Specialist, Accounts Payable Resume Sample
Frieda Reilly
28048 Lou Extension,
Phoenix,
AZ
+1 (555) 358 9357
Work Experience
Specialist, Accounts Payable
09/2017
-
PRESENT
Los Angeles, CA
- Clearing of Accounts Payable Outstanding Bank Reconciliation item
- Way PO in Health Care or related environment
- Performs research required to resolve complex invoice discrepancies and determines actions necessary to resolve disputes between the originator, buyer, or vendor
- Responsible for mail sorting and distribution which includes U.S., and interoffice mail
- Represents the System to vendors, students, campus personnel and other external sources. Communicates with external and internal customers; answers questions and solves problems
- Ensures appropriate documentation is attached to payment requests
- Provides guidance and direction to campus personnel in System policies and procedures
Specialist Accounts Payable
05/2013
-
08/2017
Detroit, MI
- Reconciles collection accounts and performs billing
- Assists with check disbursement functions when necessary
- Serves as back-up to the Pro-Card Auditor position
- Communicate well verbally and in writing with various levels of the organization as well as government agencies and vendors
- Utilize good time management skills, to work under pressure in a fast paced dynamic environment, remain composed under pressure, to handle multiple projects and tasks simultaneously
- Proficient in MS Word, PeopleSoft, Excel. No travel
- Reviews invoices and payable vouchers for correct coding, sufficient documentation, and authorization
Specialist, Accounts Payable / Invoicing
07/2008
-
01/2013
San Francisco, CA
- Researches invoices, both, paid and unpaid, as needed
- Inputs accounts payable into the accounting system, generates check reports, and mails to vendors
- Reviews expense accounts to ensure invoices have been entered accurately
- Reconciles vendor statements and researches and corrects discrepancies
- Researches and resolves all accounts payable issues
- Assists with month-end close
- Maintains files and documentation thoroughly and accurately, in accordance with district policy and accepted accounting practices
Education
Colorado State University - Global Campus
2002 - 2007
Bachelor's Degree in Accounting
Professional Skills
- Strong computer skills, including Microsoft Office (Word, Excel) and Accounting software packages, such as (Dynamics AX, JDE Enterprise One, QuickBooks)
- Strong analytical/problem solving skills with ability to work under pressure and deliver against deadlines
- A fast learner with strong analytical skills and able to make a well-reasoned decision
- Verbal English skill, medium level Excel skill, good communication skill
- Oral and written communication skills to support complex problem solving with vendors, students and staff from diverse socioeconomic backgrounds
- Flexibility and co-operation skills
- Fluent written and spoken command of English and Finnish, other language skills are appreciated
How to write Specialist, Accounts Payable Resume
Specialist, Accounts Payable role is responsible for english, software, finance, credit, training, integration, database, procurement, bookkeeping, reporting.
To write great resume for specialist, accounts payable job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Specialist, Accounts Payable Resume
The section contact information is important in your specialist, accounts payable resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Specialist, Accounts Payable Resume
The section work experience is an essential part of your specialist, accounts payable resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous specialist, accounts payable responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular specialist, accounts payable position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Specialist, Accounts Payable resume experience can include:
- Validating HSN/SAC codes are picked accurately in SAP
- Verifying invoices include a valid key identifier
- Experience within accounts payable or operations accounting function or additional education within accounting and business
- Experience working in Finance or Accounting
- Selects validated invoices for payment based on due date in Oracle and upload payment file to banking software
- Receives and validates supporting docs, cost centers and approval on individual payment requests and manually input to the bank software
Education on a Specialist, Accounts Payable Resume
Make sure to make education a priority on your specialist, accounts payable resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your specialist, accounts payable experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Specialist, Accounts Payable Resume
When listing skills on your specialist, accounts payable resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical specialist, accounts payable skills:
- Strong organizational skills and telephone etiquette
- Good written and verbal communication skills （ Chinese/English）
- Computer skills in MS office environment, primarily excel
- Effectively communicate with suppliers to ensure payment terms are met
- Interesting work and on the job learning experience in a real international environment
- Validating CGST,SGST and IGST are captured accurately in SAP
List of Typical Experience For a Specialist, Accounts Payable Resume
1
Experience For Specialist Accounts Payable Resume
- Ensure that invoices that pertain to services have the proper approval and invoices for tangible goods are matched to the PO receipt detail
- Experience in VAT return preparation
- Driving clean reconciliations through review and timely reporting of open items along with follow up for ensuring clearance of aged items
- Driving supplier reconciliations and responding to supplier queries
- Ensuring SOX and other Audit compliances as per process requirements and assisting information requirements for SOX, Internal and external audits
- Providing timely and correct information for SOX, Internal and external audits
- Maintain our existing standard operating policies and processes and stay compliant with our SLA’s and KPI’s
- Process invoices/expenses in the system either by using cost center provided or by matching invoices with appropriate purchase orders receipts
2
Experience For GTS Specialist Accounts Payable Resume
- Complete ongoing accounting research projects
- Enjoys working with department in completing the daily procedures, very hands-on approach
- Oversees the work of assigned interns or clerical workers and assists with training new staff members
- Understand the benefit of transactional execution and identify potential downstream issues resulting from the data input for a given transaction
- Provide the Treasury Department with the required documentation supporting wire transfer payments and record payment confirmations within Oracle
- Respond to vendor inquires and resolve billing discrepancies in a timely manner
- Prepares and enters vouchers for invoices, check requests, travel reimbursements, and other payment requests into the ERP system
- Prepares, monitors, and reconciles monthly recurring vouchers, prepaid purchase orders, monthly contractual leases, construction disbursements, and utility payments; prepares monthly utility accrual spreadsheet
- Performs research required to resolve complex invoice discrepancies and determine actions necessary to resolve disputes between the originator, buyer, or vendor
3
Experience For Specialist, Accounts Payable / Invoicing Resume
- Represents the System to vendors, students, campus personnel and other external sources; communicates with external and internal customers; answers questions and solves problems of considerable complexity
- Reconciles monthly vendor statements
- Proficiency with MS Word, PeopleSoft, Excel
- Review the accuracy of pre-indexed vendor invoice details
- Participates in continuous improvement and ongoing delivery of services to internal and external customers, supporting both GTS’ and the company’s strategic business plans and vision
4
Experience For Hcs Accounts Payable Specialist Accounts Payable Resume
- Initiate & Supports AP and cross-functional projects
- Implement the non-standard corrective actions (analyze and correct specific resolved line item, apply credit note or debit note approved, etc) based on the resolution provided on invoice processing of Escalated/ Resolved aged items
- Communicate to various people and teams
- Confirm, receive and invoice jobber invoices and match with vendor’s invoice
- Work with an automated workflow system and address invoices which have failed the auto-match process. Follow up with the approver to ensure that the invoices are returned to AP in a timely manner
- Generate and maintain recurring payments via the Basware Contracts module to ensure timely payments for all recurring charges and ensure that they are generated according to the payment schedule
- Support Master Data Management process to ensure seamless customer service, problem resolution and operational support
5
Experience For Accountant Specialist / Accounts Payable Resume
- Ensure controls to safeguard data integrity are in compliance to meet SOX requirements
- Acts as a knowledge source for process improvement and technology initiatives focused on streamlining the procure-to-payment process and reducing inefficiencies
- Provide timely assistance to our Finance Shared Service partners
- Assist with any ad-hoc projects and tasks as necessary
- Analyze required invoice details for countries with specific statutory requirements
- Perform non-standard corrective actions based on the resolution provided by the site owner
- Processes quasi electronic invoice interfaces (e.g. Bulk Loaders)
- Monitors invoice activity from electronic enabled vendors. Identifies and corrects invoice errors, electronically or manually
6
Experience For Accounting Specialist, Accounts Payable Resume
- Reconciles vendor statements and researches past due invoices and credits
- Facilitates the resolution of APS match exceptions for vendors
- Resolves credit holds and documents nature and cause to avoid future holds
- Partners with Material Operations IS team to identify and on-board new vendors to electronic invoice remittance platforms
- Assists in audits, query requests and accrual requests
7
Experience For Specialist, Accounts Payable Resume
- Responds to vendor and department inquiries
- Attends management meetings and monitors discounts taken and opportunities missed
- Identify required invoice details for countries with specific statutory requirements
- Responsible for Quality Assurance, Supplier maintenance, Electronic payments /Fund transfers, Cheque payments
- SOX and other Audit compliances
8
Experience For Specialist Accounts Payable Resume
- Day to day basis interaction with Internal and External Customers
- Participate in all project related activities and tasks assigned
- Ensuring timely and accurate creation and maintenance of Suppliers data in People soft and other accounting systems, generating reports for Management information
- Driving Quality assurance as per function predefined standards both for Invoices processed and Suppliers created/ maintained along with participating in defining standards of assurance
- Assisting in formulation of SOP’s and ensuring compliance to SOP’s and applicable policies related to creation and maintenance of suppliers, quality assurance and payments
- Driving set up of Payment systems including layouts and testing and interaction with other functions and hotels/ corporate and banking partners for related activities in a timely manner
- Acting as process SME and providing process trainings to new joiners
- Participate in all project related activities as per process requirements
- Provide process related trainings
9
Experience For GTS Specialist Accounts Payable Resume
- Facilitate the movement of invoices through the appropriate channels to expedite payment by
- Maintain tax payer identification information for all vendors
- Provide input into the creation and documentation of accounts payable policies and procedures and maintain these as current
- Maintain organized vendor files of all invoices and contracts
- Responsible for timely and accurate entry and payment of company Health invoices, garnishment payments, lease and rent payments, and other critical payments for TriNet
- Works with department supervisor to identify and implement process improvements, encouraging staff to identify potential areas for improvement
- Responsible for performing straight forward, stand-alone tasks or high volume transactions within detailed instructions and predefined procedures
10
Experience For Specialist, Accounts Payable / Invoicing Resume
- Displays ability to perform necessary transactions independently and confidently. Work is evaluated upon completion to ensure SLAs have been met
- Able to leverage policies and procedures to service large (volume or dollar) accounts and provide multilingual support to customers when necessary
- Analyzes records, processes discrepancies and makes corrections. Compiles and documents transactions for data entry
- Analyzes records, processes discrepancies and makes corrections. Compiles and documents transactions for data entry based on GST Law
- End to End P2P Knowledge
List of Typical Skills For a Specialist, Accounts Payable Resume
1
Skills For Specialist Accounts Payable Resume
- Working experience, with background in invoice and expense report processing
- Strong judgement and decision making
- Experience in accounts payable and invoice processing
- Work in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs
- Experience in accounts payable or accounting in a corporate environment
- College in Economics, Mathematics, Accounting, Finance, Information Technology, or equivalent experience on related field
2
Skills For GTS Specialist Accounts Payable Resume
- Accounting experience
- Preferably with experience in handling supplier calls and emails
- Experience working in a shared service set up is an advantage
- Validates supporting documents of employee expense claims for accuracy, timeliness and approval
- Skill to produce payments to vendors, employment reimbursements, and student refunds
- Liaise with department leaders to ensure timely and effective payment flows
- Experience in Accounts Payable/Procurement in an integrated computer information system environment
- Experience in Microsoft programs: Outlook, Power Point, Word and Excel
- Build and maintain effective relationships with internal customers through timely and accurate payment and response to inquiries
3
Skills For Specialist, Accounts Payable / Invoicing Resume
- Validate approval, completeness and correctness of invoice details
- Previous experience as manager of accounts payable department with multiple locations and subsidiaries
- Establishes and maintains effective work relationships within the department, the Corporation and the community
- Maintains the professional competence, knowledge and skill necessary for the satisfactory performance of all assigned responsibilities
- Scanning and routing invoices for coding and approval per Management Authorization Processing (MAP)
- Assisting the SOP formulation, sign off and monitoring for compliance
- Ensuring periodic updating and cleanliness of Supplier database to meet process expectations
- Ensuring all TDS errors are captured and corrections done before TDS reporting
4
Skills For Hcs Accounts Payable Specialist Accounts Payable Resume
- Maintaining function defined and agreed SLA’s for the tasks assigned
- Attaching of invoice copies
- Assist accounts payable with scanning and entering vendor invoices, creating E-Forms, releasing E-Forms for payment
- Responsible for applying expense authorization policy to all payments, adhering to and applying all policies and procedures to daily functions performed
- Invoice processing – reviewing, loading, and data entry
- Process vendor invoices for payment ensuring proper coding while adhering to the signature authority policy
- Performs accounting functions including reconciling assigned general ledger accounts
- Practical knowledge of Enterprise Resource Planning applications (Oracle, JD Edwards or any accounting software)
- Handle vendor and internal inquiries including dealing with suppliers on invoice discrepancies and maintain vendor master file
5
Skills For Accountant Specialist / Accounts Payable Resume
- Setup and maintain vendor master & vendor banking details for EFT payment processing
- Processes invoices for Specialist I's in their absence; calculates discounts based upon vendor terms and performing receiving functions in the ERP system
- Modern working environment in one of the best business parks in Prague
- Update standard operating procedures and policies
- Practical knowledge of Enterprise Resource Planning (ERP) applications
- Practical knowledge of Enterprise Resource Planning applications
6
Skills For Accounting Specialist, Accounts Payable Resume
- Adaptable, being able to change the processes and the way things were always done
- Identifies overpayments, duplicate payments and processing lags
- Leads and guides AP staff and provides training, as needed
- Ensures adequate and continuous controls are exercised over all assigned activities affecting quantity and quality
- Electronic processing of employee expense reports
7
Skills For Specialist, Accounts Payable Resume
- Corporate and Purchasing Card administration
- Distribute incoming invoices as required for approvals
- Mail sorting and distribution, which includes US mail, interoffice mail, and accounts payable inbox
- Career development and personal growth
- Easy accessible office in Prague 4 (by public transport – Metro Chodov or car)
- Work independently and have initiative
8
Skills For Specialist Accounts Payable Resume
- Create and use Excel spreadsheets to track and code AT&T, Verizon and T-Mobile costs by employee, track and code office equipment costs, office supply costs, auto costs and other costs as required
- Match purchase order to invoices received for all IT purchases, create E-Form and send to proper approve
- Provide accountants with data to accrue monthly costs when required
- Create and send E-Forms for phone, data, office supplies, office equipment
- Utilize computer technology to access data, maintains records, generate reports and communicate with others
- Follow procedures and report to supervisor as necessary
- Produce payments to vendors, employment reimbursements, and student refunds
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts, and corporate procedures
9
Skills For GTS Specialist Accounts Payable Resume
- Provide a detail-oriented, reliable, and professional attitude
- Proficient in MS Office tools (Excel and Word)
- Practical knowledge in MS Office applications
- Responsible for timely and accurate entry and payment of company Health invoices, garnishment payments, and other critical payments for TriNet for assigned vendors
- Responsible for the daily monitoring and timely resolution of customer inquiries received by the accounts payable department
- Timely and accurate handling of AP requests
10
Skills For Specialist, Accounts Payable / Invoicing Resume
- Resolve vendor reconciliations and other analytical projects as required
- Work with department supervisor to identify and implement process improvements
- Perform formal and informal supplier statement reconciliations, and evaluate/resolve invoice issues
- Perform supplier information change requests/vendor updates
- Manage and record month end invoice accruals
- Knowledge of the full purchase to pay cycle process
List of Typical Responsibilities For a Specialist, Accounts Payable Resume
1
Responsibilities For Specialist Accounts Payable Resume
- Perform spend analysis as required
- Set-up and provide maintenance of vendor data
- Process invoices through paper and electronic channels
- Perform daily and weekly disbursements processes
- Execute internal controls to ensure adherence to the Corporate Expense Policy and maintain the SOX compliant control environment
- Identify areas for process improvement and make recommendations on changes
- Coordinate, process and pay incoming vendor invoices and expense reports in a timely manner including coding invoices, performing data entry and cheque/EFT processing
2
Responsibilities For GTS Specialist Accounts Payable Resume
- Ensure expenditures and approvals are in compliance with company policies and procedures
- File and archive documents
- Any other projects required by HQ or Finance Management
- Education: Accountant or tax advisor
- Knowledge of national VAT
- Good communication skills and team spirit, assertivity, conflict management, target orientation, ability to decide, ability to work under time pressure and tight deadlines
3
Responsibilities For Specialist, Accounts Payable / Invoicing Resume
- Transferring invoices to the bookkeeping system
- Producing closing materials
- Replying to questions on purchase accounts
- Processing purchase order and non-purchase order related invoices
- Completing supplier information
- Accounts payable and general ledger reconciliations
4
Responsibilities For Hcs Accounts Payable Specialist Accounts Payable Resume
- Extensive knowledge of computerized payment systems
- English/German knowledge necessary
- Process telecom invoices
- Knowledgeable with GAAP
- SME for process
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