Records Administrator Resume Sample
Tyler Von
891 Ilene Inlet,
New York,
NY
+1 (555) 872 6667
Work Experience
Records Administrator
06/2016
-
PRESENT
Los Angeles, CA
- File necessary paperwork in each student’s individual record, adhering to the student right to privacy policy
- Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT)
- Provide monthly progress reports to the Chief of Case Records Service. Reply to telephonic or written communication with field Records’ units and local administrators regarding Records’ training matters
- Make visits to Case Records’ units to conduct reviews, and discuss local operation of the Case Records’ units and provide assistance in workload, staffing and technical areas
- Plan, develop, and prepare training for Correctional Case Records’ staff in institutions and parole records offices to include the NVPP and other Case Records functions
- If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resources management; and
- If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, and property management
- Contributes to a positive, professional, and efficient work atmosphere and openly communicates work information to others in a timely manner
- Delivers superior customer service to both internal and external customers, ensuring that information is delivered accurately and timely
Medical Records Administrator
01/2010
-
12/2015
Detroit, MI
- Executes activities in an accurate, timely, manner, and ensures a positive impact on colleagues and customers
- Prepares various regular or special reports, some of a complex and technical nature as needed
- Preforms administrative tasks as needed
- Works within a team environment to gather, assemble, post, and verify data related to department tasks such as (but not limited to) the following
- Performs administrative tasks as needed
- Extensive multi-tasking skills, records keeping and experience managing deliverables with time-sensitive deadlines
- Strong working knowledge of Microsoft Office, specifically Word and Excel
- Research collateral issues and obtain collateral documents and information to perfect Bayview’s lien position for litigation, bankruptcy and foreclosure proceedings
Office & Records Administrator
03/2003
-
07/2009
Boston, MA
- Follow the company’s retention policies and purge employee records in accordance with the policy
- Perform repetitive tasks and quickly learn systems
- Intermediate to advanced skills in Microsoft Outlook, Excel, Word required
- Job requires general office activities – Walking, Standing, Sitting, Typing and Talking
- Mail Distribution (Employee Reimbursement & Payroll): Sort, open, log, track and distribute Payroll and ER mail. Distribute unopened mail to slots as required. Sorts documentation according to domestic and international travel and “other” types of reimbursements. Prepares reimbursements for payment by processors. Stages paid reimbursements in preparation for scanning
- Payroll Distribution: Prepares W4, Wage Withholding, and other payroll documents for processing by Client Payroll. Provides duplicate copies of employee W2’s and pay stubs per employee request and completes other Payroll administrative tasks (e.g. CA New Hire, Stale Check and Collection Notice...)
- Check Distribution & VOE: Distribute, log and track on-line and manual checks. Issue verification of employment documents for all exception requests per employee request
- Possess 2+ years of experience working in an office environment
Education
Argosy University - Twin Cities Campus
1999 - 2003
Bachelor's Degree in Management
Professional Skills
- Data base experience, documentation experience and experience working in a demanding environment
- Excellent general math and accounting skills
- Experience: At least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level
- Team player with excellent communication skills and understands the importance of working in cross-functional team
- Most importantly, be a team player with excellent interpersonal skills
- Effective interpersonal skills including the ability to maintain confidentiality
- Computer skills in word processing, retrieval, data entry, and maintenance of legal database
How to write Records Administrator Resume
Records Administrator role is responsible for word, microsoft, database, computer, english, credit, training, integration, security, compensation.
To write great resume for records administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Records Administrator Resume
The section contact information is important in your records administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Records Administrator Resume
The section work experience is an essential part of your records administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous records administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular records administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Records Administrator resume experience can include:
- Excellent organizational, time management, tracking and follow-up skills
- Hold the ability to prioritise tasks effectively with a structured and methodical approach
- Good communication skills in English - written and spoken. Knowledge of Norwegian is an advantage
- Good organisation skills and able to handle many tasks simultaneously
- Computer skills in Word/Excel/Power Point/Access/Outlook
- Possess experience in the use of Microsoft Office, Ideally have experience in SAP and/or other tailored computer software
Education on a Records Administrator Resume
Make sure to make education a priority on your records administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your records administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Records Administrator Resume
When listing skills on your records administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical records administrator skills:
- Demonstrated ability to work effectively with others and carry out work assignments with minimal supervision
- Experience: At least 1 year of experience comparable to the next lower grade level (GS-11) that demonstrates the KSAs described at that level
- (b) Demonstrated Knowledge, Skills, and Abilities
- Demonstrated ability to present ideas and communicate in an effective manner
- Demonstrated ability to prioritize and manage daily work tasks independently
- Quickly acquire and apply new skills and knowledge for one or more processes or areas
List of Typical Experience For a Records Administrator Resume
1
Experience For Medical Records Administrator Resume
- Demonstrated experience applying RIM and information governance theory and knowledge to practice
- Ordering training supplies
- Makes shipping arrangements and prepares shipping documents
- Confers with repair shop, shipping or supply chain personnel to expedite or trace missing or delayed units / parts and resolve issues
- Customer focused with the commitment to providing exceptional client service
- Assist with day to day management/ support of the analytical workflow operating processes
- Assist with internal analytical support applications, data and ratings input and verification, and electronic filing of documents
2
Experience For Medical Records Administrator Him Specialist Resume
- Assist with analytical, data collection and ratings workflow operating processes to ensure universal compliance
- Lift and carry boxes and other office supplies on an infrequent basis (<30 minutes per day) weighing 50 pounds or less
- Incumbent is charged with full responsibility, both technical and administrative, for the daily operation of the Health Information
- Assist with special projects and research as instructed by Team Lead or Controller
- Sort and distribute bank statements received via mail
- Maintain signer information for association bank accounts
- Scan and sort documents into appropriate data files
- Coordinate and track client year-end financial audits
3
Experience For Office & Records Administrator Resume
- Communicate with vendors to issue corrected 1099's
- Scan and distribute P-Card statements to the appropriate users
- Update property tax addresses with local assessor offices
- Sorts, classifies, codes, and files documents for inclusion into employee personnel files as well as integration into HR systems
- Prepares new files within file classification plan in SharePoint
4
Experience For Technical Records Administrator Resume
- Refiles records, files, and storage containers in the physical record center
- Accesses, compiles, gathers and issues requested records and information
- Maintains accurate check-in/check-out system
- Receives and processes records requests from internal customers and external agencies
- Receives and processes records transferred to inactive storage in accordance with established schedules
- Processes obsolete records for destruction, in accordance with retention policy and established procedures
5
Experience For Financial Records Administrator Resume
- Works with admissions nurse to complete insurance notifications
- Promptly communicates pre-employment and return-to-work status to affected parties
- Advises on and implements new records management policies and system improvements
- Ensures the implementation of retention and disposal schedules
- Oversees the management of electronic and/or paper-based information
- Ensures compliance with relevant legislation and regulations
- Standardizes information sources throughout the Department
- Manages the changeover from paper to electronic records management systems
- Responds to internal and/or external information inquiries and enables appropriate access
6
Experience For Correctional Case Records Administrator Resume
- Provides QC review of various databases
- Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this medical center
- Delegated full program management and supervisory responsibility to direct professional (MRA), technical (MRT), and other support staff in medical health information work
- Provide assistance to embedded contractors who are required to work in the LMS
- Knowledge of oil and gas production operations
- Undertake monthly airframe logbook reconciliation
- Assist with import / export of aircraft documentation, including updating the physical documentation or the computer systems to comply with all relevant airworthiness standards
- With direction, develop and implement the annual records management communications plan
7
Experience For Core Business Services Records Administrator Resume
- Lead record coordinator network team meetings
- With direction, apply approved changes to the records retention schedule; publish the updated schedule
- Provide input for RIM program and processes; write and update RIM program procedures
- Assist internal business partners with physical records search, retrieval and storage; includes ensuring metadata is accurately assigned to the physical records
- Experience reading, interpreting, and/or extracting information from various sources including files, contracts/agreements, legal documents, manuals, reports and correspondence
- Knowledge of records management principles and best practices. Understand, apply and consistently communicate with team peers and internal customers RIM or information governance fundamentals, terminology and processes
- Skilled IT user, preferably with SAP experience
8
Experience For Supervisory Medical Records Administrator Resume
- Clear understanding of the purpose for a records retention schedule and demonstrated ability for using the schedule
- Developing recommendations and solutions for program improvement
- Manage and maintain the team’s extensive database of confidential documents (including scanning, organizing, filing, archiving and retrieving physical and electronic records using Fitch’s internal applications and external websites)
- Support ratings workflow operations by providing guidance on compliance requirements, assistance on internal analytical support applications, and ratings input and verification
- Provide daily and ad-hoc support to analysts throughout the pre and post internal rating committee process
- Ensure alignment with all aspects of firm compliance and file maintenance policies
- Provide additional back-up support for the administrative team as needed
9
Experience For Collateral Records Administrator Resume
- Highly motivated, flexible, proactive, and adaptable to change
- Intermediate to advanced knowledge of MS Word and Excel
- Serves on various medical center and adhoc committees related to HIMS activities
- Analyzes, interprets, and trends findings of quality improvement monitors (medical record review for clinical pertinence, resident supervision monitor, etc.). Prepares monthly/quarterly reports for presentation to the medical staff and medical center management
- Experience from the aviation industry is an advantage
10
Experience For Technical Publications & Technical Records Administrator Resume
- Develops and maintains collaborative relationships with Physicians, Service Chiefs and other medical center staff at all organizational levels
- Acts as the HIMS subject matter expert and consultant on all issues related to the understanding and interpretation of Joint Commission standards and other regulatory agency requirements pertaining to Health Information
- Responsible for the day-to-day management and administration of the assigned HIMS functions. Responsible for determining staffing and equipment needs, supervision of personnel, coordinating efforts with other Services and Sections
- Daily controller function; maintenance documents & validation of ERP system due to component replacements and maintenance performed
- Responsible for the training of assigned HIMS personnel, including responsibility for the Release of Information and File Room/Document Scanning Staffs
- Update start values in SAP ERP system; on externally received equipment and changes to the maintenance programs
- Retrieve information about components for logistics department, workshops, customers, TC holders etc
- Prepare internal monthly report of aircraft and engines utilization and update of aircraft engine log books
- Register of accomplished airworthiness data from SAP ERP system on engine books, aircraft log books and component log cards
List of Typical Skills For a Records Administrator Resume
1
Skills For Medical Records Administrator Resume
- Effectively multi-task and complete projects with tight deadlines
- Training in Information Systems, Library Science or an equivalent combination of formal education and the following job related experience
- Demonstrated ability developing information, conducting meetings, providing training and speaking in presentations
- Demonstrated ability to apply basic accounting, technical mathematics, and statistical techniques
- Demonstrated ability to apply accounting, technical mathematics, and statistical techniques
- Preferably display past experience in a technical, engineering or maintenance environment; and
2
Skills For Medical Records Administrator Him Specialist Resume
- Records management or information governance experience in working with RIM related systems and processes at an enterprise level
- Experience in an Administrative capacity
- Experience in a Professional Service environment
- Have strong attention to detail and numerical ability
- Experience in use and function of computers and software such as: Microsoft Excel, Word, Access, and PowerPoint
3
Skills For Office & Records Administrator Resume
- Understanding of electronic records management including applying metadata is important
- Maintaining records of aircraft paperwork, engineering activities and component history
- Preparing and completing reports for the Maintenance Controllers
- Verifying aircraft paperwork is correct
- Conducting aircraft paperwork checks to ensure that the highest quality is controlled
- Recommending improvements in documentation used to provide patient care, to optimize VERA workload, third party reimbursement and to manage resources
- Completing internal qualify assurance reviews
- Leading automation of all health information systems
- Performing administrative and personnel management functions relative to staff supervised
4
Skills For Technical Records Administrator Resume
- Assist with the coordination of the innovation center including but not limited to supply ordering, organizing, event planning, etc
- Coordinate the scheduling of operational training, to avoid conflicts with Safety Training, Safety Meetings, Planning Meetings, Haz-Op Reviews, etc
- A working knowledge of fax, scanning, copying and electronic equipment desirable
- Assist with setting up and facilitating training events in all North Dakota locations
- Assist with finding and obtaining relevant operational and behavioral training sources
5
Skills For Financial Records Administrator Resume
- Assist with developing and delivering RIM training for ONEOK staff
- Work on assignments that are moderately complex in nature where judgment and analysis is required in resolving problems and making recommendations
- Possess fundamental understanding of records management concepts, standards and best practices including retention schedules
- Ensure all tasks, including the necessary processing and administration activities are completed in line with service requirements and defined SLAs
- Provide in-service training and cross training for all employees
- Assist with entering budgets into accounting software
- Develop and maintain standards for handling records files including but not limited to
- Process incoming medical records for manager evaluation and filing
- Prepare and post training notifications, providing a two-look ahead to all team members
6
Skills For Correctional Case Records Administrator Resume
- Assist with the planning and development of operational training in ND
- Provide general guidance to internal peer groups in record lifecycle management including the identification, classification and indexing of records
- Provide daily and ad hoc support to rating analysts to follow the pre and post internal credit rating committees’ process
- Participate in various projects including training new members of the team on the use of new tools/applications
- Promote an overall understanding of existing and new compliance issues and related policies and procedures
- Maintain high level of accuracy while meeting deadlines
7
Skills For Core Business Services Records Administrator Resume
- Manage cases and update systems, maintaining high levels of attention to detail
- Ensure all processing work is delivered to the agreed standards and that ownership is taken for smooth and timely closure of cases for our customers
- Multi-task and maintain organization in a fast paced, constant changing environment
- Create and maintain highest levels of confidentiality when dealing with proprietary information and sensitive situations
- Represents USAHS on Acadaware User Meeting conference calls and creates user update notices for clinical education faculty and staff
- Monitor operations of record keeping in the institutions to ensure appropriate performance standards
- Work with outside agencies processing records requests
- A professional writing sample (separate from the cover letter, required at time of application)
- Contact utility companies regarding summary billings
8
Skills For Supervisory Medical Records Administrator Resume
- Retrieves, compiles, and distributes requested records, information, files or media using an electronic case management system
- Manages incoming phone calls and schedules admissions
- Collaborates with admissions nurse to process client admissions, including the virtual gateway
- Maintains the SH&E filing system to meet administrative, legal, and financial requirements
- Serves as primary liaison to the Legal Department in conducting document discovery
- Assist with training logistics and registrations for North Dakota Asset
- Monitor and maintain LMS records including role clarification and frequency for refresher
- Monitor and document training schedules and costs
- Track and document individual training for Hess employees
9
Skills For Collateral Records Administrator Resume
- Generate a monthly training report for North Dakota Area Leaders and Manager
- Ensure all registration and training fees are handled in a timely manner
- Assist new employees with login and training for LMS as needed
- Miscellaneous reporting and spreadsheet preparation
- Knowledge of training coordination procedures
- Management of Bristow ServiceDesk queries regarding aircraft paperwork; and
- Extensive knowledge of key collateral documents: Note, Mortgage/Deed of Trust, Assignments of Mortgage/Deed of Trust, Title policies, UCC’s and PMI/MI
- 329 N 1st St.,
10
Skills For Technical Publications & Technical Records Administrator Resume
- Proficiency in the use and operation of mainframe systems, all Microsoft Office applications, and personal computers required
- Solid customer service skills with the ability to communicate effectively verbally and in writing as well as using good judgment in situations requiring initiative and tact
- Operate routine and non-routine office related equipment, including set up, adjustments and operational procedures (e.g., word processing equipment, personal computer, scanners, and digital copier/printer)
- Operate a personal computer using word processing, spreadsheets, data-bases, or presentation applications, e.g. Microsoft Office Products (incl. Word, Excel and Outlook); Cherwell Service Management, PL/SQL Developer, CU instances of Oracle MDM and Oracle EDQ, and Ellucian Advance database software
- Proficient computer skills (e.g. Microsoft Office Suite, Publisher) with the ability to learn new programs
- Fundamental IT skills related to hardware, software, network, and relevant laws
- Communicate effectively with peers, HR and managers
- Able to function independently and handle crisis situation in a calm and effective manner
- Excellent work habits; such as punctuality, attendance, and observation of safety regulations
List of Typical Responsibilities For a Records Administrator Resume
1
Responsibilities For Medical Records Administrator Resume
- Successfully operate with ambiguous guidelines and recognize priorities
- Developing policies, processes, and procedures that address all VHA, Federal, regulatory, and accrediting requirements for HIM
- Understanding of the Health Insurance Portability and Accountability Act
- Perform administrative support, such as receiving and sorting mail, providing support for large bio-update projects, and assisting the team as needed
- Work closely with Assistant Directors, Director, on ensuring data integrity/accuracy by identifying and correcting corrupt or inaccurate records
- Works extensively with pricing information for dissemination to customers via quotations while being vigilant to maximize company revenue
2
Responsibilities For Medical Records Administrator Him Specialist Resume
- Organizes and manages the annual clinical site mailing utilizing the Acadaware data base
- Assist the Records team in creating and maintaining documentation on processes and procedures
- Identify opportunities to enhance the current procedures, applications, management report and training
- Efficiency in maintaining database for discharged charts sent to storage
- Ensures prompt filing of client information into medical record
- Perform electronic filing of documents in accordance with the Company’s file maintenance policies and procedures
- Informs customer of status, shipping date, anticipated delays, and any other critical information needed by the customer to support their specific requirements
3
Responsibilities For Office & Records Administrator Resume
- Manages and prepares updates to the All Sites List and CERFs Received List; maintaining 100% accuracy in the Acadaware data base
- Creates reports utilizing the Acadaware data base as requested
- Secondary education and/or technical college
- Attention do detail and accuracy
- Perform file quality assurance reviews
- Perform other credit related and routine administrative tasks as directed by the Core Operations team
- Work with Financial Institutions analysts or Global Operations team members on special projects, as needed
- Working collaboratively with members of the Financial Institutions and Global Operations teams, IT and others to ensure that the correct processes are followed that meet the needs of the users and support compliance with the Company’s overall business and regulatory requirements
- Recommend solutions and procedures to streamline/improve current processes and provide highest quality support to the FI analytical community
4
Responsibilities For Technical Records Administrator Resume
- Performing management of health records, which includes planning, managing, advising and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agencies
- Creating and monitoring systems to ensure accurate, timely and complete health records, in accordance with VHA policy and The Joint Commission health information protocols
- Measuring ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings
- Serving as a key advisor to the Chief of Staff, Executive Management, and clinicians and responsible for providing technical guidance on health information issues such as documentation requirements, liability issues, advance directives, informed consent, patient privacy and confidentiality, etc
- Assist Administrative Coordinator with maintaining inventory of supplies
- Assists Administrative Coordinator in content review of charts to verify compliance with established format
- Data Entry of EIM / ESM enrollment
5
Responsibilities For Financial Records Administrator Resume
- Assist with day to day administration of the analytical workflow
- Recommend solutions and procedures to streamline/improve current processes and provide highest quality support to the analytical community
- Work collaboratively with members of the Financial Institutions and Global Operations teams, IT and others to ensure that the correct processes are followed that meet the needs of the users and support compliance with the Company’s overall business and regulatory requirements
- Handle confidential information and materials
- Manage full scale sales and repair activity subject to customer requirements and in accordance with specific commercial conditions and contracts in place
- Provides extensive customer communications
- Responds and supports customer time sensitive AOG and expedite requirements
- Recognizes patterns and potential issues. Pro-acts to minimize adverse impact and maximize financial benefit
- Receives, investigates and responds to customer complaints, issues, and discrepancies
6
Responsibilities For Correctional Case Records Administrator Resume
- Completes and prepares various reports for customers and management, as required
- Provides information, answers questions from customers or individuals on company products, service bulletins, modifications, repair & parts data. Confers with Field / Technical Services personnel as needed to obtain the required understanding and information
- Provides administrative support to Technical Records with filing, customer inquiries-requests, records package preparation and other administrative tasks as needed
- Provide sound, technical guidance to the professional and medical center staff about major program,legal, or procedural changes related to health information management
- Challenge incomplete or inaccurate information
- Possesses a keen attention to detail
- Results oriented, self-disciplined and internally motivatedSearch Jobs US
7
Responsibilities For Core Business Services Records Administrator Resume
- Exceptional attention to detail and organizational skills; self-motivated and self-directed; highly skilled in Microsoft Office applications including SharePoint
- Copies of three (3) most current performance evaluations
- Experience in planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies
- Experience in evaluating and analyzing the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications
- California Men’s Colony (CMC)
- Central California Women’s Facility (CCWF)
- Pleasant Valley State Prison (PVSP)
- Substance Abuse Treatment Facility and State Prison in Corcoran (SATF)
8
Responsibilities For Supervisory Medical Records Administrator Resume
- Salinas Valley State Prison (SVSP)
- Valley State Prison (VSP)
- Wasco State Prison (WSP)
- California City Correctional Facility (CAC)
- California Correctional Institution (CCI)
- California Institution for Men (CIM)
- California Institution for Women (CIW)
- California State Prison, Los Angeles County (LAC)
- California Rehabilitation Center (CRC)
9
Responsibilities For Collateral Records Administrator Resume
- Calipatria State Prison (CAL)
- Centinela State Prison (CEN)
- Chuckawalla Valley State Prison (CVSP)
- Ironwood State Prison (ISP)
- Parole Case Records (PCR)
- Richard J. Donovan Correctional Facility (RJD)
- Define health care record policies and procedures
- Maintain day to day activities in the Central Health Care Records Section
- Accountable for the quality, availability and timeliness of health information
10
Responsibilities For Technical Publications & Technical Records Administrator Resume
- Maintain confidentiality, privacy and security of health care records in compliance with health care regulations (HIPAA)
- Supervise and coordinate work activity for Medical Information and Service Assistants at multiple locations
- Perform quality assurance studies to monitor adherence to Department policy and procedure, state and federal law, and national standards
- Recommend and help coordinate changes and revisions in the department-wide policies and procedures as they pertain to health information
- Serve as a resource to administrative staff, medical staff, Department of Law and other professional personnel regarding utilization of health information, release of confidential information and records retention
- Represent the Department in court to certify records, clarify Department policy and verify that records are true and complete
- If the position is supervisory in nature, ability to plan, develop, direct, and evaluate health information or related functions
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