Office Services Resume Sample
Steve Moore
125 McKenzie Mews,
Phoenix,
AZ
+1 (555) 597 1803
Work Experience
Office Services Manager
12/2015
-
PRESENT
Philadelphia, PA
- Assist with the management of Health and Safety for the studio including fire safety, electrical safety, manual handling, first aid and work station assessments
- Manage overall staff administration, including Permanent or Temporary employee staffing models, recruiting, performance management, and salary administration, with oversight of exempt and non-exempt staff
- Build a productive team environment that encourages teamwork, cross training, and support across sites
- Develop a culture of personal development and continuous improvement
- Ensure all team members maintain industry training and certification
- To assist in the provision of administration support to the Departmental head and team members as required
- Deal with telephone queries in a professional manner
Office Services Supervisor
05/2011
-
11/2015
Chicago, IL
- Coordinates with contractors and staff concerning outside contract installations, repairs or maintenance
- Assure maintenance of UPS (uninterruptible power supply), maintenance agreement, etc
- Maintain various operational facilities records and prepare reports; obtain price quotes and assure availability of supplies, equipment and services; order and schedule delivery of materials
- Make recommendations as necessary for maintenance projects, prepare estimates for new projects and renovations, and implement and supervise when approved; solicit annual quotes from outside vendors to assure that prices remain competitive
- Perform ongoing hands-on facilities and maintenance tasks as needed
- Prepare lunchroom, training room, and/or conference rooms as needed for training, meetings, etc
- Conduct asset inventory for SOX (as required)
Assistant, Office Services
03/2005
-
11/2010
New York, NY
- Maintain an effective filing system i.e. documents are stored in a manner to ensure effective retrieval
- Use Microsoft packages, e.g. word, excel, PowerPoint to present or record information
- Assist with the organisation of travel and accommodation requirements
- Assist in the production of monthly reports and database maintenance as required
- The position(s) require(s) a Background Investigation be cleared prior to being hired
- Interact with leasing company for building and maintenance issues
- Respond to emergency after hour’s calls for security issues or building repairs, etc
- Plan, coordinate, and oversee the work of maintenance staff and other outside contractors to ensure building maintenance meets or exceeds expectations
Education
Waynesburg University
1999 - 2004
Bachelor's Degree in Business Administration
Professional Skills
- Demonstrate strong time management skills, proven ability to stick to and meet deadline schedules, and ability to handle multiple competing priorities
- Excellent grammar, punctuation, and spelling skills required, as well as outstanding verbal and written communication skills
- Strong and effective interpersonal skills, and relationship building skills
- Strong customer service skills, an ability to be perceptive of others, and proven ability to build strong relationship and collaborate with others
- Previous leadership experience or demonstrated experience in leading, training, mentoring, and/or developing other team members
- Demonstrates skills conflict resolution, critical path thinking, and problem solving and resolution
- Has good planning, organisation, prioritising and time management skills
How to write Office Services Resume
Office Services role is responsible for interpersonal, organizational, customer, computer, microsoft, english, windows, basic, government, outlook.
To write great resume for office services job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Office Services Resume
The section contact information is important in your office services resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Office Services Resume
The section work experience is an essential part of your office services resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office services responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office services position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Office Services resume experience can include:
- Superior interpersonal and customer service skills and demonstrated ability to multi-task effectively
- Excellent organizational and follow-up skills, with the ability to prioritize, take on multiple tasks, meet deadlines and to work in a fast-paced environment
- Experience working with Word, Excel, PowerPoint, and Outlook and general good computer skills
- Strong computer skills and fluent in daily use of Microsoft Office applications including, but not limited to, MSWord, MS Excel, MS PowerPoint, and MS Outlook
- Excellent organizational, communications and writing skills
- Strong project management skills including ability to work under pressure with tight time frames
Education on an Office Services Resume
Make sure to make education a priority on your office services resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office services experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Office Services Resume
When listing skills on your office services resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical office services skills:
- Demonstrate excellent time management, organizational and analytical, critical thinking and problem solving skills
- Demonstrate strong interpersonal skills conveying a positive, personal and professional image
- Strong attention to detail and good planning and organizational skills
- Strong track record of customer service and effective people skills
- Project management skills and experience running and initiating projects
- Creative problem solver and ability to effectively manage shifting priorities
List of Typical Experience For an Office Services Resume
1
Experience For Office Services Manager Resume
- Strong organizational, communication, facilities and problem solving skills required
- Strong communication skills - verbal /written
- Excellent verbal and written communication skills; fluency in English and Japanese is required
- Technological competency and good organizational skills
- Positive interpersonal skills to deal with a variety of issues and situations and ability to create an environment of good customer service
2
Experience For Office Services Supervisor Resume
- Excellent organisational skills with sharp attention to detail
- Strong Communication Skills; with Management and other Program Areas
- Detail oriented with strong analytical and organizational skills with ability to identify ways to streamline processes within the office
- Already based in the UAE with proven office management experience in a similar role with at least 3 years’ GCC experience
- Understands basic information on core service/solutions offerings to work effectively with Manager - Client Services in generating leads for site growth
- Demonstrated knowledge of building systems, furniture systems, food programs, and events experience
- Demonstrated knowledge of food programs and event experience
3
Experience For Office Services Administrator Resume
- Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc
- Organizational skills, detail oriented and ability to multi-task
- The experience of working within administrative office systems/practices and providing effective flexible administrative support to various service areas
- Encourages and builds positive relationships and communicates effectively with all internal and external contacts
- Computer Skills: able to use Microsoft Office, such as Excel, Word, and Outlook. Ability to create basic spreadsheets and write clear and concise emails
4
Experience For Office Services Representative Resume
- Diversity Oriented:Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type
- Effectively communicate with guests, employees and management at all levels
- Effectively manages relationships via various channels as needed
- Utilizes specialized computer skills and applications to complete tasks
- Experience running mail posting equipment, using copier and printers
5
Experience For Manager, Office Services Resume
- Thorough knowledge of English grammar, spelling and punctuation with skill in composing routine memos required
- Experience coordinating/deploying work to employee required
- Previous office services experience (Switchboard, Mail Services, Print, Records, Shipping, Receiving)
- Process and validate testing orders that are received for both OPO and HST using the required applications
- Experience reading and entering data into forms
- Manages the reception area to ensure building security and facilitate effective communications both internally and externally to maintain professional image
6
Experience For Assistant, Office Services Resume
- Demonstrated excellence in leading teams and projects
- Learn and independently operate and manage various Office Services equipment such as postage machine, package scanning system, etc
- Skill in communicating in a clear, concise and courteous manner required
- Previous experience supervising a staff
- A valid driver’s license with a clean driving record is required
- Demonstrate flexibility in satisfying customer demands in a high volume, office environment
- To manage the total activities and services provided to the Site by the Office Services Group, ensuring they are effective, efficient and continuously improved
7
Experience For Office Services Technician Resume
- Assist Experienced Hire Recruiters with travel arrangements and scheduling of interviews
- Detail oriented, with the ability to multitask and handle rapidly changing priorities
- Experience working in a diverse, global position considered an asset
- QUALIFICATIONS (Education, Experience, and Certifications)
- Develops, modifies and implements changes to the office procedures and practices to improve effectiveness and efficiency
- Experience with mail merge function(s) required
8
Experience For Director, Office Services Resume
- Manage off lot overflow and Production validations, access cards and billing for same
- Experience in Microsoft Office Suite applications, including Word, Excel, and Outlook
- Demonstrated excellence in and around office management
- Validate production’s input and output on a daily basis, with an emphasis on risk control measures
- Deliver effective and timely support in line with contractual obligations
9
Experience For Supervisor, Office Services Resume
- Experience working directly in a print center
- Operate large format printer/plotter to print and copy blueprints
- Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations
- Experience related to the management of office services operations with the direct supervision of staff required
- Demonstrated professionalism and proactive work methods; and
- Organized, self-starter who can work independently with good follow up
10
Experience For Office Services Lead Resume
- Identify and fix errors prior to mail out
- Demonstrate high level of attention to detail and work independently
- Multi-task and prioritize requests as necessary to accommodate the clients timeline and needs
- Operate Color and B/W digital printers to image documents in quantities requested; monitor quality within the site; check to ensure quality of the output
- Work with and get direction from the Associate Manager, Workplace Services UK to maintain and provide excellent customer service and support to all UK offices
- Deliver a guest experience that is unique and brings brand to life
List of Typical Skills For an Office Services Resume
1
Skills For Office Services Manager Resume
- Highly organised with strong, forward-planning and time management skills to prioritise and organise the office management teams and their workload
- Strong organizational and planning skills in a fast-paced workplace environment
- Has good interpersonal skills and the ability to establish sound working relationships at all levels
- Strong organization, communication, interpersonal and problem solving skills
- Excellent analytical, planning, research, and organizational skills
- Excellent problem solving, leadership, and customer service skills
- Solid problem solving skills to coordinate and lead initiatives
- Strong process management and negotiation skills
- Display Leadership skills with the ability to prioritise tasks; pay attention to detail and work proactively
2
Skills For Office Services Supervisor Resume
- Good interpersonal & organisational skills
- The ability to prioritise workload and communicate the competing priorities are essential
- Cooperates and demonstrates flexibility when facing change
- Work experience in a professional environment as office manager; experienced managing office relocation, office storage and emergency preparedness
- Manage initiatives requiring use of intermediate organizational skills
- Attention to detail with problem-solving skills
3
Skills For Office Services Administrator Resume
- Proven effectiveness working with vendors and suppliers
- Previous experience with administration, purchasing or related experience
- Exceptional organizational skills and planning abilities with attention to detail
- Decision making skills in what could be short cycled, on-demand requests
- Manage the mail room and ensure all courier accounts and postage are being managed effectively
4
Skills For Office Services Representative Resume
- Seeks development opportunities to enhance skills
- Strong managerial experience and sense of service
- SAP experience with billing and invoicing and budget tracking
- Facilitate all building service issues and liaise with building management and skilled trades for repairs (i.e. HVAC, lighting and washroom issues)
- Demonstrated capabilities re: innovation, accountability, judgment, decision-making, problem-solving and reasoning
- Good understanding of processes, policies and procedures required for supporting a global company
5
Skills For Manager, Office Services Resume
- Handle competing priorities, keeping constant sight of the overall objectives
- Experience managing vendor relationships; i.e. purchasing office equipment
- Post office, Mail or previous Shipping/Receiving experience
- Strong understanding of contact center solutions/services. (WFM, QA monitoring software, call center analytics tools, etc.)
- Experience in a leadership position demonstrating the ability to analyze Office Services related problems, including project management and facility upgrades
6
Skills For Assistant, Office Services Resume
- Experience developing Power Point presentations and presenting in front of large audiences
- Experience creating and analyzing metrics that drive performance results
- Facility/office services experience working in a corporate office environment supporting multiple business units
- Experience planning and maintaining budgets
- Previous experience in supporting those working on construction timeline and buildouts
- Experience managing and/or supervising employees
- Experience working with outside vendors and budget management
7
Skills For Office Services Technician Resume
- Works well under pressure, multi-tasks without supervision, takes initiative and has proven track record for meeting tight deadlines
- Stakeholder management with experience of working with a range of different levels within the organisation
- Experienced administrator using a variety of platforms
- Maintain a parking validation and postage log
- Proven track record communicating with various stakeholders on multi-phased projects
- Experience of managing a team of up to 12 staff
8
Skills For Director, Office Services Resume
- Experience of providing advice to customers
- Demonstrates dedication to producing quality work product
- Establish, build, and maintain strong working relationships with leadership, staff, and vendors
- Proven success working well with a variety of people at diverse levels throughout an organization
- Facility/building management experience, like space utilization for future growth and integrations; agility
- To apply their operational experience and training on information governance to “tag” records appropriately
- Valid UAE driving licence with access to a vehicle
- Demonstrable office experience using administrative office systems and practices
9
Skills For Supervisor, Office Services Resume
- Confident speaking with customers and associates with a strong customer service orientation
- Handle the pressure of dealing with multiple priorities
- Previous experience managing site operations required
- Work experience in a manufacturing background, safety, financial, or CMMS would be desirable
- Experience working with engineers, construction management firms and contractors/subcontractors
- Independently prioritize and manage multiple tasks while meeting deadlines in a fast paced environment
- Experience with Continuous Improvement disciplines such as Six Sigma, Kaizen, Lean Manufacturing, 5S, 4 M’s, etc
10
Skills For Office Services Lead Resume
- Experience in Microsoft Office, including Word and Excel
- Experience working in a mailroom or professional office environment
- Ensure that all work performed under his/her supervision is done in a timely and cost-effective manner according to the applicable codes
- Comfortable with changing priorities, responsibilities and change management
- Strong problem solving, quantitative and analytical abilities
- 2+years experience working in a professional office
List of Typical Responsibilities For an Office Services Resume
1
Responsibilities For Office Services Manager Resume
- Manage the day to day operations of Shanghai Disney Resort’s offices to ensure the offices are professional, safe, clean, tidy, efficient, and environmental friendly
- Professional demeanor with exceptional customer service skills and communication skills both written and oral
- Demonstrated project management and coordination skills
- Strong communication skills, verbal and written, with audiences of all levels
- Excellent customer service skills with internal staff and external vendors
- Experience of supervisory experience
- Leadership abilities, along with stong verbal and written communciation skills interpersonal
2
Responsibilities For Office Services Supervisor Resume
- Solid purchasing, lease and contract management experience
- Demonstrated line management experience and capabilities, within area of office management or hospitality
- Builds relationships, using various mediums, with customers in all functions at all levels, and ensure effective delivery of services
- Two years relevant corporate experience supporting facilities management activities
- Experience working in a Copy Centre is required
- Relevant experience, preferably in a service industry
- Be a thought partner with direct manager to achieve viable, cost effective solutions when space modifications are necessary
- Evaluate systems prior to warranty expiration
- Experience as an office manager or in an operations related position
3
Responsibilities For Office Services Administrator Resume
- Excellent vendor management capabilities
- Experience with building and facility systems (MEFP) and their operations
- Evaluate site service standards on relevant metrics and effectiveness in implementing facilities service delivery
- Experience in productivity benchmarking
- Experience in all aspects of Office Services and Facilities Services
- Maintain good relationships with suppliers, vendors and clients
- Work under pressure, ability to prioritize and multi-task
- Ensures all functions in assigned office operate efficiently
4
Responsibilities For Office Services Representative Resume
- Ensures operating efficiencies through effective utilization of assigned resources
- Line management of team, through pro-active and effective communication, both written and verbal
- Experience as an Office Manager/Administrator, preferably in a law firm or international corporation
- Demonstrated ability to interact with senior management, HR and teams
- Secretarial experience required
- Identify and work across departments to continuously improve and streamline processes and ensure operational effectiveness
5
Responsibilities For Manager, Office Services Resume
- Operational copy/mailroom experience
- Work experience, preferably with a Facility background
- Experience within office services/facility management at a mid-sized company
- Demonstrated patience and level-headedness in crisis situations
- Completing scanning requests according to end user specifications
- Processing large litigation based reprographics requests
- Ensuring that the day to day processes are run proficiently
- Ensuring 100% compliance with contract specification and associated contract KPI’s
- Maintaining invoice records for couriers, mail, stationery, utilities, service charges and rents. And ensure timely payments to the contractors/ vendors
6
Responsibilities For Assistant, Office Services Resume
- Liaising with local fire authority with regard to fire precautions, confirming that all fire precautions are adequately maintained
- Manage 3130 parking spaces spread across two on Lot parking structures, one off Lot parking structure and executive on-Lot parking
- Process jobs requiring folding/inserting and or envelope printing. Verify all address information via CASS software program
- Certificate or certification in a building trade, maintenance, building systems or building equipment repair desired
- Assist in coordinating employee events including Safety Day, all-hands meetings and charitable giving
- Ensure adequate administrative support for the office at all times including determining the need for temporary staff, managing overtime, and PTO approval
- Provide clerical functions as needed such as photo copying, stuffing envelopes, assembling client presentation materials and employee communication materials
- Coordinate catering services for our events, including invoice tracking after events
7
Responsibilities For Office Services Technician Resume
- To help support in facilitating and preparing the country coordinator meeting
- Management of mailroom, copy room, and shipping/receiving
- New Hire Packets and set-up, including building tours to familiarize new hires
- Support Food Service Catering and kitchen stocking program
- Assists professional community with their presentations, helping set up and organizing for rounds/meetings. 10%
8
Responsibilities For Director, Office Services Resume
- Collect, distribute and/or process interoffice items, outgoing mail, and outgoing courier packages from all departments
- Reviews vendors on an ongoing basis to ensure best pricing, service and quality and researches
- Acts as relief to Copy Center Lead in printing out and delivering Trend reports
- Participates in expense and capital budget planning, with continued vendor management to minimize office spending
- Assist program administrator for corporate cards including, individual, purchasing, and business travel accounts
- Coordinate the daily operations of the department including delegating secretarial assignments
- Participate in yearly continuing education programs including fire, safety, disaster and Universal Precautions
- Manage service contracts with outsourced providers, maximizing cost efficiencies and ensuring maximum value on return
9
Responsibilities For Supervisor, Office Services Resume
- Coordinate the purchasing, organizing and maintenance of supplies and all materials necessary for office operations with vendors
- Assist with trouble shooting technical problems with photocopiers (i.e. replacing toners and service calls)
- Issue building/office passes, maintain accurate clean records and monthly reconciliation of general credit card receipts and keeping track of costs
- Manage the Reading CONNECT page (company intranet) and assist Senior PR Manager in organising CONNECTCasts
- Monitor implementation of security and safety measures for our personnel including emergency procedures for the building and our firm
- Coordinate scheduling for carrier meeting requests
10
Responsibilities For Office Services Lead Resume
- Coordinate and manage game schedules and ticket distribution with our Office Managing Partner, partners, sales, and marketing teams for client events
- Responsible for Facilities management (e.g. Parking management, meeting capacity management)
- To maintain accurate building and site master drawings reflecting as-built and as-used conditions. Maintain current and historical revision control of drawings
- Perform offsite facility requests (record delivery and retrieval, truck loading and unloading)
- Manage all vendor relations (building, cleaning, supplies, etc.)
- Facilitate team moves and space planning
- Adept at managing multiple projects and people simultaneously in a fast paced, fluid environment
- Work cross-functionally, thinking practically and be solution-oriented
- Assist with building security as it relates to access cards
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