Practice Administrator Resume Sample
Vern Schmitt
55396 Ayla Bypass,
Chicago,
IL
+1 (555) 407 0732
Work Experience
Practice Administrator
01/2017
-
PRESENT
Boston, MA
- The overall operational responsibility for the routine business and clinical functions of the assigned practice
- Skilled in planning, organizing, delegating, and supervising
- Knowledge of principles and practices of health care planning and management
- Strong demonstrated leadership in organizational and communication skills
- Proven experience with effective hiring and motivating and managing a team
- Demonstrated ability to analyze Practice statistics and strategize on ways in which to improve
- Skilled with developing and implementing process improvements
AMG Practice Administrator
07/2011
-
11/2016
New York, NY
- Expertise with credentialing
- Strong familiarity with information technology
- Flexibility and ability to adapt to rapid change and a busy environment
- Strong self-starter and problem solver
- Able to work collaboratively with management and all levels of the organization
- Minimal travel, the majority within work day
- Three to five years of practice management experience or commensurate education and experience
Pa-practice Administrator
02/2006
-
01/2011
Detroit, MI
- Takes primary responsibility for oversight of budget and compliance for medical group. Responsible for credentialing of all new physicians and non-physician practitioners. Takes primary responsibility for practice and patient census growth and new facility / region development
- Oversight of scheduling department, ensuring that care providers have appropriate schedules each work day, seeing sick patients first and follow ups next
- Supervises practice’s billing department, ensuring compliant bills are submitted in a timely fashion and that provider documentation is being submitted in a timely fashion, under the oversight of Medical Director
- Serves as a lead on numerous practice related projects including new system implementation and system improvements, such as serving as knowledge leader on electronic medical record systems
- Ensures that all new care providers and office personnel have adequate training and orientation programs, in accord with practice and Kindred at Home standards
- Oversees maintenance of office files, personnel records and all other record keeping in an organized, systematic fashion. Responsible for maintaining file storage and retrieval of all records
- Inventories and orders office supplies and maintains equipment, as needed. Also orders, maintains and oversees all patient supplies
- Assists with HR functions for the office and interfaces with Support Center HR department for assistance and guidance on issues including employee corrective action/discipline, pre-employment background checks/drug screens and annual re-verifications for staff, physicians and vendors
Education
University of Phoenix - Turnpike Learning Center
2001 - 2006
Bachelor's Degree in Business
Professional Skills
- Able to work in fast-paced environments demanding strong organizational and leadership skills with at least 5-years’ experience
- Clearly convey expectations to staff, follow up and remedy issues quickly. Strong collaboration and influencing skills
- EXPERIENCE: 3 years healthcare/medical office experience and 2 years general management experience; preferably in a managed care or ambulatory care setting
- Excellent computer skills including MS Office Suite required
- Demonstrated skills in finance, human resources, marketing, operations and strategy
- Demonstrated effective communication and interpersonal relations skills
- Strong problem solving skillsPeople who applied for this job also applied for
How to write Practice Administrator Resume
Practice Administrator role is responsible for organizational, interpersonal, financial, leadership, computer, medical, microsoft, word, analysis, database.
To write great resume for practice administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Practice Administrator Resume
The section contact information is important in your practice administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Practice Administrator Resume
The section work experience is an essential part of your practice administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous practice administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular practice administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Practice Administrator resume experience can include:
- Maintains payment system for all accounts payable, ensuring that vendor accounts receive payments timely and accurately. Serves as a liaison with the Support Center A/P department and vendors
- Manages contract files, including obtaining and maintaining licensure, insurance verifications and any other items needed to support active contracts. Works closely with Support Center and supervisor on all outside contracts
- Receives, sorts and distributes all mail. Supports supervisor in an administrative capacity as needed. Assists other departmental staff with general clerical support when necessary
- Maintains OSHA log and information, MSD sheets and information and any other safety requirements for the office. Maintains contacts and procedures for reporting all Workers’ Compensation claims, information and follow up with appropriate Support Center departments and contracted vendors
- Demonstrates excellent communication and interpersonal skills with staff, vendors, patients, families and all individuals
- Excellent inter-personal skills and a confident, outgoing manner
Education on a Practice Administrator Resume
Make sure to make education a priority on your practice administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your practice administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Practice Administrator Resume
When listing skills on your practice administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical practice administrator skills:
- Strong leadership, communication and interpersonal skills to direct work, drive change and effectively collaborate
- Demonstrated strong computer skills, including proficiency in word processing, spreadsheet, and advanced computer applications (i.e. database or presentations)
- Solid time and calendar management skills
- Solid quantitative skills and comfort with mathematics
- Strong leadership, communication and interpersonal skills to direct work,
- Outstanding organizational, interpersonal, communications and time management skills
List of Typical Experience For a Practice Administrator Resume
1
Experience For AMG Practice Administrator Resume
- Detail-oriented nature and effective time-management skills
- Strong organisational skills and a willingness to take the initiative
- Strong IT skills, particularly Microsoft Excel, Word and PowerPoint
- Have strong numeracy and IT skills
- Superior financial skills, including accounting, forecasting and knowledge of the computerized information systems used in those functions
- Superior financial skills, including accounting, forecasting, and technological applications such as Excel
- Work effectively within a matrixed management environment, building relationships with BWPO, BWH, and PCPO departments remotely
- Effectively communicate in English, verbally, and in writing
2
Experience For Assistant Practice Administrator Resume
- Strong Financial Reporting and RCM Experience is highly desired
- Demonstrated ability to work independently and cooperatively as an effective team member
- Effective partner to Fish Center Primary Care to ensure a seamless patient experience across the entire Fish Center
- Prior leadership experience, preferably in a matrix-managed environment
- Have administration experience and a good eye for detail
- Experience in healthcare management with 2+ years’ experience in a supervisory capacity
- Advanced computer skills in Microsoft Office Suite (Excel, PowerPoint, Word, Visio, and Outlook) and ability to learn new computer systems
- Prior work experience, preferably at a professional services firm
- Previous experience producing business cases and demonstrating return on investment for service line programs and projects
3
Experience For Pa-practice Administrator Resume
- Previous supervisory experience managing Human Resource issues, particulary change management and labor relations required
- Previous experience working in consultancy is preferable but not essential
- Determines cost effective staffing alternatives
- Previous experience of working in a credit control environment
- Be a confident communicator and able to build strong working relationships
- Strong track record of leadership, mentoring, and participation in organization initiatives
- Management level experience in a hospital or medical group setting required
- Two years experience in HR, general office management, budgetary oversight or equivalent
- Strong follow-through with Physicians and employees
4
Experience For Practice Administrator, Telepsychiatry Resume
- Strong desire for continuous growth and professional development
- Experience in a Supervisory capacity in a Hospital or Long-term Care facility
- Five (5) years of supervisory-level experience is required
- Maintains effective and complete communication with Executive Director, Medical Director, staff and physicians
- Experience in medical office management including staff supervision, preferably in Oncology
- Experience with Financial Management, Quality Improvement, Project Management, and Program Development
5
Experience For Practice Administrator the Center for Pain Management Resume
- Six years' of direct healthcare management experience is required
- Four years direct healthcare management experience required
- At least five years of experience in healthcare administration
- Experience in government-regulated healthcare environments
- Experience with reimbursement techniques
- Medical Group practice experience
- Ambulatory experience is ideal
- Strong customer service and business acumen
6
Experience For Senior Practice Administrator Resume
- Experience as a Practice Administrator
- Develop and maintain an effective, efficient organizational structure consistent with the standards identified for the MHC physician network
- Three years’ work and supervisory experience in practice management of multiple locations
- Experience in Multi-location practice management
- Three to five years operational leadership experience within ambulatory care or physician practice management required
7
Experience For Practice Administrator, Alexandria Resume
- Assisting with maintaining routine billing records, prepare billing guides and assist with the monthly billing process
- Completing, processing and monitoring the practices insurance forms in a timely fashion
- Working knowledge of medical office operations including patient registration, scheduling and medical records systems
- Planning co-ordinating and scheduling
- Banking and Reconciliation for completion of Month End including weekly bank runs
- Arranging internal events – ensuring these are in line with internal budgets and follows the internal guidelines
- Working conditions are often hectic and stressful
- Supporting the administration for new recruitment alongside Group-HR
- Being the first point of contact for all staff with regard General Office Admin
8
Experience For Cardiology Practice Administrator Resume
- Understanding of healthcare reform
- Working knowledge of health care environment
- Understanding and appreciation of operational excellence
- Alerting Administrative Director of Medical Education and Director of Medical Education to any operational problems that require executive review
- Responsible for HR including interviewing, hiring, terminating, training, mentoring and supervising staff of more than 25 employees
- Comprehensive understanding of CPT billing/coding, insurances, /dental billing/healthcare compliance
- Assists Clinical Administrator in developing and monitoring annual operating budget for practices
9
Experience For Interim Practice Administrator Resume
- Extensive knowledge of private physicians' office operations, budgeting and financial reporting, medical billing operations and systems required
- Serves as a resource for the Fish Center and Osher Center management teams for problem solving and troubleshooting issues surrounding the clinical operations
- Serve as liaison between Vituity recruiting and new provider to ensure that all criteria are met for credentialing, compliance, and on-boarding
- Passionate and proactive about solving problems, adding value and delivering superior results
- Work with all internal credentialing departments for smooth and accurate record keeping of all required documents and contractual relationships
- Responsible for maintaining medical providers’ PTO and CME hours and coordinating to Medical Manager Template
- Direct accountability for the following factors: Score Card including Net 1 Results, SSIPs, and PRC Data
- Ensures efficient EPIC workflows, staff training and report generation speaking to key practiced metrics
- Reviews staffing model to maintain adequate staffing levels
10
Experience For Regional Practice Administrator Resume
- Administrative leadership role, developing and coaching Westwood managers and staff
- Work with Partner Lead to ensure utilisation is meeting targets and individuals are working on strategic opportunities
- Confident in evaluating information and making decisions
- IDX Enterprise system training in BAR, scheduling and managed care
- Coordinate the resources to sustain a team-oriented and “patient first” culture in Centers, coaching and re-training as needed
List of Typical Skills For a Practice Administrator Resume
1
Skills For AMG Practice Administrator Resume
- Demonstrated leader that has proven skills and abilities to follow through on assigned elements of essential job functions required
- Excellent business administration skills
- Establish guidelines for prioritizing work activities & evaluating effectiveness
- Strong Operations experience in an Outpatient setting
- Support the department with patient experience, acting as the administrator for customer experience on behalf of physician leadership
- Follow-up skills and attention to detail required
- Able to multi-task and problem solve effectively
- Work effectively with a wide range professionals including senior leaders and clients
- Work effectively with a wide range of firm professionals, including senior leaders
2
Skills For Assistant Practice Administrator Resume
- Strong leadership and business operations experience
- Proactive, self-directed with superior organizational and project management skills and tolerance for ambiguity
- Supervisory and leadership experience with demonstrated competence in change management
- Superb time management and organizational skills
- Strong proficiency in Microsoft Office, particularly Word, PowerPoint, and Excel with a solid knowledge of pivot tables and VLOOKUP
- Effectively communicate in English, verbally and in writing. (Spanish is helpful)
3
Skills For Pa-practice Administrator Resume
- Five to seven years of healthcare management experience, preferably in a large group practice. Private practice experience desirable
- Demonstrated successful management and supervisor experience required
- Exercise discretion, interact effectively with people at all levels and from diverse backgrounds
- Identifying and implementing cost effective procedures
- Understanding of and/or experience with relevant federal and state employment laws
- Proven track record in growing physician practice revenues and volumes including marketing expertise with a variety of tactics to grow and develop business
- Maintain a good working relationship with all vendors and outsourced billing company
- 3+ of Management experience in an Outpatient and/or Primary Care setting
- Previous experience Budgeting, Finance, and Operations
4
Skills For Practice Administrator, Telepsychiatry Resume
- Experience working within a Medical Practice
- Experience developing relationships with healthcare providers
- Two years' experience in a healthcare, managed care setting is required
- Demonstrated knowledge of financial analysis and budgeting
- Experience with axiUm or other teaching patient health care system
- Physician compensation plans and experience in working with physicians in regards to their employment agreements and compensation plans
- A team player able to forge strong working relationships
5
Skills For Practice Administrator the Center for Pain Management Resume
- 5~6 years progressively responsible management experience in a physician practice/ambulatory care setting or grant~funded program
- Data Entry, Microsoft Word, Excel and PowerPoint experience required
- Assures practices operate efficiently and meet or exceed budgetary expectations
- Experience in growth oriented organization
- Develop and maintain effective
- Five years healthcare leadership or practice management experience
6
Skills For Senior Practice Administrator Resume
- Demonstrated leadership, personal and professional ethics and an ability to inspire and motivate others
- Six years' of healthcare management experience is required
- Prioritisation of Partner time and appointments
- Physicians office experience is required
- Extensive experience in operations and project management
7
Skills For Practice Administrator, Alexandria Resume
- Min 2 years Dental/open to management experience
- Four years of experience managing multiple practices or clinics
- Rapidly prioritize and multi-task given competing demands and deadlines
- Continuously prioritize and multi-task given competing demands and deadlines
- Experience with multi-specialty clinics
8
Skills For Cardiology Practice Administrator Resume
- Meticulous attention to detail and strong follow-through
- Positive attitude, friendly demeanor, excellent team player, driven and motivated to grow within the team
- Act independently displays excellent judgment and maintains confidentiality
- Experience in health care supervision
- Previous management experience of processes and/or employees in an academic healthcare environment
- Meticulous attention to detail and strong follow-up
- Successfully operate in a global team environment
- Three years of experience managing a highly automated medical office, including frong and back office, preferably in primary care
- Experience of working in a project management environment is desirable
9
Skills For Interim Practice Administrator Resume
- Medical, healthcare, or physician practice management experience
- Excellent interpersonal, verbal and written required
- Strong Analytics and Financial Background HIGHLY desired
- Expert knowledge of Microsoft Office, specifically Excel and Word; demonstrated knowledge of medical/dental patient care systems, preferably axiUm (Exan)
- Experience in physician practice management
- Three years work and supervisory experience in practice management of multiple locations, in Cardiology
- Relevant law firm or professional services operations and management experience
- Experience in Healthcare - Healthcare Administration
- Excellent judgment, understands what s/he does not know and what questions to ask to reach well informed decisions that minimize risk
10
Skills For Regional Practice Administrator Resume
- Skilled manager with a collaborative style who influences change and builds consensus for ideas and recommendations that move teams forward
- Medical office experience
- Managing and directing employees including Physicians, Nurse Practitioners & Clinical and Administrative Staff
- Planning, coordinating and scheduling internal/external meetings and conferences
- Working knowledge of ICD-9, CPT and E&M coding
- Addressing common problems and complaints
- Developing accurate proformas and business plans for clinical programs and services
- Understanding of the public and social sectors and interest in the sectors and willingness to increase knowledge of the topic
List of Typical Responsibilities For a Practice Administrator Resume
1
Responsibilities For AMG Practice Administrator Resume
- Ensure compliance with all appropriate regulatory agencies, corporate compliance, system protocols and office procedures and communicating policy changes to appropriate staff
- Mediate or assist in the mediation of conflicts, differences and misunderstandings between and amongst patients, staff and physicians. Identify and address performance and behavioral problems of staff; counsel and discipline according to policy. Recognize and reward performance when applicable
- Excellent computer skills including familiarity with Word, Excel, Internet
- Effective communication skills with peers and senior management
- Excellent interpersonal, verbal, written and management skills required
- Assist subordinates in reaching new levels of skills, knowledge and development
- Communicate effectively to customers of varying cultures, psychosocial needs and ages
- Handles patient, provider, or staff concerns effectively and in a timely manner
2
Responsibilities For Assistant Practice Administrator Resume
- Management and supervisor skills required
- Analyzing current procedures for effectiveness and bringing suggestions for improvement to the attention of the team members for consideration
- Revenue cycle and operations experience
- Coordinate with CHCGD Practice Manager to provide seamless experience for patients whenever possible
- Promote the provision of cost effective, high quality health care services for patients
- Maintain efficient, effective, and quality operations for all departments
- Develop and maintain effective relationships with staff, administration, customers, regulators and public
- Establish, document and demonstrate constructive feedback mechanisms based on employee needs, position and tenure
- Develop smart, cost-effective approaches for marketing the practice and enhancing its relationships with hospitals, practices and providers
3
Responsibilities For Pa-practice Administrator Resume
- Collaborate and leverage resources to ensure an effective roll-out of BWH new initiatives
- Prioritise, work under pressure to tight deadlines and adapt to change
- Healthcare leadership experience
- Supervising medical records, billing, cash posting, and data entry
- Supervising scheduling, registration and financial counseling of patients
- Developing, implementing, and maintaining a full medical office staff
- Interviewing, hiring, and training medical admins, Physicians, Nurses, etc
- Monitoring performance of 30 Office Staff members
- Maintain communication with the billing company to ensure timeliness of data transfer and reasonable closing
4
Responsibilities For Practice Administrator, Telepsychiatry Resume
- Continuously reviews all factors affecting the operating cost of the practice. Takes necessary action to keep cost in line with budget
- Budget and fiscal responsibility, including consistent reporting and review of fiscal variances as requested by leadership
- Plan for changes in resource requirements including staff, technology and space
- Communicates regularly with individual physician members regarding operational performance issues specific to each practice
- Responsible for profit and loss of the physician practice, including
- Creates, maintains and updates Medical Manager Providers’ templates and appointments calendar according to EHMG productivity requirements
5
Responsibilities For Practice Administrator the Center for Pain Management Resume
- O Leading clinical staff meetings
- Administer clinic policies and procedures while saying consistent with OrthoCarolina mission, vision and values
- Provide daily administrative support to the Office Managing Partner and senior leadership
- Develops special work load reports to adjust staffing levels as necessary
- Reviews lab and x-ray service utilization, physician charges and coding accuracy, and capture of charges
- Provides physician and staff training as required
- Analyzes average patient waiting time
- Functions as staff support to appropriate Chief(s) of Service with respect to planning, operations, patient care and financial aspects of assigned practices
6
Responsibilities For Senior Practice Administrator Resume
- Oversees the implementation of new practices and relocation of existing practices
- Coordinates agendas, presentations and minutes for standing Practice Leadership Team Meetings for assigned practices
- Debt chasing and referrals
- Prompt Invoicing of accounts
- Actively participating as a team member to resolve problems
- Devises and implements all internal policies, procedures and systems that are necessary for providing comprehensive services to patients and client companies
- Maintains defined levels of office, cleaning and clinical supplies
7
Responsibilities For Practice Administrator, Alexandria Resume
- Monitors budgets, regulatory compliance, contracts, vendor relations and centralized billing office
- Provides training and orientation for new hires; ensures all team members in both Centers are well-oriented
- Provides operational data and dashboard, including interpretation to leadership on a consistent basis and as requested
- Maintain and manage relationships with key hospital and system departments to garner appropriate resources and support
- Provide input for the development of budget and financial goals. Gather data and write justifications for personnel, capital expenditures for equipment and supplies. Creates action plans to ensure budget variances are appropriately identified and corrected
- Ensure office staff members are trained and versed on all applicable information systems associated with the practices and assist with all transitions to EHR’s, as applicable
- Provide ongoing feedback and coaching and perform all performance appraisals for direct reports and work with Supervisors/Coordinators to ensure timely and accurate completion within deadlines
8
Responsibilities For Cardiology Practice Administrator Resume
- Facilitate communication among physicians, staff and administration establishing a climate that encourages teamwork and promotes collegial collaboration among all team members including regular staff meetings/physician meetings with office Supervisors/Coordinators to discuss operational, financial and strategic initiatives
- Assist the office Supervisors/Coordinators in providing staffing and cross coverage between and within practices to maximize group productivity and minimize overtime/temporary staffing
- Oversee the maintenance of the facility, assuring a safe, clean and pleasant environment for patients and staff
- Interview and select high quality candidates and on-board and train new staff members
- Monitor progress toward achievement of yearly operational and financial goals
9
Responsibilities For Interim Practice Administrator Resume
- Undertake special projects/assignments and AHS/physician initiatives as directed
- Responsible for all practice receivables and collections practices.
- Maintains all personnel records, licenses and permit renewals. Ensures the practice meets all mandates (OSHA, HRS, medical waste, Miami Children’s Hospital requirements, etc.) and maintains quality and performance improvements
- Responsible for communication with and among physicians, supervisors, and office staff in the operations of the practice
- Develops vision for practice in collaboration with physicians and administrative team and executes plans to achieve vision
- Identifies strategies for growth and executes plans to achieve growth goals
10
Responsibilities For Regional Practice Administrator Resume
- Supports the company’s mission, vision, values and goals in the performance of daily activities
- In cooperation with the medical director, prepares, coordinates and distributes monthly office calendar to include the on call schedule, specialists’ schedules, time off, hospital, CC and RGT schedules
- Coordinates with medical and administrative staff to ensure compliance with standards and regulations for inspecting agencies
- Conducts and analyzes performance improvements initiatives using the PDCA technique
- Provide direction and supervision for all clinical support services
- Collaborate with Specialty Program Directors and clinic residents to maintain quality of care and patient satisfaction
- Coordinate development and management of all department employees
- Determine the selection and employment of staff and any necessary termination
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