Purchasing Administrator Resume Sample
Ottilie Hyatt
1769 Lula Trail,
Los Angeles,
CA
+1 (555) 357 2499
Work Experience
Purchasing Administrator
02/2018
-
PRESENT
Chicago, IL
- Analysis and testing of 5-10 mine samples daily to guide mine operations regarding quality and suitability of crudes for processing
- Co-ordination of production QC data to manage inventory, customer specifications, product release and traceability
- Customer contact during complaints procedure to conduct RCA and feedback
- Accurate and compliant purchasing and receiving responsibilities, $5million/annually, in line with all company policies and procedures
- Working knowledge of all internal systems to support HR, S&OP, EHS
- Knowledge in the commercial brokerage field (i.e., lease negotiations/interpretations, buildouts, blueprints, etc.)
- Skill in successful contract negotiations
Purchasing Card & Purchasing Administrator
11/2012
-
11/2017
New York, NY
- Create and manage purchase orders and contracts. This includes responsibility for processing amendments, investigating discrepancies, product tracing and allocation
- Creation of Purchase Orders according to instructions
- Perform basic data maintenance
- Follow-up of overdue PO positions
- Recording of Order Acknowledgements
- Support to pull data for creation of statistics and reports
- Other administrative or supportive tasks in Purchasing
Purchasing Administrator With German
08/2009
-
10/2012
Chicago, IL
- Report to Division/Corporate Office/Community daily and adhere to schedule
- Access, input, and retrieve information from a computer and/or electronic device
- Have face to face conversations with customers, co-workers and higher level manager
- Sit or stand for long periods of time and move around work environment as needed
- Operate a motor vehicle if applicable
- Comply with company policies and procedure
- Native or fluent in German
- Meet deadlines while working under pressure and multitasking in a fast past environment
Education
University of Phoenix - Utah Campus
2004 - 2008
Bachelor's Degree in Business
Professional Skills
- Strong organisational skills, with the ability to prioritise workload, and a strong attention to detail
- Verbal and written communication skills, multi-tasking, and interpersonal skills
- Strong computer skills and experience required
- Strong analytical, prioritization and time management skills
- Demonstrated ability to work as part of a cross functional team Excellent Microsoft Office skills
- Oracle ERP experience strongly desirable Supplier Management System experience strongly desirable
- Strong reasoning and decision making skills with the ability to deal with multiple issues and details at once
How to write Purchasing Administrator Resume
Purchasing Administrator role is responsible for microsoft, interpersonal, computer, negotiation, excel, organizational, analytical, software, business, administration.
To write great resume for purchasing administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Purchasing Administrator Resume
The section contact information is important in your purchasing administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Purchasing Administrator Resume
The section work experience is an essential part of your purchasing administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous purchasing administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular purchasing administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Purchasing Administrator resume experience can include:
- Good negotiation skills, and experience of communication with suppliers and manufacturers is desirable
- Able to prioritize work, demonstrate strong accountability, good judgment, and meet established deadlines
- Good problem solving skills are a great asset
- Strong computer skills with working knowledge of multiple business applications i.e.: Microsoft Office
- Strong communication and problem solving skills
- Strong organisational, analytical and data management skills
Education on a Purchasing Administrator Resume
Make sure to make education a priority on your purchasing administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your purchasing administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Purchasing Administrator Resume
When listing skills on your purchasing administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical purchasing administrator skills:
- Strong interpersonal skills and ability to communicate clearly and effectively, both orally and in writing
- Good organisational and administration skills. Ability to organise and plan effectively in a demanding environment
- Excellent vendors management skills including demonstrated ability to develop and manage business driven vendors relationships
- Possess good decision making and problem solving skills
- Good verbal and written communication skills including fluency in written and spoken English
- Demonstrated initiative, analytical & problem solving skills
List of Typical Experience For a Purchasing Administrator Resume
1
Experience For Purchasing Card & Purchasing Administrator Resume
- Effective organizational, communication and interpersonal skills are required
- Prioritize tasks, attention to detail and analytical skills are required
- Good interpersonal & communication skills with the ability to communicate with all levels of the business and with external clients
- Excellent presentation, negotiation and organizational skills
- Excellent meet and greet skills
- Computer skills and experience in work of applicable systems, such asAriba is advantageous
- Support Materials Department by working with suppliers to effectively resolve delivery issues in a timely manner, as necessary
- Demonstrates ability to set priorities and organizational strategy in a fast-paced environment
- Advanced Word and Excel and Google Docs & Sheetsskills
2
Experience For Apprentice Purchasing Administrator Resume
- Homebuilding/construction knowledge or purchasing experience required, preferably from a production homebuilder
- Strong working knowledge of purchasing process
- Working experience in an administrative role or a recent college graduate
- Ensure equipment is properly labeled prior to distribution
- Work experience in procurement and/or supply chain
- Receipt goods in Oracle eBS by entering GRNs against purchase orders in Oracle eBS
3
Experience For Purchasing Administrator With German Resume
- College or University Graduate or equivalent experience
- Oracle eBS experience would be advantageous
- Previous experience in procurement
- Work experience in the field of customer support or data entry is an advantage
- Purchasing experience
- Researching, creating, and submitting UA and takeoff changes for Regional Operating Center (ROC)
- Purchasing subcontracting services, as well as ensuring the timely performance of our suppliers to meet the needs of our internal customers and projects
4
Experience For Purchasing Administrator Building Products Resume
- Sourcing, Negotiating, Contracting, PO
- Producing ad-hoc reporting data upon request, including basic analysis
- Answering and responding to phone calls and fulfilling request/queries
- Using Oracle procurement application, create variable spend purchase orders for non-recurring expenses
- Enhancing and communicating travel and expense card best practices through procedural updates and quarterly corporate communications
- Filing purchasing reqs and logistics paperwork
5
Experience For Project Purchasing Administrator Resume
- Liaising with JCI Branches/Sites/Suppliers regarding purchase requests and orders
- Maintaining stock levels of MiPet dispensing envelopes
- Managing, entering and modification of purchase orders
- Working in Purchasing department
- Monitoring the receipt of the contracts and invoicing the customer
- Raising of Purchase Orders and communicating demands to Suppliers
- Negotiating/Expediting of Purchase Orders to ensure MPS receive material within agreed lead times
- Identifying any improvement ideas/activities within the Purchasing function to help streamline future activities
- Maintaining a book for all cabinet layouts by plan and specification
6
Experience For IT Purchasing Administrator Resume
- Using Oracle procurement application, create annual purchase orders used for repeat services provided by vendors
- Maintaining vendor contracts in Oracle
- Maintaining the supplier database
- Liaising with internal and external customers to deliver a ‘best in class’ procurement service
- Dealing with Internal Customer queries
- Initiating contract addendum after approval
- Working towards a CIPS or qualified would be desirable
- Ordering Business Cards/Stationery
7
Experience For Purchasing Administrator, Hardware Resume
- Managing purchase reports, etc
- Meeting tight deadlines with accuracy
- Assisting the Sr. Buyer with various projects to catch on the work load
- Taking requests from internal customers (in written form)
- Verifying the input data
- Processing the purchase requisitions
8
Experience For Purchasing Administrator, Projector & Monitor Resume
- Archiving documents in compliance to the company standards
- Ensuring that all standard reports and forms are completed as required
- Responding to Products, MiPet and MiVet Club emails in a timely manner
- Doing basic data entry and analysis work
- Taking responsibility to update and create as needed acquisition packs
- Working in go-to market structure
9
Experience For Purchasing Administrator With Dutch Resume
- Processing Direct Orders for DC/POS services to the vendors
- Dealing with invoice discrepancies, branch transfers between the countries and returns to the vendor
- Managing Excess & Obselete materials per customer contract and SOP
- Managing problematic lot and MRB
- Communicating any supply issues with the relevant departments
- Ensuring Raw Material arrives at the right time to allow MPS to manufacture the plan
- Manufacturing & Office environment
10
Experience For Junior Purchasing Administrator Resume
- Managing and organizing meetings with our trade partner committee
- Working with Purchasing Department to update offline budgets when takeoffs or price changes are processed, in order to reflect monthly budget reports
- Assisting with all purchasing activities for promotional products, corporate apparel, office furniture, recognition/anniversary awards, etc
- Accounting system (Viewpoint) entries
- Processing of new vendor requests / vendor credit apps
List of Typical Skills For a Purchasing Administrator Resume
1
Skills For Purchasing Card & Purchasing Administrator Resume
- Good organisational skills with an ability to multi task
- Excellent administration skills with attention to detail and deadlines
- Excellent analytical and organizational skills
- Excellent attention to detail. Ability to handle change effectively and deal with ambiguity
- Good IT skills, Oracle eBS, Outlook and Excel
- Good verbal and written communication skills and the ability to interact with all levels of management and third-party vendors
- Proven communication skills to a high standard
- An interest in pursuing a career in Supply Chain and a curiosity to gain skills in purchasing, demand management, inventory management and forecasting
2
Skills For Apprentice Purchasing Administrator Resume
- Experience of working in a manufacturing environment and purchasing experience essential
- Previous experience of office administration and general purchasing or order processing experience
- Strong working experience in purchasing/procurement
- Previous Purchasing Skills and working towards a CIPS qualification
- Writes and speaks effectively, using conventions proper to the situation
3
Skills For Purchasing Administrator With German Resume
- Computer skills including Microsoft, Excel and PowerPoint
- Negotiation skills, including conflict resolution
- General purchasing experience; preferably public experience
- Optimise inventory order through the most effective solutions (eg: shipping mode, consolidation etc.)
- Set priorities, work with minimal direction and maintain strong attention to detail, while working on numerous projects simultaneously
- Prior experience in contract review or comparing documents side-by-side for accuracy
- Strong cross-functional working ability and confident to operate with stakeholders
- Positive work ethic, superb organizational and time management skills with a high attention to detail, and unquestionable integrity and personal ethics
4
Skills For Purchasing Administrator Building Products Resume
- Advanced computer skills with Microsoft Office Suite
- Able to interface effectively at all levels, internally and externally with suppliers and across functions, to achieve results
- Proficient PC skills and MS Office Suite, particularly Excel and Word
- Analytical, organisational and motivational skills
- Effectively administer Travel and Expense Credit Card Program
- Analysing supplier invoices for accuracy and managing discrepancies prior to transferring to JM Accounts Payable
- Ensuring all requisitions for indirect goods and services are proactively managed and expedited in line with the required Service Level Agreements
5
Skills For Project Purchasing Administrator Resume
- Selling and presentation skill
- Experience setting up and maintaining min/max quantities that are used toassist in generating purchase orders
- Experience setting up and maintaining min/maxquantities that are used to assist in generating purchase orders
- Previous experience in a purchasing position with an understanding of concepts, practices and procedures
- Previous experience in a purchasing position with an understanding of concepts, practices, and procedures
- Experience of Purchasing in a manufacturing environment is not essential but would be advantageous
- Knowledge / experience of purchasing systems and/or Enterprise Resource Planning (ERP) tools, i.e. SAP
- Experience coordinating / managing large scale projects
- Promote discipline in goods receiving and accurate recording of deliveries by sites
6
Skills For IT Purchasing Administrator Resume
- Purchasing/administrative experience
- One year Administrative, finance or purchasing experience
- Previous experience in purchasing department or administrative position is an advantage
- Experience in a customer service, purchasing, accounts payable
- Experienced in using Microsoft Office tools
- Experience in Dealing with Contractors/Vendors
- Able to promote a positive personal/ professional profile, ensuring the good reputation of the company at all times
7
Skills For Purchasing Administrator, Hardware Resume
- Placement of purchase orders on suppliers in a timely and accurate manner ensuring goods receipt locations are clearly identified and correct
- Good knowledge of working with Excel and Word
- Experience with working with SAP is beneficial
- Complete efficient purchasing of all goods (hardware & software) and services (professional & support) for the BIS function
- Administration experience in a similar sized or larger Warehouse or Purchasing Department or Customer Service role
8
Skills For Purchasing Administrator, Projector & Monitor Resume
- Provide compliance evidence and reporting as required for Internal and External Audit
- Strong working knowledge of Microsoft Office, especially in Excel
- Excellent communication to internal and external customers
- Maintain good partnership with supplier to ensure flawless support
- Possess the ability to forecast company supply needs with self-confidence and good judgment
- Energetic, proactive and enthusiastic work approach combined with strong self management
- Experience with Administration of a corporate Credit Card Program and account reconciliation
- Proficiency, and at least six to eight years years’ experience, in the administration and procurement of materials and services
- Distribution experience
9
Skills For Purchasing Administrator With Dutch Resume
- Possess job-related technical experiences and competency is an added advantage
- Experience with management of supply chain vendors and accounts payable process
- Detail-oriented; strong systems and process-improvement orientation
- Good initiative and self-starter and ability to work under pressure
- Attention to detail, the ability to prioritize and a positive can-do attitude
- Maintain good relationships with suppliers to meet the needs of the Business
- Experience in a purchasing environment or similar role
10
Skills For Junior Purchasing Administrator Resume
- Experience within a warehouse operation
- Excellent telephone manner and have the ability to remain calm under pressure
- One (1) – three (3) year experience in purchasing or related field
- Assisting Group (MPS) purchasing with any relevant on-going Purchasing exercises
- Managing and entering the incoming queue of requests from the business country
- Managing and entering the incoming queue of orders from the business country
- Dealing with Invoice Queries and discussing with suppliers and internal customers to avoid recurring issues
List of Typical Responsibilities For a Purchasing Administrator Resume
1
Responsibilities For Purchasing Card & Purchasing Administrator Resume
- Experience in Agriculture industry; working experience and product knowledge
- Previous experience in Purchasing department or administrative position
- Working in Purchasing
- Ongoing support of development
- Answering email daily
- Responsible for vendor management including setting up new vendors, issuing or approving purchase orders and facilitating payments
2
Responsibilities For Apprentice Purchasing Administrator Resume
- Assists costing team in verifying and compiling biweekly and monthly reporting and analysis
- Support in maintaining the Purchasing inbox, general purchasing order processing and related invoice queries
- Responsible for collating and sending information from purchasing to marketing for weekly bulletin
- Create, maintain, and keep current standard operating procedures for the Purchasing Department including each purchasing position
- Provide training for employees in quality, purchasing and receiving
3
Responsibilities For Purchasing Administrator With German Resume
- Research and assist problem solving for purchasing & receiving issues
- Rotate to perform different job functions in the shipping department including UPS, picking, cycle-counts, etc
- Audit expense reports, as well as assist users with expense report reimbursements by providing ongoing support and training to assist all employees as needed
- Fluent English / Spanish writing/reading capabilities and efficiency in communicating by email in Spanish
- Fluent English / Chinese writing/reading capabilities and efficiency in communicating by email in Chinese
- MiPet – assist with practice deliveries and stock issue queries, missing items and returns, cancelling and amending orders
- Provide administrative support by conducting research, handling information requests, and performing clerical functions
- Create system PO’s and communicate to suppliers verifying all logistics for raw materials, packaging, and maintenance spares etc
- Support engineering under the direction of the Assistant Purchasing Manager with PCN’s for production requirements
4
Responsibilities For Purchasing Administrator Building Products Resume
- Responsible for the archiving of all Purchasing files
- Complete month-end Purchasing reports (Cost savings, Minority reporting, etc.) in Excel as required by P&F and by Cosma
- Review subcontractor statements for past due invoices, research job costing mark down discrepancies, posting errors & etc
- Responsible for stocking and organizing the central supply storage room
- Provide ordering, receiving, and invoice payment support for executive level clients
5
Responsibilities For Project Purchasing Administrator Resume
- Purchases Information Technology services, supplies, equipment and other related products, as needed, using the appropriate established purchasing procedures
- Assist employee in creating PR's and guiding employees in negotiations
- Virtual picking/shipping of products & service stock to engineers on a daily basis from the outsourced stock locations
- Follow Procurement planning calendar, insuring quality products, on time production and on-time delivery
- Identify, recommend and take corrective action to resolve production, planning, scheduling and materials issues to achieve schedule objectives
- Physically receive and stock inventory in thewarehouse, as well as updating accounting system
6
Responsibilities For IT Purchasing Administrator Resume
- Identify and inform the Inventory Control Manager of any training requirements required within the Purchasing team
- Provide support and training for new starters, colleagues and contribute to being successful for the customer
- Review outstanding charges and communicate outstanding charges to card users
- Participate in the RFQ, process requisitions and purchase orders according to purchasing policies and procedures
- Comfortable learning new applications and working with web applications
- Responsible for following up with import orders, sample confirmation and shipping related matters
- Collaborate with colleagues on arranging documents for payments and merchandise shipping
- Familiar with procedures in foreign trade, purchasing, administration, international trading laws and terms is an advantage
- Assist with setting up potential trade partners including completion of vendor packet/ABR
7
Responsibilities For Purchasing Administrator, Hardware Resume
- Manage waste collection shredding and x-ray waste for practices and managing Hazardous waste regulations for Welsh practices
- Organise travel and events for Purchasing Dept. and Purchasing Director
- Provides beginner-level training / tutorials of purchasing systems for other team members
- Solve problems with informed, timely and decisive decision making whilst maintaining integrity and transparency
- Responsible for the oversight of Office Depot which includes order review, ordering trends, reporting and analysis
8
Responsibilities For Purchasing Administrator, Projector & Monitor Resume
- Assist in resolving vendor account aging
- Assists in rectifying inventory inaccuracies
- Tracks incoming purchase orders daily to ensure timely delivery and distributes communication to key operations staff
- Support production with incoming raw material quality control
- Communicate internally with mine and production operations regarding all quality matters
- Support data collection for internal/external reporting – truck loads, fuel usage, plant waste etc
- Provide purchasing support for all capital project work
9
Responsibilities For Purchasing Administrator With Dutch Resume
- Process paperwork for change of vendor request and/or approvals within purchasing guidelines
- Provide fasteners and purchased components pricing to Cosma as requested for potential bid opportunities
- Support Materials Department by closing items on blanket orders as requested
- Perform data entry and maintain Purchase Orders in CMS System for Capital, Production and Tooling items as assigned
- Obtain approvals (signatures) as required on all purchase orders for Capital, Production and Tooling items
- Maintain associated purchasing files, vendor files, and product information files,
- Review vendor confirmations for pricing, delivery and Terms & Conditions, advise requestor of any issues
- Attach reviewed confirmations to PO’s; maintains PO filing system
10
Responsibilities For Junior Purchasing Administrator Resume
- Assist Purchasing/Finance in resolution of invoice (vis-à-vis purchase orders) issues
- Responsible for purchasing of required materials
- Provides general administrative support for Purchasing and A/P Department
- Provides support for purchasing department in transition to Auto Voucher payment based on approved phases in JDE
- Assist A/P department with processing overhead, production and customer care invoices for payment
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