Project Management Assistant Resume Sample
Demetrius Krajcik
905 Beahan Inlet,
Dallas,
TX
+1 (555) 227 4160
Work Experience
Project Management Assistant Team Lead
04/2017
-
PRESENT
Chicago, IL
- Knowledge of Bechtel’s organization, policies, and procedures
- Maintains assigned data points within databases according to the established conventions within specified times
- Contract administration support
- Support for project set‐up, maintenance, and close‐out
- Project reporting support
- Project insurance coordination
- Consultant invoicing coordination
Project Management Assistant Director
04/2011
-
11/2016
San Francisco, CA
- Creates projects and manages project documentation within the OnBase project repository
- Works with project documentation within various sites when necessary (InfoNet, Sharefile, etc.)
- Tracks project tasks and status
- Assists with managing project teams to mitigate issues and risks
- Coordinates the project resources
- Assists in assessment, development and implementation of new technologies within the company
- Ensures that quality service is provided to internal and external customers
- Ensures that regulatory requirements are satisfied and company policies are upheld
Project Management Assistant
01/2007
-
10/2010
Houston, TX
- Undertake daily administrative tasks to ensure the functionality and coordination of department's activities
- Serve as a liaison between project participants, project managers and other members by ensuring timely communication and monitoring of deadlines, sharing of resources
- Provide editing/copywriting of admissions marketing copy
- Assist with troubleshooting and consumer testing of marketing campaigns, quizzes, registration flows, and other tech projects
- Provide administrative, organizational, and functional support on various admissions marketing and product related projects
- Assists with scheduling of project teams, meetings and conference calls
- Compiles meeting notes drafts
Education
Kaplan University - Cedar Rapids Campus
2001 - 2006
Bachelor's Degree in Business
Professional Skills
- Strong prioritization and multi-tasking skills. Strong written and verbal communication skills
- Strong IT skills in MS Office suite, along with excellent communication skills
- Good organisational skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively
- Strong and proven oral and written communication skills
- Excellent problem solving, math and accounting skills
- Strong English written and oral communication skills, with all levels of personnel, including customers
- Excellent listening & communication skills
How to write Project Management Assistant Resume
Project Management Assistant role is responsible for administrative, analytical, events, travel, training, powerpoint, finance, database, procurement, printing.
To write great resume for project management assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Project Management Assistant Resume
The section contact information is important in your project management assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Project Management Assistant Resume
The section work experience is an essential part of your project management assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous project management assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular project management assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Project Management Assistant resume experience can include:
- Fluent Serbian and English language skills; German language skills are beneficial
- Strong PC skills such as MS Project, Microsoft Suite, Scheduling, and financial system software is highly advantageous
- Strategic thinker, strong analytical skills, able to synthesize considerable and complex data
- Self-motivated, positive attitude with effective oral and written communication and interpersonal skills
- Strong communication skills and the ability to work as part of a collaborative team
- Strong P.C. skills, especially in MS Office, MS Project and Adobe Acrobat
Education on a Project Management Assistant Resume
Make sure to make education a priority on your project management assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your project management assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Project Management Assistant Resume
When listing skills on your project management assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical project management assistant skills:
- Highly developed interpersonal skills with the proven ability to work and communicate effectively and respectfully with multiple departments
- Solid proven organizational, time management, and leadership skills
- Exceptional interpersonal and written communication skills; can effectively interact with all levels of management
- Good analytical skills, including attention to detail without losing track of the big picture
- Proactive, with good analytical & problem solving skills
- Effective planning and organizational skills; detail-oriented and deadline driven
List of Typical Experience For a Project Management Assistant Resume
1
Experience For Project Management Assistant Service Desk Intern Resume
- Experience working in advanced levels of Microsoft Excel
- Experience writing technical documents
- Experience in working in an advanced levels of Microsoft Excel
- Business, Project Management, Assistant, Accounting, Finance or related coursework/work experience
- Business, Project Management, Administrative Assistant, Accounting, Finance or related coursework/work experience
- Demonstrate to the Project Team that all works are in compliance with Alstom EHS policies
- Excellent attention to details, data, facts and numbers, accuracy and analytical mindset
2
Experience For Site Project Management Assistant Resume
- Advanced user level experience with MS Office (Excel, PowerPoint)
- Can identify examples of effective leaders and discuss their characteristics
- Experience required with Microsoft Office (Outlook, Word, Excel, OneNote)
- Work well independently and as part of a team; solid work ethic
- Preparing and collating information together for fee accounts and financial monitoring/controls
- Monitoring and keeping up to date AECOM’s Salesforce and ePM program to track current and future pursuits
- Submitting contract review requests and coordinating with AECOM’s legal department as needed for proposals and awarded projects
- Coordinating with Subcontract Administrators for procurement and sub-contracting process
- Developing and monitoring process for safe work plans and AECOM safety compliance
3
Experience For Project Management Assistant Intern Resume
- Communicating with project leaders and project team members
- Chasing teams to get the things done
- Reviewing of draft invoices and account receivable follow-up
- Completing monthly project reviews and Estimate at Complete budgets
- Organizing Transportation department functions
- Submitting insurance certification requests per client/contract requirements
- Completing set up of new projects in ePM upon receipt of authorization
4
Experience For Project Management Assistant Team Lead Resume
- Resolving local IT issues
- Submitting travel arrangements and expense reports
- Arranging business trips
- Handling business trips
- Tracking project budgets and costs incurred
- Submitting labor/non labor transfers as needed
5
Experience For Financial Project Management Assistant Resume
- Entering amendments and project revisions
- Completing monthly project reviews and EACs
- Issuing of the Work Package Plans
- Understanding of project dependencies and critical path
- Structuring and setup of program and project organisations
- Processing of requests for changes to scope, cost, schedule and benefits
- Assist with creating and maintaining project resourcing and staffing plans, project contracting, project setup and baseline budgeting
6
Experience For ALT A Project Management Assistant Resume
- Complete quality review checks by reviewing, formatting ,and revising reports and monitoring completion of quality forms
- Familiarity in working within a consulting engineering environment and in an professional office setting
- Performs PPD investigator file reviews and logging of outstanding issues in project related tracking tools
- Assist Project Managers in the various financial PM tasks- project opportunity, planning, forecasting, budgeting and change management
- Implement training approach, i.e. plan, organise and monitor training sessions, coordinate training material
- Support innovation processes, participating in sourcing new ideas or implementing them
- Complete quality review checks by reviewing, formatting ,and revising reports
- Drive PMs in billing preparation, invoicing Clients and track cash collection
7
Experience For Project Management Assistant Director Resume
- Attend weekly project meetings as requested by PM and keep detailed meeting minutes for publishing to project team
- Provide cost and schedule monitoring, control and planning advice to the Project Managers as and when required
- Creation and updating of key documents such as project definition documents, charters, business cases, steering board presentations, risk and action logs etc
- Support with expense claims, booking travels and organizing meetings
- Data gathering, processing and analysis
- Assist with creating and maintaining baseline schedule and calculate impacts to the project milestones
8
Experience For Project Management Assistant Ban P Resume
- Comprehensive knowledge of relevant software: Microsoft Windows Operating System and the MS Office Suite including Word, Excel, Outlook, and PowerPoint
- Creates meeting agendas and minutes
- Coordinates team conference calls and distribution of meeting minutes
- Provide information for bi-weekly cash and billing calls, mid- month reviews with Operations Team
- Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the unit
- Provide support with data entry and reporting
9
Experience For Project Management, Assistant Director Resume
- Proficiency with internet search engines, electronic mail systems, spreadsheet and word processing applications
- Prepare all project meeting agendas and associated attachments as directed by the PM
- Support Project Manager in organizing and follow-up of meetings (i.e. technical meetings, internal meetings)
- Knowledge of project lifecycles. Understanding of project plans and project team structures
- Clearly convey an issue, problem or situation and is familiar with problem solving and escalation practices
- Contribute, or otherwise assist, as required including, but not limited to
- Agenda management, scheduling appointments with in- and external clients
10
Experience For Project Management Assistant Service Desk Resume
- Streamline and optimize the filing of team documents
- (Administrative) support for Project Management accounting tasks
- Passion for Project Management, Sales and Marketing
- A rare opportunity to join a leading European team
- Previous employment with an architecture or engineering firm is highly desirable
- Knowledge of Microsoft products, SAP, CISCO, GIS, and map reading is desirable
- Knowledge of Health, Safety and Environmental requirements including CDM
- Capable of working under pressure and to deadlines
List of Typical Skills For a Project Management Assistant Resume
1
Skills For Project Management Assistant Service Desk Intern Resume
- Demonstrable skills & experience that would enhance the delivery of the project to high standard, safely and on time, within budget
- Effectively manage several concurrent projects that vary in complexity and priority
- Good communications skills are essential
- Excellent computer skills, proficient in MS Word, Excel, PowerPoint and ability to obtain knowledge and master all clinical trial/laboratory database systems
- Computer literate – strong skills in MS Excel, MS Word, MS Visio, MS PowerPoint etc…
2
Skills For Site Project Management Assistant Resume
- Self-motivated, problem solvers, able to work individually and as part of a team under strict deadlines, and have good people skills
- Strong MS Office skills, e.g. PowerPoint
- Excellent team player, good at receiving and giving constructive feedback in a timely manner
- Business or accounting-related education and/or demonstrated equivalent experience and abilities
- Technically strong in project accounting, invoicing, scheduling and reporting
3
Skills For Project Management Assistant Intern Resume
- Experience of supporting fee earning consulting, legal or project-based teams
- Experience in working alongside project managers and reporting project MI
- Demonstrate an understanding of Design & Testing
- Experience of working on Signalling or Railway Systems based projects
- Demonstrate an understanding of the Railway design, installation and testing process
- Highly organized with the ability to manage multiple conflicting deadlines and competing priorities
4
Skills For Project Management Assistant Team Lead Resume
- Strong multi-tasking abilities and self-motivated
- Experience in working in an advanced level of Microsoft Excel
- Experience in writing technical documents
- Project accounting experience
- Good understanding of 3D art or 3D animation production
- Experience in dealing with confidential materials
5
Skills For Financial Project Management Assistant Resume
- Technically strong in scientific and technical writing and communications
- Demonstrate the Project is being executed in line with the Alstom Project Management Policy documents
- Experience in professional communications and stakeholder management at various levels
- Good administration and organisational abilities
- Knowledge and experience with MS Office applications – specifically Outlook, Word, Excel and PowerPoint
- Financial Analysis experience
6
Skills For ALT A Project Management Assistant Resume
- In a similar administrative position or work experience in clinical research role such as a study technician or entry level coordinator
- Previous project management/assistant experience
- Systems experience on SalesForce and Oracle
- Establish and maintain good working relationships with clients, delivery teams and other parties
- Administrative support or office environment experience
- Computer literate with competent experience in Microsoft Office software
- Zero to two (0-2) years of relevant experience in a support role
7
Skills For Project Management Assistant Director Resume
- Collaborative approach and able to work independently as well as part of an effective team
- Excellent and competitive remuneration package
- Good knowledge in English (spoken and written command)
- Multi-task and prioritize projects on tight deadlines
- Relevant experience in comparable roles
8
Skills For Project Management Assistant Ban P Resume
- Monitoring and checking supplier invoices and arranging and tracking supplier payments
- Capturing, monitoring, analyzing and reporting all kind of project data
- Submitting and tracking approval requests for conferences, training, and civic/political spending
- Finding the dream job at IBM: navigating our company with the potential for many careers by channeling an employee’s strengths and career dreams
- Assisting with compiling an extensive program description for Comparative Medicine Resources for upcoming triennial University accreditation
- Exchanging information freely, ensuring that others in the team are aware of deliverables and status
- Arranging and tracking supplier payments
- Monitoring and pursuing completion of staff timesheets
- Supporting colleagues in submitting expense claims
9
Skills For Project Management, Assistant Director Resume
- Supporting project managers with the financial administration of consultancy projects utilizing Excel and database packages
- Supporting Business Development with CRM tracking
- Writing of assignments, making reports and presentations
- Tracking, tracing and implementation of (new) tenants
- Monitoring onboarding process
- Building and implementing reports
- Understanding of management systems
- Understanding of quantified risk assessments
- Monitoring prompt invoice payment by clients
10
Skills For Project Management Assistant Service Desk Resume
- Reporting on all activities related to staff (headcount, finance, etc.)
- Maintaining project structure in corporate systems
- Maintaining communication with internal clients
- Supporting Project Managers with project setup, maintenance, and close out in AECOM's Oracle based Project Management System
- Troubleshooting, advice, guidance, and support to staff on AECOM's Oracle based Project Management System
- Exciting role with a broad international scope
- Managing project structure
List of Typical Responsibilities For a Project Management Assistant Resume
1
Responsibilities For Project Management Assistant Service Desk Intern Resume
- Effective use of PM software tools for resources & time management, preferably have an experience on using SAP
- Reviewing of draft invoices, AR follow-up, and reviewing of MDOT Payment Vouchers
- Tracking project financials
- Prepare meeting materials, including reports, presentations and agendas
- Provide financial support in such areas as invoicing, purchase orders, change orders, cost and budget tracking, and estimates to completion
2
Responsibilities For Site Project Management Assistant Resume
- Liaise, as requested by the Project Manager, with the WYP Project Officer and input into general project coordination and planning
- Assist in the management of internal interfaces with Testing, Design & Installation etc
- Schedule and manage meetings with stakeholders, project teams, steering boards etc
- Supports project managers with preparation for and conducting of meetings and other project-related communications
- Conduct training needs analysis
- Support project teams in managing action and to-do lists
- Prepare and manage milestone and progress reports and meeting minutes
3
Responsibilities For Project Management Assistant Intern Resume
- Support implementation of business processes or business operating model changes within the programme
- Track and report progress and performance of projects, including those performed by third parties under contract
- Perform analysis and the maintenance of metric data and estimating models
- Support project change control, including use of configuration management systems
- Assist with the compilation of project management reports. Maintaining programme and project files from supplied actual and forecast data
- In-depth knowledge of banking operations
4
Responsibilities For Project Management Assistant Team Lead Resume
- High level of proficiency in Microsoft Office Outlook calendar and scheduling
- Exposure to biological fluids with potential exposure to infectious organisms(when visiting lab)
- Rare exposure to skin and lung irritants, radiation, toxic materials and hazardous waste(when visiting lab)
- Professional Project Management Training APM
- Support commissioning weekends
- Coordinates meter set orders and establishes meter size, meter type, billing rates, etc
5
Responsibilities For Financial Project Management Assistant Resume
- Work with Administration Department to collect the information of Vendors and build up standard information form for each of them
- Work with Administration Department and Finance department to follow the Contract and Payment of each Vendors, build up a report to track the status
- Work with IT department to follow the Security Audit for each Vendors
- Assist Project Managers in identifying where spend is incurred outside of contract and support in gathering appropriate approvals in line with delegation of authority
- Assist in updating billing rates within APIC as appropriate and liaise with Project Billers to ensure accurate and timely invoicing
- Liaise with Operational Finance to support regular project reporting
- Review aged debtors report with Project Manager & capture and track actions required
- Verify projects comply with AECOM’s Quality Management System (QMS) and IS 9000 requirements
6
Responsibilities For ALT A Project Management Assistant Resume
- Assists with the identification of potential investigators and development/distribution of initial protocol packets
- Administrering or assisting with the Quality Review Process and supporting delivery teams’ compliance with QA Business Management Systems e.g. Project Plans, Environemntal Checklists and H&S Risk Assessments
- A basic knowledge of business processes, project management and financial systems
- Registers external supplier’s orders for accounts payable and triggers supplier invoices payment
- Client interface – Correspondence with client’s financial representative to provide requested documentation & follow up on accounts receivable
- Manage tasks with aggressive deadlines
- Assist the Project Manager to provide a professional Project Management service to the client, as set out in the contracted scope of service
7
Responsibilities For Project Management Assistant Director Resume
- Develop and maintain project deliverables under the direction of the project manager or project director
- Disseminate project information to stakeholders and respond to stakeholder inquiries
- Collect and input data into databases
- Coordinate and minute project review team meetings, chair when necessary
- Support the Project Manager and WYP Project Officer in successful project delivery
- Contribute to the evolution of the pilot’s documentation and methods
- Thorough knowledge of and compliance with KBR procedures and standards
- Make travel and accommodation arrangement for training seminars, conferences and other project related events Develop skills and knowledge to progress towards Project Manager
- Support monthly project reviews with Project Directors
8
Responsibilities For Project Management Assistant Ban P Resume
- Support quarterly project reviews with Operations Team
- Providing administrative support to unit management by assisting with the coordination of projects and/or processes and with the preparation and control of records, statistics, reports and documents
- Provide administrative assistance to branch staff and keep abreast of administrative regulations, policies and procedures. Interpret and implement directives and regulations emanating from higher authority
- Analyze a variety of administrative or management data and provide reports for use by supervisors and Project Managers to determine required courses of action with a view to increase efficiency and economy
- Prepare and monitor all personnel actions for the branch. Serve as the branch training coordinator and track all mandatory training suspenses. Maintain electronic employee files for supervisors. Track award budget execution to ensure that budget is not exceeded and provide report to supervisor as requested
- Serve as the branch time keeper and input time and attendance into the financial management system. Ensure that all supporting documentation and signatures are obtained
- Assist and/or lead project management activities by coordinating information flow between customer and manufacturing site to assure projects schedules are met
- Assist with technical specification gathering, schedules, progress updates, samples, document submittals, and organization of tracking documents
9
Responsibilities For Project Management, Assistant Director Resume
- Provides administrative support to professional/technical staff in the St. Louis Park and downtown Minneapolis, MN offices performing a variety of tasks
- Computer technology – assists with WebEx set up, multiple location meeting set up, conference call set up
- Project management assistance for automated inspection and leak detection machinery as well as serialization and track & trace products and potentially other Bosch site products sold and supported
- Work within an existing document management system
- Establish reporting to determine labor and productivity performance statistics
- Assist with invoice development, lien releases and project accounting
- Assist program, project, and task managers, and field personnel in the coordination of project deliverables and project schedules
10
Responsibilities For Project Management Assistant Service Desk Resume
- Provide MS SharePoint and Office software support (Outlook, Word, Excel, PowerPoint, and Visio)
- Monitor and communicate project performance with project managers, accountants, and others
- Prepare notes for project meetings
- Organize and manage project electronic and paper files
- Provide general administrative support to professional and technical staff
- Ensure all work products are of high quality
- Coordinate project mailings and submittals
- Work with Project Managers to determine revenue and cost forecasts and schedule management for deliverables and milestones
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