Support, Administrative Resume Sample
Fredrick Marquardt
41676 Heller Courts,
Phoenix,
AZ
+1 (555) 998 8332
Work Experience
Administrative Support Manager
02/2018
-
PRESENT
New York, NY
- Lead and manage the PCS team including career development, performance management, and establish team vision and goals
- Lead team meetings including agenda focused on learning, cross-training, team building, and sharing information and best practices across PCS and the firm
- Serve as hiring manger including preparing position descriptions, role and responsibilities documents, and new hire integration plans
- Review time and expense, deliverables and work flow with team to ensure adequate coverage relative to office and business support needs
- Serve as contact for administrative and project support or special projects aligning resources based on skill, availability and interest
- Continuously assess staffing and skill needs and services provided to internal clients
- Serve as liaison between leadership and other client service professionals to better understand business unit service support needs, and develop operational support plan for department based on needs
- Evaluate and encourage process improvement to provide effectiveness as well as design, enhance or implement core work processes and work flow to improve operations services delivery
- Purchase medical supplies in accordance with Humana’s purchasing policies, monitors McKesson web site for packing slips, and forwards packing slips/invoices to the payables department in a timely manner
Receptionist / Administrative Support
03/2015
-
11/2017
San Francisco, CA
- Review and redirect office maintenance requests to the appropriate repair/contact person
- Provide administrative support to the Executive Assistant and various departments as required
- Daily organization and tidiness of reception and administrative areas
- Maintaining the office supply room and ordering supplies when required
- Data entry for various departments
- Exercise sound judgment, integrity and professionalism in all aspects including working with confidential and sensitive information
- Able to multitask, prioritize, work on schedule and within deadlines
- Maintain a positive professional attitude and appearance at all times
Administrative Support Intern
12/2011
-
01/2015
Chicago, IL
- Administrative support
- Has knowledge of best practices and how own area integrates with others; is aware of the competition and the factors that differentiate them in the market
- Has a good understanding of how related teams coordinate their efforts and resources to achieve objectives
- Greet visitors, in person or by telephone; answering or referring inquiries and directing to appropriate departments or to direct lines
- Assist and direct visitors by maintaining employee and department directories of office and surrounding facilities
- Arrange courier service for outgoing and incoming delivery, sort and deliver mail, and direct inter-office mail
- Schedule and assist in the preparation of meetings, meeting rooms, boardrooms and other office facilities
- Maintain a continual knowledge of company policies, rules, regulations, and procedures
Education
Kansas Wesleyan University
2007 - 2011
Bachelor's Degree in Business
Professional Skills
- Technical Skills Excellent word processing skills
- Effective interpersonal skills, including proven abilities to listen, comprehend, and effectively communicate clearly and concisely to obtain positive results
- Soft skills training experience in a classroom, coaching or mentoring environment
- Strong PC skills, including a working knowledge of Microsoft Word, Excel, Powerpoint and Outlook
- Strong positive interpersonal skills including the ability to work collaboratively build effective working relationships
- Excellent MS Office skills, including Excel, Word and Outlook
- Managing multiple priorities effectively
How to write Support, Administrative Resume
Support, Administrative role is responsible for interpersonal, software, training, organization, word, organizational, advanced, microsoft, communications, powerpoint.
To write great resume for support, administrative job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Support, Administrative Resume
The section contact information is important in your support, administrative resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Support, Administrative Resume
The section work experience is an essential part of your support, administrative resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous support, administrative responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular support, administrative position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Support, Administrative resume experience can include:
- Strong verbal and written communication skills required with the ability to build rapport with partners, internal contacts, and co-workers
- Strong organisational skills, with ability to multitask and meet deadlines in a fast-paced, dynamic environment
- Strong interpersonal skills with ability to interact well with all levels internally and externally (clients, customers, internal executives, employees)
- Strong interpersonal skills and the ability to interact in a highly professional manner with all levels of management, particularly senior management
- Strong interpersonal skills with ability to interact well with all levels of clients, customers and internal personnel
- Communicate effectively and professionally with all levels of personnel. Strong knowledge of the Bank's organization, policies, and procedures.'
Education on a Support, Administrative Resume
Make sure to make education a priority on your support, administrative resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your support, administrative experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Support, Administrative Resume
When listing skills on your support, administrative resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical support, administrative skills:
- Excellent organizational skills, detail-oriented, and ability to handle multiple priorities
- Exceptional verbal and written communication skills; able to effectively interface with employees at all levels
- Strong organizational along with strong verbal and written communication skills are required
- Excellent written, oral and interpersonal communication skills?
- Strong analytical skills; attention to details and results-oriented
- · Possesses excellent written and verbal communication skills
List of Typical Experience For a Support, Administrative Resume
1
Experience For Administrative Support Manager Resume
- Excellent interpersonal skills when interfacing with all levels of team members
- Communicate effectively and professionally with all levels of personnel. Strong knowledge of the Bank's organization, policies, and procedures
- Strong people skills?
- Provide mentoring, facilitate training and development opportunities to help enhance skills and promote career growth
- Extensive knowledge of correct English usages, spelling, punctuation, and proofreading skills
- Competent telecommunications skills required
- High-level of resourcefulness, confidence, and problem-solving skills
2
Experience For Executive Administrative Support Resume
- Prior administrative assistant experience supporting a team or Directors
- Experience in a small business environment; experience with shipping would be an asset
- Focused on optimizing scheduling for CMO and keeping a keen eye on prioritization of time
- Experience with budget development, planning, analysis, and tracking
- Experience with executive support including C-Suite and Board meeting preparation
- Experience with budget development, planning, analysis, and tracking. Provides budget real time snapshot
- Effective in relationship building for internal business units and outside providers (PR, Consulting, etc.)
- Experience working with a diverse group of backgrounds and individuals
3
Experience For Receptionist / Administrative Support Resume
- Important attributes - judgment, independence, initiative, effective public relations while maintaining a high level of confidentiality
- Maintains a solid understanding of product and solutions offerings
- The ability to manage numerous assignments simultaneously and prioritize requests from multiple Sales team members
- Have 1-2 years previous experience as administrative assistant and/or customer service
- Number one priority is responding to various requests made by senior manager and his executive staff
4
Experience For Administrative Sales Support Resume
- Executive-level, program coordination experience
- Other Job Information Strong administrative ability
- Previous Executive support experience helpful
- Proven ability to use independent judgment, discretion, and maintain confidentiality on Bank matters
- Identify, prioritize, and manage resources (e.g., people, systems, space, budgets, and contracts) to optimize productivity and deliver solutions
- Experience in general business operations
- Take ownership of work and demonstrates willingness to accept responsibility for decisions and actions
- Excellent compensation & benefits
- Experience in an administrative environment
5
Experience For Temporary Administrative Support Resume
- Multi-line switchboard experience required
- Customer service experience and orientation desired
- Working knowledge of MS Office (Word, Excel, Access)
- Work closely with other departments including Event Management, and Accounting
- 2) Professional and general office support activities, typically including some or all of the following
- 3) Financial analysis and specialized support activities, typically including all or some of the following
6
Experience For Office Administrative Support Resume
- Research, contact and qualify potential customers via telephone and email as needed through prospecting
- Aid in qualifying inbound leads
- File and process outgoing mail and handle FedEx requests as requested
- Work an extended schedule, including weekends and evenings, on occasion
- Follow up with passengers on relevant information that is missing or inconsistent
- Organize Senior R&D Leader visit/meetings and provide logistic support working together with other administrators
- Provides critical, highly confidential, and professional administrative support for the CMO and Marketing Leadership Team
- Leads Marketing efforts for recognition, engagement surveys, and team morale
- Creates and maintains dashboards, identifies trends, assists in developing problem resolution
7
Experience For Manager, Administrative Support Resume
- Maintains and modifies record-keeping systems and databases
- Prepare partial and full life cycle marketing plans and global organizational views
- Proficiency with Microsoft Suite (Word, Excel, Outlook, PowerPoint) and other related reporting applications
- Assist in the collection of data and is knowledgeable on the tools and methods used for the Monthly Management Report such as forms, logs, and site branding
- Performs basic troubleshooting on all equipment used within the RICOH Service Center
- Exhibits safe working habits in compliance with RICOH and customer policies
8
Experience For Administrative Support Intern Resume
- Responsible for reporting any observed safety hazards to account manager
- Capture accounting transactions
- Post handling and distribution
- Greet all clients in a friendly, courteous manner, maintaining an environment which supports exceptional customer service
- Knowledge of Microsoft Office applications, including Word, Outlook, PowerPoint and Excel
- Arrange catering orders
9
Experience For Receptionist & Administrative Support Administrative Resume
- Perform basic professional functions using established policies, procedures, precedents, and guidelines
- Familiar with faculty activities in an R1 university: research, publication, teaching, service
- Proficiency with Microsoft office suite including Word, Excel and various other software programs such as Gmail and Google docs
- Data entry and maintaining files
- Budgetary and financial record keeping practices
- Basic personnel, purchasing and contract administration practices
- Award winning work/life balance
- Prepare Office of Civil Rights and On-the-Job training documentation and weekly reports
10
Experience For Office & Administrative Support Manager Resume
- Provide project management support for the Transportation group.Assist in invoicing, accounts receivable, and sub consultant procurement
- Perform various office administrative responsibilities, including software and IT help
- Manages center workflow on multiple projects, tracking deadlines and deliverables
- Manages finances and supports programmatic and funding development efforts
- Benefits, including medical and dental insurance and retirement plan
- Various tasks as required
List of Typical Skills For a Support, Administrative Resume
1
Skills For Administrative Support Manager Resume
- Excellent communication skills, polite, positive attitude and professional appearance
- Effectively use Microsoft CRM to enter sales, and client information for accurate tracking, reporting and follow-up
- Gaining a proactive understanding of and addressing effectively customers' support needs
- Advanced Excel skills (Macros, Pivot Tables, etc.), PowerPoint, Word, and other SW programs
- Prior experience coordinating travel
- Prior experience managing a busy calendar
- Expert in Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
- Detail oriented with exemplary organization skills
- Effectively communicates, orally and in writing, with ability to prepare various correspondence and periodic reports
2
Skills For Executive Administrative Support Resume
- Working experience of vendor management
- Scanning and validation of incoming invoices
- Staff, working in a complex fast paced environment, managing conflicting priorities within scope of a similar role
- One year experience providing exceptional customer service in a professional office setting
- Experience coordinating catering
- Previous experience working in banking industry desirable
- Interested in getting experience in a global organization?
3
Skills For Receptionist / Administrative Support Resume
- Five or more years of experience as an office operations and administrative manager in professional services financial or accounting firm environment
- Experience managing a calendar
- Experience in using basic ERP systems (Oracle, JDE, or SAP)
- · Flexibility/Adaptability/Managing Multiple Priorities
- Excellent computer and typing proficiency, and ability to learn new systems
- Office / clerical experience using office equipment - fax, scanner, copier
- Proven ability to manage confidential materials in an appropriate manner
- 1+ years of administrative experience
4
Skills For Administrative Sales Support Resume
- Intermediate experience with MS Word, Excel and Outlook
- Experience in a similar role
- Recent executive administrative support experience
- Experience coordinating with various vendors
- Large global corporation executive assistant experience desired
- Daily review and prioritization of e-mail and other correspondence
- Fice experience preferably in a customer service role
5
Skills For Temporary Administrative Support Resume
- Experience with the Microsoft Suite - Excel and Word
- Adapt to rapidly changing work requirements and priorities, maintaining flexibility and versatility
- Experience using library databases and/or reference managers
- Proven ability to learn new systems quickly: electronic signature software, JD Edwards, SalesForce, etc
- Arranging date and timing of board of directors and shareholder meetings and sending convening notices
- Archiving activities and Various administrative works (e.g. preparing new binders for the coming business year etc.)
- Reconciling and processing expense reports, purchase requisitions, employee/departmental changes using self-service databases
6
Skills For Office Administrative Support Resume
- Coordinating all travel and meeting arrangements for all staff
- Distributing mail / Courier packages, maintaining logs
- Shipping packages, understanding of FedEx / UPS system, commercial invoices for customs
- Issuing/remove employee security access (including badges) as required by ES
- Coordinating meeting logistics, as assigned
- Willing to work on Mid-Shift work schedules
- Providing extensive administrative support to MD’s, Directors and their clusters
7
Skills For Manager, Administrative Support Resume
- Willing and able to work in a truly global environment
- Processing of invoices for various office departments
- Maintaining Inventory Management
- Arranging for the production of legal documents for fund companies based on templates
- Arranging for the approval of legal documents and agreements by directors and other signatories
- Drafting inter-company loan agreements based on standard templates as directed by the fund controllers
- Providing internal teams with correspondence received by the funds and the fund companies and follow up to ensure the appropriate action is taken
- Updating BluePrint (Company database)
- Providing primary coverage for the reception desk
8
Skills For Administrative Support Intern Resume
- Checking, booking and filing supplier invoices and expense statements
- Fulfilling functions in other finance processes, such as
- Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
- Tracking end-to-end staffing support levels and balancing to budget
- Overseeing building projects, renovations or refurbishments
- Inspecting buildings’ structures to determine the need for repairs or renovations
9
Skills For Receptionist & Administrative Support Administrative Resume
- Meeting expectations of Internal & External stakeholders
- Liaising with Government officials whenever required
- Coordinating with IT to maintain computer and network connectivity
- Arranging domestic and international travel, as assigned
- Processes all incoming and outgoing mail and packages. This includes sorting, delivery, packaging, as well as shipping and receiving
- Coordinate meeting logistics including ordering catering and meeting room set up
- Organize meetings, including preparation by booking the facility, sending pre-mails, arranging equipment, refreshments, etc., as required
10
Skills For Office & Administrative Support Manager Resume
- Assists in the implementation of new services by job shadowing, documenting current processes, applying best practices, and writing site procedures
- Financial support including transferring of funds online
- Calendar management including scheduling of conference calls and on-site/off-site meetings
- Liaise with Property Manager. Contact Property Manager re: building access passes, requests for maintenance, housekeeping, repairs etc. and ensure completion
- Sort, screen, review and distribute incoming and outgoing mail and respond to inquiries in a timely manner
- Performs and assists with ensuring services are completed according to Ricoh Service Excellence requirements
- Responsible for customer satisfaction by engaging end-user feedback and escalating concerns to the account manager and helps support resolution
- Assists in identifying and managing service and supply requests for hardware and software solutions in the service center
- Welcome visitors and determine the nature of their business; announcing them to internal parties while ensuring their visit is comfortable and professional
List of Typical Responsibilities For a Support, Administrative Resume
1
Responsibilities For Administrative Support Manager Resume
- Proven experience as an EA or PA
- Computer literacy on MS Word, Basic MS Excel, and MS PowerPoint skills
- · Possesses great customer service and communication skills
- · Possesses great interpersonal skills
- · Possesses organizational skills
- · Possesses time management skills
2
Responsibilities For Executive Administrative Support Resume
- Handle high volume of work and multiple priorities while meeting deadlines
- Maintain effective working relationships with employees, homeowners, guests, and vendors
- After some experience, open new/update existing suppliers
- Have strong multi-tasking abilities, attention to detail, and are extremely organized
- Experienced in adiministrative support
- Demonstrates leadership, professionalism and integrity
- Good knowledge of Microsoft Word and Excel is required
- Uses extensive knowledge of the Executive's priorities and business practices to routinely and directly respond to daily issues/requests as authorized
- Ensure operational inside sales commitments are met and customers are properly prepared prior to travel
3
Responsibilities For Receptionist / Administrative Support Resume
- Foster and maintain strong relationships with sales, customers, IT, other operations teams and functional leaders
- Administrative and reception/customer service experience
- Good knowledge of English and German (written and oral)
- Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on
- Maintaining Marketing Team’s Customer Relationship Management (CRM) system and running MLS reports to track data
- Support multi-day meetings to include general conference/meeting planning assistance, schedule conference room space, conduct room set-up, arrange catering
- Provides some executive administrative support including, completing expense reports in prescribed format, and ordering lunch for meetings, as required
- Handle routine matters in executive’s absence. Establish and maintain record keeping and filing systems for manager(s)
- Processes courier mail by registering all relevant information for control and billing purposes
4
Responsibilities For Administrative Sales Support Resume
- VAT invoices sorting (filling for VAT claims)
- Develop and maintain a broad understanding of the Bank’s organization, business objectives and operations
- Prepare meeting materials such as badges, table tents, and read-ahead packages
- Ensure protocol is followed when working with TRAC members
- Bachelors of Business Administration, Commerce, Engineering or equivalent
- Welcomes visitors by greeting them in person or on the phone, refer inquiries and relay messages to appropriate people, and provides basic information
- Obtain and maintain current and ongoing product and regulation related knowledge at a level of proficiency to resolve complex requests and inquiries
- Assist in preparing proposals as requested by Regional Sales Directors or through the sales help desk
5
Responsibilities For Temporary Administrative Support Resume
- Respond to and/or distribute incoming Sales communications
- Work varying shifts and weekends as required
- Greets association members and guests, verifies membership cards, and issues guest passes, parking passes, and temporary passes
- Receives work orders from residents and enters into online tracking system. Distributes work orders to appropriate departments
- Responsible for all tracking resident rental and use of association amenities
- Assists with class and event registration, fees, tickets, and marketing materials
- Maintains Front Desk Procedures Manual. Responsible for opening procedures
- Design and prepare computer-generated flyers, signs and posters for upcoming events
6
Responsibilities For Office Administrative Support Resume
- The necessity for independent decision making
- Project, activity and/or functional planning, oversight and evaluation
- VAT letter preparing for the hotels
- Accurate and reliable working attitude
- Coordinate bi-weekly budget calls with stakeholders within various corporate marketing departments
- Work closely with Finance on accruals and budgeting
- Complete miscellaneous marketing projects as assigned
7
Responsibilities For Manager, Administrative Support Resume
- Expense report support – Scanning Receipts / data entry
- Answer and routes incoming telephone inquiries
- Assist with resolving facilities related issues (liaise with property maintenance or necessary vendor)
- Collection of documents relating to private asset deals from transaction managers based on predefined checklists
- Oversight and management of the filing process for tax returns and annual financial statements
- Ad-hoc reporting to the Head of Private Asset Operations on legal compliance status of funds and fund subsidiaries
- Assist with managing busy, global, dynamic calendar, as assigned
8
Responsibilities For Administrative Support Intern Resume
- Assist in keeping the executive on track and informed of deadlines
- Support the AP team in processing payment on various service providers
- Responsible for Strategic Service Operations with focus on implementing policies/procedures as per OEM and company expectations
- Provide ongoing performance feedback, manage salary administration, as well as Partner and employee relations
- Can-do attitude and hands-on mindset
- Assist in the execution of TRAC sponsored meetings as directed by Advisory Committee and Program (ACP) Office. This includes but is not limited to the following
- Support the execution of all TRAC activities within the TRAC ACP Office
9
Responsibilities For Receptionist & Administrative Support Administrative Resume
- Draft award packages and staff through Defense Department coordination
- Assist with logistics for meetings
- Support the update and improve our team’s SharePoint site
- Assist senior members of Business Services with research and tasks related to engaging legal counsel, registration, banking, delegations of authority, startup, close out activities and ongoing operations within each team member’s portfolio
- Manage team’s internal Drupal and Sharepoint sites
- Monitor and measure team’s performance through KRA’s and PI
10
Responsibilities For Office & Administrative Support Manager Resume
- HR7 - Receptionist / Administrative Support
- Student with at least 2 years till graduation
- Records progress of opportunities through the stages of develop, sell, and close ensuring that the company’s CRM system is reflective of the current situation at all times
- Coordinates calendar of activities for team’s needs
- · Ability to work under high stress and fast paced environment
- · Ability to overcome difficult customer complaints and objections
- · Ability to be detail oriented, accurate and thorough
- · Ability to be solution oriented
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