Records Management Resume Sample
Kip Thiel
66985 O'Hara Summit,
Los Angeles,
CA
+1 (555) 332 0126
Work Experience
Records Management Associate
04/2016
-
PRESENT
Boston, MA
- Post, edit, distribute and maintain appropriate content on USCYBERCOM classified and unclassified website/portals
- Develop and maintain an accurate, consistent, repeatable process for responses to official questions through RFI tools by collecting, consolidating, and preparing written responses to external RFI or internal query from USCYBERCOM leadership
- Develop TTPs for coordinating the flow of information and work with CYBERCOM training branches to periodically test these TTPs during exercises
- Inventory and classify the Company’s records to determine their legal, fiscal, operational, and any secondary (historical, research, etc.) value
- Manage the Company’s relationship and interaction with providers of offsite storage services
- Create project supporting documentation, analysis and/or reports
- Review, analyze and update information on records according to retention guidelines and standardized descriptions
Records Management Analyst
09/2010
-
02/2016
San Francisco, CA
- Processing from name change notification emails when they are a current student or alumnus and there seems to be a marital status change
- Processing from international alumni and current student form updates
- Processing address changes from a variety of mailing projects that have been placed on Google drive
- Processing data changes or new additions to the database that have been transmitted by other staff onto the bio-demo Google sheets that reside on the Google drive
- Processing daily Ruffalo Noel Levitz (Calling Center) Change Demographic reports, when needed
- Creating new records for parents of incoming new students
- Processing data integrity projects
- Processing annual lists from Ruffalo Noel Levitz (Calling Center) of calling results of deceased, remove from list, and do not phone and a wide variety of other data entry projects
Records Management Assistant
09/2003
-
03/2010
Chicago, IL
- Review and update reports as needed
- Oral or written communication with colleagues and clients
- Support the reevaluation of pesticide products through assistance with database management, record processing and management, document drafting, and meeting support
- Prepare draft documents requesting data from regulated industry and process, track, and file incoming responses, including correspondence, scientific data or studies, product labels, and confidential business information
- Create meeting packages for reviewing and organizing information from a number of sources
- Prepare documents to support agency action on a pesticide chemical or product
- Prepare reports on the status of activities
- Phonathon email bouncebacks and other email campaign responses
Education
Emporia State University - Metro Learning Center
1998 - 2003
Bachelor's Degree in Library Science
Professional Skills
- Excellent MS-Office skills, including Excel, PowerPoint and Word, MS Project and Visio skills
- Good organizational skills; strong customer service skills and ability to work with all levels of staff
- Demonstrated experience and progressive experience in records management, including developing and implementing new records systems, policies, and procedures
- Strong organizational, planning, and decision making skills
- Strong organizational skills, track record of success while multi-tasking
- Demonstrates problem solving skills and attention to detail
- Strong computer skills with knowledge of Microsoft Word, Excel, Access
How to write Records Management Resume
Records Management role is responsible for organizational, basic, interpersonal, research, software, computer, customer, word, records, excel.
To write great resume for records management job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Records Management Resume
The section contact information is important in your records management resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Records Management Resume
The section work experience is an essential part of your records management resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous records management responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular records management position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Records Management resume experience can include:
- Analytical, problem solving, and decision making skills. Interpersonal, communication, and presentation skills. Overall technology skills
- Strong verbal and written communication skills which includes experience with composing thoughtful, factual emails
- Excellent communication skills for coordinating and working with various stakeholders and third party vendors
- PC proficient which includes excellent keyboarding skills and the ability to successfully maneuver in multiple systems at one time
- Bookkeeping, clerical, research, and problem solving skills
- Demonstrate the ability to supervise workflow through the prioritisation of incoming work, managing production schedules, ensuring deadlines are met
Education on a Records Management Resume
Make sure to make education a priority on your records management resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your records management experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Records Management Resume
When listing skills on your records management resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical records management skills:
- Demonstrated experience with verbal and written communication skills, organizational skills, and customer service
- Strong communication skills, writing skills and a strong attention to detail
- Professional experience with verbal and written communication skills, organizational skills, and/or customer service
- Good organization skills with ability to handle multiple tasks simultaneously, meet rigorous timelines and work effectively in stressful situations
- Demonstrated strong attention to detail and excellent organizational skills
- Demonstrated effective verbal and written communication skills at multiple levels in the organization
List of Typical Experience For a Records Management Resume
1
Experience For Records Management Analyst Resume
- Analyzes and evaluates data gathered from multiple sources. Reconciles differences and applies consistent approaches to data interpretation and performance measurement results
- Strong computer keyboard skills; familiarity with Microsoft Office suite,MSOutlookand database functionality/concepts. Willingness to learn Ernst & Young proprietary systems and software, including the Ernst & Young Records Management Database
- Coordinate with IT and the business to evaluate systems and document management applications to ensure the records required to be maintained and preserved pursuant to SEC rules 17a-3, 17a-4, CFTC and other global recordkeeping regulations meet the conditions of electronic storage media
- Demonstrate information technology expertise and familiarity with the issues and principles of electronic records management and preservation, metadata standards and long term access to information
- Work well under pressure, prioritize tasks, and adhere to deadlines with effective time management skills
2
Experience For Records Management Assistant Resume
- Interact effectively and efficiently with client personnel and internal colleagues
- Participate in the allocation of resources to projects by assigning staff to projects that are appropriate to their experience and training
- Implement effective resource and succession planning
- Strong general banking knowledge
- Project management experience required; PMP certification desirable
- Work in a team environment, establishing & maintaining effective working relationships
3
Experience For Records Management Associate Resume
- Experience working in and searching for information in databases
- Records management or requirements management (RM) experience
- Application experience: SharePoint or HighView
- Sorting, organizing, coding, indexing, and scanning legal documents and records
- Maintaining active records including filing and scanning
- Delivering and retrieving files and boxes as requested; maintaining system file location tracking
4
Experience For Records Management Clerk Resume
- Running criminal history checks and fingerprinting for criminal justice applicants and vacating sentence structure
- Providing modern, efficient and systematic life cycle maintenance of all recorded information, regardless of media, including automated systems
- Maintaining physical filing for assigned practice areas in central file room and offsite storage
- Maintaining electronic filing for assigned practice areas and implemented systems
- Dispatching incoming email requests
- Acting as an escalation point for critical service issues
- Exercising control over reference materials to include checkout services and recovery of lost materials to assure documents are readily available
- Responding to out of agency requests
5
Experience For Records Management Coordinator Resume
- Providing cross-trained support to other records team members as needed
- Supporting special Records Department projects as assigned
- Monitoring compliance and records management process performace
- Working on ad-hoc projects as a result of new Regulations and improvements in processes
- Develop and implement the Company’s U.S. records management program including designing a retention policy covering accounting and legal documents
- Assist in identifying financial opportunities and performance efficiencies and implementing process improvements and cost saving ideas
- Lift 20+ lbs. and be able to stand on their feet for the majority of the day. Extensive bending, lifting and reaching
- Support the development of policies and procedures related to the archiving of Chemonics’ home- and field-office project records, including digital media
- Assist users with researching information within the various filing systems
6
Experience For Records Management Technician Resume
- Responsible for coordinating relocation of records while ensuring records traceability is maintained
- Ensure and reinforce the proper application of the boxing procedure, and assist end-users as needed. Disseminate training documentation to end-users
- Ensure that staff are meeting defined workload and quality metrics through regular review and reporting of findings as outlined by records management.
- Management of environmental filing systems and databases (SharePoint, network filing, etc.)
- Administration of the filing, review and retention/archiving of controlled records
- Investigate security incidents,Maintain Security Awareness program for the Corporation including articles, privacy training and InfoSecurity
7
Experience For Records Management Lead Resume
- Work with examiners and auditors on technology examinations gathering information and responding to findings
- Individual Development Plan to create and track Recent Graduates career planning, professional development, and training activities
- Inventory current hard-copy files and reorganize filing cabinets according to the RCRP
- Assist with the submission of metrics/incident reporting
- Support the business to place holds (Legal/Tax) on electronic information when necessary. Assist with the submission of metrics/incident reporting
- Administrate online banking system and act as payment authorizer
- Ensure that local power of attorneys, online banking systems and Treasury databases are up-to-date
- Actively support the planning and execution of HP separation work related to local banks
- Ensure all business recovery requirements are being addressed and all key deliverables are achieved throughout the CoB calendar year
8
Experience For Records Management Manager Resume
- Ensure project deadlines, commitments, and goals are met by monitoring team’s daily outputs
- Maintain records center security to protect record integrity by ensuring compliance to SOPs
- Contribute to ongoing refinement of Chemonics’ records management policies and procedures
- Data entry and location management of colleague folders created on a computer tracking system
- Ensure observance of business unit policies and procedures concerning Records and Information Management
- Assist with the development, implementation and ongoing revisions to procedures, manuals, and retention schedules
- Develops retention schedules, incorporating regulatory and operational requirements
9
Experience For Associate, Records Management Resume
- Provide customer support to customer personnel and develop and deliver records management training
- Support the storage and retrieval of hardcopy records by coordinating pick-up and delivery with Chemonics’ offsite records storage vendor
- Suggest updates to and provide input to ongoing refinement of Chemonics’ records management policies and procedures
- Listens to the customer requirements, performs data analysis and mapping of the metadata in URM
- Interprets Federal Records retention requirements utilizing the Federal Records tools to determine information lifecycle
- Facilitates self-directed work teams and provides training for records management systems and best practices to a wide range of stakeholders
10
Experience For Manager, BCP & Records Management Resume
- Educates customers on the future direction of records and leads the development and delivery of records training as needed
- Standard data entry, and file and label creation using implemented systems
- Archive Records (classification, indexing, digital record creation)
- Create and revise related procedures, work instructions and training programs
- Maintain authoritative source defining record types and classifications
List of Typical Skills For a Records Management Resume
1
Skills For Records Management Analyst Resume
- Communication skills, including the ability to write reports depicting the key risk and issues in a clear and effective manner
- Excellent oral and written communication skills in English and Flemish language and preferrably French language
- Service oriented with strong interpersonal, written, and oral communication skills
- Good interpersonal skills; flexible and respectful of all coworkers in a diverse multinational and multicultural environment
- Written and verbal communication skills, including proofreading
2
Skills For Records Management Assistant Resume
- Demonstrated experience using an automated records management database
- Up to 2 years of related experience working in a records management environment or equivalent experience
- Well-developed interpersonal skills and ability to communicate well, both verbally and in writing
- Experience in a leadership capacity; or equivalent combination of education, training and experience
- Data entry and data analysis skills for Banner records
3
Skills For Records Management Associate Resume
- The ability to effectively communicate with coworkers, the public, and/or criminal justice agencies
- Basic communication and interpersonal skills with the ability to manage, motivate and mentor staff
- Prior document/records management experience is desired
- Meet and aim to exceed client expectations by recruiting, retaining and developing a skilled,
- Experience de-escalating customer concerns, while providing support and conflict resolution to student concerns
- Demonstrated understanding of Information Technology with proficiency with Microsoft Office, Electronic Record Management Systems and Record Tracking Systems
- Appropriate courses emphasizing customer service and telephone etiquette and effective written and verbal communication
4
Skills For Records Management Clerk Resume
- Experience using Microsoft Word to edit and customize content/documents
- Previous experience working in an office environment with copiers, printers, scanners
- Experience working in higher education records management
- Solid understanding of ISO 15489 standards and federal and state regulations that impact retention and ediscovery required
- Experience in Records Management or related field with increasing levels of responsibility
- Experience in Records Management & Archiving (an advantage)
- Experience and knowledge about banking processes and products (an advantage)
- Good understanding of Records Management solutions and systems
- Experience of working across global organisations
5
Skills For Records Management Coordinator Resume
- Experience working on records management or technically-related areas related
- High performance culture with a team of experienced and enthusiastic colleagues
- Practical experience in Information Security and/or Risk Management
- Manage multiple and varied tasks with enthusiasm and prioritize workload with
- Proven ability to work under pressure during busy times
- Experience in handling multi-line phone system
- Experience working with the public in a customer service environment
- Vocational training or experience in office management
- Past experience in accounting computer packages, especially sun system
6
Skills For Records Management Technician Resume
- Experience working in grant related programs
- Experience operating batch print and/or eDiscovery software
- Liaises with other departments and builds relationships to ensure there is a coordinated approach and cost-effective process in the management of records
- 12-18 months experience in relevant or related field
- Experience in a professional services environment is an asset
- At least five years’ experience with Records Management in a senior capacity
- Records management experience
- Previous experience in higher education, customer service, fast-paced office environment and/or document review/assessment
- Work experience in the use of Microsoft Office Suite
7
Skills For Records Management Lead Resume
- Skill in the operation of computer and job-related software program
- At least three years of experience in records management, administrative support, or a related field
- Experience in office management and clinical research in an international environment would be advisable
- Relevant qualification or equivalent experience required
- Able to work both independently and a proven team player
- Related records management experience
- Demonstrated knowledge of Microsoft Office (Word, Excel, Access and Outlook)
- Proven ability to initiate and manage change, be innovative, think strategically, and work well with teams
8
Skills For Records Management Manager Resume
- Previous experience in higher education, call center, fast-paced office environment and/or document review/assessment
- Experience in clinical research
- Demonstrated ability to set goals and provide positive and constructive feedback respectfully to build positive relationships and improve business results
- Ethical resilience, high standard of personal integrity, and a strong moral compass
- Related experience in a controlled document management/records management environment
- Related work experience in basic records management storage processes and techniques
9
Skills For Associate, Records Management Resume
- Experience with at least one automated information system is ideal
- Experience in office management in an international environment would be advisable
- Experience reading legal documentation
- Demonstrated competency in proofreading
- Relevant work experience in Records Management
10
Skills For Manager, BCP & Records Management Resume
- Demonstrated ability to research complex questions, analyze information and present findings
- Experience in a records management and an imaging environment an asset
- Safeguarding of CBI provided by licensed establishments, permittees, or applicants regarding veterinary biological products
- Focusing on attention to detail
- Maintaining technical order requisition and distribution records in accordance with applicable regulations using required forms and procedures
List of Typical Responsibilities For a Records Management Resume
1
Responsibilities For Records Management Analyst Resume
- Prior experience working in a regulated industry
- Manage multiple tasks simultaneously, with effective resolution of competing priorities
- Prior experience working in a health care provider setting
- Establishing, deleting, relocating, or consolidating accounts files as necessary based on current requirements
- Tactfully receives telephone calls and assists callers in a courteous manner. Skill in meeting and dealing with people in a courteous and tactful manner
- Manage incoming and outgoing mail and courier deliveries in a timely and cost effective manner
2
Responsibilities For Records Management Assistant Resume
- Maintain office supply inventories while maintaining good relationships with vendors who support office functions
- Experience with technical writing and training users on SharePoint
- Data input and validation
- Basis excel experience
- Collecting, reviewing, indexing, storing, retaining and disposing records according to prescribed procedures and policies
- Leading, supporting and training the respective functions and stakeholders on compliance with the Records Management framework
- Leading weekly Q&A calls - logistics, note-taking, follow-up to get answers not available during call; develop FAQs
- Assisting in developing training and processes to be implemented due to legislative changes
3
Responsibilities For Records Management Associate Resume
- Auditing and Compliance; provide guidance and direction for appropriate handling and retention of active department records
- Maintaining file systems to meet administrative, legal, and compliance requirements
- Ensuring the implementation of retention and disposal schedules
- Developing monthly statistics and highlights for management
- Serving as a subject matter expert and point-of-contact for FEMA's Records Retention Policy
- Ensuring that all mandated timelines are met, and consistently and correctly processed, and violator movement and warrants are entered per policy
- Prepare documents for scanning and/or copying and provide post-scanning quality assurance
- Responsible for supporting data retention governance and conformance testing
- Ensure that staff are meeting defined workload and quality metrics through regular review and reporting of findings as outlined by Records Management
4
Responsibilities For Records Management Clerk Resume
- Reviews, interprets and/or analyzes data and/or information. Makes decisions regarding data based on identified criteria such as evaluating admission documents
- Provide administrative support by assisting with mail outs and maintaining databases and inventory
- Assist with managing the offsite records destruction procedures according to records retention policy
- Be proactive in challenging the status quo and looking for efficiencies
- Support Project Officers entering Project Worksheets (subgrant applications) and supporting documentation in the EMMIE database
- Read and interpret engineering drawings both digitally and in hard copy formats
- Be the point person for the department for the coordination of the special events and generating related reports
- Develop records management procedures, guidelines, and training for all information, regardless of media
- Read, understand, and follow production procedures and discern when something does not fit the norm and requires additional attention
5
Responsibilities For Records Management Coordinator Resume
- Use CFITS (Closed Files Information Tracking System) to locate, key in and edit criminal records entries and shipments daily
- Periodically create and apply case jacket labels to their designated files and boxes during the key-in process
- Reply to all phone calls, email requests and closed files records inquiries during occasional front desk duty
- Assist the Closed Files Records manager with correcting problem files, Grand Jury tape placement and other assigned individual projects
- Maintain and reconcile payroll deductions and electronic fund transfers(both monthly recurring and occasional wire transfers)
- Provide reception swichboard back-up; answer and direct incoming calls
- Provide polite and courteous customer service to incoming clients
- Analyze hard-copy and electronic documents received or generated by members of various departments for filing, retention and destruction purposes
- Sort, file and organize hard-copy and electronic documents following the Records Classification and Retention Plan (RCRP)
6
Responsibilities For Records Management Technician Resume
- File current and backlog documents (hard-copy and electronic) according to the RCRP. Open and close hard-copy and electronic files as required
- Contributes to on-going consultation to internal and/or external parties in an effort to develop, audit and enforce regulations policies and procedures
- Cross-train in hospitality/catering service area
- Consult with data sources to prepare for onboarding
- Investment banking knowledge required
- Retention schedule training of business and application owners
7
Responsibilities For Records Management Lead Resume
- Establish and maintain post-disaster filing system
- Maintain proper and accurate filing of all finance documents
- Maintain Proper and accurate filing for all finance vouchers from the field
- Lift boxes weighing 25-35 pounds - several boxes each day
- Advocates the importance of records management compliance at all levels within the organization
- Gather and create business requirements from key stakeholders and translate them into functional specifications for IT development
- Team with IT and the business to audit corporate systems and document management applications to apply relevant retention policies to electronic files
- Ensure that feeds, in scope of WORM storage requirements are established for all new systems, and that any system changes are implemented without interruption to the daily feed
- Support the business to place holds (Legal/Tax) on electronic information when necessary
8
Responsibilities For Records Management Manager Resume
- Coordinate local Treasury operations in HP entities in Scandinavia
- Salary payment bank setup coordinator in Sweden
- Implement bank related changes in cooperation with HP Treasury and other organizations
- Process transfer credits for ‘Permission to Take’ requests. Enter data in Colleague and verify appropriate documents
- Leads external communications to clients and vendors about Universal’s records management practices
- Coordinate the annual assessment of business impacts and recovery plans
- Coordinate all data centre, application, and Recovery Site tests
- Educate employees on their roles and responsibilities for CoB
- Coordinate and collect all audit material as required
9
Responsibilities For Associate, Records Management Resume
- Maintain the Records Management Software (TRIM) which includes the maintenance, support and enforcement of records and information management standards and policy’s as well as monitoring of both the on-site and offsite records collections
- Assess the records using extensive knowledge of Real Estate, Legal and Construction documents to determine, extract and input metadata into CTREL’s Lease management software (OTS). Research, develop, revise and monitor taxonomies according to business requirements and RIM industry practices
- Post Secondary education, specializing in the field of Records Management
- Knowledge of Real Estate and Construction Documents specifically in the area of Leases & Titles, Environmental Reports and Construction Engineering drawings
- Knowledge of Records Information software (Trim)
- Support effective archiving of new material, retrieval of records in response to audits, and disposition of records in accordance with Chemonics’ records management policies
- Support the compilation of a unified inventory of Chemonics’ hard copy records that are pending archive or have already been archived
10
Responsibilities For Manager, BCP & Records Management Resume
- Track movement of records retrieved in and out of long-term storage, and within Chemonics’ home office
- Working closely with key business representatives, IT, CBS Quality assurance and QRM to understand and define business objectives and needs taking into account differences between countries
- Develop the firm’s Record Management and Print policies and procedures ensuring that they are consistently applied across the firm
- To work as a key part of a cross functional core team to deliver the Board endorsed Information Governance project and associated project plan including rolling out key electronic filing and digital storage programmes to help deliver the wider data security objectives of the Firm and aligning with Global processes as applicable
- Form part of the management team and directly accountable to the Head of Workplace Services for the delivery of the role
- Provide leadership and guidance as appropriate to key stakeholders
- Ensure all Information and Records Management. support the Firms Quality and Risk Management Policies
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