Records Analyst Resume Sample
Haskell Yost
3846 Balistreri Spur,
San Francisco,
CA
+1 (555) 120 9871
Work Experience
Senior Records Analyst
02/2018
-
PRESENT
Houston, TX
- Reviews the entire patient record, outlining all deficiencies in accordance with NJDOH, JCAHO, and Medical Staff rules and regulations
- Enters deficiencies into computerized deficiency system with a 98% accuracy rate which includes selecting the correct medical record and the responsible physicians
- Performs re-analysis of records and physicians complete them assuring information satisfies regulatory requirements regarding content
- Insure all complete records are entered into the computer system and entries are updated as physicians complete their areas of responsibility
- Verifies accuracy of and makes necessary corrections to patients' names, medical record numbers, physicians' name and locations of patients and monitors and corrects data-flow errors in CQuence, ChartScript and Lastword
- Interacts with outside service to identify patients/information for ADT match and to provide updates on available work load
- Monitors supplies and orders appropriately
- Monitors and makes corrections to CQuence system according to communication with transcriptionists, physicians, other personnel
- Provides copies or faxes transcribed reports to physicians or their offices as appropriate
Records Analyst
10/2012
-
10/2017
Phoenix, AZ
- Maintains physician ID numbers in CQuence
- Monitors and corrects interface and works TMI error log
- Ensures synchronization of databases by reviewing and applying changes/updates consistent with the Master Patient Index
- Supports the administration of the company's records retention schedule, compliance efforts and annual risk assessment
- Supports the company's litigation support team by managing email collections, directly collecting digital and hard copy records from systems and departments and producing those records for legal and compliance groups
- Provides assistance to practice offices, including box archiving and offsite storage procedures, space management, records retention, preparing files both physically and within the records database, preparing file releases, and executing destruction requests
- Assists with employee training on FRM functions including retention, records management best practices and eDiscovery
Electronic Medical Records Analyst
02/2010
-
06/2012
Dallas, TX
- Provides metrics for volumes and Key Performance Indicators to Director of Information Governance to ensure efficiency goals are being met and audit, risk and compliance assessments and action items are addressed
- IManage Records Manager (IRM) experience desired
- Upload accurately whole engine record packages into electronic library
- Provide weekly status reports on Records open in backlog and completed
- Review Back to Birth records for completeness and accuracy for assigned engine models
- Effectively work with broader stake holders to resolve gaps in the records
- Provide weekly tracking and update on Records completed and in the backlog
- Responsible for interfacing with various levels of the organization for key updates
Education
Evangel University
2006 - 2010
Bachelor's Degree in Business
Professional Skills
- Advanced utilization skills with an enterprise information system such as Banner, as well as intermediate skills with utilizing Microsoft Word© and Excel
- Excellent analytic, problem-solving, time management, and communication skills with a student service orientation
- In addition Release of Information role requires excellent customer service skills, working knowledge of health information privacy and confidentiality
- Detail and process oriented with strong organization skills
- Strong interpersonal skills and customer service approach with all levels of Company personnel
- Juggling multiple priorities and deadlines
- Considerable experience reading, interpreting and writing statutes, regulations, policies, and procedures that govern records management analysis and practices
How to write Records Analyst Resume
Records Analyst role is responsible for computer, excel, software, training, health, microsoft, database, mainframe, credit, integration.
To write great resume for records analyst job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Records Analyst Resume
The section contact information is important in your records analyst resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Records Analyst Resume
The section work experience is an essential part of your records analyst resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous records analyst responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular records analyst position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Records Analyst resume experience can include:
- Solid writing, communication, and computer skills required
- Considerable skills in critical thinking and the ability to make decisions based on a variety of information sources
- Communicate effectively and work with diverse groups of people
- Related experience in records management, compliance or equivalent experience
- Related experience in records management or applicable experience
- Experience in motivating, directing, and evaluating the work of professional and technical staff
Education on a Records Analyst Resume
Make sure to make education a priority on your records analyst resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your records analyst experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Records Analyst Resume
When listing skills on your records analyst resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical records analyst skills:
- HIM Release of Information experience, physician front-end office experience and strong computer skills are mandatory
- Demonstrated experience and proven success in records management principles and practices
- Good coordination and effective working relations with other departments and managers
- Work effectively in a team and service oriented environment
- Interface effectively and work collaboratively with other University constituents
- Communicate effectively, present information and respond to questions
List of Typical Experience For a Records Analyst Resume
1
Experience For Senior Records Analyst Resume
- Good interpersonal skills – ability to effectively collaborate with other employees
- Strong verbal and communication skills, including presentation and persuasion skills
- Possess strong computer skills and an excellent understanding of data management
- Effectively prioritizes request for release of patient information
- Experience using the Internet to research industry best practices, compliance requirements, and state and federal regulations
- Verifies authenticity of all authorizations prior to execution focusing on the core elements of an authorization
- Strong ability to perceive and analyze problems
2
Experience For Associate Records Analyst Resume
- Effective communicator – both written and oral
- Prioritize and handle a variety of tasks
- Completing special projects for management and serve on project committees as necessary or assigned
- Running Direct Exchange reports
- Retrieving records for and responding to routine and complex vehicle/vessel disclosure requests
3
Experience For Financial Records Analyst Resume
- Assist Analysts in accomplishing their work assignments by training and/or clarifying requirements
- Provides training to peers, management and internal stakeholders in the identification, classification, and indexing of records
- Maintain flight and maintenance data into the computing system including aircraft times and cycles
- Files or archives aircraft records either by physical filing or digital scanning methods and retrieves requested files in an efficient manner when needed
- Sorts and prepares documents for scanning into Chartmaxx using specified scanners
- Run and provide additional required reports as assigned by supporting Manager
- Thoroughly investigate documents for time gaps, errors, and missing information
- Lift boxes weighing up to 60 pounds, stoop, bend and twist at 90 angle with box
- Writes, documents, tests, and implements SQL scripts using SQL Server Management to improve data quality for records management databases and software
4
Experience For Electronic Medical Records Analyst Resume
- Provides general records management reports by running complex SQL queries against records management databases and software
- Provides assistance and guidance to internal stakeholders regarding records retention
- Educates customers on program compliance, which includes customer training and new department set-up
- Assists Records Manager with identifying process improvement opportunities for the retention of information and records for assigned business units
- Conduct and support customer standardized records management training program
- Provide Iron Mountain system specific training for assigned business units (IMConnect)
5
Experience For Document & Records Analyst Resume
- Review customer’s transmittal form (customized or standard) for accuracy and make changes as necessary for placing records into storage
- Coordinate collection and distribution of necessary information for assigned business units, including activity levels, authorized users, workflow data, etc
- Assist Records Manager with driving overall program improvements for assigned business units
- Act as a resource to district personnel regarding customer issues, attend meetings, and interface with appropriate departments as appropriate
- Provides for the keeping of aircraft records required by the Federal Aviation Administration and General Maintenance Manual
- Ensures data entry is correct by accomplishing data audits
- Assists the Supervisor in defining work assignments for the Records Analysts
- Responds to requests from physicians, patient care units and outside customers in a timely fashion assuring HIPAA compliance
6
Experience For Dshs Forms & Records Analyst Resume
- Continually assess the RIM program, benchmarking against industry standards and best practices, to ensure appropriate information governance standards are met
- Develop and track key performance indicators (KPIs) and provide reporting on compliance and program status to Management and RIM team
- Research for part descriptions relating to form, fit, and function for proper classification
- Manage and maintain large Excel data files containing sensitive internal information
- Investigate and respond to daily records questions from a global Customer Service team
- Track and report out volume of CST questions responded too
- Examines and evaluates records-management systems to develop new or improve existing methods for efficient handling, protecting, and disposing of business records and information
- Reviews records retention schedules and governmental recordkeeping requirements to determine timetables for transferring active records to inactive or archival storage, for reducing paper records to micrographic form, or for destroying obsolete or unnecessary records
7
Experience For Forms & Records Analyst Resume
- Monitors and interprets changes in retention requirements to ensure consistent application
- Recommends media format and storage requirements of records to be used throughout life cycle
- Performs implementation of record system for an organization, and reviewing record-keeping procedures and filing system, which includes records inventories, retention schedules, filing systems, filing equipment, micrographic applications and records management techniques
- Maintain a repository of digital copies of SCG’s
- Monitors and reports on the successful implementation of corporate policies and procedures, our client’s record guidelines and federal, state and local laws governing records retention
- Gain cooperation from employees at their facilities
- Reviewing and processing vehicle/vessel record disclosure requests by locating and retrieving responsive records, authorizing release of records, and responding to request by providing records to the requestor
8
Experience For Ops Records Analyst Resume
- Deciding whether to complete a request or whether to direct requests to another unit for response. Deciding whether to provide or deny requested information in accordance with federal and state laws/rules and Agency policies/procedures
- Documenting and storing copies of all material received and produced related to each request using the SharePoint Public Disclosure Tracking System
- Assisting requestors to the fullest extent possible by communicating about the status of or clarifying their records request via telephone, email, and correspondence
- Resolving complaints from requestors regarding our response to or denial of their request. At times, diffuse volatile requestors in a tactful and courteous manner
- Cross-training with coworkers and participate in ongoing training for staff as provided by DOL and as required by the Open Government Training Act, RCW 42.56.152
- Work cooperatively with Student Information Systems, Information Technology, and the Chancellor’s Office to support and enhance CMS development and implementation
- Coordinates the review process for the department’s records control schedules and submits them to the Office of the City Clerk for review and approval
- Assists with the identification of the department’s vital records and the creation and maintenance of the department’s vital records protection and disaster recovery plans
9
Experience For Forms & Records Analyst Public Disclosure Resume
- Reviews and approves the disposition of the department’s records and submits disposition requests to the Office of the City Clerk
- Attends meetings, recommends tasks for, and evaluates the performance of, the department’s Records Management Team
- Prepares an annual report on the status of the department’s records and information management program
- Provides RIM program support and guidance to Cargill’s global Law offices
- Accounts for receipt of inpatient and outpatient records post discharge or encounter
10
Experience For Medical Records Analyst Resume
- Daily, prepares discharge statistics and e-mails to appropriate personnel. (Raw data) Monthly complies final statistical accounting and routes to distribution including Administration
- Performs merge functions as necessary
- Using a variety of resources the Records Analyst verifies, inputs, and maintains accurate and detailed demographic records for over 200,000 constituent records, including but not limited to biographical, employment, membership, activity and relationship information
- Collect and ensure timely data entry for all record updates from a variety of data sources including but not limited to emails, parent forms, returned mail, student phonathon and information gathered from other staff members. This includes monitoring information being sent to advance.develop@villanova.edu
- Responsible for data preparation, synching and auditing processes with third party applications
- Perform basic maintenance and/or creation of basic audit reports using Cognos or MS Access. Enhance existing audit reports as appropriate
List of Typical Skills For a Records Analyst Resume
1
Skills For Senior Records Analyst Resume
- Experience in Maintenance Records required or equivalent record keeping experience
- Basic computer skills mandatory
- Prior administrative experience in a healthcare positon required
- Demonstrated knowledge in records management, including records capture, access, retention, scanning, preservation, and disposition
- Strong understanding of ARMA International's Generally Accepted Recordkeeping Principles
- Experience in fiscal operations such as bookkeeping or accounting
2
Skills For Associate Records Analyst Resume
- Three or more years or more of experience working with and administering eDiscovery products and solutions for large Enterprises
- Five or more years of experience administering and ensuring compliance with Records Retention Schedules
- Demonstrated knowledge of record keeping systems and standards
- Receive, review, clarify and validate incoming requests and log them
- Performing records management in the IC. Experience with IC classification procedures and protocols
- Experience operating in information systems or technology disciplines
- Two years' experience in progressively responsible work involving public contact
- Experience in providing clerical and technical support to higher level records management staff
3
Skills For Financial Records Analyst Resume
- Five or more years or more of experience working in a large Corporate Legal Department, large law firm or in a large legal services environment
- Five or more years of experience managing Microsoft Outlook email discovery and collections
- Advance level of skill utilizing Microsoft Office Suite (Word, Excel and Outlook)
- Communicates with Admission Services Center or the Emergency Room when patient status transfers are necessary and insure appropriate status prior to coding
- Demonstrated ability to manage complex tasks and workflows
4
Skills For Electronic Medical Records Analyst Resume
- Demonstrated knowledge of records management analysis and retention schedule development
- Demonstrates and appliesknowledge of typical medical record content and criteria that constitutes documentation deficiencies
- Using basic arithmetic, including calculating figures such as proportions, percentages, areas and volume
- Interacting with the public and providing customer service
- Understanding and applying state and federal public disclosure laws and best practices
- Interpreting a variety of instructions furnished in written, verbal, diagram, or schedule form
5
Skills For Document & Records Analyst Resume
- Evaluating value and type of documents
- Responding to Records Management and Public Disclosure related questions
- Processing Public Disclosure requests, per agency procedure
- Understanding of the concepts of forms design
- Working knowledge of HIPAA or an AHIMA credential
- Working knowledge of DSHS policies, procedures, rules and regulations
6
Skills For Dshs Forms & Records Analyst Resume
- Using SharePoint to log and track activity
- Serving as liaison between requestor and department
- Identifying process improvement opportunities and provide direct input to management
- Read and analyze documents including Task Cards, Engineering documents, Time Limit Index, and vendor certificate
- Researches current holdings in the Records Management Center and College Archives for record keeping context and to ensure cataloging accuracy
- Work Independently – is self-supporting; not needing to rely on others to complete a job; displays discipline and focus in a remote work environment
7
Skills For Forms & Records Analyst Resume
- Verifies certs and tracking of new a/c parts going into the system
- Document requests into the Agency Records Request Tracking System (ARRTS) and/or regional tracking system for tasks to be performed
- Limit the agency's risk for fines by clarifying and documenting all communication with the requester
- Input claim processing instructions or information into Facets and communicates with designated claims staff regarding the status of claims selected for review
- Send detailed notification letters to providers and communicates directly with Network Management regarding missing or needed records
- Be team-oriented while working both independently and collaboratively
- Knowledge of the complex issues surrounding social media and records
- One sample of a retention schedule OR one writing sample of professional records management related work authored solely by the applicant
8
Skills For Ops Records Analyst Resume
- Use/learn various computer applications including databases
- Sources of information and records, including public databases, governmental statistical data, and official States, County, and City data
- Standard practices and techniques of records management, including file management techniques
- Computer equipment to include word processing, spreadsheets, databases and records management software applications
- Assists offices and departments with devising retention schedules and file plans
- Consults with the College Archives, and works with the Assistant Archivist for Acquisitions, in determining the archival value of records
- Provide technical assistance and training to staff, supervisors and managers
- Understands how to perform the missing assignment report, logpage audit report and various other reports handled by the Aircraft Records Teams
9
Skills For Forms & Records Analyst Public Disclosure Resume
- Responsible for training guides, procedures, and Trip Tickets, as necessary
- Clarify with the requester, either verbally or in writing, if it is unclear, vague or is not clear on the date range
- Receive, researche and processe incoming records received via fax, mail, e-mail, and secure upload
- Oversees the completion and ongoing maintenance of the department’s records inventory
- Creates folder, barcode and enters records in tracking system
- Creates not received list and communicates with nursing and ancillary staff to resolve status
- Determines patient status for billing and refers per Administrative policy to Utilization Review for determination
- Courses in records and information management, or related field of expertise
10
Skills For Medical Records Analyst Resume
- Knowledge of records management standards, theory, and practice
- Computer literate, ability to use/learn various computer applications including RIM software applications, Electronic Document Management System and trustworthy repositories
- Work well with other as parts of a Team and present information public
- Ability and willingness to fill the Supervisor role when necessary
- Position requires mandatory weekend, shift and holiday work
- Knowledge of Arizona statutes, including Records Management (Title 41) and Public Records (Title 39) laws, and federal laws, regulations and standards relating to RIM, including confidentiality statutes, as well as federal rules and regulations relating to records
- Knowledge of intermediate and advanced RIM practices and procedures
- Knowledge of sources, methods and techniques used in RIM with emphasis on public records
List of Typical Responsibilities For a Records Analyst Resume
1
Responsibilities For Senior Records Analyst Resume
- Assist with documenting and updating policies, processes and procedures for records creation and updates as required. Develops and provides training materials and hands-on training on Ellucian Banner database for new staff, administrators, and student employees in University Advancement
- Participate in UA Data Integrity group to assist in establishing standard processes and procedures for record entry, and in identifying areas to improve the quality of all constituent data
- Excellent decision-making skills, the ability to work independently, prioritize workload, recognize risks and escalate issues when necessary
- Provides metrics to measure records management program effectiveness and ensures legal, regulatory and industry standards goals are being met
- Understanding of technology as it relates to records management systems for creating, storing and organizing electronic information
- Assisting customer with moves or closures through managing migrations and transfer of records
- Scanning into Chartmaxx and QR charts
2
Responsibilities For Associate Records Analyst Resume
- Proficient in transitioning hard-copy record keeping processes to electronic including automating lifecycle management of electronically stored information
- Proficient at identifying and classifying the Company’s records and information using the Company’s Retention schedule
- Manage incoming and outgoing mail at the end of the day
- Maintains records handling procedures including annual review and risk assessment, best practices, and compliance
- Participate in the testing of all new or modified Information systems, applications, and programs
- Receive, sort and deliver incoming USPS and overnight/express mail
- Implement secure procedures for data handling within the division
- Analytical mindset with problem-solving abilities
3
Responsibilities For Financial Records Analyst Resume
- Fax doctors notes for their billing inquiries
- Develops, assist with, and/or provides end-user training
- Assists Records Manager with implementing records destruction process for customer assigned business units
- Supports continuous improvement and risk-identifying projects related to records management
- Keeps current with the direction of the business and the needs of internal customers
- Assists the Company’s Legal and Tax Departments with information hold orders and discovery
- Interface with company personnel in a professional and helpful manner to fill requests for records or provide other requested information. Coordinate the receipt or retrieval of documents
- Coordinate the receipt, retention, and retrieval of corporate documents and related records to be maintained by the Records Center pursuant to established policies and procedures
- Self-motivated and customer-service oriented
4
Responsibilities For Electronic Medical Records Analyst Resume
- Conducts inventories and performs analysis to determine departmental recordkeeping requirements. Evaluates and assesses long-term security of departmental documents and document management systems, implements security goals and objectives in the development and enhancement of electronic workflow and filing systems
- Compiles and maintains statistical reports to track data, extracting and compiling data from multiple databases. Maintains production reports. Edits and inspects documents to ensure the integrity of the document. Implements quality control procedures for all records
- During slow periods assist with Office Services support including the items listed below
- Monitors and reports on the successful implementation of corporate policies and procedures, our client's record guidelines and federal, state and local laws governing records retention
- Leads the Dallas Records Management Liaison Program: develops and maintains relationships with business lines, promotes awareness of records handling, informs management of key items surfaced from the group
5
Responsibilities For Document & Records Analyst Resume
- Participates in or leads District and System-level records work group activities including participation in the System Records Management Forum
- Analyzes inpatient, day surgery, observation, and outpatient records for deficiencies in documentation
- Performs both concurrent and retrospective analysis of patient records in an effort to assist physicians with completion of records prior to the records reaching delinquent status
- Inputs deficiencies into computer system
- Certification to perform "Acknowledge of Paternity" with the Office of the Attorney General for the State of Texas required within 90 days
- Monitor, analyze and evaluate data file systems to enhance performance with new technologies, upgrades etc
- Support and educate division personnel on use of data file systems to maximize work flows
- Identify, coordinate and compile data from a variety of sources both internally and externally
- Develop techniques for quality data management
6
Responsibilities For Dshs Forms & Records Analyst Resume
- Adhere to company records retention policy
- Comprehensive knowledge of oil & gas records
- Answers all telephone calls and faxes from physician’s office and outside customers and responds within one hour
- Fax requested information to physicians and hospitals
- Process walk-in request for records and films requests and responds to STAT requests
- Handle and process all checks for ROI and print records for Attorneys
- Notify completion room for any incomplete records needed for ROI
7
Responsibilities For Forms & Records Analyst Resume
- Retrieves and disperses mail two times daily
- Mails requested certificate of hospitalizations to patients
- Requests old records from warehouse when needed
- Process all PFS request on a timely manner
- Post payments into ChartMaxx from ROI requesters
- Process request from AMG physician, print records from Epic and scan them into ChartMaxx
- Request legacy records from AMG physician to process ROI request
- Responsible for maintenance and support of Records Management Module in Enterprise Content Management (ECM) Solution
8
Responsibilities For Ops Records Analyst Resume
- Consults with business areas on records-related ECM solution design
- Responsible for the development, maintenance, implementation, dissemination/publication and update of records retention schedules
- Identifies and documents problems in work processes, suggests improvements, and implements approved recommendations
- Analyzes department records and research appropriate retention values; reviews legal research and collaborates with Law Services as necessary to determine retention values; maintains relevant information in the retention software application
- Responsible for the development and dissemination of company-wide standards, procedures, and guidelines used for implementing the requirements of the Records and Information Management (RIM) program
- Works with records and information management software applications, such as OpenText, to configure, administer, maintain and report using the records management module
- Works closely with departments to review materials and gain approval for disposition of records through the software application
9
Responsibilities For Forms & Records Analyst Public Disclosure Resume
- Responsible for analytical studies and projects to evaluate and recommend new or revised methods, systems, policies, procedures and controls to improve the effectiveness and efficiency of records and information management, with emphasis on electronic and paper records
- Manages the transfer and maintenance of physical records inventories within the Content and Records Management department storage facilities, ensuring proper identification and security for archived records
- Responds to internal stakeholder requests for records including conducting complicated database searches for information to retrieve physical records from storage
- Provides support in the legal review process during peak case loads
- Learn new software quickly becoming proficient in its use and application
- Provides status reports to management as requested
10
Responsibilities For Medical Records Analyst Resume
- Coordinates developing and administering continuous records management awareness and training programs to ensure employees and contractor personnel involved in the creation, use and maintenance of records are aware of their responsibilities and comply with them
- Aviation records experience required
- Maintains knowledge and awareness of current trends, methods and technologies related to records and information management
- Assist with the implementation and management of records and information management software
- Proficient in the use of Microsoft Suite, Word, Excel, PowerPoint, Visio, Access, etc
- Responsible for day to day work flow of staff
- Assumes responsibility for the records management program compliance
- Assists Records Manager with identifying non-participating customer entities, and work with business unit leadership to administer standard policy and program compliance
- Monitors customer’s business initiatives to assess impact on business records management requirements
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