Project Admin Resume Sample
Aracely Bode
32517 Camilla Mill,
New York,
NY
+1 (555) 438 5970
Work Experience
Project Admin Specialist
09/2017
-
PRESENT
New York, NY
- Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
- Responsible for providing moderate to complex, highly specialized analytical and project support at the division level
- Act as project leader or assist with the leadership of various complex and highly visible cross-functional projects for the promotion and maintenance of the business
- Participate in the planning and implementation of new projects, to achieve short and long term business objectives; develop project plans with project management methodologies as needed
- Track and analyze metrics and process improvements
- Analyze information, determine feasible solutions and make recommendations
- Analysis of requested system changes
- Perform routine to complex analysis and research in support of business goals and strategies. Develop a thorough understanding of the business and its functions, processes and operations
Project Admin
05/2012
-
08/2017
Chicago, IL
- Manages site office to include maintenance, cleaning, equipment and supplies
- Answers phones; screens/handles routine and/or non-critical items and pass others on to supervisor
- Transcribe meeting minutes or dictation from tape recordings or other methods used
- Processes incoming mail; opens and sorts by priorities. Distributes and/or handles items not requiring supervisor’s attention
- Assists Project Engineers/Project Managers with receipt and processing of submittals from subcontractors and vendors to include in preparing for Project Manager’s approval, architect’s review, preparing logs and returning to originator
- Maintains accurate and up-to-date logs (RFI, Vendor/Subcontractor, Purchase, Owner, etc.)
- Coordinates submittals and procure all close-out documents
- Assists Project Accountant with preparation and tracking Subcontracts/Service Agreements and change orders
- Keeps all regulatory and safety posters (OSHA, hiring, etc.) posted and current. Documents and reports all injuries, completes Notice of Injury and coordinates follow-up drug screening
Project Admin Assistant
10/2006
-
02/2012
New York, NY
- Provides guidance to junior analysts. Works independently, as a leader, or as a member of a team under limited supervision
- Actively support the Company’s commitment to safety and its “Core Values.”
- %: Initiate purchase order process with proper approvals and standardize format for ease of tracking project costs
- %: Partner with construction engineers to facilitate bid packages with contractors ensuring all proper approvals and documents are in place
- %: Setup asset listing and manage transactions for each asset to be tracked and submitted upon final closing of the project
- %: Responsible for reporting project costs throughout the project - actual vs. budget
- %: Support internal controls surrounding payments
- %: Responsible for project site/office administrative needs
- Types and maintains files for a variety of documents and/or correspondence, including majority of site-specific correspondence. Maintains/setup sophisticated filing system, supervisor‘s file, etc
Education
Everglades University - Orlando
2000 - 2005
Bachelor's Degree in Construction Management
Professional Skills
- Excellent communication skills, self-motivated, self-starter, sense of urgency, personable and outstanding organizational skills
- Strong Communication & Reasoning skills
- Strong problem solving/analytical skills, with attention to detail
- Excellent organization, time-management and multi-tasking skills
- Technical Skills Highly skilled in the use of spreadsheet, database, presentation, and department specific software
- Strong interpersonal and communication skills (verbal, written and presentation)
- Strong attention to detail, written and verbal communications skills
How to write Project Admin Resume
Project Admin role is responsible for microsoft, excel, interpersonal, software, adobe, powerpoint, basic, grammar, typing, computer.
To write great resume for project admin job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Project Admin Resume
The section contact information is important in your project admin resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Project Admin Resume
The section work experience is an essential part of your project admin resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous project admin responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular project admin position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Project Admin resume experience can include:
- Strong computer skills (using a variety of software products) required
- Excellent PC skills in MS Word, Excel and PowerPoint
- Exceptional written, oral communication and typing skills
- Basic PC, Word and Visio skills
- Proven experience in complex administration and office organization with
- Able to handle multiple priorities from multiple sources with ability to prioritize work to meet deadlines and escalate any issues
Education on a Project Admin Resume
Make sure to make education a priority on your project admin resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your project admin experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Project Admin Resume
When listing skills on your project admin resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical project admin skills:
- Good punctuation, spelling, and grammar skills are critical
- Strong typing skills and ability to find and open files in explorer
- Good attendance is required Basic PC, Word and Visio skills
- Excellent communication skills, (written, and verbal)
- Excellent communication skills, reliable and quick learner
- Strong verbal and written communication skills to communicate with all levels of management required
List of Typical Experience For a Project Admin Resume
1
Experience For Project Admin Assistant Resume
- Experience supporting C level executives/directors required
- Experience in supporting a project team
- Operate technical office equipment - PCs, printers, fax machines, copiers, etc
- Filing, archiving and handling all in-coming and out-going mail and documents
- Providing administrative support including typing of documents, preparation of presentations, development of spreadsheets as needed
- Typing reports, letters; reviewing and preparing records
- Attending meeting to record minutes and notes
- Onboarding and New Hire administration
2
Experience For Facilities Project Admin Resume
- Maintaining leads in CRM
- Running time reports / project financials for team
- Capable of understanding data/statistics and identifying and advising where problems are presenting
- Set up meeting agendas, participating in project meetings and taking notes
- Prepare outgoing invoices, cross charges to other entities and departments, maintain detailed records of all accounting movement
- Help with group activity planning, scheduling, setup, etc (group lunches, brown bag setup, moral activities)
- Draft hiring recs, agendas for meetings, produce meeting minutes
- Help with printing and assembling plan sets, reports and proposals for clients
- Time and Material processing and tracking
3
Experience For Junior Project Admin Support German Speaker Resume
- Facilitate event reservations including location, audio-visual equipment and catering etc
- Manage distribution of incoming/outgoing documents
- Organizes special events, such as “Topping Out” parties
- Collect historical data and observe trends in expenses for projecting future expenses
- Compile meeting packages to include agenda, safety topic, status reports, etc
- Setup conference room for general meetings, model reviews, interactive planning sessions, P&ID reviews, etc
- Assist PM’s with invoices, following up with AR for clients
4
Experience For Project Admin Specialist Resume
- Attend meetings and conference calls and take notes and provide meeting minutes to managers
- Assist with word processing for report and proposal preparation
- Responsible for supporting the design oversight group
- Maintain a calendar for the group and assist with scheduling meetings and events as needed
- Thrives in an exceptionally challenging environment
- Accts Payable Processing
- Follows standard operating procedure for completion and retention of closure documentation and creation of an audit trail
5
Experience For Manager, Robust Design & Project Admin Tools Resume
- Creates layouts and conceptual designs, ensure compliance with Boeing and regulatory standards such as city, county, state, federal
- Develops work packages that can include budget/funding source, schedule, drawings, specifications, statement of work, procurement, estimates
- Provide assistance to the department manager in carrying out daily department functions
- Assist in preparing the department annual budget
- Coordinates and processes general administrative work (time sheets, vacation requests, supply requisitions, etc.) for supervisor’s signature
- Assumes additional responsibilities deemed appropriate by supervisors
- Assist PM’s on all projects
- Provide administrative and control support to the project team
6
Experience For Project Admin / Key User Resume
- Ensure project documentation is properly in place
- Execute project control over deliverables and milestone completions
- Co-ordination of local business cross-functional teams involved in the project
- Co-ordination with Shared Service Center teams involved in the project
- Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project site and effective communication. Keep all systems current as information changes including dates, status and team members
- Schedule, prepare and participate in all project meetings, as needed. Work with Project Administrators in preparing for meetings including drafting meeting forms and supporting documents. Prepares meeting minutes/notes as necessary
- Set-up project files as directed by Project Administrator and in accordance established process
- Audits and tracks subcontractors Certified Payrolls to meet federal, state and project requirements
- A variety of additional tasks in line with business and department needs
7
Experience For Project Admin & Control Resume
- Liaise with other departments to organise different activities that have to be carried out for the project
- Subcontractor Management – Documents filed, insurance certs, uploaded into internal systems
- Invoices - Entered into internal system on a daily basis
- Assists with the coordination of project or program implementation and rollout
- Researches issues, prepares reports and provides recommendations to manager
- Makes recommendations to management for improvements to various projects, tasks and objectives
8
Experience For Intern / Co-op-project Admin Resume
- Coordinates transfer of information to/from various EPC contractors (electronic and hard copy)
- Expedites receipt and return of approval drawings per negotiated schedule
- Ensure supplier receives inquiry/order and all associated documentation
- Creates, organizes and distributes project and work process documentation/files in support of project teams
- Task List updates and management
- Typing or editing of markups and assembling/printing/distributing construction packages – works with project engineers to ensure all construction documents have been prepared
- Send associated documentation via FTP site
9
Experience For Storeroom Project Admin Resume
- Confirm receipt of documentation with supplier
- Communicate receipt of documentation to project engineer
- Interface with Archive Administrator to archive in ADEPT system
- Distribute copies of proposals, task orders and work releases to appropriate files and binders. (Work with Business Manager in this regard.)
- Assist the Business Manager in preparation of bid packages/work releases as necessary
- Insure that office supplies are ordered in a timely manner and neatly maintained
10
Experience For Project Admin Specialist, Assistant VP Resume
- Type correspondence as/if requested by office staff
- Assist Business Manager in preparation of client invoices
- Keep contact listings and base access lists up to date
- Track expiration dates of Insurance and Reps/Certs. Seek subcontractor updates when necessary
- Make domestic and international travel arrangements for senior members of the team
- Create and manage outsourced sales orders
- Originate orders for supplies, equipment and services
- Monitor delivery, process invoices and post actual expenses against budget
- Schedule appointments, arrange meetings, and coordinate travel
List of Typical Skills For a Project Admin Resume
1
Skills For Project Admin Assistant Resume
- Strong experience with Microsoft Office (Excel, Word)
- High level Administrative skills required
- Experience and/or training in use of AutoCAD to modify and develop building and site layout drawings, and drawings for specific projects
- Experience with construction practices, construction management, scheduling and general familiarity with building codes and standards
- Nice to have's: Experience with administration of a tool; ability to learn Tableau reporting (SQL)
- Experience in a manufacturing or project construction environment
- Experience with drawing programs (MicroStation/ AutoCAD) is helpful
- Experience using MS Office Suite and MS Project
2
Skills For Facilities Project Admin Resume
- Experience in use of AutoCAD to modify and develop building and site layout drawings and drawings for specific projects
- Payroll & A/P processing ( California Certified Payroll experience)
- Experience with electronic filing systems
- Skilled with excel, MS office, technology in general
- Can operate independently and knows when to escalate
- General office experience
- Strong written communication (Email, presentations, documents)
- Experience with certified payroll
- Experience in SAP, JD Edwards, and MS Office Suite
3
Skills For Junior Project Admin Support German Speaker Resume
- Experience in Facilities Project Management or Construction Management
- Experience in busy office environment
- Typically, 6 or more years’ related work experience
- Adminstrative assistant experience
- Experience with CMIC, Concur and DocuSign
- Preparing and keeping consistency in project documentation including content, editing and proofreading
- Maintaining project files and documentation according to Standard Operating Procedures and Working Practices
- Assembling/printing/distributing bid/construction packages for project teams
- Manipulating data using MS Excel
4
Skills For Project Admin Specialist Resume
- Setting up hard copy files and managing both electronic and hard copies of all project documentation
- Tracking – updating excel file log with delivery tickets, up to 200 a day
- Setting up and maintaining projects in accordance with our Administrative and Management Systems
- Supporting the project team with documentation of project artifacts
- Understanding of Citi’s strategic goals with the divestiture
5
Skills For Manager, Robust Design & Project Admin Tools Resume
- Willing to work overtime, when required
- Working knowledge with MS Office Word, Excel and Outlook
- Working closely with the project management team to provide administrative support
- Working closely with field employees and staff in onsite construction trailer in the U-District
- Setting up copies for Owners/Subcontractor meetings
- Coordinating project related matters between internal and external project teams
6
Skills For Project Admin / Key User Resume
- Following up with employees to ensure they follow company guidelines and procedures
- A track record of not only maintaining systems and processes, but also contributions to identifying ways to improve ways of working
- General information collection and distribution (including taking and distribution of meeting minutes)
- Assists coordination of activities or efforts of the project team, including deployments, travel, invoicing, etc
- Other administrative/clerical tasks eg, filing & faxing as assigned
7
Skills For Project Admin & Control Resume
- Time cards – checking accuracy and entering into internal system for up to 40 employees
- LCP Tracker - Entering Certified Payroll/Submitting to prime contractor
- Assist Business Manager in creating and/or processing certified payrolls
- Responsible for scanning, printing, copy of drawings and documents
- Maintains electronic filing system including confidential documents
- Helps facilitate the development of detailed work plans including but not limited to schedule, cost, resources, contingency and communication plans
- Support tracking of project documentation and coordinate project closeout activities
- Coordinates invoice coding and pay application process upon approval of the project manager
- Discreet with the handling of confidential information
8
Skills For Intern / Co-op-project Admin Resume
- Accustomed to an open office setting
- Background in art, design and or engineering is desired but not required
- Familiar with standard concepts, practices and procedures in the advertising/creative design field
- Working as a project administrative assistant in chemical/petrochemical/refinery
- Support the budget / resource management and tracking
- Oversees lab facility’s technologies, support process and tools and required improvements to achieve greater testing efficiencies
- Work with Project Administrator to understand needs that are specific to the project/client including contracts, documentation, and project requirements
- Assist in preparing necessary project permits, DEP applications and any tenant/client specific items, as needed
9
Skills For Storeroom Project Admin Resume
- DBE tracking and submission of records to Client
- Serves as a coordinator of various projects ensuring that all department deliverables are met on a timely basis
- Conduct research and data analysis for special and on-going projects. Prepare reports and recommendations
- Maintain drawing list for all EPC Contractors
- Coordination of meetings in Outlook, and scheduling of special events with food, conference, documentation
- Vendor interaction – proactively following up on delivery dates and materials receipt
10
Skills For Project Admin Specialist, Assistant VP Resume
- Develop and maintain filing system (electronic and hard copy) as needed
- Assist Business Manager in obtaining subcontractor insurance forms
- GCE O Level or above with formal secretarial training
- Quick learner and ability to retain a lot of detailed information
- Coordinate the integration of vendor tasks and track and review vendor deliverables
- Communicate project status on assigned activities to the project manager
- Able to work alone and/or under supervision
- Be able to take initiative when needed
List of Typical Responsibilities For a Project Admin Resume
1
Responsibilities For Project Admin Assistant Resume
- Maintaining tracking databases
- Organization of submission material and project sheet for proposals or opportunities when needed
- Prepare high quality and creative proposals, submissions and presentations
- Provide administrative support to the project team
- Tracks Certified Payroll and Insurance Certificates from Subcontractors
2
Responsibilities For Facilities Project Admin Resume
- Proficient with MS Office Programs in particular Word and Excel
- Provide administrative support for project manager
- Process permits, contracts, billings, weekly time cards, change orders, subcontracts, lien waivers, submittals, freight claims, and operation and maintenance manuals
- Receives, validates and logs customer requests for facilities services such as construction, rearrangements, moves and asset acquisition
- Meets with customers, evaluates requests, provides tactical plans, defines requirements and identifies design options
- Obtains formal facilities designs, coordinates with affected parties and creates work packages that provide documentation and cost relative to project implementation
- Ensures compliance with Boeing and regulatory standards
- Monitors and coordinates project implementation activities to ensure cost, schedule and regulatory requirements are met
3
Responsibilities For Junior Project Admin Support German Speaker Resume
- Coordinates support functions and verifies compliance with project documents
- Coordinates with affected parties such as customer, designers, EHS, crafts, Security, and network infrastructure to create an agreed to implementation plan
- Works with affected parties to define functionality and constructability
- Works with business partners to define requirements for projects, identify acceptable options and develop the preliminary scope of work
- Develops conceptual, budgetary, and detailed cost estimates to assist in the business case analysis
- Negotiates options with business partner to select the best solution for customer and company
- Format, prepare, and edit reports, project summaries, and correspondence
4
Responsibilities For Project Admin Specialist Resume
- Maintain department budget records
- Assist department manager in special projects as required
- Understand and track detailed financial data
- Process billings, weekly time cards, assist with change orders, submittals, assist with freight claims, extensive support with the procurement process of goods & service
- Creates layouts and assist with conceptual designs
- Assembles and releases work package by collecting and integrating various individual documents such as facilities work order, contract service request, drawings, vendor quotes, schedule, permits
- With assistance, evaluates vendor proposals for small scale projects
- Monitors and coordinates implementation activities on small-scale projects, such as relocations, construction, utility shutdowns, budget management, schedule, and project reviews
5
Responsibilities For Manager, Robust Design & Project Admin Tools Resume
- With assistance, on small-scale projects, ensures completion and retention of project records by following the standard operating procedure for closure and update of appropriate documents, forms, permits, work management systems, and as-built drawings
- Experience in an office setting
- Researches existing conditions and gathers /provides data for Core Engineering Team in support of cost estimates and detailed design requests
- With guidance, ensures compliance with Boeing and regulatory standards
- Assist with preparing technical reports
- Help filling out quality forms, safe work plans, healthy start checklists, etc
- Develops options so that facilities modifications are accomplished within project objectives
6
Responsibilities For Project Admin / Key User Resume
- Perform assignments with Microsoft Office, Excel, PowerPoint, and Outlook
- Help with expense reports for managers
- Office of Federal Contract Compliance Program and Department of Industrial Relations Compliance management
- Take direction and complete tasks with minimal direction or supervision
- Work expeditiously, and under time constraints
7
Responsibilities For Project Admin & Control Resume
- Ideally a relevant project/administration qualification
- Manage multiple tasks simultaneously and accurately
- Computer literate - word /excel
- Knowledge of Spectrum construction software desired
- Resilience and determination to see a task through
- Identify root causes of complex problems and articulate these clearly to own management
- Balance long- and short-term deliverables
- Process improvement champion and advocate of change
8
Responsibilities For Intern / Co-op-project Admin Resume
- Have the ability to learn new computer systems quickly
- Highly dependable and responsible, takes ownership of assigned tasks
- Proficiency with InDesign or willingness to learn
- Knowledge of InDesign would be advantages
- Miscellaneous special requests
- Assist with cost projections
- Project setup and document management
9
Responsibilities For Storeroom Project Admin Resume
- Provide administrative support to multiple Project Managers/Directors for refinery and chemical projects
- Type and issue project notes for meetings and distribute accordingly
- Maintain current roster and organizational charts
- Receives customer requests for routine, small-scale projects such as construction, rearrangements, moves, and asset acquisition, via various electronic methods. Assists validation against acceptance criteria for new requests and acknowledges customer requests
- Meets with customers to define requirements and collect data for routine, small-scale projects. Identifies acceptable options with customer to clarify needs and develop the preliminary scope of work in order to meet the customer's requirements
10
Responsibilities For Project Admin Specialist, Assistant VP Resume
- Negotiates options with customer to select the best solution for customer and company
- MS Word and Excel required
- Lead teams and provide direction
- In traffic management
- Oversees and manages project documentation and coordinates documentation revisions
- Familiarity with file management software
- Analyst budgets and select the best quality/price
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