Records Specialist Resume Sample
Everette Lockman
53505 Demario Key,
New York,
NY
+1 (555) 382 4283
Work Experience
Records Specialist
05/2018
-
PRESENT
Phoenix, AZ
- Adheres to project-specific data tracking guidelines and relevant Standard Operating Procedures (SOPs)/Work Instructions (WIs)
- Processes, scans, indexes, routes, and maintains files for CRFs, DCFs and data management documents in accordance with SOPs/WIs
- Responds timely to requests for site documents, pulling and re-filing site documents; ensures applicable paperwork is completed upon release from and returned to the Document Control Room
- Provides distribution of recorded document images to all areas of the Recorder’s Office
- Processes special projects, maintains indices, and analyzes and coordinates with the Assessor’s office in creating and maintaining master files of job specific documents
- Controls access to the Document Control Room/Trial Master File Room according to applicable SOPs/WIs. Responsible for maintenance of the physical space in the Document Control work area/Trial Master File work area, including setting up project file structure for each project and restricting access to project files
- These responsibilities require specialized knowledge including, but not limited to, transfer credit entry rules, study abroad requirements, NCAA compliance, electronic records processing and maintenance, and the cyclical nature of calendars for advising and registration, federal, state, and local laws
Academic Records Specialist
10/2013
-
01/2018
Dallas, TX
- The Academic Services Specialist acts as a knowledgeable source of information with regard to policies, procedures, rules, and regulations of the University
- Disposes of hazardous materials related to job assignment
- Validates that patient is properly identified on all reports for each unique visit and that this information is for the same patient
- Validates patient name, unit number and other unique fields with patient information in Meditech
- Scans documents for inclusion in the electronic medical record
- Prepares documents for scanning by mending tears, removing staples and verifying completeness of record
- Conducts quality assurance of the scanned images. Validates image is properly scanned and not distorted to the viewer
- Performs report and documentation classification within the imaging system
- Indexes patient information
Clinical Records Specialist
07/2009
-
06/2013
Philadelphia, PA
- Releases batch images to be filed within the electronic medical record
- Responsible for maintaining the integrity of the electronic medical record by merging any scanned documents in duplicate
- Cross-trains for all other Clinical Information Management operational positions to include
- Unit number identification
- Record retrieval for both internal and external audits and other reviews
- Use of microfilm/microfiche equipment and retrieval of historical information
- Physician completed process for dictating and authenticating reports
Education
Wittenberg University
2004 - 2009
Bachelor's Degree in Forestry
Professional Skills
- Strong interpersonal skills and customer service/client service skills
- Demonstrated, strong word processing and computer skills related to Microsoft Work/Excel, Google Docs/Sheets,
- Experience using Banner, CourseLeaf, Dreamweaver and/or DegreeWorks. - Experience in higher education. - Bilingual (English/Spanish) Skills
- Excellent communication skills. Ability to interact effectively with administration, faculty, staff, and outside contacts
- Exemplary time management, organizational skills and ability to use independent judgment in prioritizing tasks while experiencing frequent interruptions
- Strong multi-tasking skills and ability to manage time and planning of tasks
- Organizational skills necessary in prioritizing workload and delegating responsibility
How to write Records Specialist Resume
Records Specialist role is responsible for interpersonal, organizational, education, communications, software, training, computer, microsoft, general, planning.
To write great resume for records specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Records Specialist Resume
The section contact information is important in your records specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Records Specialist Resume
The section work experience is an essential part of your records specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous records specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular records specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Records Specialist resume experience can include:
- Interpersonal and communications skills with the ability to work effectively with people of diverse cultural backgrounds and/or in team environments
- Strong capability to employ creative problem solving skills to complex situations
- Work effectively, under pressure of high volume, with constantly changing priorities
- Written communications skills with a good command of the English language
- Planning and organizational skills with attention to detail and a high level of accuracy
- Communicate effectively both orally and in writing including proper use of grammar, spelling, punctuation, editing and proof reading
Education on a Records Specialist Resume
Make sure to make education a priority on your records specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your records specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Records Specialist Resume
When listing skills on your records specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical records specialist skills:
- Strong interpersonal and communication skills and excellent organizational skills
- Excellent customer service skills with the ability to communicate efficiently. Exceptional organizational skills with attention to detail
- Excellent self-control and ability to exercise good judgment and customer service skills in tense situations
- Excellent organizational, problem solving, computer, interpersonal and communication skills; and
- Excellent communication (oral and written) skills including the ability to train others
- Computer literate with strong skills in word processing and software programs. Knowledge of records management software programs highly desirable
List of Typical Experience For a Records Specialist Resume
1
Experience For Academic Records Specialist Resume
- Demonstrated organizational skills and strong attention to detail with proven ability to handle multiple tasks efficiently and effectively
- Self-motivated, self-directed, and has excellent attention to detail skills
- Experience: 3-5 years clerical or office administration experience. Experience in a University and/or Registrar Office required
- One to two years related experience and/or training, or equivalent combination of education and experience
- Advanced computer skills including Microsoft Excel, Word, Outlook and PowerPoint
- Apply specialized technical skills as an independent worker under minimal supervision
- Effectively present routine information in one-on-one or small group situations
- Effectively communicate with people of diverse cultural backgrounds and/or in team environments
- Substantial demonstrated experience in records management and/or archives; and
2
Experience For Electronic Medical Records Specialist Resume
- Experience with Banner Student modules or experience with other student information system such as People Soft, Datatel, etc
- Ability and desire to learn new skills and to teach others
- Sophisticated communication and interpersonal skills
- Speak and write professionally (ability to use professional language and grammar skills)
- Communication (verbal and written) and organizational skills
- Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and databases
- Troubleshoot and effectively resolve problems that arise in relation to job responsibilities and customer service
- Plan work time to efficiently and effectively complete tasks in a proactive and timely manner
- Work effectively both independently and collaboratively as a member of a team
3
Experience For Clinical Records Specialist Resume
- Experience creating and implementing workshops and training for staff
- Experience working in a high volume work environment
- Experience using Microsoft Office Suite (Word, Excel, Power Point and Outlook)
- Advanced skill using Microsoft Office Suite (Word, Excel, and Outlook)
- Process Verification of Enrollments, Letters of Good Standing, change of grades, change of majors
- Four years of records related work experience in a records and documents management environment
- Strong computer proficiency, particularly in Microsoft Office Suite ( Word, Excel Access), Outlook, NetDocuments, and LegalKEY
4
Experience For Document Control / Records Specialist, WTP Resume
- Experience with Records Management Software and Document Management Software
- Participate with other records and information staff in overseeing effective maintenance of records to include
- Demonstrate knowledge and involvement with complex responsibilities and functions relating to the class action litigation team as required
- Responsible office clerical experience is required
- Operate with professionalism and integrity as a representative of the Office of Academic Records
- One year relevant work experience preferably in higher education
- Demonstrated teamwork and collaboration behaviors with extended teams
- Demonstrated proficiency with Microsoft Office products (Outlook, Excel, Word, PowerPoint)
5
Experience For Graduate & Professional Studies Academic Records Specialist Resume
- Experience with Child Advocacy courses
- Child advocacy volunteer experience
- Computer literate with previous experience with data management, preferably in a clinical trial management system (CTMS) or eTMF
- 1-year office experience, required
- Previous experience in admissions/student services
- Previous experience in a client service-oriented field
6
Experience For Senior Powerplant Records Specialist Resume
- Prioritize tasks and problem solve
- Strong attention to detail and accuracy (compliance with processes and protocols as learned through SOP’s)
- Experience in law firm records management
- Copy of current good driving record report (within last 6 months)
- Educational & Experience Requirements
- Ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records
- Assisting Document Manager with organization, scanning and indexing of all student documents in Banner Document Manager System (BDMS)
7
Experience For Land Records Specialist Resume
- Assisting and collaborating with Records Management Lead and/or Supervisor in general administrative tasks
- Creating files according to firm guidelines
- Working with cross-functional teams to develop and document system processes
- Assigning them the proper metadata
- Preparing any and all paperwork associated with the proper management of records
- Escalating issues to Records Management Lead and/or Supervisor as appropriate
8
Experience For Reg Records Specialist Resume
- Providing superb, proactive customer service to all levels within the law firm environment
- Indexing into Firm’s management system
- Processing of daily volumes to include receiving, prepping, scanning, indexing, and auditing of documents to be imaged
- Assist Outreach Committee with coordinating, organizing and tracking outreach training, presentations and community events
- Manage the processing of applications to include troubleshooting, monitoring and resolving PeopleSoft SIS issues related to admissions and the web application
- Collaborates with all stakeholders by creating learning tools and other materials to assist in collective knowledge and learning sharing
- Assist Training Coordinator with filing and organizing personnel files
- Assists in coordination of mailings including making labels and tracking returned mail
9
Experience For Admissions & Records Specialist Resume
- Liaises with the clinical study team to resolve outstanding issues identified during filing and/or quality reviews
- Provides training and support to Ys running chronic disease programs by
- Payment processing and event invoicing
- Responsible for monitoring and tracking of “Airworthiness Directives,” “Service Bulletins,” and “Non-routines items for engines and APU’s.”
- Provides information on various aspects of registering for or dropping a class
- Corporate Information Governance Center Daily Support, research, retrieval, filing scanning and records center projects
- Manage intake of client documents, both physical & electronic; Sort and prepare documents for interfiling and indexing where required
- Uses electronic tracking systems to thoroughly document progress in all tasks, including retrieval of pertinent patient materials
- With orientating and training others on the appropriate records management processes and procedures as required by the client
10
Experience For Powerplant Records Specialist Resume
- Manage multiple tasks and adapt to changing/competing demands
- Monitor correction requests. Interact with Planning, Records, Reliability, Production and Engineering departments
- Manage the advising module for assigning students a faculty advisor and manage advisor loads
- Create resources and collaborate to insure adequate knowledge sharing occurs between departments regarding graduation related information
- Assist with coordinating completion of various processes associated with departing lateral personnel
- Process vendor invoices regarding records storage and service and secured shredding program
- Recommends process improvements to management as a participating team member in assisting the continuous improvement efficiency efforts
List of Typical Skills For a Records Specialist Resume
1
Skills For Academic Records Specialist Resume
- Strong organizational and communication skills and an eye for detail are needed
- Exhibit a high level of attention to detail and excellent interpersonal skills
- Utilize front-line decision-making skills in the areas of resolving or redirecting student and as appropriate
- Effectively interface and build professional working relationships with all levels of employees – staff, senior leaders, and providers
- Basic computer skills, including email, Windows, Microsoft Office software
- Proficient writing skills to prepare professional reports and management plans
- Exceptional organizational, analytic, problem-solving, interpersonal, and communication skills
2
Skills For Electronic Medical Records Specialist Resume
- Extensive, prior clerical experience in an office (preferably academic) environment
- Five to seven years of direct higher education experience or related work experienced required
- Describe your experience with research projects (collecting, compiling, analyzing, interpreting data) and presenting written and oral reports
- MS Outlook experience (use of sending, creating, responding to and organizing emails)
- Experience coaching and mentoring, and providing assistance is required
- Prioritize daily among competing demands of the job, coping with pressure of rush jobs, deadlines and interruptions during heavy work load levels
- Experience training staff in health systems, hospitals, or physician offices, and an understanding of medical operations processes is required
- Experience working within a treatment team and/or clinical setting
3
Skills For Clinical Records Specialist Resume
- Demonstrated proficiency and understanding of clinical applications/workflows and system implementations
- Multitask/project manage in a fast-paced changing environment – i.e. time/change management, priorities, ambiguity, adaptable and flexible)
- Two (2) years of office experience in a college/education student services environment or related education/training equal to two (2) years required
- Experience as a volunteer and/or intern with the Family Learning Program
- Experience providing administrative assistance to a clinical program or treatment team
- Demonstrated ability to type 45 per minute including highly accurate data entry
4
Skills For Document Control / Records Specialist, WTP Resume
- Strong ability to communicate clearly and respectfully both verbally and in writing
- Develop and maintain effective working relationships with a wide range of individuals and groups
- Data entry experience, preferably in a fundraising environment
- Describe your experience managing multiple work assignments and projects
- Describe your experience managing public records requests
- They want someone with heavy record management experience
- Experience with Retention Schedules
5
Skills For Graduate & Professional Studies Academic Records Specialist Resume
- Two years of experience with public records disclosure
- Proficiency in Microsoft Office – preference for experience with Banner, Cognos, Blackboard, and related academic software
- Experience with Banner or other student information systems
- Experience in admissions and records in higher education
- Demonstrated commitment to student service,
- Problem solve, organize and prioritize workload to meet turn-around-time benchmarks
- AND Advanced experience with Enterprise Content Management (e.g. Livelink) or retention research/schedule software (e.g. Retention Manager3)
- Three years administrative/academic related experience required
6
Skills For Senior Powerplant Records Specialist Resume
- Develop and maintain a strong relationship with HFM divisional personnel, other appropriate HFM, HTRG, and HNRG personnel
- Standing, sitting, walking, talking or hearing. No special vision requirements. Ability to lift up to ten (10) pounds
- Gathering, sorting and preparing documents for filing
- Editing/copying/disabling existing binder templates
- Working knowledge of records management systems, applications and use of filing systems and equipment
- Working knowledge of a Public Disclosure Tracking System database or system
- Working knowledge of archiving records in electronic and/or paper format per the retention schedule
- Preparing and processing boxes for offsite storage
- Creating electronic files from paper files and profiling documents
7
Skills For Land Records Specialist Resume
- Uploading and Profiling electronic files to the firm Document Management system. Follow up and solicitation of feedback from end users on service
- Lifting of 50 lb. boxes on a daily basis of documents for filing or relocation within the facility
- Providing verification of applicants’ previous enrollment and checking for academic holds
- Reviewing online applications through our CRM system for accuracy and exporting them to the Colleague ERP system
- Tracking receipt of all supplemental application materials and updating the ERP system that items are received
- Identifying issues and implementing solutions with system administrators, IT, vendors and clinical trial management
- Creating/modifying document templates
- Creating/updating object records
8
Skills For Reg Records Specialist Resume
- Imaging of data sensitive documents 15%
- Imaging of data sensitive documents 30%
- Working knowledge of Records Management software programs (LegalKey, Worksite/Filesite, Filetrail)
- Working knowledge of Records Management software programs (Filetrail, FileSite/WorkSite)
- Working productively with a range of staff at all levels who are not under direct management control
- Working knowledge of and the ability to interpret the Washington State Public Records Act, RCW 42.56
- Working knowledge of Banner, Laserfiche, and Argos
9
Skills For Admissions & Records Specialist Resume
- Conducting inventory of Records Center and files on the floors
- Retrieving files from offsite storage vendor
- Understanding of TMF process
- Maintaining the student application database for accuracy and changes, additions, and deletions of information for student records
- Linking unmatched documents as they are received to the appropriate application records
10
Skills For Powerplant Records Specialist Resume
- Working with departments to ensure that applications are marked complete and ready for review
- Providing applicants with their application status when requested via phone and/or email
- Updating document field picklists
- Monitoring system performance, identify issues, participate in resolution
- Providing primary and secondary end user support
- Uploading, classification, and QC Approval of study documents
- Conducting routine quality checks of the electronic files to ensure compliance with internal processes
List of Typical Responsibilities For a Records Specialist Resume
1
Responsibilities For Academic Records Specialist Resume
- Works with local Ys to incorporate local learning into system utilization tools and improves resources that help Ys more effectively use the EMR
- Keeping abreast of current and emerging best practice, Government policy and statutory requirements
- Initiating user access requests
- Serve as a resource for the Duke community regarding policies and procedures related to processing and recording giving activities
- Lift and transport moderate to heavy (10-35 pound) boxes; repeated lifting, stooping and bending
- Provide technical assistance and participate in planning and delivering training related to public disclosure, privacy, confidentiality, or related topics
- Review electronic giving made via the Web Gift tool to ensure this giving is promptly and accurately recorded in DADD
- Review and distill data to generate needed reporting or for the purpose of uploading to DADD to update donor records
2
Responsibilities For Electronic Medical Records Specialist Resume
- Maintains regular communication with academic departments on the Workflow process and any updates to the system as well as provides ongoing training as needed
- Assist the Assistant Registrar is correcting error corrections for compliance enrollment reporting
- Support commencement preparations such as provision of lists, extensive proofreading, data entry, maintenance of codes and tracking
- Adheres to project-specific data tracking guidelines and relevant Standard Operating Procedures (SOPs)/Work
- Responds timely to requests for site documents, pulling and re-filing site documents; ensures applicable
- Family Learning Program Department of Health required training
3
Responsibilities For Clinical Records Specialist Resume
- High aptitude for quickly grasping and applying policies and procedures
- Responsible for reconciling COF errors and adjusting student’s records to ensure COF distribution
- Works with the RIM Manager to coordinate with legal staff regarding an onsite indexing project
- Maintain workflows in RescueNet Billing database and ImageNow document imaging system
- Index all incoming records and subpoena requests in ImageNow document imaging system
- Reports to Associate Records Supervisor No direct responsibility for supervising others
4
Responsibilities For Document Control / Records Specialist, WTP Resume
- Post open and closed aircraft faults, vehicle and equipment maintenance, process parts change slips, oil samples, and 743’s. Collects and verifies data for AMTRACK compliance for SOF, ASAM and AMAM
- Maintains records and reports for all GSA vehicles, including mileage reports, VIN’s for insurance purposes and coordinate vehicles for maintenance (oil changes, service and repairs). Update CAMS when losing or gaining vehicles. Maintain files and update driver’s license for all aircraft maintenance contractor personnel
- Review customer’s work orders for accuracy and make changes as necessary for placing records into storage
- Process electronic gifts and pledges in the Duke Alumni & Development Database (DADD) on an accurate and timely basis following established guidelines
- Answer incoming phone calls, tickets and emails
5
Responsibilities For Graduate & Professional Studies Academic Records Specialist Resume
- Principles, practices, and procedures of record keeping
- Basic principles and techniques used in public relations including methods and techniques of proper counter, receptionist, and telephone etiquette
- Responds to all incoming record requests; retrieves or references information for users.
- Adhere to applicable SOPs, Training Guides, and other guidance documents
- Information Asset Manager meetings (take notes, assist in answering questions)
- Processes any other student record requests while adhering to FERPA regulations
6
Responsibilities For Senior Powerplant Records Specialist Resume
- Queries for errors and missing grades
- Ensure uniformity in reporting
- Careful, accurate evaluation and data entry of academic credit referring to transfer policies, agreements, guidelines, and other institutional catalogs
- Assist with review of advising guides
- Assist with Records Office staff training as directed by supervisors
- Handle general records processing tasks
- Resolves escalated student issues surrounding LES
7
Responsibilities For Land Records Specialist Resume
- Familiar with and an understanding of borrower-based Financial Aid
- Sets up special courses to aid student in completing a course of study
- Proficient with MS Office Suite including Excel spreadsheets and a familiarity with software databases is helpful
- Image documents and properly store them within the firm’s document management system, assigning them the proper metadata
- Generate record management reports including regular audits
8
Responsibilities For Reg Records Specialist Resume
- Assure adherence to corporate policies and strategies using the current records management
- Reviews and Updates documentation pertaining to AD's and modification compliance in the Modification Control System module of the maintenance computer system
- Responsible for verifying the accuracy of maintenance databases through various reports
- Submits recommendations for process improvements and assists Records Analyst in training new Employees
- · Primarily responsible for overseeing the management and organization of transcripts
- Handles the Academic Forgiveness Forms; coordinates with the Registrar and communicates with students regarding the process
- Process academic services forms including add/drop forms, student information change forms, curriculum changes, domicile and FERPA forms
9
Responsibilities For Admissions & Records Specialist Resume
- Prepare college transcripts requests utilizing Parchment
- Manage selective admissions application process for Nursing and Allied Health programs
- Verification and processing of grades
- Audit student records to determine if they have met each University Policy regarding academic success and progression
- Coordinate with management and other departments in the event staff is not adhering to proper procedures and policies
- Process requests submitted by Student Services Counselors within agreed upon Service Level Agreement depending on type of request
- Problem solving ability and sound judgment
- Proficiency with MS Office Suite including Excel spreadsheets and a familiarity with software databases is helpful
- Provide a positive example by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University
10
Responsibilities For Powerplant Records Specialist Resume
- Monitor and confirm compliance with the firm’s Records Management policies and procedures, using reports and metrics to provide work direction
- Orders, proofs, corrects and updates student records according to all Education Regulatory requirements
- Proficient with MS Office Suite including Excel spreadsheets
- Maintains open and appropriate communication with faculty, deans and students regarding grade change policies and practices
- Maintains open and appropriate communication with faculty, deans and students regarding incomplete policies and practices
- Maintains and adheres to all FERPA regulations and following all of APU’s set standards
- Maintains the security and compliance of all documents related to ongoing projects and archived documents in
- Work both independently and collegially in a rapidly changing environment
- General understanding of the overall operations of a medical practice organization
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