding of wage and hour and tax laws and processing garnishments and tax levies
- Handles assigned payroll input including uploading of incentive payments, various payroll deduction programs
4
Skills For Entry Level Payroll Representative Resume
- Ensures all reports have been reviewed and verified before approving payroll processing
- Has full understanding of payroll processing
- Process Service Now requests submitted by HR Services and business partners in the field while meeting or exceeding all service level agreements
- Familiar with Canada Revenue Services payroll guidelines including the processing of ROEs and T4s
- Work with field for example stores, DM’s, and HR Business Partners to do training and problem solving
- Ensure delivery of business results by meeting or exceeding all service level agreements
- Execute processes resulting in the successful completion of weekly on-cycle payroll processing
- Manage the stop pay/reissue process using the current online banking system
- Accurately input various reporting and special payment files to include relocation, expatriate, and SERP processing
5
Skills For Leada / P&payroll Representative Resume
- Assist the Accounting Department in reconciling the Netpay and Money Network accounts
- Verify employee timesheets and process on-line time reporting
- Determine the need for special payrolls, credit specials, salary reductions, vacation and sick leave expenses and their processing
- Prepare hourly and monthly payroll for staff and undergraduate employees, including those on work study
- Routinely resolve problems and follow up on the processing of special payrolls, overpayments, and salary deductions
6
Skills For Senior.payroll Representative Resume
- Explain to students of benefits, including information for orientation classes and open enrollment periods
- Processes data input derived from time reported from KRONOS or Ceridian Dayforce system and reporting of exempt paid leave
- Reviews, verifies, and approves all data entry for payroll processing
- Run all programs and updates required for payroll processing
- Commitment to doing a first-class job (i.e. accurate, timely and well documented)
- Process all files and reports for distribution to Accounting via RTW
- Verify accuracy and timely payment/mailing of A/P checks for employee deductions
- Detail oriented, able to complete assignments on time, flexible in changing environment
7
Skills For Payroll Representative Resume
- Proficiency in personal computers/word processing, spreadsheets/databases, and relevant software packages required
- Answer employee questions regarding payroll
- Basic understanding of payroll laws and regulations
- Assist with processing quarter end and year-end reports
- Assist in the processing of biweekly, monthly, quarterly, and annual payroll, and tax activities
8
Skills For Senior Payroll Representative Resume
- Maintains salary survey information for vendor reporting and supports salary analysis
- Generates the corresponding local, legal and corporate reports as needed: headcount, vacations and special permits
- Knowledge and understanding of labor law
- Review and load file feeds from various business partners to the PeopleSoft system for timely on and off-cycle processing
- Assists in preparing payroll checks
- Answers basic questions from employees and supervisors regarding payroll matters
- Maintain accurate payroll records for all associates, ensuring regulatory compliance at all times; conduct audits as required
9
Skills For Regional Payroll Representative Resume
- Assist in communication of pertinent information to associates regarding payroll or program changes
- Assist Payroll Manager with daily activities and special projects as assigned, including compilation of data, data analysis and report preparation/generation
- Maintain professional demeanor in dealing with critical/confidential information; restricts discussion/knowledge of activity to a "need to know" basis
- Act as a resource regarding payroll questions, information, etc
- Work on projects with little supervision
10
Skills For AP / Payroll Representative Resume
- Generate and collect paper timesheets of staff career and other staff members
- Proficient with MS Suite Excel, Word, Access
- Provides support and conduct training on timekeeping and general Payroll inquiries as needed including, but not limited to just-in-time self-serve training at the time of a call
- Work independently in a time sensitive environment.
- Processing of multiple payrolls including salary/hourly payrolls, shadow payroll, expatriate pay, executive compensation payments, and Canadian payroll meeting all payroll deadlines and payment requirements including
List of Typical Responsibilities For a Payroll Representative Resume
1
Responsibilities For Senior Payroll Representative Resume
- Maintains payroll records in a confidential manner
- Assists with payroll tax remittance and problem resolutions
- Prepares quarterly and annual tax filings
- Knowledge of process to remit payroll taxes
- Process and investigate stop payment requests and direct deposit inquiries
- Process ACH reversal requests
2
Responsibilities For Regional Payroll Representative Resume
- Monitor and resolve items listed on the daily ACH kickback report
- Calculate and process retroactive payments for associate merit increases
- Initiation of overpayment procedures to include calculation and payroll deductions in accordance with individual state requirements
- Process termination pay in accordance with individual state laws and company policy
- Input, audit and balance on cycle payroll adjustments to ensure accuracy and completeness
3
Responsibilities For AP / Payroll Representative Resume
- Print, sort and distribute paychecks / reports
- Research and resolve payroll related inquiries for various business partners
- Maintain accurate electronic payroll records
- Set up Corporate Visa cards and update approved credit limits. Review expense reports and related justification and receipts to ensure compliance to company policies and IRS regulations
- Proficient knowledge of federal and state tax laws and related immigration and employment laws
4
Responsibilities For Entry Level Payroll Representative Resume
- Performs daily timecard edits in Kronos in compliance with Mercy policies
- Follows up with leaders incorrect Exception Forms
- Provides oversight to the Kronos ATA system for policy and procedure adherence
- Be flexible with work schedule, based daily and seasonal volume fluctuations
- Processes and verifies the bi-weekly payroll for 400 employees
- Reconcile Payroll Tax filings monthly/quarterly
- Gather and upload hours and changes for centers
- Check payroll registers for accuracy
5
Responsibilities For Leada / P&payroll Representative Resume
- Process checks for multi locations
- Print and package checks for delivery
- Process supplemental checks as needed
- Answer and Process wage garnishments
- Process direct deposit forms
- Balance and pay state and local taxes as due
- Handle daily payroll administration activities such as calculate and prepare check authorizations, issue stop payments, check reversals and reissues for lost/stolen checks, etc
- Make entries, adjustments, and corrections to payroll information to ensure accuracy and compliance with laws and corporate policy
6
Responsibilities For Senior.payroll Representative Resume
- Performs routine foundational payroll transactions, set up, and maintenance with the various time and attendance and HCM systems
- Respond timely and accurately to payroll questions and requests. Escalate or refer complex questions and problems as appropriate
- Performs the bi-monthly payroll process for non-exempt and exempt employees
- Process absence requests, work letters, salary letters
- Provides employee payroll services at level
- Develop and implement assigned HR projects
- Maintain all payroll data of employees within assigned departments in a timely, accurate and confidential manner
- Review, calculate, implement and audit HCM data flow and alerts of all assigned employee changes originating from Human Resources. Determine necessary payroll process for the specific alert to ensure the accuracy of the data flow including retro pay adjustments
7
Responsibilities For Payroll Representative Resume
- Assist, research and resolve employees, Time Editors and Managers with any payroll related inquiries or issues
- Review and monitor biweekly time and attendance information. Notify editors/managers when there is an issue and work with them to correct the issue
- Perform prospective audits of department input into timekeeping system utilizing timecard and schedules for compliance to governmental labor laws including FLSA and Beaumont policy
- Review and process authorized corrections as requested by departments. Audit numerous reports for pay accuracy and compliance. Provide timekeeping assistance to departments as needed to enhance the user's skills
- Review and verify final processing outcomes of data input during the on-cycle payroll run process
- Sort departmental mail and faxes throughout the day. Distribute or respond, as appropriate
- Maintain up-to-date working knowledge of federal, state and local regulations, as well as, Beaumont Health policies, procedures, pay practices and union contracts
- Assign Service Now tickets to Customer Service and Garnishments teams
8
Responsibilities For Senior Payroll Representative Resume
- Execute daily off-cycle close activities
- Serve as the primary resource for the PosPay and ACH transmission process to the bank
- Audit and balance on-cycle payroll input to ensure accuracy and completeness
- Conduct quality control audits for all off-cycle/on-cycle payments
- Calculate overpayment amounts per the request of business partners in accordance with federal and state laws
9
Responsibilities For Regional Payroll Representative Resume
- Initiate check print file creation
- Maintain payroll back-up to ensure compliance with SOX requirements
- Research and resolve escalated payroll related inquiries
- Assist with support projects as assigned by department management
- As an owner of full-cycle payroll
10
Responsibilities For AP / Payroll Representative Resume
- Expert knowledge of payroll and payroll tax rules and regulations in US
- Balances biweekly payroll for various business units
- Administer the computerized multi-state and provincial payrolls for all Company associates
- Compile, prepare, and ensure accuracy of information for various reports/billings as required. Meet established report deadlines
- Manages automated systems utilized by managers/editors for submitting special check request, payroll adjustments, Time and Attendance system security and other payroll changes/adjustments needed. Identifies and develops audits/query reports to ensure compliance and prevent errors related to payroll processing
- Ensures accurate tracking, payment and adjustments of employees placed on company approved leaves, including, but not limited to transition assistance, administrative leave, DML, PTO Donation, BL as well as payment to contracted employees IE: medical directors
- Ensures accurate tracking and timely reporting of federal and state taxes in compliance with IRS and state mandates. Calculate adjustments into multiple systems to correct taxable earnings errors, add or reduce wages, time accrual and employee deductions
- Assist employees and management in the proper use of the time and attendance system. Provides weekly, monthly and/or special requested Kronos and report training to new Kronos editors and current editors requiring additional assistance
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